Hi, I'm Ramgopal from Presentation-Process.com
are you new to PowerPoint? Are you overwhelmed by all these tools and buttons in the software?
You need to create your power point slides in the next one hour, but you don't know how
you come to the right place. PowerPoint is a sophisticated program with tons of tools. But you don't need to know all of those tools
and functionality to create your next presentation. You just need to know 5% of PowerPoint to
create an impactful. Sensation in this video I'll teach you that
5% so you can create your next presentation without any trouble. So let us jump right
in an learn PowerPoint, by the way, for your convenience we have added chapters to this
video. You just need to place your cursor along the timeline of this YouTube video to
find exactly what you want to learn. Alright, now the first question, how do you
open PowerPoint? It's fairly simple. You go to the bottom left corner of your screen and
click on the start button. And then start typing PowerPoint even before
you can finish typing the entire word, you will get this option for PowerPoint app. You
click on that option and PowerPoint opens up. By the way, I'm using Microsoft 365 for
this video, but what I'm going to teach you will apply even if you have PowerPoint 2007
version. Now, as soon as you open PowerPoint, you will
get a screen like this. Or you will get a screen like this for a new
presentation no matter which version of PowerPoint you use. You will have three options here.
One is the option to start a blank presentation. Second is the option to choose your design
with the design themes and 3rd the option to choose your templates. First, let me talk
about. The templates let us say you want to make
a business pitch presentation. You go to the option here and say business. Speech and then hit enter and see what PowerPoint
comes up with. As you can see, PowerPoint gives you a few
options if you like any particular option like say this one, you click on it and that
will open up this dialog box. Here you can read the description and if you like it, you
hit create that downloads the template for you. You just need to replace this sample
text with your own text and your presentation gets ready. Even if the content is not an exact match
for your needs, you can always tweak the content to create your present. I firmly believe that using templates is always
a big time saver. Let me close this if your presentation is not one of the standard types
for which you can pick up a template and modify, you have two options. One is to click on the
blank presentation or the 2nd which is to click on one of these design themes. That allows you to start with an interesting
looking slide deck. For this tutorial I'm going to start with a simple blank presentation.
Now that we have opened up PowerPoint, I'll do two things immediately. The first thing I'll do is to pin this program
onto the taskbar. Now what do I mean by that? The next time you want to start the program,
you don't really have to go here. Type PowerPoint and then open the app. All you need to do
is to go down to this bar called as the Taskbar, right click on the PowerPoint icon. And you have this option called Pin to taskbar.
You click on it. Now PowerPoint risk on the taskbar. So the next time you want to open
it, you just need to click on this and PowerPoint open. Now with that out of the way, the next thing
I will do is to save the presentation. I've seen so many cases where the presenter has
done so much work on creating a presentation and leaves it unsaved. An accidentally closes
the file to lose all the work I don't want you to suffer from that, so develop the habit
of. Saving your presentation right off the gate.
So how do you save the presentation? You take your cursor to the top left corner
and click on file and then click on this option called Save as and then choose the location
where you want to save your presentation. In this case I want to save it on the desktop,
so I'm going to click on that option. Give this a memorable name. I'm going to call this. PowerPoint basics. And you can see that the file type is dot
PPTX. That is exactly the format we want. You just hit save. Now when I go to the taskbar,
right click and go to show the desktop option. I can see my presentation here called PowerPoint
Basics. So the next time I want to open an access the file. Yeah. I just need to double click on the icon and
that opens up that specific file. Excellent, the second task is done now. The
third task, now that you've come this far, it is important for you to know a few terminologies
that will allow you to search for information from either the help or from Google and you'll
be able to make sense of the instructions. So let us learn the basic terminology of PowerPoint. The large panel that you see here on your
screen is called as the slide. Area, then the panel that you see on the left
is called as the thumbnail area. Then the most important area on your screen is this
area called as PowerPoint ribbon. The ribbon is made of a collection of tabs that look
like this. You click a tab to access a collection of tools. Called as group. So to summarize, PowerPoint
has a number of tools. The tools related to a specific task or club together as a group. And a collection of groups is called a tab
and a collection of tab is found in a ribbon. The strip that you see at the bottom, which
has a few commands is called as the status bar. Excellent, that is as much terminology
that you need to know. The next thing I'm going to do is to start creating the slide
PowerPoint has made it. Extremely easy for a beginner to start creating
the. Right, so we just need to do what PowerPoint
says. Here it says Click to add title. So I'm going to click on it and I'm going to
write the title of this presentation. In this case it will be called PowerPoint Basics. Now I can see that I have made some mistake
here. I can always right click on this and click on the right option just as it works
with any of the other software programs that you're familiar with. I can click on this
to add subtitle. Maybe I can write my name here. This is the name of the presenter. Now
I've got my first slide. Ready, but then the slide looks so plain that
you don't want to present this slide to anyone. So let us see how we can quickly improve the
design of this slide. All you need to do for that is go to this tab here called as Design.
