Affinity Publisher: Build With Me

hello and welcome youtube assures me i'm live let's give it the usual 20 30 seconds and see if i actually am and then get going oh so many of you with us live in the chat hello to each and every one of you if only i had the time to say hello individually but we will chat later we will chat at the end so let me know in the chat how are you all doing with affinity publisher you've been following along i certainly hope so today's probably going to be a bit of a different session uh in terms of we're starting a build i'm not able to finish it in an hour and a half but we're going to build the most solid of foundations for a project that will well i don't want to spoil it but it'll be on the way let's say that so how are we doing are we live we're live excellent good right so hello and welcome if you don't know me why would you not know me but if you don't know me i'm elaine charles and long time computer trainer podcast host radio presenter work with mac os ios and windows and all types of apps particularly concentrating on the affinity apps designer publisher and photo scrivener do microsoft office and even creative cloud but if you do know me you'll know that i love my apps and i pretty much use everything right we're broadcasting in 1080p hopefully you're receiving this in 1080p but if not do check the cog in the lower right hand side of your video and while you're down there give us a like because it really makes a difference with youtube you could also subscribe and hit the notification bell and that way you won't miss out on anything that we do including updates to this project so what you'll want to see this taken to completion right so build with me right this session is not going to go in and explain every nuance of every feature if you want feature details i would suggest that you start with another video of mine a link will be in the chat just called finishing publisher and that was put together the day after affinity publisher was released and it's three hours long and it covers all of the features you could possibly want what we're going to do today is actually use those features but in a build with me environment so not particularly explaining the details of them just saying like we'll use a section and i'll show you what i would do with the document rather than explain all about sections right is it suitable for both platforms yes where there is a difference i will let you know the biggest difference between the two platforms as far as i'm concerned is the handling of color in certain areas so there's going to be one bit today where i'm looking at colors and it's going to be less relevant to windows users but i'd follow along anyway um some of it will be it's just that the nuances of where i'm going to put these files it's going to be mac based but other than that everything will work for windows so what are we doing because i've i build it as a build with me and i discussed it with mike and said like i can't really say you know build a newsletter with me build this with me it it's a quite it's a project that we've discussed before and we've we've decided to bite the bullet and go with it but it's quite difficult to explain so i'm going to give you a little bit of the history basically it's a book you're sure too long didn't read version it's a book right but this is the history of it apple brought out an application called ibooks author in 2012. it was a special event an education event i think they did it at a museum in new york and they announced ibooks author and i it was amazing it was the most amazing application i think apple have ever made within 10 days of its release we had macbites the ibook and what mark bites the ibook was was a full ibook i think he had 12 chapters in it but it was a full wrapped up in a bundle with a bow on the top episode of the podcast so it was the world's first podcast in an ibook and the reason that the ibook was so good for this was that you could put audio in it video in it presentations in it quizzes you name it it was so interactive it was amazing it is actually still available if you want to have a look at it but obviously it's getting a little bit long in the tooth isn't it because um it's nine years old this year so it's time unfortunately and i say unfortunately updating it would be great it would be great fun but the problem is the ibook part of ibook because ibooks author was retired in the middle of last year so it's going to become mac buys the book whole different business and it's going to be with you coming december 2021 so uh it's not going to be complete today obviously it's going to be a six month project but this is the start of it uh so you you've got plenty of time to save up to make a purchase haven't you right we will do a q a at the end but do put your questions in the chat if you remember to put a queue at the beginning that would be fantastic but if not i'm sure mike will find it anyway won't you yep yep eagle-eyed we have one already oh do we shall we answer it or is it a later toy it's from dee i wonder how elaine made that my sport graphic oh there's a demo there's a funny story with that you mean this one that was actually quite amazing uh back in the day it would be in 2011 uh 2012 so it was done in photoshop i then put that in keynote and i don't know if you're aware but you can take a photoshop file and just drag and drop into keynote you don't need to make a png or a jpeg or anything else either just drag and drop the pdf the psd so i came to it last night i thought ah okay now just drag and drop the file out so i drag and dropped the um photoshop file out try to open photoshop with it photoshop now won't open i don't know why i did manage to get it open in um affinity photo and work with it in there but if you want to know how i did that no problem at all i can show you that just not today so might we'll make a note of that and it will be coming up shortly so as i say we will do a full q a at the end but do put your questions in as we go so the very very very first thing you need to think about before you even touch the computer grab a piece of paper and a pen and make a flat plan a flat plan tends to be for shorter documents but it doesn't make a difference and i would do it for a book anyway what a flat plan is as you can see the first bit has a cross through it because you always start on the right and the last one has to cross through it because however many pages you always tend to finish on the left the middle in there you start drawing over so page one would be the cover two would probably be blank three would be something like a preface four would probably be blank unless the preface goes over more than one page five table of contents and so forth now it's particularly useful if it's like a shorter form like a magazine and you've got adverts in it or you have a center spread as you can see 14 and 15 are the center spread so flat planning is incredibly useful even if it is something as big as a book so that's your very very first port of call that was made in keynote and now it's in powerpoint it's just shapes so one thing you could use you don't need anything fancy to do this if you've got something like good notes fantastic then you can actually hand draw on the top of it um or notability or anything like that anything that you can open a pdf and draw on it would be just as good or you could do it the old-fashioned way and print it out and and handwrite it um i actually do have a flat plan from a short form document that i made in november 2019 and i think from memory there was about 16 pages and it was a highly designed brochure for an event and what i actually did with it so mike could visualize it was make a 3d flat plan and a 3d flat plan is just get some pages and in my case it was an a5 document get some a4 pages fold them in half so i had 16 pages and i just wrote on them what they were and then i handed that to mike and he could then visualize it and say could we put that on another page but if you're designing it you'll probably get away with a virtual flat plan rather than a real one but either way start knowing where you're going the next stage is the asset collection because there's nothing worse than thinking that the starting point of all this is affinity publisher you'll open affinity publisher and start working and then it'll be like where's that graphic where's that font what color is that and it will interrupt the flow of creating it so if you do the asset collection first then you can just motor on once you get into affinity publisher so i will head off and we will look at where we go there we go we'll get affinity publisher uh no in fact before we go to affinity publisher no we won't do that will we what we'll do i will show you the kind of asset collection that i'm actually talking about so here is the finder window and i actually have a build with me data and i have some data in it okay but that's not particularly that well organized so what i'll do in there this started life as project 13. so i'm going to make it project 13 and then i'm going to start organizing everything so what i mean when i say a project folder which is what this one's going to be is what do you need in here well one thing is the fonts now obviously your fonts are probably installed on the system they're installed on the system that you're working with maybe but you may need some extras um you could leave them there and maybe if you back up your entire system you'll be able to get to them but if you want to use another machine it's so handy to have the fonts folder in your project assets with the fonts in that you are using future you will thank previous you so if you're on a mac to do that you will need to go to your library so i'm using go i'm holding the option key down and i'm going to the library folder we will be revisiting this very shortly but at the moment we have in here fonts and these fonts are not all of the system fonts these fonts are the extra fonts that i have installed some of you if you're following along with macbytes will recognize some of these fonts and that's the font we use on mac bytes a lot of the comic ones we use on macbytes we've used that on our macbytes we've used that on a macbyte so these are my fonts they're not particularly the fonts that i would use in here but these are my fonts the most important one is the brand font which is myriad so that's what myriad looks like now you can see there's a myriad of myriad funds let's see what i did there so these are all my myriad fonts i don't want to take them out of this folder but i do want to make sure in essence what i'm doing is making my project portable that i could use it on another machine so i'm going to hold down the option key and drag those fonts into my project 13 folder and from there i'm going to take them and i'm going to put them in the fonts folder and now i've got a copy if i need to use that anywhere else what i tend to do is sometimes in here i've got fonts installed like these and these are used on the map by its posters it was called come to mummy and that's like an egyptian font so what i do is just grab the entire lot and back them up because these are the fonts that i would use in macbytes so what i'm going to do is the same thing again it's going to prompt me that i've got some in there already but it's done it so i've now got all of the fonts i'm not going to lose anything any font that i've got installed at the moment is now in there and some of these i would actually use in the project so i might want a really weird font so i'm not just going to add the standard fonts i'm not actually add the fonts that i use on the posters and everything so i've got everything that i could possibly need obviously the best place to put your project folder is somewhere in a cloud so in my case it's in projects it's today's session the build with me data and i've obviously got project 13 and within there i'm going to put all of this slot in the fonts folder so somewhere in there there's a fonts folder where have you disappeared to so many fonts good grief 400 not i did not know i had that many right so let's put those in there and it's prompting me to overwrite the others so i've sorted that out these ones are the ones i already had in there so these ones are duplicates so i'm going to get rid of those so we've got the fonts that's a very good start right the next thing that you're going to want which is really before you even start is colors now you've got a range of options when it comes to working with applications for color but the thing with them is there just seems to be something about color applications they're there one minute and gone the next so if you were to go to the app store or anything uh the microsoft store for windows if i put in color and i have to put a u you'll see i've got color picker color slurp yeah these are going to give me the kind of applications we're talking about so color pickers so we've got hundreds of them but they seem to last five minutes and then they disappear now color is a session in its on its own and i have done that and mike will put a link in for you so when i say colors what i'm going to show you is a practical application that's totally free it doesn't cost anything to do this the way that i'm going to do it so i need another folder for colors now what colors am i going to need well it's the brand colors so if i just open up an application to show you i wonder if we've got the actual file don't think we have so let me go and find the file was on the desktop it may no longer be on the desktop but what i'm going to do is just open up keynote and the reason i'm opening keynote is it's a standard application so i'm going to make a new presentation and i am just going to put some squares on it to show you how the colors actually work so let's grab some squares line the squares up and show you how the colors work and what's going on here right some of you may know this machine was new just before christmas and all of the colors that i had on my other machine not here and what i mean by that is in here you've got a range of colors that you can pick but you can also hook into the system palettes and in addition to in fact i have actually installed it which which was silly but i'll sort that out um in here you've got this this color the colors that we have in here all of these so we've got there's a scrivener palette that scrivener installed there's a microsoft palette and this these actually have the names of the applications which makes it so easy to use um you may have seen these before but this whole thing is extensible and every single thing that you see in here is available in publisher so if you get it right at system level on a mac but windows is an entirely different business but on a mac if you get it right at system level your life will be made much easier but it's trickier than it looks in here so we've got some colors and we can just select something and apply some colors but these colors are predetermined colors so the apple colors ship with it what do you do if you want a more personal color a customized color well at the bottom of this you have what i call the color car parks but basically it's the color wells at the bottom and i don't know if you know how this actually works and if i stretch that up you can get a whole range of these we take that down there is a limit uh in fact you don't look like there is much of a limit anymore but there used to be a limit so you could do that in there the problem with this is on my other machine i had a whole range of these colors but when i came over to this machine brand new nothing there really easy to use though you just apply the color by clicking it so if this purple was something that you wanted or more importantly i wouldn't bother adding that purple down here why why would i bother it's there but if that purple was an edited color so if we go and edit it slightly