How to Set Up your Storage Workflow as a Video Editor? | NOOB ➡ PRO

so you are a video editor in davinci resolve or premiere pro and you might have heard of different storage and program drives and cache drives and temporary files drives and os drives but the question is how on earth are you supposed to organize a storage workflow and how do the professionals do it so in this video i'm gonna show you how to organize like how many different drives there are how many should you have which drive should you have secondly we're also gonna be talking about the portable storage workflow so for example if you're editing on a laptop on the go third of all we're gonna show you how to set it up in davinci resolve and premiere pro and fourth of all i'm gonna show you some of the drives and my recommendations which drives should you be using in different parts of the storage workflow let's go right after this motion vfx has an impressive portfolio of plugins for final cut pro and davinci resolve that will elevate your video editing process one of the favorite is m music video a complete music video toolbox speed up your music video editing workflow and stylize them to match the story effects overlays camera movements transitions subtitles typography and more motion vfx has detailed tutorials to ensure the ease of use of any of their plugins and yes it does work on apple m1 silicon as well use the code tn20 to get a 20 off check it out in the video description below you might see that there is few different like kind of papers over here and i'd like to kind of spread them out so you can see like that there are different drives when you start off especially it can be very confusing but then once you get the hang of it which one is which and what does each drive do and which you know files should you be there then it kind of all makes sense so this is the ideal workflow and the best performance in your video editing workflow first of all you have a drive that is for operating system and programs so where your you know davinci resolve is installed on and your windows is installed on or linux or whatever you know you have installed on there this is like one drive and that's the drive that you can't go without and i'd recommend you to have very fast drives for there like minimum ssds to have a hard drive for this is a huge bottleneck in your system i wouldn't go for hard drives for this type of drive hard drives have their place and we're going to talk about that in a moment and these are kind of in priority as well like which order you should be getting them for example if you're on a budget then you know you can see them numbered over here one two three four and so on second most important drive is the project or asset drive so this is the drive where you're gonna be loading all your footage from your camera and you know whatever recorders audio video you know all of the files that you actually use for this project whether you're wedding videographer you know some kind of event videographer whatever project you're working on all of those big large files are gonna go for that drive over there and that should be an ssd as well if you have this as a hard drive it's really going to be a bottleneck over there as well so you could have saved ssds you know pci 3.0 nvme drives or super fast pca gen 4 drives they're all going to be like very good for this project or asset drive so anything that you're going to be using in your project videos photos you know other templates i would use for this project drive third drive and the third priority in your workflow should be the cash drive and temporary files drive so this is a drive where your editing program whether davinci resolve or you know premiere pro is going to write temporary files whether it's auto save files rendered you know previews it's gonna put other like temporary cache files that while you're editing on the program those will be stored over there and then when you're you know playing it back second time for example the program can use those temporary files from that temporary or cache drive which makes your workflow faster because now the program davinci resolve or premiere pro is not just reading all of your files and all of your data from one drive whether it's the os drive or the project drive but it can also read it from the third drive which is cash drive where a lot of temporary things are stored and actually used very very often so it reads it from there and reads your project files or like the big media files from the project drive but actually runs the os and the programs from the third third drive so now suddenly there's much more bandwidth between the drives and your workflow will be the smoothest possible but also there is a fourth drive as you can see on the top this is the archive drive and that's meant for your projects once they are finished you just move all the projects files over there so it depends if you want to keep all your temporary files for the project or just the end file then you can just put them all on the archive drive so this is where the large files get stored and that you don't use that often and this is where hard drives are absolutely the best solution for that because it's cheap and very very reliable i know it's moving drives still over there but storing large files for a long period of time on an ssd is not really a good idea on a hard drive that's a much better option but the better and much more expensive option for the fourth drive would be a nas drive that's connected to your you know computer via ethernet whether it's 2.5 5 gigabits or 10 gigabits or even faster options for your computer and nas connection that means that your hard drives are going to be redundant so you might have a failed hard drive and then you can swap it out without losing any data as well as being connected to the internet so you can access your archive of all of the files you have anywhere around the world if you haven't seen my nas video set up how i set up mynas and why i'm using this and why you should be using nas then check out that video because i'm going to go more in detail like why you should be using this and you know why anas really is important for creators by the way once you have nas you're not going to go back the other way because it's just the best so now then my recommendations for actually in a computer which drives should you be having in like all of these different