Google Forms Tutorial

hey everyone kevin here today i want to show you how you can use google forms you can use google forms to create surveys and also quizzes there are two things that i love about google forms first off it's entirely free to use all you need is a free google account and you can start creating forms also it's a super intuitive product it's pretty easy to use in this video today we're going to start off with how you can even get google forms then we'll create a basic survey we'll add some sections we'll set up logic so depending on how one of your respondees answers one of the questions it'll send them to a different section of the survey then we'll also look at how you can distribute your survey and then we'll collect the responses and look at how you can analyze your results by the end of this video you'll know how you can use google forms end to end all right well let's jump on the pc and let's start building some forms here i am on my pc and we want to create a google form how do we do that head to the website google.com and once you land on the home page up in the top right hand corner we have the waffle icon it kind of looks like a waffle it's also known as the app launcher when we click on this this shows you all of your different google apps and you might notice google forms is not in this set to access google forms we need to click into google drive so let's click on this this drops us on the google drive home page and up in the top left hand corner we have this button that allows us to create new content when i click on this we can create all of our typical things like a doc sheet slide and here's the option to create a new google form if we click on this this will drop us into a blank new google form over here i could also expand this sub menu and here too we could jump into a blank form or i could start from a template next i want to show you one other way perhaps even a little bit quicker that you can use to get to google forms up here in the address bar simply type in forms.google.com and then hit enter this drops us onto the google forms homepage and if you've ever used docs sheets or slides before this probably looks very familiar google intentionally uses the same layout across all of these different products up in the top left hand corner you can start with a blank new form so you're just starting from scratch and you have to build it up also over on the right hand side you have all of these different templates it's worth a look to see if maybe there's a template that already does what you're trying to do that way you could save a little bit of time up here you can view the template gallery which expands the set and you can see even more templates i'm going to go back to the home page over here let's say that i want to get back to an existing form down below i can see all of my different recent forms i also have some different filters and options to change how i visualize these forms also let's say i start getting a lot of forms here i can also use search to get back to the specific form that i'm looking for all right well we came here today to create a new form so let's go down here and let's start with a blank form this now drops us into a blank new google form and we can use this screen here to start building out our survey or quiz or whatever it is that you want to build out by default we land on the questions tab and we're going to use this to build out our survey there's also another tab called responses but we haven't gotten any responses yet we haven't even built our survey yet so later on in this video we'll come back to what we can do with that but for now we need to give our form a title right now it's untitled form that's not very useful now i've been meaning to create a viewer satisfaction survey for my youtube channel for some time so i'm going to use this video to create that feel free to follow along and create your own form or you could even mimic what i'm doing just to learn the ropes of how you can use google forms here i'll type in viewer satisfaction survey under the title you can also type in a form description and i'll type in a little bit of text that just gives a little bit more context on what this survey is even about i'll just say let me know what you think about my channel so this provides the framework for what this survey is about and now i can start adding some questions to add my first question google was nice enough to insert just a placeholder question here so i'll just go ahead and leverage this for my first question i can click on that and it now highlights this question here one of the things you'll see is i can click on the title and it highlights this item or i could click down here and now it highlights this question and right here i have a text field where i can type in what my question is for the very first question i want to know are you even subscribed to the kevin stratford youtube channel so i'll just go in and type in this question now one thing that's really neat is i get these different suggestions so google looks at this question and it detects that it's a yes no or a maybe question so it gives me all of these options so i could go through and i could type in yes no or maybe or you could click on add all and that inserts all of these different options so it makes it really quick to start building my survey now that i've put a few different choices in over to the right of this i also have the option to insert an image along with this question so maybe someone doesn't quite know what the kevin stratford youtube channel is or maybe they don't know what it's referring to so let me click on add image just so i can add a visual cue this now opens up the google file picker and i can choose where i want to insert the picture from now i just have the picture on my desktop so i'll just drag and drop it over into this screen and this will upload the photo and here i see the photo and it's now been integrated into this question so the neat thing is not only can i ask just text questions but i could also include images i could also insert videos here so you can include all sorts of multimedia alongside your question right up on top right next