(upbeat music) - [Scott] You may already be familiar with some of Google drives more
popular tools such as Docs, Sheets, or Slides, but if you
come down to the more option, you'll find perhaps one
of the most powerful tools here within Drive, and
that is Google Forms. So in today's video, I wanna
show you everything you need to know about creating forms, surveys or participant feedback right
here from within Google. Hello, everyone, Scott
Friesen here at Simpletivity, helping you to get more
done and enjoy less stress, and if we select Google Forms, it's going to open up
a brand new form for us to start working with,
so let's get started. Here's our untitled form
and probably the first thing that you want to do is give
your form or your survey or whatever, you're going to
use this form for a title. So let's just call this
one form number one, let's keep it nice and simple. Now below, you also have an
option to add a description. Now, this is not a requirement, but sometimes it can be helpful
to add a brief description just to let the survey participant or whoever is going to
be accessing this form, you know why you would
like them to fill this out? Now down below, you will have an initial
question already pre-populated. It's just titled untitled question, and we've got option one number here. So let's start with an easy one. Let's start with what is your name, right? And the great thing about Google Forms, is that you may have noticed that that multiple choice option which was here just a moment ago, has actually changed
because Google Forms assumed that I was asking a short answer question, and it actually automatically
made that change for me, which is great because this is
exactly what I'm looking for. I just want a short text box so people can enter in their name. Now of course there's a
wide variety of questions in which we can ask
including both short-answer and long-answer, such as a paragraph, multiple choice, checkboxes and dropdown are among some of the
most popular options, especially because it's so
easy for the participant to fill things out. Another great option within Google Forms is you can actually allow
users to upload a file if you want them to send you
a screenshot, or upload a PDF. Maybe you need them to sign a contract or sign a permission
form, you can do that here with file upload, and then
there's a few different scales and grids a linear scale,
you're probably used to seeing this, usually
like a five-point scale, something like never,
rarely, sometimes, often and all the time, a multiple
choice grid, a checkbox grid. You can also allow them
to choose a date or time. We're not gonna go through
every single option here, but I encourage you to experiment and use these different
options as a part of your form. So for this first question,
what is your name? We want it to be a short
answer, that's great. Let's take a quick look at
some of the other options that are available to us here. Here, we can duplicate this question. This is very helpful if you have something like a multiple choice answer field, and maybe the answers
are going to be the same for a another question, so you can just easily
duplicate that question. Here we can delete this
question if we need to, and then we have something
that's called required, there may be some questions
within your form that you want to force the user to respond to. So by selecting this slider, they will not be able to submit the form, until they answer this
question, or any other question that you may have
selected this slider for. All right, now that we've
got our first question here, let's add a few more. To do that, we wanna go over to the right and we've got this sort
of floating menu here, and we wanna hit the plus button, that's gonna add a new question. So let's add a multiple choice
question this time around. How is your day going so far? Alright, so option number
one, maybe I wanna say, it's great, you know, that's one option. If I wanna give them another
option go down to number two, it's okay, and maybe a third option, I'm gonna say it's been a bad day. Alright, so I've got three
multiple choice options here. I can continue to add as
many options as I'd like, but you'll also notice that
there's an add other option, and you're probably used to seeing this in other forms as well. I can add an other options
so that if they don't relate with any of the choices given here, well, they can write in their own option, that can be very helpful. It may just depend on the type of question that you're asking. Now if you want to remove
any of these questions, you simply just need to
choose the X over here on the side. There I've gotten rid
of my other question. You can also rearrange your questions, you can see the six little dots. If I want the okay option to be first, I can put that at the top,
and maybe it's been a bad day, I want that as the second
option, I can move them in any order that I like. You'll also notice that there's
a little image icon here to the right as well, depending on the type
of question you choose, such as multiple choice,
you can add an image to these answers. So maybe I want a great big
happy face beside great. Maybe I wanna sad face
beside, it's been a bad day, or maybe depending on my question, maybe the question is something like, hey, which of these pictures
do you like the most? Or which of these logos do you
think our company should use? You don't even have to have any text, you could just have them
as an image-based answer for the participant to choose. All right, let's maybe add let's keep with the hover area here because there's a few more
options we can use as well. The second choice here
is to import questions. So this is great, if you've
already created some forms within Google Forms, maybe you want to