so we do want purple but we want it a little bit more purpley so now we've edited it we either capture the hex color and put that somewhere and use that or you can just drag this and put it in there and now you can reuse that not just in here in any application including obviously publisher but the problem is this is specific to this machine but the color picker is where you actually start so i've started there for a reason now what i'm going to do let's get rid of that down there and show you how this thing actually works so there's the file there's my colors file silly me put it in the right place no wonder i couldn't find it right so what i want to show you is how to configure this and how to reconfigure this as well now you can only see it when you actually have an application visible all right so it will disappear but in here i've got these two colors at the bottom but what i don't have is all the colors that were perfect on my other computer also people have said to me when i demonstrate this how do you get rid of one and logic would say well you right click and delete only that doesn't work you can move them around but you can only move them around within the colors that you've defined so i can swap these two over and i can add extra colors to it so i can click on here and add an extra one and now i can juggle the three of them but what i can't do is just you know delete them so one of the problems with this method is you're stuck with them so what i wanted to show you was how to manage this effectively so i'm going to close this down because the application we don't we don't need to keep that because i've got another one no delete i've got another file that i can demonstrate it in but what i'm actually going to do here just like we went into the fonts folder you have a system folder for colors and affinity publisher pulls the colors from there so we just need to go and find it so it's in the library so go hold the option key down on library and we have colors now this is the file this plist file is the one that is a color carpark and you can see i've got two more of them but i also have in here clr files which are color definitions and these are the ones that we're working with so i'm going to take that one out of there and get rid of it and what i'm going to do with these is also take those out out of here completely so all we should have is the two office pallets and scrivener so let's check that by opening up this colors file and see what's happened so let's get the color window up in here deleting the p list clears all of this at the bottom which is fantastic so that's the way to delete the stuff in here if you've been working with things and now it's one unholy mess delete the p file the other thing that you can do in here is i just drag these out that is the default but you'll see that i've got another p list file for mohawk and another one for serenity mohawk is the machine i'm working on serenity is the other machine i've been using for three years that's got all my colors in it so if i copy that into the colors folder and i take the word serenity off the end so it matches the name that it expects and then go back and open keynote and open that sample file and choose one of these and open this these are all the colors that i had on my old computer so if you haven't got to the point where you're actually making color palettes doing it the right way you can still get to all of your stuff from another machine just showing you that before we start now the other thing is in here you have a whole range of pallets so you can see we've got websafe and crayons developer and apple now they come with the mac they are there automatically but we have scrivener that scrivener installed and the two office ones that i installed you'll notice the macbooks one has totally vanished because i moved it so again i'm going to close it because you need to close it but in here which is the colors folder within your library i am going to copy back the macbytes clr which is a color palette so putting that in there and then going back in so you do have to restart the application because obviously it's reading it in and choosing one of these going in back to your palette where you have apple you now have mac bites and we're almost there but there's a color missing and that is the blue color so we use gray we use white we use black obviously you could get those anywhere else and that is our orange header color but we also have a midnight blue and i'm not sure which blue it is it could be that one but i don't think so so what i need to do is find the color and add it to the palette which would be a starting point wouldn't it so i actually have an application that i've demonstrated on my bikes after hours which is side notes and in there i have a macbeth's folder and in there i have the color for mac bites after i was midnight blue now that looks like a color doesn't it well it is a color but i can actually select it and if i copy it and i come down into here so let's get rid of that so i come into here and i paste instead of copying some kind of weird thing it actually copies the hex value which is fantastic because it means i can take that hex value and i can go into here and paste it and that is the midnight blue that i want so hold on to that thought i will show you that when we go into publisher but this is just how the color palette works and how to reset it how to add extra colors basically how to manage the entire thing windows is slightly different but we have got our color palette in there so we are on to the next step right now we're going to go into publisher and i've reset this so it's exactly the same as it would be on a clean install so i have no assets at all now we looked at assets last week so i'm not going to go into the detail of it but basically what we've got with assets is they are pre-configured groups of elements for you to work with and i don't know why they don't give you anything to start with but they don't but what you can do is import assets from any of the other applications within the suite so what i've got in here uh it would be good if you went there automatically but you're not playing ball so we're in data right i have assets in here so these are all the ones i deleted and i do have a mac bytes one a standard macbytes one that came from designer so i'm going to open that and load those in to start with but i also have a whole other range of assets that i'm going to need for this book that don't really fit with macbytes you could put them in here because you've got these general assets and after hours assets so you've got two options at this point the assets i'm talking about are 12 images that i'm going to need for the book and these are the 12 images these are when we do the review of the year and we have 12 images so the review of the is going to go into the book and i'm going to need these images i could leave them where they are which is an app called pick save but it makes sense to have them where i'm going to use the most which will be in designer so the options i've got are to create a completely new set of assets or i can create a subcategory in the macbytes assets so we'll we'll do that in here so in here just like last week we've got our new categories and all of the rest of it this is at the top level that we have here we also have down here the ability to edit all of these so what i'm going to do up there is [Music] that's going to make a completely new one that is not what we want let's go in here where have you disappeared to new category subcategory is what we want so it creates it and it calls it assets at the bottom always does that always call it assets so in there i'm going to rename it and that one is going to be review of the year because i've already got the graphics it's fairly straightforward to get them in there so my assets are over here i can just drag and drop them in so they are coming in there you'll notice from the names that they are numbered as well as having the months on that that's because um i need to sort them properly and not every application sorts properly so i've got cm at the beginning which means chapter marker so these go in the actual podcast show as well and then i've got a number that corresponds to the month and luckily in here you can rearrange these you just need to hold the option key down to do it so let's get the last two so what i would do if i was taking the time and i'm not going to take the time in this demonstration is i would then rename these because i don't need them in here to have them like that i can just call them the january february march but that is it's just going to take too long to bother with in the demo you can then fold these up when they're not in use so if you're not working on the chapter that is the review of the year then you can fold them all up so we've done the fonts we've done our color palettes we've done the assets the next thing i've got is more artwork and stuff but not necessarily artwork i would put in the assets if i'm going to use a piece of artwork once i'm not going to bother to put it in the assets but that doesn't mean that i shouldn't be completely organized in terms of what my folder structure is going to look like so if we go back to project 13 we've got the colors we got the fonts the colors are mainly for backup and the fonts are mainly for backup but we're going to start putting in here now what other things do we need it's a good idea to export your assets want to use them on other machines but also to back them up so back in publisher there's our assets always a good idea to go into here and export them and put them in project 13. so there's our project 13 assets it never chooses the name which it did but it doesn't and in here i'm going to put make the name the name of the assets with an underscore and then the date and then the time and the reason i'm doing that is obviously as i start working through this i'm going to update these assets and i need to know when the last time they were backed up was so if i know i've changed them in the last two days and the date on there is a month ago then i can create a new one so i can create incremental backups of this so we've got that backed up right other things we're going to need and this is just me going around and collecting stuff that we're going to need so back in our finder what's missing what haven't we got well i'm going to have artwork of some description so i'm going to create an artwork folder in there particularly for my project i know i'm going to have posters for the show so that's an asset i'm going to have all the chapter markers so i'll put those in i don't know if i'm going to use them or not but if i am then they're there and the other thing i'm going to put in here is branding materials again some of them will be in that asset panel some of them maybe not right what else would be in my book with it being a book and that's going to be copy i'm going to have text in there now i know for a start there's certain things that will be in there so there's going to be all the stuff from mac bites the ibook which was episode 64. i also know that i've got the macbytes story so i'm going to put that in there as well and all of this is happening outside publisher now what i mean about future you thanking you it's all very well taking the text and putting it inside publisher but if changes are made and then it's like did i change that what was the original if you've just left it in an inbox somewhere it's gonna be difficult to find so keep the folder organized so we've got pretty much all we need there as long as we've got the assets in there so at that point you can finally get going so file new uh we've taken the decision here that we're going for a4 at the moment the distribution would probably be pdf but i might as well have it for press ready just in case so we are going for vertical portrait now the default image placement policy for press ready is linked but i might work with this on different machines and i want to make sure that i don't have to drag around with me a sidecar folder full of contents so it's easier for me at the beginning at least to work with them embedded down the line i might need to export things and work linked but at the moment no i wouldn't particularly do that in terms of the number of pages i have no idea i have no idea how many pages will be in this book but to get going with it and create the framework which is what we're doing today i need to have enough pages to create sections with so i'm going to take that up to 12 12 the nice round number to be working with now because it's a book i am going to go for facing pages i am going to arrange them horizontally and i am going to start on the right so i've not made any changes in there particularly now in terms of the color it's saying cmyk because this is press ready and if i'm going to create a pdf of that might need to change it down the line so it in here the color is going to depend on what you want to do with it but you can change it later if it's going for print we do have one that we use it's a fogra one of the fograss is it coated or uncoated can't remember i think it was either 27 or 39 but one of these but what i do with that i left that as like the default one and i went and i changed it later but let's say we're going for a fog or a 39 then you would set it in there you can decide if the background is transparent or not and then you need to set the margins and the bleed the margins are the gap inside your document so it's intended to be seen it's the gap between your content and the physical edge of the page and i find an inch which is 225 millimeters a little bit too much so what i tend to do is change that so i would have that at 20 20 and i think i'll go for 20 for the top so the left the right and the top and maybe a little bit more at the bottom having said that because i know it's pretty much going to be a pdf i will probably set it to 20. in fact with it being a pdf i might go even less than that for this particular document i'm thinking in terms of what the layout would need to look like if it's just text on a page then i think 20 is probably about right but if i want something i've got some particular design in mind for a page i might then create an exception and use a different master for it so i'll leave that as the default okay so the bleed the bleed is set to the default of three millimeters the bleed is not intended to be seen the bleed is intended to be when something is cut for print so it's printed and then it's cut that you don't see any white edges on it so a bleed of three millimeters should be more than enough i will show you what the bleed looks like when we get in there and do it you can have a bleed and not worry about it cause you can just turn it off so you may as well have one from the beginning rather than go back and fiddle with it at the end right so we have our document so let's go and look at the pages and there are our 12 pages now the very first thing i do at this stage is set up a baseline grid now we've looked at a baseline grid i think it was the newsletter one that we did but i'll show you why a baseline grid is important so let's say i'm going to put some text on this page and i can do that with text insert filler text so we can just see some text in here right looked out like that it might look okay although it's a bit bit scrunched up for my liking but what i'm going to do so we can see it clearly is add a couple of columns and then i'll add an image placeholder that we're going to wrap some stuff around so we'll add that in there as well and put that image there don't twang to the middle i want you to hang to the column there we go now first thing that's an image but the wrap isn't set properly so i'm going to open up the text wrap and tell it to run round it so you know don't go through the image so i'm going to place an image here at some point now if i drag