to the icon that i use to insert this image we have this drop down list and here i can click on this to decide what type of question this even is and by default it was set to multiple choice and it just so happens to turn out that multiple choice is the right option for this i want someone to choose yes or no but i don't want them to choose both so multiple choice actually makes sense here but i can choose things like short answer a paragraph answer check boxes drop down i can have a file upload and there are all sorts of different types that i can insert in as we run through this video today we'll insert a few of these different types just so you can see how they work but for now a multiple choice works just fine for my needs when i look down below here i see all of my different entries yes no maybe i can click on these and i can shift the position so maybe i want no first maybe i want yes first now i'm expecting that most people probably are subscribed i mean who wouldn't be so you might as well have the easiest option first so i'll leave yes in the first position one of the things that's neat as well is as i hover over yes over on the right hand side here you'll see an image icon so i can add an image to each one of these different responses now i don't need to do it for this case but maybe your scenario requires that also over on the right hand side i can remove options if maybe i added an option that i didn't mean to include all right well i think this question now is looking pretty good and i'm ready to start adding more questions while i have this item selected over on the right hand side you'll see i have all of these different options i could add another question i could also import a question from another form i could insert a title and description of an image a video also another section and a little later we'll come back and we'll use some of these but for now i just want to insert another question so i'll click on this plus icon when i click on that it inserts the new question immediately underneath this previous question now one of the neat things is let's say i want to insert a question up here i could select the header up here and here i get the same controls here if i click on add question it'll insert it right underneath now i don't want a question there so i'll delete this one but just to show you that you can decide where you want to insert different objects or items on your form for my next question if someone answers no to this question well i want to know why they said no so for this question let me let me ask that let me ask tell me more about why you haven't subscribed and right over here i can choose the type of question now multiple choice doesn't make sense here maybe paragraph makes sense i could also go with short answer but maybe someone has something to say so i want to make sure i allow a little bit of space to type something out so i'll select paragraph right here and right down here you'll see that it allows a long answer text this looks pretty good with this new question one of the things you might notice is well someone might come in they'll answer this first question and right now the way it's designed regardless of whether you say yes no or maybe everyone will drop on this next question and if you say yes or maybe well it doesn't make sense to have to answer this question because you are subscribed what are you going to say so i want to set up some logic so only the people who say no see this question and everyone else who says yes or maybe they simply bypass this question and go on to the next section to help me with this i need to insert sections i'm going to select this question and here i can insert different items and at the very bottom of this list i have the option to insert or add a section i'm going to click on that and i'll add a section here so now i have two sections by default this initial view or section here is created and now i have a second section now i want this question that i just added to be in this new section and luckily i can easily drag and drop items around so here i can select this question and i'll drag it down so it sits within section 2. right up here you'll see that the section currently doesn't have a name i'll click into here and let me just call it i'm not a current subscriber so this will help me know that if someone clicks on no well then they're going to drop into section 2 and they'll get this one question here i also want to add another section so this way if someone says yes or maybe they'll bypass section 2 and then they'll go on to section 3 which contains all of the remaining questions now once again just like we've been doing all along select the last item here and then we can add another section and this will place the section underneath the previous one so now we have section three and for section three i'm going to give it a really original name and i'll call it additional questions so this will have all of the remaining questions that everyone will answer okay so we now have three different sections set up and we're almost there but we just have to add a little bit of logic so this works how we expect it to i'm going to go back up to the very first question that i added and down here at the bottom we have some different controls that we can use and to add logic here i'll click on the ellipsis and here's an option that says go to section based on answer that's exactly what we want once again if you click on no you'll go to section two if you click yes maybe or if you just skip this question we'll send you off to section three so let's click on this when i click on this next to each response here i now have a new option with a drop down and here for let's say someone says yes i can choose what section i want to send this respondent to so if you say yes well i don't want you to go to section two that's the i'm not a current subscriber so i want to send them directly to additional questions for the no response well in that case they're not a subscriber so i want them to answer that question on why they're not a subscriber so i'll send this user on to section two here for someone who says maybe we'll i'll just pretend that maybe they