repurpose some questions, particularly some complicated questions that you've used in the past. Here, I've got some other forms, I could import existing
questions into this new form. This one down below is actually
not about changing the text or the text size, but it has
to do with adding a title and description. Now if I select this,
it's not going to replace the title at the top of the screen, but maybe you'd like to add a title or some additional description
further on in your survey. So if I select this, you can see I've got a new section here, I'm just gonna say, keep going, and I can add a description if I want. Don't, don't give up. Or maybe you just wanna
tell people what's happening in the next part of the section, if you wanna add a little more detail, but it's not exactly a
question, you can do that by adding a title here. I'm just gonna get rid of
this by selecting delete in this particular example,
you also see the ability to add an image or add a video, and let's maybe add an image
just as a quick example, you can either upload an
image from your device, you can take a snapshot
if you know the URL, or you can look at some of
your files within your albums or within your Google Drive. So if I'd say choose an
image to upload here, I'm just gonna see if
I can find something, something quick, let's do this one, this bunch of Google Apps here, it's gonna upload that image
and then insert it directly into my form. Now you'll notice this is
not a type of question. I can't add a question on top of this, but the way where this image
or adding video may be helpful, is that if you have a
set of questions relating to this afterwards, so
you could tell them here, you know the next three questions or the next few questions
relate to this image or look at this image carefully, and then answer the next few questions, and so they can always
use this as a reference. The last thing that we wanna
see here is that we can add a new section within Google Forms. So if I choose this option, you can see that it's
created some separation. Now I've got section one of two, for the first couple of
questions that I've created, and I can create a whole new section here. Now this can be very valuable, if you are wanting to break
up a very lengthy form, a really good rule of thumb is to limit about maybe four or five
or maybe six questions at most per page, and then
force the user to click next or to move on to a another section. The reason being is that sometimes when people open up your
survey, or your form, or your feedback, whatever
you're using this form for, if they see you know,
27 questions or a very, very long list, they might
give up before they even begin. So breaking it up into sections
can be very, very helpful. Here's our new section and I'm gonna actually add just one quick, quick sample question here. Just say option one,
option two, option three, just so we can use it in our
preview, just so you can see what this looks like with
the different sections. Now before we see the preview, let's take a look at
customizing the theme here within our survey. Up here at the top, you'll see that there's this
customized theme palette and if we select this, we've
got a few different choices, we can choose an image
for the header section for the beginning of our quiz or our form. I've got an example over
here something very colorful, but of course, this could be your logo, it could be a brand name
or a title of the survey, you can add at the top of that survey. You can also quickly
change the theme color. So if I'm doing something
for Simpletivity, well maybe I want something a
little more blue in my theme or maybe I want something
a little more bright, like this orange. I can also change the background color, if I want it to be all white
or if I want more of a contrast between the questions and what's
going on behind the screen. Our last choice is to
change the font style, however, I would be careful about this. They've got this decorative
text here and a few other that often makes it a little
more difficult to read, I would recommend that
you either keep it basic, keep it on something that's very easy for your participants to read. So you can change your theme here as well. Okay, now that we're happy with the theme, we've got sort of the basis
of our quiz or our form here, let's take a preview and here
we have this little eyeball. If we click preview in a new tab, it's gonna open up our form. So here is section number one, remember we only had a
few questions here, right? So I can say my name is Scott. My day's been it's you know,
it's going pretty great today, I'm gonna select my last option there, and now you can see I've got a next button because I still have another
question to go right. So if I select Next, I can go over here, and here is that additional
question as well. So this gives you a feel for
what users are going to see, this is actually the exact same thing that they are going to see
when you share this form with others, but there's
one careful note here. If you hit Submit, if
I hit Submit right now, it is actually going
to add this information to the results of this form. So be careful, this is actually
more than just a preview. It's actually a really, it's
a real live link to your form. So not only does it show you
how it's going to behave, but if you hit submit,
it may skew your data, depending on you know what
you're using your form for. So I'm gonna close this one off, yes, I'm gonna leave this let's
go back to our form as well, and let's take a look at our settings. Just before we send this
out to our participants what other settings are available to us. Well here under General, we do have the choice to
collect email addresses if we want to force users
to submit an email address and then of course, they can choose to get a response receipt as well if you wanna send
