Teach on-line with Zoom: Key settings you need to understand #teachonline #onlineteaching

hi this is Russell Stanton from teacher training videos calm in many ways this can be one of the most boring videos I've ever done but I think one of the most useful I'm gonna go through all the settings that are important if you are teaching online using zoom and there are three levels there are general settings that you can create that will apply to every single meeting you create secondly you can override some of those settings when you actually create a new meeting so at the time that you create a meeting you can override some of your general settings and then it is possible while you're doing the lesson to also change some of the settings so there's kind of three ways the general when you create the room and actually when you're teaching live now what I'm trying to do here is to really deal with some of these questions Russell I keep losing my chat room that's happened to me loads of times as well Russell my students seem to be able to record the session Russell I can't get my students to it to a note on the screen it's another setting that you've got Russell they can all a note at the same time and I want to control that Russell they all seem to be screen sharing can I control that so I've literally gone through every single setting that I can and tried to explain himself even get some control and also point out from the teachers that I've been working with this week who are actually doing lessons and reporting back to me some of the experiences that they've had especially with young learners that have been really interesting and so I've tried to put those tips in now I'm gonna just say one thing super important if you are a teacher that is going to be scheduling one class after the other so you've got a lesson from five to six six to seven seven to eight etc please remember you can only have in your account at any one time one less than life one-room live so it's not possible if you've got say a lesson from five to six and from six to seven and you've already you're teaching your five to six class your six to seven class the students cannot join that class until the first one finishes because you can only have one like live lesson so always put the students in the waiting room that only counts if you are scheduling one after the other if you just got one meeting no problem let the students in before you start no problem but you can't do that if you've got three or four lessons because you cannot have two live lessons so therefore your students can't come in hope that's clear because loads of people been asking me that question let's get on with the video as always if it's useful please like it please share please any questions put them in the section below I'll do my best to reply and as always please come over and join me on teacher training videos comm loads of free videos sign up to the newsletter and subscribe to the youtube channel let's get going so how I'm gonna do this is I'm gonna start with general settings and then I'm gonna go to specific settings when you create a meeting and then I'm going to show you some of the settings that you can change when you're actually in a meeting but before I start I want to really just make one thing very clear when you start a meeting because I've had so many emails about this if we click on meetings and we schedule a meeting so we click here it doesn't matter what date you put so let's say for example I schedule this meeting for next week okay so I'm going to schedule it for the 31st of March if I schedule it for that time and that date and I won't change anything here we'll be coming back and looking at all of this and I click on save though that meeting is not scheduled to start for another week I can start it at any time it has nothing to do with actually opening the room the reason that you schedule a meeting is a because when you then click on this invitation to Center your students that date is all correct and the time is all correct for the students B because if you want to therefore add use either any of these tools to add to the Google Calendar or Outlook and I haven't really done this myself but this is obviously means that again the date will be the correct and the time will be correct but also if we come back to my meetings all your meetings are always in a list and as soon as a meeting time has passed it disappears or yeah so always helps this list to always be scheduled by time but you can go into any meeting even if you've created it for next year you can go in and just click on start and start the meeting straightaway so that has no control over when the meeting can actually started simply to do with the scheduling and simply to do with the way that the meetings are organized in your schedule will always put the nearest meeting or them the the meeting that you've got next at the top and as soon as the time and the date has passed it will disappear which is very useful if you're so scheduling five lessons in a day you'll always know that your next lesson is at the top hope that's clear now let's start to go through this in kind of order now if you come down over here on the right-hand side and come down to settings there are quite a lot of settings about your meeting and there are also settings about your recording and I'm just gonna highlight some of the really important ones that people keep asking me about first of all and this is kind of surprised me but obviously a lot of students are connecting to the zoom lessons using their telephone so it is a good idea to make sure that you always choose telephone and computer audio because quite a lot of students are using their smart phones to connect to the zoom lessons and I hadn't really thought about that often for example if you've got two or three members of a family studying at a school then they can't all be on their computer at the same time so in that case a lot of them will need to connect through their telephone so it's a good idea to have that setting on now actually again something I've learned this week is that join before the host is not necessarily a good idea and let me explain why because if a teacher let's say it's got a class from five o'clock till six and in another class from six to seven then