down a ruler and put it underneath the text you can actually see in there that text looks pretty well lined up and that's really what a baseline grid is for so we still potentially have a problem although it looks lined up at the moment it may not be lined up when we go in and start editing the text so if i go in here and i just put a heading in there and i then change the size of that because you know it's a heading then if we look at this line that we've got here going across now the text isn't lined up properly it's also not spaced brilliantly either one thing i see people do when it comes to spacing text is look at it and manually space it so they would in here you have this 20.7 the paragraph leading over there and you could change that so if we up this you you know that's a much clearer easier to read layout but the problem is if you then change the size of the font then that doesn't necessarily change with it so problems with that particularly if it looks like that now what you can do with this so let's get that back to normal let's undo that right what you can do with this instead is use a baseline grid and the baseline grid will help you immensely with the layout immensely with the layout so how do you do that well you need to go into view and view the baseline grid manager and people have said to me oh i don't i don't fiddle with baseline grid oh it's too complicated it's it's really not complicated all you need to do is turn it on and that gives you these blue lines in the background i'll just toggle that on and off with this out of the way so you can see it it takes care of the layout if we look now everything lines up beautifully with it off no with the baseline grid you also specify the spacing so you don't need to do it manually now i like to make the grid spacing a multiple of eight because it works really nicely so the grid spacing is 14 at the moment but i'm going to make that 16 which gives it a little bit more room to breathe with it being a multiple of eight it just works nicely the other issue that you've got with this so as we zoom out is it can look a bit liney so this where it says display threshold is talking about it disappears at 70 and then reappears so you could change this another way that you could work is you've got a nice color there but you could just dial back the intensity of it so it's not quite so in your face or you could change the color so if you come from another application and then you know the baseline grid was pink in there then all you need to do is to click on it and change the color okay so i'll have that a little bit less in your face right so we've set the baseline grid up now the content that i've put in here to do that with is irrelevant i can always delete that later but we have a baseline grid now once you've got your baseline grid the next thing to think about is styles isn't it when we looked at styles i said there was something called the base style and the base style is where to start with text styles so in here at the moment this is a completely new document i've done nothing with it but my text styles may look different to yours because i made a couple of changes in here you can sort it by type which i do have turned on and that is the default but this hierarchical thing is turned off so yours will probably look like that so it's a huge list in there with the paragraph styles at the top and the character styles at the bottom but i have this hierarchy turned on because that means i can see it as a tree so all of these styles are based on the base style but you don't apply the base style the base style is just a way of organizing the styles and this isn't my default font this is not the font that i want so instead of going in and changing it a million times in each of the styles let's start off with the base style and edit the base style so what have we got in here and this is where it's defaulting to ariel this is all of the style settings in the base style so if there's no exceptions set to any of that in the definitions of these sub styles the body bullet heading etc then it will look like the base style so first thing i want to think about is what font do i want in here now myriad might be great for the headings but i'm thinking something cleaner like avenir so if i change that to avenir and i go in here you'll see this bit in here didn't change that's because as we look across at the textiles all of this text there isn't actually any style applied but if we did select it and we did make it a body style straight away it inherits the avenir from the base style so the place to start is your base style and then the other styles are exceptions to the base style so for instance this heading that would need to be an exception to well it doesn't even need to be the body style does it needs to be a heading style but it would be nice if it took from it some of the information so if i apply that it's centered in the column but it has taken the font of avenir i don't think i would particularly want a heading one that looked like that i would probably want it much bigger but the principle is there what i said if you remember was the best way just like the flat planning your style planning would be better done outside affinity publisher and how i did it was with a mind mapping app called my node there we go so i would put the document title in here which is macbooks the book coming to a shop near you soon and i'd start with my body styles my heading styles and just make sure that i've got all of the styles that i actually need and i would do that in here so i know i'm going to need quite a few headings so i've got all my headings here i'm also going to need headings that are included within the table of contents and headings that aren't so i may need to duplicate some of these styles i want them to look the same but some of them i want in the table of contents and some i don't so literally in here how i would do that is go down there and put heading and table of contents meaning i want that in the table of contents so a heading one that is in the table of contents and a heading one that isn't you could also carry on down that path in the same way with i'd want another heading one but this time i want an inline heading one so there's a difference between um something that's like a chapter heading a big chapter heading which is a real big heading one that i would want in the table of contents and an inline heading because otherwise if you think well i'll just have headings i'll just have heading one two three four five six right down to fifty you'll drive yourself mad so it's the fewer headings you can actually have but group them the better it actually is what that would look like is if you want heading 1 and heading 1 in the table of contents and heading 1 in line to all use the same font but you want that different from the heading two threes and fours then these would be children of this one rather than being children directly of the headings where you're making the changes in there and that's why a mind map is perfect for sorting out the mess because you can visualize it before you create the styles it's much more difficult so we'll save that and come out it's much more difficult in here you can visualize it which is why i have the hierarchy turned on so we can see that if we open body all of these are based on body but you're scrolling up and down and it's just not quite as visual so that's why i do it first and then i go and create the styles in here but that's a good start and in a nice inline heading like that that'll work nicely um we are going to need to revisit styles obviously and create some but where i want to get to today is the fact that we've got an entire framework built that we can then start putting content into so in here the next thing all i've got here so i can actually delete this this was just to show you why a baseline grid was a really good idea so let's get rid of all of the content including that this is page one this is going to be the cover page so that's going to be our front cover i do tend as i'm working to start putting text on it so it's easily identifiable so i would potentially put something like that at the top get rid of the three columns it does remember that the last time we used it had three columns but we don't want that now and this one is going to be the front cover so i would literally just put this on for reference so i can and i'm going to make that really quite big offensively big and the reason for that is so i can see it on the thumbnail purely so i can see it on the thumbnail and know instantly what what that is now what would the next bit be in the document and the answer to that is probably the preface as far as i'm concerned uh maybe the front matter actually yeah i probably need the front mutter so uh i don't want that on that side of the page i want that over there so let's put that there and this is going to be the front matter then i would probably have the preface so down into this bit here and put the preface on it come on all right and that's can you see now why i do that so we've got huge text that we can actually see once i've got the preface the next bit after that so let's put that there is going to be the table of contents so i'm going to leave myself some space for the table of contents right that's not going to work very well is it so i will take that down a bit because i'm not concerned at the minute dear me of what this particularly looks like i will deal with in fact this isn't even content that i would be using at any other point it'll probably just get deleted so all i'm concerned about is that it's big enough that i can actually see it and you know maybe i would be better at this and actually put put some carriage returns and get rid of it ah there we go that will do i'm not bothered about formatting it correctly or anything like that i just want a quick visual down here of what's what now i would expect the table of contents to go over one page we have been going with the show 14 years so i'm going to leave this one blank because that's going to have content as and when and then i'm going to come on to here now i can see at this point i do not have enough pages so i'm going to add some more pages we've got 12 at the moment so if i add another 12 then we're going to have enough for content so table of contents is going to take at least two pages i would expect right what's my next thing from that probably an introduction probably an introduction actually maybe i'd put the preface after the table of contents tell you what we'll just we'll just go with an introduction don't fiddle let's just go with an introduction so who and what is mac bites right there we go and finally finally down here is going to be chapter one at last right so that's chapter one now you may not need to do this if you've done your flat plan but once i've got my flat plan i do like to come in here and visualize it in here obviously i'm going to need chapter 2 chapter 3 chapter 4 but i don't know how many pages they're going to have so it's literally just like a bit of a layout but working backwards this obviously is going to be the back cover so i've got my front cover and i'm going to have my back cover the next thing backwards i'm going to have in here is an index to the contents and again that index is going to be more than one page so i'll just take it back one more page and move that over to here and put index now all that's done is lay out the document but it'll be a big help to me because i can visualize it on the thumbnails but it's not done anything clever in terms of obviously i'm going to need some page numbers on here which means we're going to need some master pages so i'm going to create we've already got one master page so just for demonstration purposes i'm going to show you why sections are so important so in here i need to have some page numbers so i'm going to get a little text block here uh should we have them in the middle why not have them in the middle there right so i don't think i need to say what page it actually is but i could put a little dash and then in my text fields in here where's my text field so if you disappear to insert fields page number down here it's putting in a code so that hash there is the code for a page number so i'm just going to finish that off with another dash and we have a page number so what i'll do with that i think that was just about centered but i'm not sure it's quite tiny there we go that's centered i'm going to copy it and put it on the other side and the red lines and the green lines are telling you when that is lined up so let's grab it it's lined up over there we're nowhere near the center and now we are and i think that's spot on so we put some page numbers on this is the default master obviously we will be creating more master pages but i've done this purely to show you that it this being the default master is applied to all of the pages so we have page one and two and three etc but the problem is they're all running on and actually table uh page one is probably going to be down here isn't it or or maybe the introduction and that's page 13 at the moment so to fix that that's the reason that we create sections so in your document we have a menu we have the section manager so let's go into the section manager at the moment there is one section in the document and 24 pages everything is just numbered one through to 24. so i need to create different sections and this is another reason why it's useful to go through and do all of that first because it means the front cover is going to be separate from this bit to here so i want this to be a new section so the front cover wouldn't have a page number at all obviously then the front matter probably wouldn't have page numbers either you wouldn't physically see the page numbers but you you would as you move through it so i need a new section so in the section manager i hit the new section button and i get section two this time because this was selected it split the document in half we have page one on its own being section one and section two runs from pages two to twenty four section one is the front cover so i can actually give that a name and call it front cover the numbering style doesn't matter starting at page one that's fine what that does is put that the name of it in that little space there so if we look at in here it's blank but as soon as you actually put that in the section name it will ripple through so the section name for this is the front matter and then that will also appear in there it doesn't matter what i choose in here for the numbering style because i'll probably just turn it off then we have the preface so making sure you're on the page new section and this one is the preface and all i would then do is go through this document doing that now the interesting one is going to be this table of contents here because there is an option that we've not changed on these sections so if we look at the front matter it's saying starting on page two and the preface is starting on page four but we don't intend to use the numbers so it really is totally irrelevant you could reset it if you want just in case you ever do want to use numbers in which case we take that down to one no restart the numbering that's what we want restart the numbering at one and in this one we want to restart the numbering at one again okay uh this the changes up here if you're changing this is where you're actually changing where that starts so no we don't want to change that right table of contents so this one here this one needs to start so we'll add it so this one's going to be our table of contents and we will put table of contents in there unless it's too long which it's not that's rather good now is that right or not no it's not because we had the whole thing selected and it says the section starts on page six is that a calamity it is if the table of contents needs to be the first page