said yes and we'll send them on to section three so here too i'll select section three what's interesting is you could just have someone go to the next section you can also have it just submit the form so maybe someone responds with no and at that point you just don't want any more feedback from that user you can just submit the forum and call it good now for maybe once again let me go to section three down below there's also the question that says after section one and here too i could decide what happens now let's say that someone goes through and this question is not required so right now someone doesn't have to fill this in they can simply skip this question so right here i have to define what happens if someone skips this question and i'm going to pretend that well if someone skips this question maybe they are a subscriber so i don't want to ask them why they're not a subscriber so in this case i'll also send the user on to section 3 if they decide not to answer this question so here you can see all the logic that's currently in place and i think this all looks good of course just because i think it looks good doesn't actually mean that it's going to work correctly but luckily we can test it out to make sure that everything works as we expect it to if we go to the very top we have this eyeball icon or basically the preview icon when i click on this this will open up the survey and i can now preview what it looks like so here i see section one and i can't see any of the other sections there are other sections so here if i click on yes let's click on next and look at that it brings me to the additional questions if i click on back let's test it out if i click on no here i'll click on next and now i get the question that says will tell me why not i'll go back again i'll click on maybe let's click on next that brings me to additional questions and let's say that here i'm going to clear the selection let's say i don't choose anything at all and i click on next this will bring me to additional questions so this way i can just check and verify that the logic is working exactly how i expect it to so it's always a good practice when you set it up just to test it out go through the different options and just make sure it's working how you expect it to now that we've verified that it's working just like we wanted to let's go down and see what some of the other options are for each question here i'll go down and we can duplicate a question so if i click on that just like it's the name implies you can create a duplicate maybe you're pulling together a survey or a quiz and you want to base a new question off of an older one you can simply duplicate it now i didn't want to do that i don't want to ask this question twice so i'll click on the trash can or the delete icon and that'll simply get rid of it also if we look over here you can decide to make a question required so people coming through have to respond to it now i don't want to force people to answer this question so i'll leave it off by default right next to this i also have the ellipsis and this is where we turned on the section based on answer so we used that earlier but what else can we do here up at the top we can add a description to this question so when i click on description here maybe i could type in a little bit more context to help with answering this question now i don't need a description so i'll turn that off and that line now disappears also if i go back there's one more option called shuffle option order so let's turn that on to see what it does and once again i'll go back to preview mode and let's check this out within preview mode look at the order of the options so it says no yes and maybe here if i refresh the page now it starts with maybe yes and no so by selecting that option it'll just randomize the order of the different options now sometimes if maybe you have yes in the first position it'll cause more people to choose it so this way it randomizes it and it gives every option a fair chance so not a bad practice to use that setting now we've been looking at a lot of the different functionality here but i have a deadline to create my form so i need to start adding some more questions once again let's go all the way to the bottom and here i have my new section called additional questions but i don't have any additional questions so once again let's click on this section and right here i can click on the plus icon again to add yet another question and for this one i want to know what video would you like to most see next this helps me prioritize what videos to create and it's not a multiple choice question i'm going to select this and maybe i'll go with a short answer so also like this so someone could just type in some text with this question i have a similar set of controls on the bottom however there is one new one here if i click on the ellipsis i can perform response validation what does that mean and what does that do well depending on what someone enters in here i can check to make sure that it meets my criteria so i can validate based on a number text length or even an expression so let's just take an example here maybe i want to validate based on text so maybe when people enter something in here i really want them to have it be a kevin baking video not kevin bacon a kevin baking video so over here in the text i can type in kevin baking video and this way if someone doesn't type that in it won't be a correct response and maybe i don't let them move on to the next question until they answer this now of course this example is a little absurd i want someone to type in what they want to see next but this is just to show that you can validate what people enter in in this field i'll click on the x for now just to remove the validation step let's continue building out this survey and i'll click on the plus icon to once again add another question for this question i want to insert a likert scale basically a 1 to 10 scale so i'll click over here and here's the option for a linear scale i'll select that option and for the question i want to know how likely are you to recommend this channel to a friend or colleague hopefully you're very likely to recommend