them their responses, making sure that they've
been submitted correctly. You can also require users to sign in and this will limit them to respond only once per email address. So this can be helpful if
you don't want someone to, you know, repeat and
and continue to submit into that form time and time again. However, this can also
sometimes be a barrier, right? And if you don't want people
to have additional steps in filling out your form. Lastly, you can choose
if you want respondents to edit their submission afterwards, or if you want to allow
them to see a summary chart or text responses afterwards as well. Now there's two other
options here as well, under presentation we can
choose to show a progress bar, so as you're looking at
the different sections, you can let them know, oh,
you're 33% of the way complete or you're 67% of the way complete, depending on how many
sections you've set up. You can choose to shuffle
the question order. Now, you wanna be careful
with this as well, 'cause this is going to shuffle
up all of your questions within your form. So just be careful if this is
a necessity or not for you. Last one, and this one is
checked by default is show a link to submit another response. If you don't want people
to submit multiple times, sometimes you can leave this unchecked, and then uncheck this one so they don't submit another response. Last but not least, you can customize your
confirmation message, you know, thanking them
and letting them know that their form has been submitted. The last one here has to do with quizzes and I'm just gonna give
you a very brief overview. If you are a teacher or an instructor, you can choose to make this
form a quiz and that allows you to actually grade the quiz as the individual goes
through the questions, you can highlight missed questions. Again, not for everyone but
some powerful tools here within the Settings window. All right, now that
we've adjusted our theme, we've taken a look at the preview, we've adjusted our settings,
let's send this form out and we're gonna select
the send button here, and we've got a few different
ways in which we can do so. Again, we've got the choice
here to collect email addresses, if we want from this screen, you can actually send that
email directly from this dialog, you can just copy and
paste your email addresses, you can adjust the subject
and the message if you want, but I think perhaps the most popular way of sharing a form is via a link. So here's your unique link
that you can copy and paste, you can put it within an email, you can put it in social media, it even allows you to shorten that URL, if you like, as well. So you can copy and paste this and put this wherever you like. Our last choice here is
if we want to embed this and in the form of HTML. So if you wanna put this
on a web page on a website, you can do so as well by
copying this and pasting it within your HTML editor. All right, well, last but not least, now that we've sent out our form, let's take a look at our responses, and to view your
responses, you can see that that there is actually a second tab to the right of questions. Now for this form that we've just created, we don't have any responses,
but I do have another sample that I want to show you. Here's the one that I showed
you earlier with the header, and we've got three responses. So if we click on the responses tab, here, you can see a summary
of all of our answers, so what did they write for this multiple choice question here? This was a short-answer question, so here are our three different responses, and then I asked them
what date is it today and they all gave different dates, so I think only one of them was correct. Now, this is the summary view. You can also view this by question. So if I just want to look
at that first question, I can look at all of the answers here and I can toggle to the next question, it shows me what the question is, and I can see what the responses are. Lastly, I can actually look
at the individual responses, so by choosing this option, I
can actually dive down deeper and say, okay, well what the
participant one say overall, he or she said yes,
okay, and then this date. So depending on what you're after, you can drill down a little bit deeper. You'll also wanna know that
within the responses tab, this is where you toggle
responses on or off. So if I turn this off, I
can safely edit things, and know that no one is
going to be able to respond at that time, but be careful 'cause anyone who has the existing link, is not going to be able to
access or submit those responses, so you can toggle that here. The last thing I wanna show
within the responses menu has to do with this
little Google Sheets icon. So this allows you to view your
responses in Google Sheets. So up here, this is
exactly what it looks like. We still have all the same responses that we saw on the previous screen. It includes a little
timestamp showing us when that person submitted that survey, but the great thing here is that you can take this information and manipulate it in so
many other different ways, creating graphs, creating charts, or maybe you just prefer
a spreadsheet view. So in order to do so, you can just click this little icon here and view them within your responses. Well, I hope you enjoyed this video about an overview of
Google Forms, and remember, you can use this in so
many different ways. Do you want to submit
questions for a survey? Do you wanna use it as a
contact form on your website? Or maybe a permission form where people have to
submit you information? You can do it all right
here within Google Forms. Have additional questions? Let me know in the comments down below. Thank you so much for watching, and remember being productive
does not need to be difficult, in fact, it's very simple