and instead of it being a numbering style of one two three four five we probably want it to be the roman numerals in lower case which means this page here we can actually see it down there we would restart the numbering and we'd restart it from one but it's still not right because the section's starting on page six which is on the left so this is a time that we would need to change that to 7. and i know that this now says 3 but that's because we've not turned it off yet but this is correct this has got a little i on it if we move on to these we should have in here two and three for the table of contents which is good right then we move on to introduction now introduction is probably an introduction to macbytes and this really does need to be page one so i'll add another section and we will call it introduction that's what it is and we need it to start on page one again but again we need to look at it and see is it actually correct so where are we here uh introduction restart numbering at one starting on page eight well that's not right is it because this introduction is 12. so that has gone hideously wrong so let's take that up to 12. but it's not even 12. it's the odd number so the number one is on the right-hand side so take that up to 13. okay then we're on to chapter one and it's just a case of rinse and repeat so i'll make a new section i'm getting that down here you can make this bigger helpfully this one's actually going to be the start of the book so this one's going to be chapter one and we want this to start on what page and it would be 15 and we do want potentially to start the renumbering or maybe not it depends whether we include the introduction as part of the book and i think we will so i don't think i would restart that one on that page then that would carry on until we get to the index and at the index we're going to want to have that different as well potentially now do we or don't we we don't know at the moment simple as that we don't know uh most indexes do tend to carry on so they're like numbered as part of the book but i may want to have it displayed slightly differently so there's no harm in actually putting that in as a section as well so go down to there that's going to be the index where do we want it to start well it's same page nine over here so don't look at the page numbers you'll get spatially confused look at the page numbers underneath and it needs to start at page 21. i'm not going to restart the numbering there that's just going to ripple through but because it's a separate section i can format it in different ways if i want to and the last thing is going to be the back cover which i will create a section for but you know it's a it's a bit overkill to be honest if you it's a bit overkill so let's select that and go into here and make a new section for the back cover at least we've done the whole lot then haven't we and that one is going to start on page 24 which is correct don't need to start the renumbering or anything like that because we're not renumbering it but there we go so we've done all of the sections that will make your life way easier in the future and it means it's taking care of the page numbering at a really early stage a really early stage now for something like the front cover and the back cover and the front matter we don't necessarily need the page numbers showing all the time in fact this front runner one isn't even right is it no it starts on page three so you can now see the front cover has gone to one and two so you can retrospectively sort this out luckily did we do did we do it right with the preface we did we did i do believe we did or did we uh preface preface breakfast breakfast starts on page four no it doesn't it starts on five so let's make sure that all of these are correct and that one should be starting on seven and it is so we're right from that point on so you've got all of those sorted out probably a very good time to save the file let's put this in the data folder right mac bytes the book you are witness to the first saving of the file okay so we've got that structure in there next thing we need to think about is master pages but i'm only going to do one at the moment which is we've got this master a which is the default and it has page numbers on it but we need one that doesn't have the page numbers on it so we're going to create a new master and this one we can actually say no page numbers we want it facing so it's set to facing we want everything else to match that's absolutely fine you can change the margins if you want to but for this these purposes we don't particularly need to so i'll create that second master and this one we don't particularly at the moment need anything on it but anywhere that we don't want a page number like the front cover if we drag and drop that on it will disappear so all of these odd pages where we don't want anything shown we drag the no page number on which makes it look like that so there is a page number on the right but not on the left uh obviously we will be using master pages for layouts down the line but the good part of this is by just setting up those sections as we look at our sections in here table of contents is numbered properly and the beginning of the book which is the introduction is actually page one all of these are numbered just in case they're needed and we don't have to do a thing so master pages your friend right then we're going to need some content aren't we luckily i've got some content now i'm just going to take an aside in terms of where the content's coming from so we've created this lovely lovely structure here for the project but if we go up a level we've got lots of stuff in here so in here is the show art so that needs to go in there there's a document with copying that's got to go in there and the reason that i'm doing this and sorting it out is future you will thank you so this is copy so it needs to go in the copy folder the show art we actually said assets and we said posters so if i look at this that's exactly what they are but i've called it show art so we'll put them in there and we'll lose posters we'll call it show art so just having this organized structure if it's like where's the show art for 56 you just follow the folder structure down and you will find it because the show art for 56 is incredibly important so let's go get the show out for 56. that one is 10 years ago this year and it was the week that steve jobs died so 56 most important so in essence what i've got here is all of the macbytes stuff um let's go down to these which i may want to make reference to in the document i could even use these and create an index to the shows with a data merge so all of these are there in a nice organized orderly manner right one thing i didn't show when we looked at images which was gross oversight right let's go get a page let's say in chapter one we're talking about show one i am going to grab this uh and it's wrapping so i could have at first add one of these which is a placeholder image placeholder and let's move that out of the way at the minute and put some text in as well so we'll use that placeholder text again and let's say this time insert filler text and it's wrapping nicely and working well with the baseline grid this time what i want to do with this we'll put it in two columns as well i think and i very quickly showed in here um i think i did show you how to size it which was over here the size the posters are a ratio of sixteen nine so if it was a hundred and sixty millimeters wide it would be ninety millimeters tall that's how to set it although the size might be wrong but once you've set it if you put the lock on you can scale that and it will retain that and i want that somewhere over here but it doesn't actually need to be that big so let's say i'm going to put it like that with the artwork in the middle like that so i didn't show with the images that if i put an image in there showed you placing images so we can go and do that [Music] pick a number mike uh i'm not sure if seven had artwork you can have eight what's eight oh eight was the flight of the navigator this was netscape navigator in the day so i'm gonna drag that image on and you can see it but the text is not wrapping around it but with it selected you open up the text wrap panel and you have a lot of options in here first of all you can have the text totally jump it which will mean you don't get text on the left and right of that which actually looks quite nice but you also in here and that is behind it so let me go grab it make much more sense to have it above where i can actually see it your other option is to square wrap the text around it around it both sides you can go really tight on it so if it's a particular shape so maybe a circular image you could do that you could put the text on the inside which you don't particularly want and there's an edge option so i think the one that works reasonably well is that one you also though have the option here it's saying both sides but if this was slightly to the side you see what happens the text disappears because there's no particular room for it but this one moves it to the largest size so i'm going to leave it like this i'm going to leave it square and i'm going to put this in the middle um actually i've just i've just moved it i've moved the image inside the frame not the actual frame so let's move the entire frame but it looks okay on the left but on the right that text is a little bit tight to it but down at the bottom you've got distance from the text so i don't really want to move it on the left but it's a bit tight on the right so if i up the distance it moves the text away just on one side if you want like much more white space around it you can link these together and change them we can change them all independently but just make a much bigger gap but that looks okay to me so that was one thing that we didn't look at when we looked at wrapping images um let's move on to the next thing what else have we got oh another thing with images um i know we'll come on to that we'll come on to that right what else have we got that we can do with this have we got any pressing questions at the moment and have you sorted that out mike yes right we've got some right okay then we'll do them at the end we'll do them at the end right so in here what else do i need to think about we are going to have certain things in here so style wise i'm going to need to think about styles before i go much further but in terms of the contents in my file uh where's chapter one god right we've got filler text in here at the moment but we do actually depending on what chapter one actually is we actually have some text which should be in my entire folder structure which we've just seen so it should be there ready to import so we have copy now because this came from the ibook the ibook was amazing and not not it was just amazing in terms of the file formats that it supported so back out to this level i have mac buys the ibook and i'm sure i had that's an affinity document which is this one where's the original or did i put it in here there it is this is an iba file an iba file being an ibooks author file so just in case you've never seen ibooks author and you have no idea what we're working with and these document warnings are because they've deprecated it but this is what an ibook looked like and it was so fabulous imagine a book that you open and the first thing you see is a video welcoming you to it or some introduction here so you can see this was announced on the 19th of january and this was the second of february how i managed to make a 180 page book in 10 days i don't know i'll tell you what i couldn't do it now i was clearly younger so what we got in here there was an intro to it you could generate your table of contents there was an entire glossary if you wanted to add that to it all for free and it was easy to do each chapter had sections within it so you had your introduction uh this is a demo file that's where it's got lorem ipsum on it but uh this was section one and this was the first four years you'll look at this handsome young man with his first iphone after a seven and a half hour wait in a queue don't ask it was a long day but in here i've got this text and this text i would probably be using but why an ibook was so amazing was there was video in it there was audio in it you can see we've got text wrapping around here and all this text so future me which is me now was cursing previously where where is that text where's the source of that text and as i was light dawned i thought oh you didn't and i thought oh yes you did i typed it straight in there i know that's shocking um so i had to extricate everything from in here that's why i'm i'm we're doing the build with me where we do it right from the start luckily for me there's a trick but if you're repurposing something from a previous lifetime um if it's in ibooks good news you can extricate it you just need to know how if not do set some time aside where you extricate the content don't make that creation time because your brain will be trying to do two different jobs and you'll be fraught so luckily for me there was a trick but this was the most amazing application i i curse apple every day for bidding it because if we make this new book mac bites the book not macbooks the ibook how do we put audio in it how do we put video in it how do i put a presentation in it it's going to be a pdf it's like turning the clock back 20 years apple what apple want you to do is to take this book and open it up in pages and do all this in there the only problem is it doesn't support at least 60 of what ibooks author does it may get there in the end but i can't wait so i had to not do don't take that path but what i did do so this is the ibook what i'm going to do with it is create a little folder here and called a demo and i am going to put a copy of this in there so remember if you're working with an ibook this is what you can do that is an ibook but when you look at it it's not a package that you can open and see inside of it unfortunately but if we change the extension to zip now it's a zip file and we can see inside it that's my zip preview app that's showing me inside it awesome so if i double click that we get a folder with the name of the book and all the stuff that previous me did not think of future me in terms of saving i've got in here so everything that i need we've got in here um there's there's the front cover if i need to use that um we've got dedications that's the studio circa 2011. christmas 20 2011 that was whoa it looks different now that was that was the first metal 24-inch imac oh wow oh and there's a mac mini nestling under there as well um these were these were all part of what was in there that was an interactive image which again we can't do now can't do interactive images but luckily everything that i needed is there they're all page thumbnails the stuff that was important to me was things like wrapping the images around that and there was mike with his shirt look at that there we go so all the things that i needed including the actual keynote file which was when i did a demonstration of pixelmator oh we couldn't read it that's not good but it is a keynote file and it should be able to okay so everything i needed was in there which was amazing so uh always do that make sure you've got your stuff to work with so i've extracted that okay in here i so what i took from that was i created so i did this in retrospect you of course are going to be far more organized than past me was so having extricated all of that what i ended up with in here was this doc file a document a dot dot x file okay which was the exact text including the formatting that was in the ibook so i managed to take this text out of the ibook into word and save it with the styles so let's have a look at that in word and there it is now in the styles pane over here let's look at the styles