it but i'll leave it up to you over here you can choose what your scale is and maybe i'll have it on a scale from one to ten and over here i can type in two labels i've now typed in my two different labels i don't know why i wasted time typing in a label for number one no one's going to select that but i might as well fill that out now one of the really neat things is now that i've started adding more questions to this form i can very easily move these different items around let's say that actually i want to start with this question in the additional questions section i can click up here and here i can move it up or maybe i wanted this other one before that i could simply move that one up so i can drag and drop the items all around my form to put it in the best position next i want to throw in another question so once again i'll go to the last item here i'll click on the plus icon and let me type in my question this is actually a really good question if you're working on a product ask your customer or ask your user if you had a magic wand what is one thing you would want to improve you actually get all sorts of really awesome feedback when i worked at microsoft we asked this question all the time and we actually got some really good ideas on how we can improve things so an excellent question to always include right over here it detects that it's a paragraph question so here it gives me that option here and i'll accept a long answer text next i want to add one more question but instead of inserting just a brand new question and creating it from scratch i want to import a question so here i'll click on the import question option on this screen i can see all of my other forms that i have in google forms and over here is a previous form that i created and i have a question that i want to reuse i'll select this one over here now i can choose what question i want to take from this other form and here i have the question do you have any other feedback you'd like to share and it's a paragraph question next i'll click on import question and look at that it just inserts it in so let's say you've created other forms and you have questions you want to reuse google forms makes it extremely easy to bring your question in we're getting near the end of this survey and i want to insert one more item right over here in this insert menu we have three that we haven't touched yet you can insert a title and description an image and also a youtube video here i want to insert some text and i simply want to thank people for taking the time to share their feedback whether feedback is positive or feedback is negative all feedback is a gift and so i want to make sure i thank people for that i'm now all done building out my survey and there are a few things that i want to do before i start distributing this survey up in the top left hand corner you'll see that right now it's called an untitled form and that's not that descriptive i'll re-title this let's call it the viewer satisfaction survey so now my document has a name over here i can also choose where i want to save it in google drive so maybe i want to place it somewhere else i can do that i could also star the form this way it's easier to get back to within google drive all the way over on the right hand side i have some additional options the first one allows me to customize the theme here i can choose an image for my header i can choose one of these images that google provides i could upload my own or i could choose an existing photo from my google drive or right down here i can choose a theme color now i always found that blue is a pretty common color so i'll choose blue as my theme color here too i can adjust the background color maybe i go with that one and right down here i can change the font as well so i can adjust the look and feel of my form back up on the right hand side in the top corner here we have the option to preview again and earlier we used this to make sure that our logic was working as we expected it to and to the right of that there's a settings gear let's click into this to see what we can configure within settings there are some different general settings and you can take a look at this to see if any of them are useful for your scenario we also have some different presentation settings that you can configure one of the interesting ones is you can have it shuffle your question order so this way maybe the first question is not always first so once again maybe that helps randomize and remove some bias now over on the far right hand side this is an interesting one called quizzes you can turn your google form into a quiz we're going to take a look at this at a very high level but you could definitely go deeper into this here i could hit this toggle to turn it into a quiz and here i have a few different settings related to quizzes you can take a look at these to see which ones make sense for you once we turn this on let's click on save back on the main form i can click on one of these questions and because i now turned it into a quiz i have a new option down here that says answer key when i click on that i can decide how many points i want to assign to this question so maybe this is a 50 point question this is an important one so let's enter 50. down below i can also select what the correct answer is and for this one there is only one correct answer it's yes right down here i can add answer feedback so if someone enters in a incorrect answer i could type in some feedback i could even include a link i could even include a video so maybe i say why wouldn't you be subscribed to this channel and i could include one of my youtube videos so they could watch the video and then re-decide whether it was the best choice not to be subscribed over here maybe someone types in the correct answer i could provide feedback there as well so with quizzes there's lots of functionality there and you can build out some really rich quizzes i'm going to go back up to settings i'll go back into quizzes and for now i'll turn this off back up in the top right hand corner we have even more settings if we click on this ellipsis look there's more functionality here and the one that i want to call