Today I have the top five, OneNote tips for you
that are easily missed because they're somewhat hidden. They're going to help you
improve your processes, become more productive,
and also keep you safe. Sometime ago, I did a video on how to
use OneNote effectively. If you missed it, the link
is in the description below, and also in the cards. Check it out if you
haven't done so already, or if you're new to OneNote. Many of you commented on that video, and provided some more hidden tips. Today, I'm sharing the
highlights from our community. (upbeat music) First of all, thank you so
much for all your feedback, on the first OneNote video. I learned a lot from your comments. That's the best part about
the community we created here. Before we jump in, I'd like
to briefly thank Skillshare for sponsoring today's video. Skillshare is a learning platform, with lots of great classes, and I have a special link
for you that gives you two months free premium access. It's in the description of this video, but I'm going to chat more
about them towards the end. So stay tuned for that. Now let's get started
with the hidden tips. Number one, protect your notes. Many use OneNote to store
personal information, that must stay private. Since your notes are synced
and saved in the cloud, data Security is important. A great way to add a layer of security, is to use OneNote's, password protection. Remember the three main
hierarchy levels in OneNote, are Notebook, Section and Page. OneNote lets you password
protect individual sections. To do that, right click on the
section you want to protect, and select password protection. Then click on, add
password, enter password, and a second time to confirm
it, then click on okay. You will get this lock
item on the section. If you click on the lock,
it's going to close. This way, next time you
want to open this section, OneNote will prompt you
to enter the password. To remove the password,
right click on the section, select password protection,
and remove password. Enter the current password,
and after you hit okay, the lock is going to disappear. That's a great feature
to keep things private. Just a couple of things to be aware of. Number one, OneNote uses encryption to secure password protected sections. If you forget any of
your section passwords, no one is going to be able to
unlock those notes for you. Number two, OneNote is going to automatically
lock protected sections after a few minutes of inactivity. And number three, note some pages in password protected sections will not be included in search. So if you want them included, you must first unlock these sections. Number two, share your notes. Another great feature in OneNote, is the possibility to share notebooks. Meaning multiple people can
access the same notebook, simultaneously. OneNote will keep track of the
changes each person's making. To enable collaboration, simply open a notebook you want to share, and click share in the upper right corner, typing the name or email address, you want to send the link to. Up here in the link settings, you can be more specific who
you want to give access to. So if anyone, with the link can access, only colleagues in your organization or people who already have access. I usually select the last option, and give access to specific people only. Down here, you can also choose whether, you want to allow editing of
the notebook or just viewing. Once you've made your
selections simply press send. If you're using a private
Microsoft account, you will see a slightly
different interface, but the functionality is similar. The possibility to share,
notebooks is great, if you're working on a project
with other team members. Or you can also use it as
a type of knowledge base for your company. One last thing, to remove someone, or change who has access,
go to the share notebook, click on share, and then the
ellipsis to manage access. Here, you can update or
delete the links you created. Number three, clip the web. The OneNote web clipper is the easiest way to get information from
the web into OneNote. It's a browser extension
that you can download for Chrome, Edge and Firefox. The web clipper lets you quickly clip, all or part of a webpage to
OneNote and save it for later. First install the web clipper from the app store of your choice. Once installed , you'll see
a OneNote button up here in your web browser. The first time you click on it, you're going to have to sign
into your Microsoft account. Afterwards, when you click
the clip to OneNote icon in the browser's toolbar, you get to choose to clip the entire page that appears on the page,
a section of the page, just drag and release to select it. Just the article in a simple
to read format without ads or other distractions, or, you can also save
the page as a bookmark. With full page in vision, the
clip is saved as an image, but I prefer it to clip as text. So usually I select article. This way, also all links remain clickable. Down here, you can select
which notebook and section, to save your clipping to. Then hit clip, and your selection is saved to the OneNote notebook. If you frequently need to
clip items from the web, I can really recommend
the OneNote web clipper. It's a fast and simple way
to save content from the web, right into OneNote. Number four, hyperlink your notes. The next step is somewhat
of a hidden feature, but can be quite helpful. It's to create links within OneNote, from one page to another. This is great, if you tend