and the one thing that i do notice over there we've got the standard word styles so if you said file new in word those are the styles that you would get but in here we have other styles and this isn't marked up as a heading or anything so you got a couple of options you could go with that and just import it as it is or you could create some styles in here as far as i'm concerned i'm not really worried about having the correct styles in here because i'm happy to just take that text and import it and format it as we go but if you're getting contributions from other people so maybe you're putting a newsletter together or somebody else is writing a chapter of the book that'd be nice for me and they need they don't have publisher and they need to use word then what you could do is set the styles up in here to match the styles in your publisher file and then when you import them the styles will match up so that's one thing you could do you could create a word file or a word template that had the correct styles in it but you don't actually need to it depends so if it's if it's already arrived you're like well yeah in retrospect i would have done that but you haven't it's not fatal so there's our word file so what i want to do in here where we've currently got a sample text which we don't particularly need so let's get rid of that is do a place and place the content of that word file so in here it is this docx file there and open that up now it has brought in with it as i said some of the formatting but these are not styles but rather than play around in word if it's a one-off like this is i'm not going to bother creating the styles in word i'm going to bring them in here and the text will be formatted correctly but what i would need to do is then create a style for it so if that's going to be my inline header in my styles here it it has no style at the moment so it's helvetica new as well and it's also not centered or anything like that it looks pretty silly uh that it's wrapping around so i would obviously need to do more layout work with this but just to show you the principle it's showing you that the style applied is normal plus now just a minute what's normal if we look in the list we do now have normal where did that come from because normal wasn't there before and it was set to no style no style normal has come from word so word has actually created a style called normal we don't need that for a start we would probably want this to be an inline heading probably coming off the body style that would be one option but however we do it uh we're going to need to create a paragraph style that's not called normal one this one's going to be heading one in line now it says it's based on normal this is the cascade of styles that we don't particularly want and we certainly don't want it based on normal because we're going to delete normal so in here do you want it based on anything and one option is to base it on the body style the other is to base it on the base style i think in here we could probably base it on the base style um we could then make changes to it so as you look through here we already have it's pre-filled the differences so it's pre-filled the fact that okay you want this heading in line but you want it orange that's correct and in the font in here is giving it a font family you are overriding the base style you don't want to override the base style though so we'll make that no change and that way every time we change the base style this will change in here now let's have a look what's going on behind the scenes here now it's fitting so one because we changed the font but the other thing is in here it says font weight no change but it was actually bold i think so we could make it bold because it's a heading the other option is black which is sometimes even thicker than that but i'll leave it set to bold so i want it bold and i want it 14 points want it orange but if i change the default font for the entire document in the base style i want that reflecting in here and okay so at that point over here i don't particularly need this normal style because i don't particularly want it but it's applying to all of these because these were brought in from word so this is where you need to think carefully about what you're actually bringing in another option would be to copy all the text out of word and put it into a text file and bring that in and manually format it but be aware that when you bring your word content in it's going to bring the styles with it if it was a new document you're probably only juggling with normal but if it was a file that somebody else had created that had 300 styles in it all of that lot is going to come in and pollute your affinity is there another way to do it well you could just bring it into a blank affinity document and and start trying to do some kind of triage in there before you bring it into your final layout document most people think of the document they're working on as like the first place that they need to be but it's not you need the flat planning you need the file organization you may need intermediate documents to keep this document clean that you that you bring a word document you know in other words when you get a word document don't make the first place you bring it in your final document because even if you delete all that content the styles are then stuck there and now you've got to triage the styles so it may well be a much better bet to create a new affinity publisher file just bring that in and have a look at what you've got before you bring it into here right so we've got our document in there we need to delete that normal style so i'm going to right click on that and delete normal it doesn't even seem to make that much difference in fact the truth of the matter is it doesn't the the text here that all had normal applied to it is still exactly the same the difference is it now has no style at all so the implication of that is if you now want to change the font it's going to need some kind of style applied to it because it's now orphaned from its formatting so that paragraph there and this paragraph here cannot be formatted automatically if i change one the other one will not update because there is no style applied to it so if i go in here and make some changes it's only happening to an individual paragraph whereas if we undo that and undo that and keep going until we get normal back if i were to go in there and edit normal so i'll make it so you can see it and in the text fill in here we start making changes why are you not changing oh you are normal why are you not changing that's interesting because normal is applied to that text uh and should be changing why are you not changing you're telling me you're normal um that could be a word issue it should be if i manually apply it it changes it that's interesting so you'd have exactly the same problem so i think i probably ignore that then what i do for real is take it into another affinity publisher file and tidy it up separately and then bring it in here and format it and then of course once it's got a style so if we were to apply that normal style although it is already applied so i don't know why we're doing it twice and you then go in and change it so let's edit normal and make it something else like that then they do change that should automatically apply but it doesn't seem to be doing so interesting that's why i always take it into a separate file learnt my lesson by bringing a file into here that had like 100 pages and 90 styles with it and then having to go through and manually sort it out so sort it out in a separate file that's a much better idea so where are we going with this in the future well um just off the top of my head i'm going to need a lot more master pages i will have some standard master pages for like if i'm doing an outline of a particular show i'll have a master page for the outline of a show i'll also have a standard chapter look i'll probably create some more more like visual vision something with more visual appeal in it so i will have many more master pages for layouts um in terms of the content not actually finalized yet but everything that was in the ibook will get transferred across but that was four years worth of macbytes and this is now 14 years worth of magbytes so we have some catching up to do we also have like a newbies guide to macbytes which is if you're new to macbooks if you've not been around since oh you've no idea what you've been missing so people ask questions like um what's this with the mac bytes teeth or what's this with the mac bytes thong if you don't know about the macbook's thong you've not lived so we thought we would put in the newbies guide so it'll be all like the fa cues the questions that people ask also the stuff that we do with learning content so there's going to be a lot in here um there'll be a guide to the crew the shows after hour shows uh marooned at my business headquarters the story behind that we've got the behind the scenes stuff uh the gear what tech we've used across the years with the show all of the lives that we've done it's a big undertaking so there will be some data merging here as well so what we thought was we will keep you up to date with this so this is the initial build with me you now have a framework to get going with a document with but as you can see that that really is only the beginning uh we we've blocked out six months for this we were over ambitious with the first one i'll tell you ten days it was unbelievable but we've got so much more content now that we've blocked out six months for it so we will keep you up to date with this as we progress moving forward definitely there's two big issues with this one is the table of contents we're not doing that by hand so there is a way to create tables of contents and that will be a completely separate demo down the line the other thing of course at the other end of that is the index which will be a totally separate demonstration down the line it doesn't make sense at the moment to do that demo like next week because the content's not in there to index but once we have enough content in there for a table of contents and to index then those are the next two dedicated sessions but if you let us know in the chat let us know um are you would you be interested in seeing how it's progressing updates build with me updates as we go and k says her her copy will be in scrivener that is where ours will actually be um i'm not thinking it will be coming from word but to get it out of scrivener i'll probably take it out to a specialist template in word and transfer it that way but scrivener oh yes scrivener is where all of my content is at i'll also be using scrivener as a basis for research as well so let's show you scrivener and what the macbites thing looks like this isn't the mail one this is the actual content uh it's a bit squashed on this screen but this is what it actually looks like so in here we have everything we've got the index to the content we have the inbox we've got map bias management stuff so ideas bumped admin all the style guides then we've got the on diary the on diary stuff that we know is coming so wwdc is in june uh anniversary of steve jobs's death steve jobs his birthday all of the stuff that you know is coming um i'm not sure in front matter what i put in there i put the i put the show art in there so as i'm working the show art gets put in here and it gets pulled through so all of that is in there it's in the front matter for a compile then we have the two big folders which is the magbytes folder and the archive the magbytes folder is all of the new stuff here so this goes back to our very first show that we use scrivener for so we have a special for jonathan and then it was bar humbug which was 79 and every show is in here so if we look at the last show or in fact let's open the whole lot everything that we cover is in there so this is where i'll be going to get some of that content it's already in there so i might as well repurpose it the other thing we've got because we only started using scrivener on 79. we have this archive folder which is all the stuff that we did before and in pdf format so we've got from 78 backwards where's wilson and it goes all the way back to hello world which was episode one where there was the three of us so this this was the name was sorted and as you can see some of this was mikey b so excuse the language but this was it we introduced ourselves and then that was what we talked about that was like the show notes so we can go all the way back to episode one uh for the information now that's a pdf so we're looking at like we'd have to copy and paste it out but everything going all the way back oh i can assure you future me is thanking 2007 me a lot uh what else do we have in here um not much we've got some templates uh the map buys mail but i don't i don't do them up by its mail in here i think that was a testing thing but uh yes kay exactly good idea uh the other place that i could go for information is another scrivener file which is our email generator and all of the emails we've ever sent are in there so here's the email that you will have received oh aren't i organized all of these have gone so what i do with these see they're grey that means they're in notion and they're ready to go all of those have been sent so what i then do with them is change the label to sent i change the status to sent and we're good to go which means i've only got one more mail going out this week before i fold that up and then we head off into next week those are all next week's mails so what i've got in the archive is the mails going back to diamond memoriam so if there was something i say to mike i think we sent it in a mail then i have this archive to come to for it so while i've demonstrated taking you know one scrappy little word file into publisher it could be something as comprehensive as this it could come from anywhere it really doesn't matter can you imagine that you know as you were starting this project if i had to go back to 2007 and find all of this stuff and start with a blank page it would never happen ever but luckily from day one uh i was in charge of organizing it mike was in charge of the website and mikey b was supposed to do the show notes so we all had individual jobs so one person was in charge of all of this information straight from the start which is why it's so organized and available what funny story with that is episode one i don't know if any of you can look at that and think where that came from with little icons at the top and the style of it that is a pdf that came out of google wave i loved wave it started life in google notebook and what we had to do was every time we changed the way we did the show notes we had to drag these behind us until in the end i said you know what i'm just going to make pdfs of them and call it done but once we move to scrivener we never went anywhere else so in here we have as well um mcbites let's episodes on there and do the board and if we make that a little bit smaller uh where's the size of a card size let's make it a little bit smaller so we can do two each one gets its poster art on it and it's just it's so good to look back at that it is it's so cool everything is in there absolutely everything so okay good idea yes that's what i do okay so quick recap right it's a real project it will be available for you in december so save up your pennies ready for december do we have any in in the chat mic uh what was the the thing with shall we keep them up to date yes yay was it a yes it was a three yeses excellent okay then we will do um we've covered everything you would need to do to get to the point to say that project is now ready for content so our next step would be to create a project um a project plan in terms of time where's my mouse gone mental again um we this is not our full-time job so we can't spend every waking second writing this book