parts of the storage workflow the os and programmed drive i would go with something very very fast that you're not going to be like just waiting for your program to load so that's why i would go with like gen 4 drives in there ideally and you might be saying why don't you go with the gen 3 drive because like windows and some of the programs can't actually utilize you know high very super fast speeds of 7 000 or over megabytes per second but the thing is it's not the sequential speed that is important for these programs but rather the random breed and write speeds which is actually faster on the gen 4 drives so basically moving random small files from all over the place on the drive the gen 4 nvme drives are much faster at doing that than gen 3 drives or sata ssds so that's why the best option for the os and program drives is a gen 4 nvme drive i'm going to leave some suggestions in the description below for each of these sections if you want to pick them up but later on in the video i'm going to go more in detail about which one is the best bankroll block performance for each section number one sorted let's look at the project and assets drive now the minimum i would go in this section over here is a sata sst and that's gonna get you like reading rights up to about 550 megabytes per second or so on now if you are working with very large cinema files that have a very high bit rate per second so some of the canon or red files or very high end ones then this sata ssd is not probably going to be the best option for you because very soon it's going to be the bottleneck because it can't be reading those files as fast from the ssd and then the second kind of upgrade to the sata ssd would be a gen 3 nvme drive which is like seven times faster than the kingston drive and that should be like easily reading any of those files in any of the like mirrorless cinema cameras any files you have that gen 3 drives will be fast enough to read any of that now there's quite a big difference between those two drives i'd highly recommend you if you can use your project drive or the asset drive as the gen 3 nvme drive but if you want the best then there is an option for the gen 4 nvme drives that get you up to 7000 megabytes per second and like i mentioned on the first os and project drive the read and random read and write speeds kind of are better on the gen 4 drive and that's why even the projects and assets would be better to have these over here and if you're transferring large files onto the project drive then a sata ssd will be a big bottleneck for example if you are transferring from few different cameras or like external ssds at the same time to the safety speeds then this will be the bottleneck of this but the gen 4 drive is able to just write loads more data on the drive at the same time which means your transferring speeds of files will be faster now the cache and temporary files very similar to the project and assets drive i would go with the set ssd as minimum for this one over here and the upgrade for that would be gen 3 and vm ssd but i'd kind of stop over here and going above that for your temporary files really doesn't make a ton of sense unless you know specifically that in your workflow your program writes a lot of temporary files or different big files on the cache drive and you know that your program can utilize a gen 4 speeds in most cases 90 of the people i think can't even utilize fully the gen 3 nvme so i'd kind of the ideal sweet spot for that would be a gen 3 nvme ssd for this cache files or temporary files drive also this drive doesn't need to be necessarily that big 250 gigabytes or 500 gigabytes is like plenty for that in my experience let me know in the comment section below if you've seen this even higher and depends like how long and how much of the temporary files you want to keep on those there but this has been absolutely plenty for me i am using a gen 3 500 gigabyte uh cache file in my editing pc over there so in my opinion like a gen 4 drive for this is really a waste of money unless money is not a problem for you hey the gen 4 is the best though last of all the archive drive and this is where everything gets stored whether this is just the export of your project or the whole project and everything over there and the best one for this would be a hard drive whether it's internal or external hard drives they kind of last the longest and are the best or a nas drive as well so after you've completed your project move all the files over to the archive drive you can delete them from your project or you know assets drive over there and then put media on there and start the next project and so on so kind of the workflow would be you know the files kind of move down the ladder of things one two three four like that just a little note how i am using my nas is that i'm kind of mixing some of the b-roll or asset files for this kind of workflow over here i program some here and the main project like a-roll and side camera or the upper camera everything will be on this drive including the audio and everything is on the project drive but the b-roll and some of the previous b-roll and some of the other assets are actually on the nas drive over there because now it doesn't matter which pc i'm editing like my project from i can have the project on the project files over there but still have access to all my you know b-roll and something over the internet or you know via ethernet cable which is like really works for my workflow now if you're a very high-end production company or a business then most likely you just have an os program and then you edit straight away off nas because you'd have backup for your project and if your project drive dies for some reason then you know it's all stayed or stored on the nas over there but at that point you're probably going to have at least 10 gigabit you know speeds or interface on your pc and nas which makes the whole storage workflow very very expensive as a beginner or if you're just getting started this is just thousands and thousands and thousands of dollars switches nas drives cash drives and pc you know 10 gigabit ethernet pci cards it just adds a lot of cost into the workflow but when you're very professional and at the highest end of workflow then the reliability is more important because there is no chance you can lose any of your project files for example just the story time over here did