it's not possible for the students to go into the room before the previous class has closed so for example if I've got a class from five to six and then I've got people already joining my class from six to seven that's not actually possible because one teacher can only have one room open at a time you can have multiple rooms but obviously each one has to be one one after the other so it's not a good idea to tell students yeah you can go into the net room for your class when your previous class hasn't finished I hope I'm explaining myself clearly layer so it's a really good idea to turn that off all right now something else I've learned this week especially again with young learners often when I'm working with these technologies I'm mute the participants on entry particularly if I'm doing a webinar I've got 200 or 300 people online I really can't have the audio on but when you're doing classes with younger learners who expect to be able to speak and to communicate with their friends and see their friends on the screen actually it may be that at the beginning you need to turn that on now there is a control in the actual lesson when you're teaching in the classroom where you can just mute everyone with one click but my advice is that actually it's probably a good idea at the beginning of a lesson if you're working with young learners to have that on not have that on sorry so that they can actually communicate with each other and quite a few teachers have been telling me that this week another setting to think about his private chat and I would personally turn that off if I was working with students so that they can't individually chat to each other they can only chat to the whole group I think that's really important if I was obviously in a business meeting or something like that maybe different but particularly when working with younger learners then you might want to turn that off now I find this quite useful actually to play a sound when participants join or leave it can help me to know how many people are coming into the room or leaving the room so actually it's quite a good idea to do that and you can actually set it that it's only heard by the host and also heard by a host and attendees well there's no need for the attendees to listen to that so my advice would be to set that to heard by hosts only I do suggest for example that you do allow transfers so I've put that too on so students are also able to share pictures or share files etc now this particular setting a lot of people have been getting confused because they've noticed for example that all the students can screen share you can make it that only the teacher can screen share I obviously have been allowing all the students to screen share and that's really important when you do a breakout room because if you put students into a breakout room and then no one can screen share then obviously they can't share anything on the screen and talk about it so that's a really important setting and this one who can start sharing when someone else is sharing well I think that's a good idea that it's only the host can do that otherwise you can have all students kind of battling to share stuff on this screen so yes all participants can screen share but only you can kind of override it and I think that's a really important setting this is a super important setting if you want your students to be able to annotate on to the interactive whiteboard software or over a PowerPoint slide you need this button on allow participants to annotate okay absolutely vital now I'm just gonna jump out the training enemy and actually show you this in functioning so that you understand it you've kind of got two ways of working you don't give students to the permission to annotate in which case when you open up something onto the screen and you begin to annotate it you then need to pass permission to them and then they can annotate and then you take permission back but only one person can annotate and you're in control however if you want multiple students all annotating on the screen at the same time then it's best to turn on annotation and you don't need to do anything the students will be able to just roll up to the top choose it in their menu annotate and then annotate onto the screen I'm gonna demo that for you now just to make it absolutely clear now I want to demonstrate another point because it's creating a lot of confusion I've set it that all students can uh note without even me giving them permission and let me just show you this I'll just do it with interactive whiteboard interactive whiteboard click on share Ivana can you see if you can go to the top of the screen and roll your mouse over and you should see in a drop-down menu it should say a note yes I can see that well then just click on it and then see if you can draw on the screen yeah good okay perfect all right so in other words you didn't need to ask for permission from me because in the settings I've set it that all students can uh note on the screen okay so that works perfectly okay even I'm just gonna demonstrate one final thing if I click on screen share this time I'm gonna click on a PowerPoint slide and click on share mm-hmm and again I want you to just tell me if without me giving you permission you are able to go to the top of the screen and click on a note and then maybe draw a circle rounds one of the words or something on the screen are you able to interact even if I don't give you permission can you tell me yes yes I can do it right perfect okay and the reason that you can do that is because I set it to students can a note and that means that they don't even need to require permission from me and they can interact with the PowerPoint slides all with as I just showed you before an interactive whiteboard in fact basically with anything that you open on the screen now as you come as you scroll down you come down to the more advanced one so if you click on that tab you'll do the same thing it will bring you down here and this is crucial if you want to do breakout rooms then you need to do that now breakout rooms allows you to to basically put students into smaller groups to work together now I don't schedule this because you can do it automatically when you're in the room once you're in the room you've got your 20 