so we'd have to allocate some time per week and over the course of six months we are going to need a project plan for that so that's the next stage to work out what's going in it and where it's coming from and if we need to create any extra content and some of the things like the table of contents the index would definitely need to be done but we would have the style set up we would have the sections we would have the whole layout done we're ready to go we have the actual file that will eventually by december turn into the finished product so what we will do is sit down and work out what kind of time frame keep you updated with we now have six yeses yay okay so that was mad may because it's the 30th today and it's a day of rest tomorrow only somebody should tell my course that we went live every sunday and they are now all going to be available on demand so today's will be available on demand the two that we definitely have coming up at some point but not with a date yet is table of contents which you've seen at least where that will go we have a placeholder so it's virtually done and then how to create an index in affinity publisher which is even more complicated and again they don't have a date but it will come at some point we started with the deep dive of data merge way back at the beginning of may and that is available on demand as well followed by images which you saw some working with today so today was about consolidating the other weeks that we did in may we've looked again at some styles so if you want all of the details of styles that is available on demand and last week we we worked magic with um assets an affinity publisher including symbols which aren't even in there but we did it anyway in march we did the export persona from designer we did mastering blend modes in affinity photo most popular one yet create creative tables in affinity publisher and master pages which would be incredibly helpful if you are creating your master pages and following along with the project tracy wants to know what everyone's yesing to in the chat just say yes tracy and we also covered bridge which i i am using bridge for my assets at the moment at least part of them um i am fingers crossed that one day we will see that this mythical affinity digital asset manager but i don't think it's imminently coming in i think the next big project from them is probably going to be publisher for ipad can't wait to get my hands on that oh what if it's next week at wwdc oh the excitement uh we also managed to sneak in uh creating a newsletter infinity publisher which was last septem no august august it was august last year and that's available too so all of those are available on demand at youtube.com elaine giles now if you subscribe and hit the notification bell then you will get notified so you will not miss anything at all and if you've got any queries or questions get in touch with me um probably best buy the website elainejales.com uk and there's a contact form right we love you guys if you have enjoyed it you you've had anything interesting that you could repurpose then give us a like it really does make a difference so in terms of keeping up to date with this project make sure that you're subscribed to my newsletter i will provide updates shall i make a commitment now mike yeah oh dear um well six months would only be if i did it monthly um six updates wouldn't it that's not totally a lot so how about i do it weekly should we have a yes for that as well mike's going to say yes no because he what is it what he's thinking is i'll be getting a mail out every week but yeah follow along with this project via the vip mail and i will keep you up to date and we'll probably have a few more sessions as well okay let's head off into the q a so i need to see the questions don't i let's do that [Music] so that's in a totally different place there it is yeah i think i've got the questions right what have we got for questions okay so we've got days well i explained that um but i i appear to have broken photoshop so that was good wasn't it naughty me it was a smart object in photoshop and i do have the original file so i could actually demonstrate that so we've got that down as that is there a reason you always start on the right hand page not the left just purely that's how books tend to work if you picked up a book and the chapter started on the left you you may not notice but something in you would be that's odd they always start on the right so i'm just going to stick with that with it being a book right fonts otf versus ttf ttf truetype fonts were quite old um the opentype font came out much later and it has support for more elements within the font so if you had a choice if you had a font and it was in two file types you would probably be better with the otf but if you have nothing else then the ttf is fine it's not um like in it's not like a poorer quality or anything like that it's just in terms of the breadth of features that that font can support so when we looked at fonts we looked at a particular font i think it was called thirsk and it had all these extra characters in it and ligatures and all kinds of elements swirls and things like that and that was supported because the otf format is kind of a wider format so otf if you've got a choice ttf if you've not and you know i use fonts that don't even have punctuation and you would not believe how difficult that is this font does not have punctuation it doesn't have numbers either so i have to have a secondary font that's close enough just for the numbers and punctuation a nightmare i wish they'd make the right font but that's what i use right uh renee says i thought you could export the used fonts with the affinity publisher file why put the fonts in the project folder yeah because at this stage the fonts aren't in the publisher file we've not even started yet we haven't got any text in there we've not created that at that point before we've even started the project the fonts are not in the file or referenced even in the file um once you've got the file by all means do it that way but in my case it was more the fact of i may want to work mobile on a laptop somewhere and if i take the affinity file with me and the fonts are in there or i could export them to a folder and take them with me i may well find that there's a font i want to use that isn't there because i haven't used it up to this point in the document so what i'm thinking is that egyptian font the mummy font if i want to actually use that font to explain what was in that show and i haven't used it before even if i export all the fonts from the project that one's not going to be there so on a weekly basis i actually have carbon copy cloner set to back up my fonts folder um that way like the color palettes the color wells at the bottom of the color palette just it's a system thing you need to back up but if you're if you're not using that many fonts they're fairly standard and you're happy to do it later then no problem doing it that way where did i get that ruler again what what ruler was that was this the one i dragged down from the top of the screen possibly is it just the line across that i think so okay right the rulers were showing so these are at the top and at the side and what i did to drag that down for layout was just click on the ruler and drag it down click on the side ruler and drag it in so if you particularly want to make sure that something is lined up with a particular place so if you want to visualize the center of the page that's the center of the page there and it twangs so you get green on the vertical and you get red on the horizontal when it's in the right place so if you want to visualize the center of it with two ruler points that's what you do just point to the ruler and drag it down point to the ruler drag it across didn't they used to be in word away to drag two from the side the top corner yeah i think we're getting ambitious there but yes that's what you do with it okay it's that one okay says if you add more pages in a section do i need to adjust the section manager so the ranges are correct right let's go see that so in here we have got our chapter well with our introduction and then we're going straight into chapter one and over here we have our section manager so uh good that's a good reason to name them there's the introduction which is starting on 13. it's only 13 and 14. so let's move that to the side and don't disappear all right well we go over here and put some pages in so if i say insert two pages after page 15 now if it's after page 15 it's going to be in chapter one because that's what i'm clicked on but if i'd clicked over here so let's cancel live i was clicked on introduction and i wanted to add some pages to there so let's do it with that selected it's going to put in two pages after page 13. so click that puts them in and let's have a look what it's done up here so the introduction is now 13 to 16. so it's automatically oh not now seriously crying out loud an update to my scanner right um it automatically updates and you can see that happening here so as long as you put the pages in the right place it will just push everything down push everything up so it should be absolutely fine that's one of the reasons once you're working with this that i did take the time and put the titles in because otherwise you're like what page am i on so if we were looking for the introduction and it didn't say introduction we'd have to be looking under here thinking well it's either 12 or it's 13 and you'd be squinting at this so do take the time to put the names in but yes it will automatically update for you did i draw the navigator in designer i did carol i did um what happened was we started sending at the at the beginning of macbeth we didn't have a mailing list and eventually when we got a mailing list i said you know the mail looks a bit bland if we just put text in it so what i would do is throw in a little graphic it wasn't a set size or anything like that it was just something about the show so in one of these shows um the eu had decided you know this explains brexit the eu i probably shouldn't say that word should i or youtube won't like it um the eu had decided that you couldn't have a powerful vacuum cleaner what i mean is they're bringing out vacuum cleaners that were like you know 3000 watts and the eu decided no you had to you couldn't have anything more than a certain level and it was to do with saving the planet um so there was this story about tech and that cleaning tech basically so what i did was i got a graphic of a broom and it went in the email and then the next one was um the show was called um blofeld's accountant didn't die dinner with george clooney and we had a picture of blofeld and his cat and then the next one i think was motorway madness and then i said to mike you know i'm doing these graphics they're going in the email but what's the point because then they go to die they're just in the email so i said what if we had a little bit of a poster for each show and that's how they started but that was around episode 70 something 80 something so we had all these previous shows that didn't have show art so what i did was i put a project in place to go back and backfill them so that navigator one flight of the navigator was one where we were talking about netscape navigator and i think we actually called the show flight of the navigator so i thought that's what i need to draw so yes i did um do you want to briefly explain my bites after hours for somebody who's asking about it yeah that's fine uh macbeth started as a podcast in 2007 and we in 2010 extended it to covering mac bytes well we call them up by us live but they were apple events and we would provide audio and video of the event and we would provide a chat room and we had a complete blast 2010 that was great but by the time we got to sort of 2017-18 time the apple events were like yawn fests and everybody said you know apple's interfering i just love to come and chat you know and apple's like ruining this because now i've seen these products and i don't want them they're shocking so we started joking around and saying we'd have to do a mac bites after hours or a mack bites after midnight and it basically meant like a chat you know with no apple event so in the autumn of 2018 we bought quite a bit of kit didn't we there was new kit for the studio there was a new laptop for me there was a new ipad so i said why don't we do this as a mass unboxing so we created we said we're going to do this as a one-off so come on friday night we're going to do mountbites after hours and it's a show on youtube where we there's demonstrations like you've seen today uh unboxings mike does excel it's a community thing for about three hours on a friday night so we did it the first time and it was oh do it again do it again so we did two shows and then it was like i said to mike we've got notion we could we could do more we were organized now so um it started in the autumn october 2018 and we are up to show 131 next friday night at nine o'clock uk time so anybody who's been to a map bites after hours uh why don't you describe what my what my software hours is it's like today kim has already done that at all in the chat live learning ask a lot of questions about everything that's a good definition that okay right let me have a look at this where am i up to when renee imports text from word which you have to do regularly copy the text shift command v into publisher at a good way to adapt the text to the style from word to publish it absolutely whatever works for you i need a predictable way to take content from multiple places and the last thing i want to do is import something and then have orphaned styles um the way i did well i'll actually show you this when we've got a full chapter to import but the way that i do it by taking it into a separate file i think is probably the best way for me but your way might be the best way for you what i'd really like is something like in copy adobe have adobe indesign and they also have this companion application which is free called adobe in copy and in copy is just like a text editor but it is savvy enough in relation to indesign that the two are companions so you put the text in in copy and it's so clean when you take it into indesign and i would love that but we're not there yet we're not at that point yet most people seem to want to get text from word and put it in that way if i'm particularly concerned about the text in terms of oh good grief there's a million styles or even worse it's manually formatted and i don't need that because i've got the styles in affinity then i'll just copy and paste it out as text and sometimes that's a better idea because if i can get that into i use two text editors sublime text and bb edit bb edit is fantastic at cleaning text up so if you take the text in and you think oh good grief there's two spaces there and they put two spaces after a full stop it can tidy all of that up with one button so sometimes i just take it in there because even more significant to me rather than the styles and the look of the text is where there's like some errors in it i have this every week with a particular job the church newsletter drives me mad i don't know i think what's happening is the text there's coming from emails which is broken after every line and although it looks right so the parish secretary sends it to me and it doesn't look bad i'm looking at it thinking there's two spaces there and when you delete one of the spaces the rest of the text goes crazy and you end up with like 12 spaces randomly in places throughout the document so personally take it into a text editor and make absolutely sure it's 100 clean but whatever works for you nothing wrong with either way have i done a demo of scrivener yes i have i have done an introduction to scrivener 3. are you on windows or mac carol remind me i think you're on mac aren't you