to collect a lot of notes like me, you can create hyperlinks and move around your notes really fast. Or you can create a quick table
of contents with hyperlinks to other areas in your notes. In OneNote, you can
create links to notebooks, sections, pages, and
even specific paragraphs. Let me show you how. The first thing we'll
do is to create a link to a specific notebook. We select a notebook we want to link to, right click and select
copy link to notebook. Then go to the page you
want to insert the link to. Just use the shortcut Control + V. This pasted the link to your notebook. Now you can click it, and it's
going to take you, right there. The same way, you can also create a link to a certain section. Right click on the section
you want to link to, and select copy link to section. And just paste that link, and it will take you
directly to the section. Linking to a specific page,
Works exactly the same way. Just right click on the page
and select copy, link to page. If you have a long page
with a lot of content, it may make sense to link
to a specific paragraph on that page. To do that, go to the
paragraph you want to link to, right click and select
copy link to paragraph. With Control + V you can paste this link. When clicked, it's going to take you
directly to your paragraph. By the way, if you don't
like to hyperlink text, you can change that too. Just right click on the link,
select link and edit link. Up here, you can change the
text that you want displayed, for your hyperlink. From here, you can also
create a desktop shortcut and paste the link to your note. Right click on the link,
and select copy link. Go to desktop, right mouse
click and create a new shortcut. Paste in the link, give it a name, and now you can jump directly
to that specific note, from your desktop. The other thing you can do on your mobile, is to add a link to OneNote
page on your home screen. This is great for notes, you constantly need like shopping lists. Go to the page you want to link to, and click on the tree dots up here. Select add to home screen. So now I get an icon here, that takes me directly
to this particular page, without having to open OneNote first, and navigating to the right page. Number five, automate meeting minutes. Many of us spend a good
chunk of time in meetings. A good way to actually get
something out of a meeting, are meeting minutes. You can summarize the outcome, and hold people accountable
for their to do's. But writing these notes can be a pain. Especially if you let time
pass after the meeting. So that's where this tip comes in. Use the seamless integration
of OneNote to outlook, to automate meeting minutes. Let me show you how. When in OneNote, go to the insert tab, and click on meeting details up here. The first time you do this, you'll have to establish
a connection between, OneNote and outlook by logging in. Once this is established, it's going to bring up your
meetings or the day over here, or you can select any
day from the dropdown. So let's say I have this meeting and I want to take meeting notes. I create a new page and
then click on the meeting. It will automatically import
the details of the meeting, into this container,
together with a hyperlink, back to the appointment in your calendar. And it even creates a
title for your notes. You can show the participant
list by clicking, expand here. And down here, you can add your notes. You can add links, pictures, and if you agreed on certain
actual items in the meeting, make sure to include these in the notes. But that's not at all. When you're done with the meeting notes, you can immediately distribute your notes to the participants. Here, it makes list of participants. OneNote conveniently provides
a link, email meeting notes. When you click this link, it's
going to open up an email, automatically set the
attendees as your recipients, and attach a link to your meeting note. So this is a seamless and
efficient way of creating, and distributing meeting minutes. Just note that the recipients
of the meeting minutes, need to have access to the
notebook you're sharing. So I recommend that you create
notebooks in your OneNote, for specific types of recurring meetings, and share the access
with the participants. This way, when they receive your email, with the meeting notes, they
just need to click the link and then they can access
the notebook in OneNote. These were my hidden tips for OneNote. Thanks to Skillshare for
sponsoring this video, and supporting my channel. Skillshare offers thousands
of classes for curious people looking to learn new skills, or who wants to improve
their existing skills. You're going to find topics
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also really affordable. It costs less than $10 a month, if you get the annual subscription. The good news is, at the
first 1000 of my subscribers, to click the link in the description, are going to get two month, free
trial of premium membership, so that you can continue learning
and exploring new topics, without getting disturbed by ads. Check it out when you're ready. I hope you found the tips
in today's video, helpful. Thanks again for sharing all
your great tips and tricks. And don't forget to check
out the first OneNote video, incase you missed it, because there were a lot
more tips in that video. As usual, if you enjoyed this video, please give it a thumbs up. And if you want to improve your
skills, consider subscribing, so it's easier for you to find my videos. Thank you for watching. And I'll see you in the next video. (upbeat music)