students in there you click you say five breakout rooms do it automatically and they're all put into their room their room so there's no need to schedule your breakout rooms before the lesson starts now there's not many of these settings that I worry about but I will come down at this point this one now if you're going to allow students to join the room before you which I've suggested that you don't do that you actually put them into a waiting room and we'll be looking at that in the it then when in 10 days join a meeting before hosts notify hosts but that is not a good idea because you going to get loads of emails or messages so I wouldn't do that ok and I think that is the basic settings that I have so far become aware of there's quite a few of them there isn't there so just to make absolutely clear where we are if we would just go back on to the little clicker I literally are from the the meetings where you schedule your meetings around I've got one meeting scheduled I'm coming down here to my settings and in the settings I'm looking at all of the settings to do with the meeting that's the basic ones and advanced hope that helps you those are really important they really do make a difference to how the lesson performs particularly and I'm going to do a few more but just to summarize with that first part is making sure that the students are able to a note on the screen if you're teaching that's going to be really useful to you and then think about what you're gonna do if you allow students to join your room before you come in because if you're doing a lesson before so you're already in another room you can only be in one room at a time then it's no point in allowing the students to come into the room because you're already teaching in another room and actually they won't be able to come in anyway because if you have an account you can only be running one room at a time so it's not possible for example for the students to join the next class if you're still doing the previous one so keep that in mind hopefully I've made that clear I want to go on now and look at some other settings and that's to do with recordings now I think I'm right in saying that we actually want in the recordings tab here allow hosts and participants to record the meet into a local file I think you need to choose this one here as well because I think you want hosts can give a partisan to the permission to record locally in other words you can decide if you actually want to allow students to record locally and when we go into the room enemy I'm gonna show you that now quite a few of you have been asking me about that you so I'm going to try and show you how that process would work the student would try to record the session they won't be able to do it they can request for permission from me and then I can go up to where they're listed in the participants participants and say yes can record on or not allow them to record by simply not giving them permission so let me actually again jump into the session and show you that because I think again that's something that's really really important now when I make this recording process clear because I've set it that the student has to request the option to record the lesson I'm just gonna check so I've got Ivana in the room with me as a student Ivana can you click on the record button and try and record the lesson no I can't when I press on the record button it comes up with a message please request recording permission from the meeting host okay so right send me a message ask me for permission to record the lesson okay okay done right so you've sent me a message saying can I record the lesson and then I can come up to you here and click on more and I'm gonna say allow record now Ivana if you click on the record button now you should be able to record the lesson yes that's fine yes okay and it's also possible for me to turn that off so I can click here and forbid recording as well now whether or not you're going to allow people to record your lessons is something you're gonna have to think about very carefully particularly maybe at the beginning when you're a bit inexperienced using zoom maybe don't feel confident you're probably very likely to make quite a lot of mistakes at the beginning and you may feel that that's not a good feature later on it could be quite interesting for example if the students are speaking or doing a presentation and you want them to have a recording of it so that they can go over their lesson and see what they've done they will have set this one it can be useful to automatically record to the local computer so local computer means it's actually gonna save onto your computer obviously if you're teaching a lot of classes which some teachers are then that might not be a good idea because obviously gonna have a lot of files but keep that in mind also this may be useful this setting here do you want to make sure that students have been warned if you are gonna record the session then you may want to get their consent okay now when you send out an invitation you're also given the telephone number it's quite surprising how many students may end up connecting using their smart phones one thing that you may want to do therefore is to master number in the participants list one thing that I've been told obviously a lot of people will log in specially young learners using their mother's or Father's mobile device or desktop or sometimes gonna be a smartphone as well then it is important in that case to go in and change all the name so that the names are correct because often people are becoming in it or there'd be something the name that will be up there in the participant list will be the name of the person whose technology they're using and I'll try to point that out in a minute okay because that's a tip that I've been given as well so I just want to make that point really clear as the student come into the class if they've got strange names and there could be lots of reasons why they're gonna have strange names depending on the device they're using you can roll over their name or come down here and choose rename now I know you can't see that very clearly but the option the last one here is to rename okay so we looked all the general settings I hope that was useful but don't forget when you