but remind me i did a demo of scrivener 3 when it came out so that would be 2017 so it'll be on the channel mike may find the link if we're lucky um it's on youtube so if you check uh in fact we've got we've got the list i haven't actually put the link up have i already suggested signing up to your vip list well that'll solve the problem um i'm thinking there is a playlist there is um an after hours playlist which is mac bites dot co dot uk slash after hours playlist all one word or you can go to my channel and you should find the playlist listed there or you could search youtube for after hours playlist but you do get some weird stuff back with the word after hours so probably best using the map bites dot co dot uk slash uh macbites after hours playlist or is it after hours playlist one or the other michael paste it in he'll go and find it and paste it in uh oh carol is on a mac mini right so the version of scrivener that i demonstrated was version three when it came out for the mac version three for windows has only just come out i think it was about six weeks ago they are finally caught up it took a lot longer than they thought so i did that demonstration carol and when the ipad version came out i did a demonstration of that as well so it's all on the channel to see scrivener is on our list to revisit because it's been a few years so uh we will definitely sort that out as well i did do a demo at some point i think about how we used it for the newsletters it would have been on and after hours but what i'll do with this because this is like i mean it's a build with me and we've built it to the point that you can now put the content in but obviously moving forward we've got six months of work to do with it so we will have data merges where we're bringing the shows in we will have uh manual imports we will have import of formatted content so what i can do like i say i'll do a weekly update of where we're out you know have written a chapter have written a paragraph is probably much more likely but i'll do weekly updates in the vip mail and you know like you've said yes yes yes you want to you want updates what we can do is we can revisit it so the uh my affinity publisher uh build the macbytes ibook with me so we could have a couple of sessions maybe we could do that once a month or something like that so see where we're at look at what what the pain points were what the problems were what procedures i've put in place to make sure we don't have any pain points in the future and all of that if you like some of that would be scrivener because that is actually where the content is so i tend to use word as like a conduit for getting stuff out so in my world my word document wouldn't have any of these horrible styles kicking around in it because the word file would be coming from scrivener so we could we could do that as a workflow couldn't we scrivener to affinity publish a workflow pull that down mike before i forget that genius idea i've just said i've grown up to affinity workflow yes oh lovely lovely comments mike mike's put the lovely comments in so peter and annie say more top tips from the queen of the screen thank you very much hope you enjoyed that um and then you talk about coated and glossy glossy pages yeah we had a particular one and i know it was fogger and we did have it coated so it was coated frog i just can't remember the number so we we use this um well they're not really online are they what are they they're a real printing company but we found them online so we we upload stuff to them and it comes back fabulous what we did doing after hours in relation to that was we did an unboxing of some brochures that we'd done i think we did it twice i did a brochure for the munich memorial which is in february uh so that would have that that show would have been late january at some point not this not this year probably last year and the other one we did was in november 2019 and what we unboxed there was a box of printing that had arrived that was the brochure for the ladies night that we were organizing um like i say i think it had 16 24 pages something like that and we i talked you through that project as well scrivener to affinity workflow best idea ever okay so thank you for that peter right david king says i've arrived late just want to say it's really helpful seeing this done in terms of a real project and process thank you that was the idea i i hoped because we've done the features and sometimes when you're looking at a feature in isolation from all of the other features you you go feature blind so i wanted to take this up to the point that that file is now i mean it's very embryonic but that file is the file that will turn into this finished book that you will be able to put in your christmas stocking at christmas so i've made that commitment now it's got to happen so thank you for that david oh renee says i could already put this episode down as the most useful episode ever at elaine charles's affinity queen thank you renee kay says it's super helpful and builds well on the past sessions well that was the idea so uh hopefully mike was putting those links in to the previous sessions as we were going uh so you could go back and refer to them so i didn't intend today to to detail the how and why of stuff uh it was just like so the assets last week yeah we're going to report those this week then i'm going to create a subsection then i'm going to put more assets in and i can rename the assets and all of that so that was the plan so i'm glad that that was useful oh renee replies to that it's an addition and show exactly work that you encounter every day you dare say you already know quite a bit oh renee you know i've got dirty hacks you know i have ah oh and david yes updates david aunts updates so okay oh i've got yes i need updates i need updates and peter says i'm in awe oh good which bit was that which particular bit was that all of it i think oh excellent excellent okay and we've got lots of stuff here about which cmyk profile to use my guiding position on that is ask the printer the printer will tell you what they want which is how come we've got this fogger thing that's what peter says um there is a standard one um which at the at the beginning the problem with the princesses the second you mentioned affinity publisher don't because they're like no don't support those would be indesign look a cmyk profile is a cmyk profile just tell me which one you want but if you just go in and say yeah indesign what profile should i use then they'll just tell you sometimes it's on the website but sometimes it tends to be hidden in 13 pages of garbage about indesign and you're like no no just just give me the basics tell me the absolute basics because you're probably going to provide it as a pdf anyway but they just don't seem to want to say this is it it's that but eventually you'll price it out of them so that's what we did so i started with a generic cmyk and then i changed it towards the end once we knew exactly what it was okay oh peter wants all of it so all of it was awesome good i'm glad you enjoyed it oh kim says queen of the dirty hack i know you love your dirty hacks and tracey's caught up just in time to say goodbye which you've done before tracy but i'm impressed because some of that you're watching at two times which i am impressed although when i play some some videos and particularly audio books put an audio book on last night in the middle of the night after buy request and um i'm thinking that the computer's gone again no i got it playing at one speed hadn't i saw it once it was at 2.8 i was quite happy so tracy does amazingly well because sometimes i'm reading subtitles at 2.8 as well uh it's bad news uh some printers are a bit sniffy about non-industry standard packages that's the problem and i've never quite with printers you're like that's like the point of no return and it's like it's got to be spot on but what our printer does is they check it and they then send back like a virtual proof that we can actually say hang on a minute you know i've spelt i've spelt affinity wronger put four f's in it uh so they do give you that option before they press the print button thankfully no but we'd never actually have to make a change have we no no they've been very very good but it's just the second you know that they just assume it's indesign and the second you say it's not i think they're concerned that they'll do a print run and it won't work and they'll you'll blame them which i never would anyway i just want the basics just give me the basics you know so i'm saying to him a bleed of three etcetera etcetera and it's just uh he doesn't want to commit doesn't want to commit because it doesn't know the application but to be honest affinity publishes fast-taking market share from indesign so i don't think they're going to have much choice in the future so i think things will only get better but if you're in any doubt just use the standard one but they should just tell you if you wade through all these pages it'll be in there just just do a download the whole lot of text into a search for cmyk and then whatever it says use that i do have a couple of special ones um they are a cmyk but in this particular job the job was sent to manchester united for printing but manchester united aren't printing it their repro graphics department is not printing it they're sending it to their printer so it becomes like chinese whispers i say to to their repro graphics what cmyk do you want and it's not them actually printing it so i never quite believe it anyway so when i send it i just use a standard one and and then ask for feedback on it but it's always printed out okay isn't it in terms of one year they made a mock-up of the pages don't know how they managed that it was so funny there was this print job and about 80 percent of it was absolutely fine and the other 80 the pages were mixed up and i'm like how did they manage that you know if it's wrong the whole thing's wrong but no it was only like a handful of brochures that were wrong no idea how they managed that but the cmyk part of it that was fine oh printing is a blackout isn't it okay well that's a good point carol um amateurs using a lot of fonts also they try to be quirky like if it if it's uh uh if it's a barbecue poster that somebody's doing which i have seen done if they're doing a barbecue poster you'll get like a picture of a barbecue or more likely clip out of a barbecue and then they'll use like a wild west font and it only goes downhill from there so you're quite right that is a very good point are these the posters designed by a certain person you're thinking of yes they are mike let's let's not publicly show i wasn't going to that's why i said a certain person okay let me get back up here uh ignacio says am i the only one running windows 10. i think we do have some windows users we do do i have any videos on bb edit no i don't um but if you're on windows 10 bb edit is a mac app but there is another text application which is fantastic which is sublime text and that is cross platform the price of that today is 80 the price tomorrow is 100 because it's on sale there's a brand new version uh let's go and have a look at that why are you not moving that's better so bb edit actually processes text um sublime text as you can see i've got two versions installed where sublime text go okay i've got two text files opening but that's sublime text the features in this that are amazing is you've got this view over here and it doesn't look like that's particularly exciting but it is exciting when you've got a really long file the other thing that this new one's got is i've got two shows here i've got a google canvas one on the notion api so that was episode 129 and that was 130 and this is in markdown to put um in the mailing on the website new feature a side-by-side comparison if i hold the shift key down oh that's so cool i love that um but i use a text editor for like processing something that i've created mainly so if we get a new page and i take it out of the way and we go back to scrivener and we look at the email site so let's look at the email for one of one of the announcement males one of these that's quite short need a bigger one there we go so there's a male with quite a bit of stuff in it and it is a male that let's fold this up so we can see it properly that's a male but in scrivener you need to do magic to get it out of it so what i would do is i would compile that which is this so is it a map by its mail slide iq excel trainer vip ibooks author well let's say it's a macbook's mail because this one actually was so i just say to it it's a macbook's mail and then i compile it and it goes into my comms folder but i'm going to put this in my data folder because i've already got that open and you see it's got appender html extension and then you can open that ready to edit it or something so i'm not going to do any of that but i'm just going to export it and what i need to put that in the system is a text version of it so when i export it i don't want it to be anything fancy it needs to be plain text so if i go in here should have the mail in there did i put it in there did i put it in data there it is reminder and you'll see it's exported plain text but it's put a html extension on it and it's got this graphic but if i open that because i want to edit it what it has actually written from scrivener is acres of this none of which you were looking at in scrivener all of this has been added with the export magic there's pages of it lines of it so that's why over here this view is so fantastic because this is interactive i can click on this and it will actually move it down so everything from here before you actually get to the heading the first thing you see is 475 lines of code which previously i had to put in by hand can you see why scrivener is just amazing and this view over here lets me scoot down to the content really quickly i can see it in that preview the other thing that we do so obviously this would need much more of an explanation but the short version of it is in mike bites what we do uh let's get the last show there's the last show what i would do with that is open the whole thing up and i want to create a mail so what did we talk about well i would pick everything from the welcome to the events so the whole lot is selected i would then do the export so it looks like i'm doing exactly the same thing i'm going to create the show notes so again it needs to be i can't remember now at this point whether it's text or html is it plain text or is it html i'm going to have to go and find out that's the one thing i can never remember so let's go in and find out what i need to do with it right macbeth's down here publishing publishing right so i'm sending out i might buy its mail what format does it need to be plain text so up here it needs to be plain text so i'm only taking out plain text i'm showing you this for a reason so i will compile that and again i'll put it in there um 137 recording notes it's actually show notes so let's put that there and get it into this folder now what are you doing crying out loud come on scrivener where have you gone don't don't fail me now right let's go in there and export that now uh was that was up for the mail um you've disappeared again right i'll do this properly in a proper demo but i'll just show you at the moment why this is so amazing and why we use it now let's get down there right um [Music] this is the bit i want right so it's plain text at this point and i want everything except siri and i want that out as plain text so that might actually work so let's get these out of the way and let me show you what we've actually got here and why i don't like doing it by hand so over here we've got this which is a text file but this time instead of opening it up in sublime i would open this up in bb edit and what i get is all of this i'm wondering if that's actually right