KEREM YUCETURK: Hi, everyone. My name is Kerem Yuceturk. I'm a Program Manager
working on Microsoft Search in OneDrive and SharePoint. I'm recording this from
Seattle, Washington near Microsoft Headquarters. THANUJA PRIYADARSHANI: Hi, everyone. I'm Thanuja Priyadarshani. I'm a program manager
working on Microsoft Search. And today I'm joining from Oslo, Norway. KEREM YUCETURK: In this video, we will be looking at how Microsoft Search is built into SharePoint
and OneDrive for business and how it helps users
to get to the content and people they're looking
for with confidence. First, a few words on Microsoft Search. The goal of Microsoft
Search is to connect you to the knowledge and
expertise in your organization and help you be more productive, take action and save time. To make this possible, it is readily available
across all Microsoft 365 apps without requiring any setup. With the consistently placed
search box On top of each app. As your work, Microsoft Search
is aware of who you work with files you work on, sites you frequent and uses this intelligence
to bring your results that are personalized to
you when you do a search. And with additional small investments, it lets you add even
more value for your users through addition of answers, bringing in content from
outside of Microsoft 365 and building custom solutions. We will look at three main scenarios through the demos you're about to see. First, we will see how Microsoft Search lets you search across
all of the information in your organization and beyond including finding content through people. Then we will see how a similar
experience is available in SharePoint sites and highlight some new capabilities there. And finally, we will look at some of
the new search capabilities in OneDrive for business. Let's begin with Microsoft Search for your whole organization. THANUJA PRIYADARSHANI: Here I am in the SharePoint stock page and I have company news, my frequent and recent
sites all at my fingertips. So from here, let's dig into search. This search box which
gives me a consistent entry point into Microsoft Search gives me results drawn from files, sites, people, news from my organization. And they're always personalized to me. And in this auto such us pane, I have credit suggestions
from my own credit history, which makes it really easy to repeat any of my previous queries. Let's start with a simple search. Using these links at the top, I can navigate to different verticals. I can pivot my result set to see either only files
or only sites results only people and so on. We also working on adding
new out of the box verticals to represent more content types. For instance, images and Power BI reports. And you also have the ability to bring in your own external data sources using connectors and add custom verticals. Coming back to all, when we scan this results set, this is actually a heterogeneous list, with a mix of different content types. And we have improved filtering
capabilities to let you slice and dice this result
set and refine it as you wish. Okay, moving on. Say you have recently started
ramping up on a new project on accessibility. Okay, I've issued my search, but it looks like I misspelled it. But luckily for me, I'm
getting some help here. And I can click on this suggested spell correction to issue
the right query right away. This first result here is a bookmark link promoted by the IT admin. And this answers give admins an easy way to put authoritative content
in front of their users. And as I scan the results set, I see some unfamiliar terms
like RPA, QT and so on. Often at work, we come
across acronyms like this and these terms could mean something very specific to a
project or an organization. So what I can do at this point is to try to find the meaning of
this in the form of a question. Right. I get an acronym answer back
with a set of expansions. And these meanings are mined from content that you have access to and the admins can curate this as well. You also have the option
of sending feedback on this on a specific answer using
these links at the bottom. This way. Now, moving on to another
project that I'm working on. This is code named Mark 8. So, I'm going to issue my query, as we were just talking
about bookmark answers, seeing this top of result
here just reminds me that it would be great if this
was promoted as a bookmark, because then anybody who
searches for Mark 8 project would be able to find it
as the authoritative link. So I can start by getting the link, and then I can use the
general feedback option at the top right corner of the result page to suggest this as a
bookmark link to my IT admin, and this dialogue gives you a
set of other options as well. Your admins will have
the option of forwarding this feedback to Microsoft as well. Great, Coming back to the result, you might notice that we
have placed a list of people right next to the main results. This is a new we're adding
in Microsoft Search. The rationale behind this is
when we talk to our users, when we look at the
common search patterns, we see that people often
use different signals or connections from their work to navigate their organizational content. And one such cue that's
commonly used by people is actually people. We tend to recall things by, for instance, who shared it, who was working
on this or presented it. And in this case, I see that all of them have
contributed to the topic Mark 8. But if you wanted to dig
into say, Emily's work, I can select her from this list. And now I'm in this mode, which
is focused on Emily's work. Using this people centric search pattern, I can zoom in on a person to view, explore and search the
enterprise graph around them. I can refine this rule as I wish. I can use filters. And I can also define the query here. So Emily, I see that
she's a budget analyst. Maybe I'll, I'm interested in seeing
what she has been writing about budget lately. Great, now I get new results. Again, focused on Emily's work, but this time with a different query. We have placed the key profile
information right here. I can easily contact her or
contextualize who she is. I can also use this links at the top to understand more about the person. In this case, I can see Emily's skills, expertise, project she is working on, and I can place her in the organization and seek other information. I can get to the same experience directly from the search box as well Say I search for Alex and
from the auto search us pane, I select Alex from the
people's suggestions. And I select that. And now I'm in the same mode, but this time focused around Alex's work. These are the same type of peoples cars that you're familiar with from Office 365, in a way, we are combining
the power of Microsoft Search and people experiences to