you know the toy story there was a computer virus that went around over there and all of the project files got deleted but one of the employee actually took some of the files on most of the project files home on a hard drive and was able to save the whole thing and the whole movie everyone drove back to the employees home and then they got their laptop and the hard drive they wrapped it up in pillows and things because they knew that if they dropped this if this file or this hard drive is gonna break they're gonna start from zero so that's why now pixar and other disney movies and big movies they're all editing from a nas that has backups of backups and backups and backups so they're not gonna lose those anymore so if that's you you know take that lesson because pixar had that lesson and they've learned it and you'll never hear about this story ever again but now when you're editing on the go and you know your workflow is just a laptop and you're wondering how on earth do you fit all this in my laptop so let's talk about that when you're editing on the go you can still kind of in an ideal way slot these different things on different projects and different files on external drives for example this over here this is super fast 10 gigabit speeds you're getting about 1 000 megabytes per second on an external you know ssd you can make this yourself i've made a video how you can do this yourself it's cheaper than buying some of the already made ssds or like external ssds on the market it's affordable very good very fast but you can also have thunderbolt drives nvme drives and that would be like even faster than this over here than it would be like 20 gigabits per second or something like that like 2.6 gigabytes per second read and write speeds so that would be even faster but it depends how many fast parts you have on your laptop you'd kind of need like thunderbolt ports usbc ports to get all that you know bandwidth of these external super fast ssd drives so your os and programs drives would work exactly the same you'd have a drive inside your laptop that has the programs you know and your os drive is running on it if you're on a windows laptop then most likely you have a secondary ssd slot or nvme slot where you could slot another one of those little nvme drives in there that would kind of be ideal and you might not even need like an external kind of solution and then i would combine the second and the third drive together and have an nvme like fast try to get the gen 4 drive inside your laptop if your laptop supports that but i know the latest 12th gen and you know ryzen 6000 series will support like secondary drive nvme gen 4 as well then i would combine the project and the cache drive in there and then you can edit all your photos and have the cache drive everything kind of saved on the secondary drive if you want to you could add an external drive as well for example if you have all your large media files on like an external ssd like this one and then have the temporary files and cache files on the internal secondary ssd then that kind of workflow would work very well as well that means that you have kind of like just one drive plugged into your computer over there now depending on your resolution and files if you want to edit everything on the external ssd you know like have your projects in here and then edit over there i'd recommend getting something really really fast at least 10 gigabits in speed like this one or even bigger because everything gets red from there and this is gonna be most likely the bottleneck of your system because of the read and write speeds and the port make sure that you're connecting your drives to the fastest part on your laptop figure out which one is the fastest which one is five gigabit usbc which one is 10 gigabit usbc and which one is thunderbolt on your laptop because they all look the same usb c port but it ranges from five gigabits to up to 40 gigabits and speeds and then the same way if you are done with your project on your laptop or on the go editing most likely you can't carry these big you know chungus drives with you you would probably want to get like an external hard drive that's much much slower than any of the ssds over here but you can transfer all your completed projects onto that one and then you can really have like two drives with you like a fast ssd editing project drive kind of with cache files on and then the archive drive over there if you have some extra like all the assets or b-roll or something like that then you could use this one so some of my recommendations and some of the drives i am using or would recommend you to get in all of these different kind of situations now if you're looking for gen 4 drives then one of the fastest that you can get is the seagate fire cuda 530 drives that go to up to 7.3 gigabytes per second read and write speed sequential but also they have a very high terabytes written spec which means you can rewrite 70 of the drive's capacity every single day on the drive for the next five years and the drive will be fine some of the other drives usually you see about 30 percent written on the drive but if you're working with very high-end very large files and you're constantly writing and deleting and writing and deleting the drives then this seagate drive for example should be a good option for you for example a samsung drive like a samsung 980 pro they're usually rated about 33 or something like 30 percent of the driver's capacity can be written over this so if the terabytes written spec is very important for you the seagate ones are absolutely killer ones over there because these also go up to four terabytes in size so you can have large projects and you know fit everything in one drive the samsung 980 pro though are really known as very very reliable drives now i don't have enough data for these ones to actually say if they are as reliable i would expect them to but i know there is proven data for example from puget systems that these are one of the most reliable drives over there so if reliability is an important thing for you then the samsung drives are very good option in terms of performance of each of these they're like very much close to each other apart from the terabytes written spec is much better on the seagate drives over there then if you're wanting like a best bank for what kind of gen 4 drive that has everything and the best price then a much