we'll try it anyway uh it could be not sure but what i've got in here is i've got some scripts to process it so i can process the show notes and it processes and what i end up with is a text-based version of them and a html based version of them and i don't have to multiply the output of them at all which is just so fantastic the other thing with bb edit is it does you can do a clear up you can do tidy up text so if you're processing text into publisher that might be incredibly useful so we've got it down as a session that you'd like to see so we will ponder that and see how we can fit that in okay do we have a lost call for questions any more questions no more questions cq cq debson debson uh pete often gets sent artwork for the church magazine supposed to be a six pdf adverts get sent in a for a disaster tell me about it and you know the other one that's diabolical somebody will send in a photo that they want to put on a full a4 ad and it'll be the size of a postage stamp and about 2 dpi never mind 600 dpi it's you end up having to redo it there's no way you could just scale it it it's it is it's a nightmare oh carol is pretty colors where were the pretty colors was this in scrivener was it scrivener's pretty colours oh scrivener is love scrivener absolutely love scrivener used it since it was before an alpha they literally had this like embryonic thing and they put it out and said you know what do you reckon it's like oh this is to die for and then it went into alpha and then it went into beta i think but this alpha one became known as a scrivener gold so it was totally free um obviously it was unsupported at that point because scrivener was then released but when i look at the price of scrivener and what it does honestly i'd pay 10 times as much in fact just to support the guy i did buy it twice i bought it for in fact three times four four yeah once on the mac there once on windows once on ios and then i went back to the mac and bought it in the app store as well got to keep him going i can't do without scrivener i'll tell you so yeah it looks like a session on scrivener isn't he did so any questions carol gets photos of pets to draw that are tiny and blurry uh do i have different requirements for bb editing sublime yes carol um bb edit has scripting in it now you can probably do it in sublime but sublime is far more manual to do it so if i show you the preferences in sublime you'll get the idea if we go into bb edit bb edit is a fully fledged application that has been around since forever so if you go into the preferences they look like you would expect lots of preferences all right if i go into sublime you'll see how difficult it would be that's the preferences you've got you're they're in you've got these little bits over here that are your personal preferences and then you've got these bits over here but there's no preferences window and that sums up a sublime text to me if you know what you're doing awesome if you don't you'll break it because you're actually editing the internal preferences on the left with no dialog box but sublime has this um scroller here where you can see the entire file so if i'm interested in that bit there i can tell by looking at it that's the bit i'm interested in that is a fabulous way to do it so i probably do work about given the text i work with about 70 percent in sublime and 30 in bb edit um another example of when i would use bb edit would be um where would i get that from where would i get that from me no i would have copied it out of there wouldn't i i know where we'll get that from this is another example of something that bb edit could do so in hindenburg which is our audio editor are you wondering where i'm going with this aren't you next week we have a rolling stone special so there is our brooklyn's 196 rolling stone special over here it's telling me what songs are in it and i can right click and copy as text because i want to put it in let's bring that on as well why don't we well we're there do the whole thing right woman right over here we've got brooklyn's so let's get rid of the sidebar and make it smaller right so i've got this show uh which is actually it's going into week 22 they're rolling stones and i've just realized i didn't do it so i finished it there's the show but there's no playlist i want to put these songs in as a playlist and in notion that's a problem because it does that and it's hideous so that's not good if i go down there and do that it's even worse crying out loud so what i do with it is i go into bb edit and i get a new file and i paste that in and then i do magic i run a script on it and once i copy that and i go back into here it's perfect so it's scripted in bb edit so if i undo that what i'm actually doing is going up here and i have this process which one is it process set list which i run from a shortcut key and it takes the copy of plain text that's in a terrible format from hindenburg and i just run it copy it then paste it into notion so i use bb edit when i need to script it basically and it makes it a lot easier so i actually managed to finish that that's a real job that's amazing so i would say half the time 60 40 70 30 something like that but each one has its strengths okay let's get back into there uh two dpi oh you you should see it it's like i wonder what that was supposed to be they're terrible oh carol when you talk about this photo of the pets to draw and they're tiny and blurry uh i got talking to this guy who was doing um a demo and somebody gave him this photograph he talked about taking things out of a photograph so basically like repairing but you know how people say like can you remove x so this lady gave him this picture and it was a it was a bin it was a wheelie bin so they were outside a house the woman stood there out outside a house and there's a wheelie bin next to her and she says can you get rid of the wheelie bin so the guy looks at it and says yeah no problem so he gets rid of the wheelie bin so it did a good job on it comes back presents the lady with the photo and she looked disappointed and he's thinking you know i don't know why i disappoint that that was pretty good work you know it was a wheelie bin it was quite big and i did well with it so she said oh thank you you know and he said you don't look happy with it you know is there something else i can do with it and she said my cat was behind the bin and i was hoping that you know i'd see the cat because the cat's long gone and this was one of you know i was hoping there was a picture i could see the cat behind the bin because the cat's gone and and i thought the cat looked kind of cute and she didn't understand that you couldn't just lift the bin and automatically the cat appeared [Music] oh fantastic time with muggles brilliant oh carol needs to learn scripts what would you be doing with them what text would you be processing because scripting's not that difficult in bb edit it's not that difficult it's kind of a step-by-step process uh what's going on here oh you're very welcome inacio uh do i drag the the energy from devices or do i just kill the devices well um i hope you have all enjoyed it so you've heard that we've got the commitment here we have the commitment so if you've got no more questions i'm just going to move that on and then we're back to that um i've made the commitment weekly updates in the email so make sure that you're subscribed to the email so the first thing we'll probably do is the project plan and then we'll we'll see how the baseline marries up in december won't we [Music] uh do i actually need to sleep anymore if i didn't need to sleep i'd be fine absolutely fine but 48 hours in a day it would work well trust me on that it would but that's what i'll do so uh the book will be with you in december so a nice little stocking filler save your pennies up uh let's have a look here um carol says could i could i script to change those 64 coding to readable text um you might be able to uh how do you do at the moment the starting point for automating anything is to sit down and make a list of how you do it now um so what i was doing with with that um timings thing was i sat there and i thought right what did you do and i thought i'd go to the first line and i put a zero zero and a colon in and then i move across and then i delete that and then i move to the end and then i move down so if you literally you can write code by in english just by by writing down what you do and then all you need to do is to translate each step of that because that's the process that you're already doing and you know it works you just need to process each step of that into an automated script that does exactly the same thing and that is exactly what i did but i mean i use that every time i make a music show for brooklyn's because it isn't okay i mean you've got the audio there you could whip through and listen to it but it's far easier future you will thank current you if you put that playlist in now uh for a couple of reasons one you'd know what songs were in it the important one to know is what the first song is because i always say so let's start with and then i say what the song is but another reason is we've got a queen special we want another queen special what's my starting point what songs were in the first queen special and the last thing i want to do is to have to listen to 90 minutes to write down what songs were in it if i don't have access to the hindi file that would tell me that first off i'd have to find it but if i get if it's on another drive it's not mounted or whatever or it you know it wasn't a show i did i've got to sit and listen to it so i do that that's part of my project completion list make sure that i take those songs luckily hindenburg lets you copy it if you're in an audio editor that doesn't you can still do it don't think that you can't do it but i take that and then process it put it in there i know exactly what that is also helps mike if he's thinking oh she did you did you know a rolling stone special what songs were in it how many songs were in it then he can just quickly glance at it in notion and he's up to speed pseudo code yeah just write it okay do we have anything else carol just asked them to resend it you are very welcome debbie um debbie says thank you so much elaine i love the sectional mac colors and where to find them so i can back them up that is one of the things i i think i was in the middle of a blog post about the 10 things that you don't back up on your mac that you should now luckily for me my old computer sat behind me but i actually have let me just show you that in relation to that i actually have in here documents local we don't need that okay all that right in dropbox in my application support so i've got para enabled uh the vault can't be moved public needs to be in the root and that is another dropbox folder that can't be moved that is where all the applications that specifically use dropbox system wise puts their data application support is my folder that's where i put all the application support for the individual applications and i also put in here colors color palettes so there is a folder for serenity which is my old machine when i go into that there are all the color palettes on that machine including the p list that you saw me deploy today and they're all backed up in a zip file as well the next step of course is on a weekly basis to make sure that the current machine which is called mohawk also has all of that and because it's in the cloud if i've done like a quick and dirty thing which you shouldn't do you know you shouldn't do it but you do you drag five colors for a client project you're working on into your color wells at the bottom of that palette and then you're out on the road with a laptop and you think i don't know what those colors were they're on the machine back in the office then you've backed them up in here and you can just load those p lists at will or nuke them when you finish with the thing so put them make a backup on like a weekly basis or even a daily basis put it in a cloud somewhere in a predictable place and future you will thank you also in here uh do i have them in here i don't think i put them in here i've got i think the scripts are in here uh bb edit so uh they're actually pulling them from there so all of my scripts and text filters and all the rest of it there you go process set list show notes in html show notes in text they are all in dropbox so they're all available on any kind of machines at all so it's just a matter of being organized isn't it but the the more powerful the applications become the more tricky it is to be organized because there's so you've got an overwhelming range of options but yes we've probably got about nine sessions that we could do there couldn't we get you up to speed on all of that okay right we're gonna head off and head off unless there's one any more questions what was that one there is the program sublime text that i recommended the same that some use for html coding yes it is it's just a plain text editor you can use it to edit whatever you want so uh plain text xml files markdown files doesn't matter um there is a link uh let me see it let's get vivaldi back whereas we've already disappeared to come on right let's get a new page there no we don't want a new page we want a new tab that's what we want uh new tab right lime text right i think it's probably going to be on the buy here there you go there's a limited offer so if you've not already got it it's usually 99 and this is for a three-year update cycle you can carry on using it after the three years but you get updates for three years it's usually 99 but at the moment for 21 hours and 33 minutes it's 80 so i did my upgrade yesterday and i got my upgrade for 70 which was all it's money for an upgrade isn't it when it's only 80 for a new license but i did it yesterday uh and i think it is it's it's a per person license so if you've got more than one computer you can put it on there as well i know that is quite a hefty cost for a text editor but the thing is you know people live in that because of all it does so if you're working a lot with text that would be my preferred one but bb edit is where i create scripts as i say you can script him sublime but it's so manual bb edit makes it really nice so that's why i do it in bb edit okay absolutely last call heading off now um can i drag a clr file from an external drive copy into the folder yes if you tried it debbie and you thought it didn't work you need to restart the apps so you saw me when i was doing the keynote thing going in and out of keynote it feeds in or pulls in the information in that colors folder at the point that the app opens so if you do something after that it isn't reflected until you close it and open it again so try that and let me know if that works okay we are going to head off we are finally going to head off we are absolutely we are okay and to do that i need to get rid of all of this lot over here so uh let's do that and we will be back with you soon but if you want to know how we're going with that project and the first thing we need to do with the project plan oh joy um make sure you're subscribed to elaine gels.com vip and the channel of course and the channel okay so we're heading off so thank you very much for being with us i hope you found it useful hope you are excited for my bias the ibook do let me know uh we'll be going live again tonight at seven o'clock so that's an hour and a half and i need to eat before i collapse so i'm gonna say uh good afternoon from me and good night from me and we will both see you next time stay safe guys you

Channel: Elaine Giles

Views: 5,318

Keywords: affinity publisher, data merge, affinity publisher tutorial, desktop publishing, data merge affinity publisher, affinity publisher full tutorial, affinity publisher advanced tutorial

Id: oghUASJ6zZQ

Length: 153min 35sec (9215 seconds)

Published: Sun May 30 2021