give you the right tools to search with confidence. Before wrapping up this section, just wanted to emphasize
that all these features that we just went through
from SharePoint homepage, should be available in your
SharePoint home site as well. So this is the home site
of Contoso Electronics, and I should have the same functionality from this end point as well. For instance, if I'm able to find a warehouse
from the home site, I should have the same functionality when I'm in Microsoft Search in Bing, and when I'm searching in Office at Con. So to summarize, we just went through a bunch
of Microsoft Search features that we are adding to the company wide
global search endpoints, where you can get personalized results from content across the organization. And we also highlighted the new people-centric search capabilities and there's improvements in filtering. You can add custom filters, you can add custom verticals. You can also bring in external
content using connectors. You can use this link to learn more about the customization scenarios. Let's move on to some more
Microsoft Search features. We are adding in SharePoint sites. Right, going back to where I left off, I'm going to find a site
that I want to visit from the search box in office.com. Let's see, it's called communications. This looks like the right one. This is a SharePoint communication site. It's a site associated with
a Global Marketing Hub site and you see the hub
navigation at the top here. So whenever I search from here, my search box is
contextualized to this site. And by default, I will get results from just the site rather than the whole organization. But what's new here is that, is this dropped on that we
have added in a search box, using these links, I can
either broaden my search to all associated sites of this hub, or I can broaden it all the way to the whole organization as well. So here I have results from
the communication site. And from this results page, in addition to the dropdown
that you just looked at, I also have these links at the top that I can use to expand my search. So this gives me a great
tool to broaden my searches to the required level,
either to the help level or to look in the whole organization and search with confidence. KEREM YUCETURK: In SharePoint sites, document libraries and lists are some of the most
frequently used features. And in these scenarios, Microsoft Search is there to help. Here I am in a document
library in a different site, and I can see the search
box on top of my page. When I click in it, I can see
that I'm actually searching across the current library, but I can use this dropdown
to change where I'm searching to current site or the whole organization. If I go into a folder in my library, this happens to be a
folder that's connected to a channel in Microsoft Teams. Now my search is scope to that folder. So if I do my search, I will get back my results
for the items that matched the content or the file
names in that folder. I can use this link to go up a level to search across the whole library, and even use this link to
further expand my search to all items in this site. Now let's take a look at a list. So here I have a list that shows the upcoming bills for Contoso, and it has some nice column formatting applied to it as well. And Microsoft Search
is in the same location that I started in the doc... as I started in the document libraries. When I click on it, I can go ahead and search for something. And anything that matches in that list is going to come back as a search results. Along with the column formatting still applied to the search results. And if I click on this link, now I can see all of the items
that match across my site. In addition to the list
items, I can see files, new stories, et cetera. And with one more click, I can expand my search
to my whole organization. We just saw how Microsoft Search is present in SharePoint sites, letting you search in
the context of that site, including in lists and libraries. We also saw that if the site you are in happens to be associated
with the hub site, how you can easily search
across all the sites in the hub or the whole organization
from where you are. Using the dropdown in the search box and the links on the search results page, I always know where I'm searching and how I can look broader if I don't see what I was
looking for in that location. Finally, let's take a look
at OneDrive for business. OneDrive is the app for all your files, wherever they may be. And Microsoft Search lets you find the content you're looking for across all of the files and
folders you have access to using the search box in OneDrive. In OneDrive, when you
do a search like this, you get results from
all of the organization in a way that's personally
relevant for you. So these items coming back, maybe in your, from your personal drive in a folder that was shared
with you in someone else's drive in a library in a SharePoint
site that you're a member of or shared in a Teams channel
that you happen to be in. I can see where a result is coming from in this updated location column. And I can even select the results and jump to that file
location If I choose to. If I know what I'm looking
for is in my drive, I can use the drop down in the search box to change where I'm
searching to only look there. If I'm browsing your folder, let's go to my files. We find this special project folder. When I do a search, it is actually scoped
to that current folder. And it will bring back results from any sub folders in that folder, as well as anything that
matches in that folder. Now I can use the links here
again to go broader to my files and to all files across my organization. Another way to search a specific location is to use the shared libraries. If I click on the library
that we were just on earlier, I can see the same library
set up with all of its columns in front of me and I
can browse to a folder, and the dropdown in the search box lets me know where exactly I'm searching. So now I'm doing the same search directly from within my OneDrive
and getting back results from all of these locations
directly where I am. To summarize, OneDrive is
the app for all your files. And Microsoft Search is there
to search across these files wherever they may be. And now you can search a specific folders or shared libraries directly using the dropdown built
into the search box. If you're on the Go, SharePoint
on OneDrive mobile apps also have Microsoft Search built in. Just tap into the search box in these apps and find the results
that you're looking for. If you want to learn more
about Microsoft Search, we have more videos available, go to the Tech Community
and find Microsoft Search to access all of this content. And follow us on Twitter
at Microsoft Search for latest search announcements. Thank you for watching.