cheaper option is this team group cadilla z440 or c440 they both are exactly the same drive really they use the same you know controller and the nand flash but the actual heatsink is a little bit different one of them is like a ceramic and a little bit thicker one and this one is just thicker on the top of there but both of these have extremely high terabytes written spec about you know 99 basically all of the drives capacity can be rewritten every single day for the next five years and the drive will be fine so no problem over there read and write speeds about 5 000 to megabytes per second something like that as well very fast but the only kind of downside with these drives is that these drives only go up to two terabytes in size so if you need larger than that and you can't have you know multiple two terabyte drives then probably seagate is the better option over there or the samsung drives that have up to four terabytes per drive in terms of gen 3 ssds a good option over there is a sabrent rocket a 3.0 drives these go up to like 3.6 gigabytes per second these are the ones that i have been using i think they're fantastic drives if you want something slightly slower i would recommend maybe these drives that i have using inside here which are the western digital blue sn550s now these are the older versions of them but they're actually better than the newer versions which are the 570 really in some ways but at the same time if you're buying the western digital sn 570 then you get some free months of creative cloud membership so i highly recommend checking that out as well oh another very fast gen 4 ssd that i'd recommend you check out is the kingston kc 3000 ssds that are very similar to the fire cuda ones they don't have quite as high terabytes written spec but very high read and random like random read and write speeds so they're like the best really on top of the charts and this is one of the latest gen 4 drives that's been released it's probably like a little bit pricey as well but it's as good as it can get in terms of the speeds of the drive if you want that at the same time the seagate has a little bit better terabytes written spec so the cache and temporary files over there i really wouldn't go anything you know higher than like a western digital s 550 570 something like that because it's like enough in terms of the archive drives and the hard drives as well as nas i'm using the asustro nas and that's like a fantastic nas that i've been using you know i've had no problems i'm loving it it's very very good so if you want to check that out that's kind of my recommendation feel free to check that out but nas is like there's lots of different nozzles out there pick the ones that you have the most confidence in but at the moment i'm super happy with my asus one another trick kind of over here with the archive drives or the hard drives over there is if you want to future proof kind of your archive drives i recommend you get this one over here this is a toshiba nas drive over here it's like one of the most affordable nas hard drives over there but basically what is the difference between a nas hard drive and then a normal like a computer hard drive because they look identical really the specs read and writes can be like very similar but basically the nas drive has been constructed a little bit differently and they're more reliable and they can be used in a nice setup later so if you have already a few of these nas archive drives that you have been using you know for your storage and so on then later on when you want to get nas then you can already pop these nas drives in there and get your nas system kind of rolling and get you know redundancy in a right array using a normal computer just compute you know normal hard drives in a nas is really not recommended because they are not built for that mainly because of all the vibration and how they work inside the nas the nas drives are special like have special dampening and special kind of smoothing in there that they can have loads of different hard drives next to them and they can work you know properly because once the hard drive starts working it creates vibrations and things like that so nas drives are much better than that so for archive really as a creator i'd recommend getting some of the nas hard drives i'll leave a few in the description below some higher end ones but also some affordable like toshiba ones these over here so then let's have a look how do we set it up in the pc you know how do you set it up on your workflow and specifically in davinci resolve and premiere pro so i'm using the you know 15 dollar creator best bang for block video editing pc build it's got a z690 motherboard from gigabyte it's got 64 gigabytes of ram it's got a 10 core processor they're 12 600k it's got an rtx 3060 white from zotac as well so it's all white build but very very powerful for that as well the awesome thing about this particular setup is that it can support up to four gen four nvme drives on this motherboard i have occupied only one of them but there's three free so i can have lots of you know project temporary cache files so on over there and one big tip that i forgot to mention to you is that you can have multiples of the same drive you don't need to have just one project drive on that pc over there that i'm editing i have about three or four project drives because i'm constantly making videos and then you know putting them to edit but then i'm making some more and i might not complete the project editing as fast as adding another project there so i have multiple you know project drives over there so you can have multiple project drives but really one cache drive is enough one programs an os drive is enough but having multiple of archive drives is also a good thing because they often fill up the fastest so multiples of project drives and archive drives completely fine to have if you want to check out this pc by the way how to build this how to configure this it's all on the channel and while we're using these parts and how good this is then feel free to check it out so then let's see you've got this project over here let's open this one over here because that's a test project and then you're wondering like how do i know like where should i be putting my files onto so first of all your this pc over here you can see i have a local disk over here and that's two terabytes in size and that's