How to use Gemini AI for Google Workspace ✦ Gemini Advanced Tutorial (Gmail, Docs, Sheets AI) 🤖

you can finally use Gemini in all of your favorite Google Apps such as Gmail Google Drive Google Docs sheets slides and even Google meets and in this video I'm going to show you step by step how to use them I'll include some Pro tips as well as some hidden use cases for you to maximize your productivity so you're ready to get started let's go okay let me first talk to you about the plans of Gemini in the Google workspace because it can be a little bit complicated and it can be simply divided into two categories of people individual people and business people so let me explain if you're just using your individual Google account then you need something called gemin advance and this is a paid subscription plan that cost $20 a month approximately and here's everything you'll get in the Gemini Advanced plan so you've got the Gemini 1.0 Ultra model so this is the more advanced model within Gemini and you also have a Google one subscription if you haven't activated already so that's the individual plan and if you're using Google services for your business then you can use the Google workspace Gemini plan so to do this go to workspace.com Solutions slai and you will come to this page right here so again it includes everything that individual people will get such as Google doc Gmail and slice and meet now on top of everything we just mentioned you also have Enterprise grade security and privacy so that's something to considered because if you don't want your company data to be used to train the AI model then this is the plan for you so here we have two plans Gemini business and Gemini Enterprise the Gemini's Enterprise plan includes everything which is mentioned in Gemini business and on top of that you have some Google meets functionalities included and to activate the business plan you need to go to admin. goole.com and sign in with your Google workspace account then on the left hand side you will see billing get more services and click on Gemini for Google workspace to upgrade to the plan that you want so for the business plans you do have 14 day free trial and you have a little bit longer for the individual plans up to two months free trial so you can use all of the things that I'm going to talk about for free for two months okay with that out of the way let me show you how everything works so now let me just walk you through a little bit how Gemini works and the interface and all that so when you come here you have this prom bar which just works like Chad te as we all know and if if you click on the settings then you can see the extensions so these are all Google services that you can choose to activate or not including Google flights hotels Maps Google workspace and YouTube so make sure that this one is activated first of all let's talk about Gmail because I believe this is the app that most people use if you're using Google services so let's try a prompt and see what it can help us write open up a new drive and you will see this little bar here that says help me write so that's what we're going to do click on help me write and then insert your prompt here I have a prompt that says email template to pitch for sponsorship for YouTube channel related to AI technology be concise and engaging so hit create and here you have this draft that you can work on and let's have a read my name is blah blah and I'm the creator of YouTube channel with focus on AI technology this subscriber and you know it's like a template so it's really useful because now you can just insert your details uh of your YouTube channel and then you can just pitch to this sponsor like that and it says our Channel offers a unique opportunity for Brands blah blah blah it sounds a little bit overly formal but for now let's just hit insert and boom it's right inside your Gmail and if there are things that you don't like for example if you want it to be more formal if you want to elaborate or shorten you can use all of these buttons here so I'm going to click on shorten and now you have a much shorter email right here let's try another prompt this time my prompt goes a fan has written an email to thank you for being an inspiration and that she's going to start her YouTube channel in 2024 Write a response with a friendly and inspiring tone so hit create and look at this response this is perfect I can even just send it as is I think okay and let's try the last prompt in Gmail and that is to write an email to congratulate your co-workers 40th birthday be friendly and slightly funny okay so what Gemini is going to give us let's have a look okay it says hey there happy for 40th birthday I hope you're celebrating in style I can't believe you're already already four decades old it feels like just yesterday we were fresh face newbies in the office now blah blah blah yeah it's maybe a little bit too much but you can always use this and then just customize it as you wish okay let's move on to the next tool which is going to be Google Drive so now that Gemini has access to all your files you can use it to find the files that you are looking for it is very useful to give it a keyword such as PDF or you know something related to contract or your insurance information and then it can find it for you so let me show you one example here for me I have a prom that says find and summarize my personal CV in 400 words and when you hit submit it will just generate this summary for you instantly so this is really useful but for me what use even more is within Google Docs and Google Sheets so let's move on to these two now I open up a new Google doc and within you can see this help me ride so click on it and now you can insert your prompts my prompt says draft a concise video script for my upcoming video that's about five best free AI chat boot we got an S and let's create now it will first create a draft for you and if you're happy with it then you can click on insert just like in Gmail and if you want to refine it you can always click on the refine button to change the tone to summarize to buze elaborate shorten or even retry and let me show you another prompt to write in Google doc and this one is about generate a template for video descriptions to use across all my AI YouTube channel so let's see what it's going to write and just like that you have a description that you can use as a template and you can customize of course uh whatever you want and it's already in your Google doc and I know some of you are impatient to see what Gemini can do in Google sheet so let me show you how it works open up a new spreadsheet and on the top left corner you will find help me organize this small button here so when you click on it you will have a place to insert your prompts my device is to be a specific as you can so if you want you can give it all the columns you want to include and all the budget if you have like the numbers so it can create something that's more accurate for you and in this case I have a prompt that says a YouTube content calendar detailing themes playlists topics deadlines and other info such as sponsor for my AI YouTube channel and hit create and here is the spreadsheet that it generated for us it looks quite good as a starting point because here we have month then we have like a theme topics and deadline to shoot the video and we have sponsors status notes so this for me is a good starting point but of course you can always customize for yourself and let's try another one this time I asked Gemini to set up a simple budget tracker for my video production cost and again we have a really nice spreadsheet that you can work on including date description category cost monthly budget total spend and Note and if you're not happy with it then you can just generate again and this one I actually prefer because in the category we can choose uh yeah we have to insert first so let's insert and in the category you can choose which kind of cost it is and that's why I prefer this one let's just do one last example and this will be a fitness plan for 7 days and I included my goal is to increase muscles and build legs and glutes so let's go and as you can see we have a really detailed plan that even include time and body parts exercise reps you know time rest time and so on we have Thursday as the rest day and Sunday as well so I really like that I might actually use that let's see but you get the idea you can ask it to create like a starting point for you and then you can customize by yourself it will be much faster than to create something from scratch of course so with Gemini advance or any business plans you also have Google slides and Google meets included but for me these functionalities are less impressive so I didn't include in this video but feel free to explore by yourself and let me know what you think so if you learned something from this video go ahead and smash that like button right now and subscribe to my channel so you don't miss out on any of the AI tips that I will share in the near future and if you want to learn more about Gemini then click on this video right now to learn more and I'll see you in the next video oh [Music]

Channel: Ting Hsiao

Views: 3,825

Keywords:

Id: RTMYd6aiReU

Length: 12min 5sec (725 seconds)

Published: Tue May 14 2024