out is right down here in the middle called add collaborators you can have other people work with you to pull together your survey or your quiz why do it alone why not enlist the help of others now that we've looked at some of the different settings that you can configure how do we get this survey out to people so they can start filling it out right up here also in the top right hand corner we have the send icon and when i click on this i can send out my survey in several different ways i can send an email message i could also copy the link here i could shorten the url if i want it to be a little bit more concise and pithy also over here i can get html code so i can embed this form into a website maybe you have a google sites you can take this code and you can bring it to your google site and then you can embed it also tucked away over on the right hand side i can share it directly to facebook or i can share it directly to twitter so there's no shortage of ways for you to share your form with others and to start getting feedback now that we know how to share our survey and to have other people start filling it out let's see what their experience looks like and to access that i'm going to go to the top right hand corner and let's click on preview let's run through this survey and actually fill it out to see how it all works are you currently subscribed well of course i am who wouldn't be next oh right up here what video would you most like to see next well i'd love to see a video of kevin baking cookies that would be epic right down here how likely are you to recommend the channel to a friend or colleague is this even a question that's a clear number 10. right down here if you had a magic wand and can prove one thing about this channel what would you improve well i guess it would be nice if i got a free cookie for every video i watched so i guess that's one thing that could be improved and down below do you have any other feedback you'd like to share i don't know keep going right here i can go back again or i could submit my form let's click on submit once i submit my form here it looks like the response has been recorded so that looks great this is good back now on the main form screen here we are in the questions view and this is where we created and edited all of our different questions but someone now went through the survey and they submitted a response and over here now i can see that there has been one response to this survey i can click on responses and here i can review the results within responses there are many different ways that i can review the different results and here the first tab is called summary and this gives me a summary view of all of the different responses so here i could go through and i could see the different questions and i can see overall what people thought here i could go up and i could also go through question by question to see what the different responses were or i can click on individual and here i could go through each individual response and i can see their responses in the survey form now overall these three different views really show you what's going on with your form or your survey however sometimes you just want the power of a spreadsheet to dig through all the different responses right up here in the top right hand corner i can create a spreadsheet using google sheets if i click on this i can create a new spreadsheet and let's click on create and test this out and check that out i now have a new spreadsheet and it'll show me every single response to my survey in a new row and over here across all of these columns i see all of my different questions so this is yet another way to view all of the different responses to your form back now within google forms maybe google sheets really isn't your cup of tea you can also click on the ellipsis and you can download a csv so maybe you're a microsoft excel person and you'd rather look at the responses there you can download this csv i know that me personally i'm an excel person so i'd probably do this to review all of my results back now on this main screen there is one toggle which is a good one to know about currently my survey is turned on so anyone can come in and start submitting responses but let's say that maybe i got enough responses or maybe i don't want to respond to feedback anymore i know not everyone loves this channel i can simply turn off the feedback and now it's not accepting responses anymore so the form is basically turned off so here i could toggle it both on and off we've now looked at all the core functionality of google forms and luckily as you're going through this and you're getting responses and you're adding questions you don't have to save it all of this was created directly in the cloud and it's basically all saved as you go through it to get back to the home page right up here in the top left hand corner we have the google forms icon if i click on that that will bring me right back to where we started where we could create another forum and here we see all of our recent forms so right now we're back to the beginning but that's how you can use google forms end to end alright well that's how easy it is to create a survey or a quiz using google forms if this video helped you please give it a thumbs up to see more videos like this in the future make sure to hit that subscribe button also if you want to see me cover any other topics on this channel leave a note down below alright well that's all i had for you today i hope you enjoyed and as always i hope to see you next time bye you

Channel: Kevin Stratvert

Views: 199,910

Keywords: kevin stratvert, google forms, google forms tutorial, google, forms, tutorial, form, survey, quiz, quizzes, how to use google forms, google form, kevin, stratvert, forms google, google forms quiz, google forms survey, forms in google, how to create google forms, create, use, how to, how to use, advanced features, advanced, feature, logic, sections, using google forms, kevin stratvert forms, sheets, excel, how to create google form, template, shuffle, multiple choice, linear, theme, responses, submit

Id: I4T-FGZo7zo

Length: 29min 14sec (1754 seconds)

Published: Thu Mar 18 2021