where the os the operating system and the programs are on now i don't have a secondary ssd for the projects but let's say you're you know having one of these external ssds i'm going to plug it in over here and then as you can see and i would usually have the project on the secondary drive i've got a few you know over here already and then for example my pc building is not that if you haven't seen that video over there i'm creating a folder and then having all my assets on this over here you've got your main camera the screen recording as you can see we have um the audio everything like the big assets will be on this drive and then you know you can just pull all of these assets onto your project we're gonna change the frame rate sure no problem and then you can start editing your project over there but then all the big files are still on you know your external ssd like that one over here now the cache and temporary files how you get to that one is you go to preferences and then media and storage over here on the system side of things on davinci resolve at the moment my temporary files and cache files over here it says will be stored gallery stills and cache files will be used on this location which is the c drive the program drive but you can easily just delete it or add another one so let's say i'm going to add this as the external ssd that i had you know just plugged in ypc building is not dead we'll add this fold over there and then now i'm going to take the tick off from there so now every time i've got this plugged in permanently over there the temporary files will be stored inside the project file you know kind of folder there as well where all the assets are you press save and boom it's done in premiere pro here we're going to create new project let's say you know why pc building is not dead okay and then location we're going to browse this to go on our ypc building is not that over there as well we're going to save this folder over there now you've got the renderer and all of these things over here i'd leave that but the scratch disk is the one that you want to change over here if you have a separate you know cache temporary files drive then i would highly recommend you changing these over here all of these and not leave them as here same as project if they are same as project it writes all the temporary like preview files and you know auto saves onto the same folder as you have saved like this location on here for the project but video previews audio previews auto saves and all of these other things i would just move into another drive so let's say if you had another drive on the test desktop or another drive over here you'd literally click on it and then have it you know let's say in this folder over here i would select that folder and then you have it in the custom folder and then save all the other ones inside the same folder so all your temporary files of the project will be saved on that drive once you have done that just press ok and voila you can just start editing also when you are on preferences in premiere pro you can see that you can change the media cache files here as well so this is where the whole program you know sometimes uses other cache files in there as well so you could just move this onto the other you know folder as well where all your cache files are you know at the moment it was over here so i would just go on there and sometimes if your pc is slow and you've been using this for quite a long time just delete all your cache files of all the old projects that your computer doesn't need anymore and then just press delete and you know delete all your unused media cache files it just cleans the cache database and voila there we go it's done and the same for this media cache database you know you can move it all onto the ssd or the secondary cache drive over there you can also set an automatic cache files deletion over here if you wanted to you know that for example your project is only going to take you i don't know 90 days or something like that or maybe twice a year you can just say automatically delete cache files older than let's say 180 days so like you know twice a year it's just gonna wipe it by itself automatically or you can say that automatically delete all these cache files when cache is reached this much for example let's say you have 500 gigabyte ssd and you're going to say look when we reach 450 gigabytes of cache files just automatically delete you know the cache files but keep it up until then just however you prefer to set it up another very important thing for video editors is really set an auto save here and automatically save every i would really go five minutes uh knowing adobe's crash rate you're really going to thank me later sometimes i've set it all ready to two minutes so it just you know saves it and you have different uh history of all of your projects and you're not going to lose that many things you can also save like set this maximum project versions to maybe higher if you want to do that but just a little extra tip over there so my friends this is how you set up your professional storage workflow in video editing and if you are a beginner or a very high-end one you can just choose which storage workflow you want now remember i had the one two three four drives you know set up if you're just on the budget just go for that kind of priority and just get the drives as you're expanding your business or so on i'd love to know from you is this how you have set it up if you have any tips or tricks for others i'd love to know from you in the comment section below all the recommended drives are linked in the description below as well if you want to pick any of those up likes if you enjoyed it subs if you'd like to see more and i'll see you next time [Music] you

Channel: Tech Notice

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Keywords: tech notice, video editing storage workflow, video editing, video editing storage, best hard drives for video editing, youtube video workflow, video editing storage setup, best ssd for video editing, best way to organize video project files, best external hard drive for video editing, hard drives for video editing, video editing storage solutions, best folder structure for video editing, video editing file management, premiere pro, davinci resolve, video production

Id: RpbQmE5iAL0

Length: 32min 30sec (1950 seconds)

Published: Sun Mar 13 2022