actually create a room you can override some of those general settings you do get another chance that you might have specific ones for that particular lesson that you want to change so just to make that clear as I search we're at the beginning you have three levels your general settings the way that you want the rooms set up you can override some of those settings when you actually create the room because you might have different rooms different size classes adults you know children etc and obviously going to change things and then finally you can actually change a few settings while you're doing the presentation and we're going to look at that at the end as well so let's jump now to when you create the presentation some of the settings now I want to just come back again come back to the meeting and just point out something when you schedule a meeting you can override some of these settings okay so again you can come back and override some of these settings so at the moment for example when the winner does this particular meeting starts the students won't have their video on okay now that's probably a good idea in terms of control because often when you've got the video on for everybody that can really slow down the delivery however if you're working with young learners I've been advised to say yes let the students just for five minutes let them come on and see themselves on the screen and let them kind of just feel part of the system and you can always turn their video off afterwards okay and you can do that when you're in the class so not a good idea to enable join before host if you have consecutive classes I hope I'm making that clear okay if you've got an account you can only have one class open at any one time so your students cannot join your next class anyway if you're still delivering a class if that isn't the case and it's just say one lesson yes click on that and they can just come into the room and that will work fine okay and again I've suggest dump set this I've in the past I've said yes set it but again when working with young learners it seems to be the case that it's really important that they kind of get on and they get a few moments of fun and they can chat and see each other and kind of the whole novelty of coming online and so it may be a good idea to let them at the beginning have the audio on and then you can then obviously get mute everybody afterwards so just keep that in mind and again we're gonna set this now what we're gonna do now those are the settings remember what I also said that when you do this you are not restricted to whatever time you set here that simply for the invitation that pointed out at the beginning let's go on the screen now and look at some of the settings when you're actually on the screen now most of the settings can be found by either clicking on audio and click on audio settings and you've got all these tabs general video audio share screen et cetera now obviously you've set most of your settings before we've gone through all those settings and those settings once you've set them will be the same for all your rooms apart from when you create the room if you override some of the settings okay so you've got your general settings and you can override a few of those settings when you actually create the room and when you're in you can override some of the settings I'm just gonna point out a couple of things here that might be useful one thing that people have been asking me is where is my where are my recordings so if you click on recording it's here it's in document zoom okay so you can change that so if you wanted to change and move it to another window you can do that but you should find that in your documents once you've got zoom you've actually got a folder and that's where your recordings will be saved okay if you come down to here to the share and just click on the advanced share options good idea here is how many participants can share at the same time one who can share everybody and who can start showing when someone else is sharing only the host those three settings which we put in the general settings but just to point out that they're also here available is really important that allows everyone to share their screens and with breakout rooms that's absolutely vital but only the host can intervene if someone sharing the host can override and start sharing something else and that's really important as well so that if a student is sharing something and you want to stop it you can do that so that's a really good setting to know about one final thing and I'm sorry I'm going through so many things but so many questions people are asking me so full screen we lose the chat window we can still open it but it's going to be floating come back exit full-screen chat appears remember to tell your students don't open up the chat window they don't see it automatically if you open it they also need to open it if you minimize and you therefore close the screen right down now the screen is here just roll over and press this and you will come straight back into full screen god there's a lot of settings in zoom I can't deny that I'm gonna emphasize the point I've used these technologies many many times but I've only really been working with zoom like this for the last couple of weeks I had used it previously but just to do kind of webinars I've never really looked at it as a tool for teaching English in a class with young learners or with teenagers and I've tried my best to go from all the advice that I've received from other teachers and also all the practice sessions that I've been doing this week those are the key settings I really hope that video was useful

Channel: Russell Stannard (Teacher Training Videos)

Views: 66,153

Keywords: Teaching online with Zoom, zoom tutorial, online classes, zoom video conferencing tool basic level, how to teach online, zoom online teaching, how to teach english online, teach english online, zoom video conferencing tutorial, how to use zoom for teaching, online teaching, how to use zoom, teach online, teach online english, teach online courses, how to teach online lessons with zoom, how to teach online classes with zoom, how to teach english online with zoom, zoom 101

Id: g-pHmVOfgbM

Length: 25min 0sec (1500 seconds)

Published: Sun Mar 22 2020