And here you have the option called themes. Themes allow you to add. Professional design to your slides quickly.
Now observe what happens when I take my cursor over these design theme options. Let me place my cursor here. You can instantly
see the result in this live preview as I move my cursor to the next option, you can see
the design applied instantaneously. Now you're not restricted only to these options. You
can click on the drop down menu here and that opens up even more options for you to add
design tier slides. If you like any particular option, like say,
this one, you can click on it and instantly your slide looks far more professional. Once
you select a design theme, you will see these options called us variants. These are the
variations of the design team you chose. For example, instead of this orange color, if
you want blue color. You can choose this green color. You can choose
or purple color you can choose. Let me choose this blue color and I'm well
on my way to impress my audience with my slide deck. Next, I want to add a new slide to write
my content. How do I do that? I can go to the thumbnail view, click on that and hit
enter, and I have my new slide available. If you want a more traditional way. You can go to the Home tab and here you have
the option called new slide. Now that brings me to the next option. I want you to notice
here you can see in certain buttons you have the icon available and you have the drop down
menu available related to that icon. When you click on that option, when you see
here for new slide we have this dropdown menu available. You can choose any of these layouts
for your next slide. So whenever you choose a tool, see if that tool has the small downward
arrow available next to it. If it has, then you can click on that option and you will
have the drop down menu. Available by the way, you can expand certain
groups to find more options. For example, let me click on this and you can see in this
group we have this arrow available. When I click on that option you can see that we have
these floating dialog boxes open up that give us even more options. Now let us not get confused with all those
options. Right now all I want you to remember is whenever you choose a tool, always try
to see if you can expand the options so you can choose the exact tool that you want. Excellent.
Now let us come back to creating our slides. Here I want to write the topics that I'm going
to discuss in this presentation. So I'm going to click on the title, let us
say topics and then I'm going to add my options here. The first option is I'm going to talk
about the Home tab. Hit enter and then I'm going to talk about
the design tab. Hit enter and I'm going to talk about Animation's, hit enter and I'm
going to talk about transitions, so these are the topics that I'm going to discuss in
this presentation now. What you've done is you've created one of the classic slide types
in any presentation. You've created a bullet point slide. A typical
bullet point slide lists items like this. But then the problem is, these bullet point
slides are usually quite boring. Is there a way you can make your slides look lot more
appealing than these bullet point slides? Yes, you can let me show you how we have a
beautiful option in PowerPoint called as smart art diagrams. Let me show you how easy it
is. Yeah. For you to convert this boring looking slide
into a visual slide, you select all these bullet points by clicking and dragging your
cursor across, then right click and go to the option called convert to smart. But and here you can see that we have a whole
bunch of options available. Let me choose the first one. Now my slide already looks
a lot better. Another way for you to visualize your slides is to insert pictures. Let me
show you how that is done. Let me hit enter by going to the thumbnail view. Let us write
types of fruits, which happens to be. The title Now the next thing I want to get rid of is
this placeholder, so I'm going to change the layout. I can right click on any blank area
of the slide, go to this option called layout and I can choose a different layout. Now we
are on this title and content layout. I can have this option called title. Only layout and now I have the space available
for me to visualize my information. The first option we have is apples, so I need to insert
the picture of apples. How do you do that? You go to the tab here called Insert and here
we have the option called pick. Yes, you click on the drop down menu. As I
told you before and you can choose to insert pictures from any of these three options.
One is this device that is if you have already downloaded the picture of apples then you
can click on this option. If you have Office 365 subscription you have this option called
stock images. If you are on an earlier version of PowerPoint you will have this option called. Online pictures you click on online pictures
here in the dialog box that opens up, you can search for what you want. In this case,
I want to search for. For apples, let me write that and hit enter
and Bing searches for the various images you can use on your slides. I like this option,
so I'm going to click on that and let me say insert. Now I will have the picture of apples
on my slide. I can click on this picture, hold the shift button down. Yeah. As a click and drag one of these handles in
the corner and I can resize the image and I can place it over here. Now I need to label
this so let me go to insert again and you will find this option here Called's text box
you click. On that and then you click on the slide and
you will get the text box option you start typing your label. In this case it is apples.
You select that. Now you go to the option here called font and if you want to change
the font type you can click on the drop down menu here and you can choose. Any of these options? I'm quite OK with the
current font next if you want to increase the size of this label you can use this option
here where a is written in a bigger font. Let me click on that a couple of. Times Now as I click on this, you can see
that the font size increases and it reflects here on the slide. Let me now place this over
here and I have my label written for my first picture. Let me do that again very quickly.
I want to insert the picture of oranges, which happens to be the next option. So let me go
to the slide, go to insert. Go to pictures, go to online pictures and
let me search for oranges. Hit enter and I have various pictures of oranges
available. I like this one. You insert, you select the picture, hold the shift button
down, click and drag from the corner so you can resize it nicely and then place it right
next to the previous one. Now if you want to save some time, I can copy this text box. By selecting the text box, right clicking
and choosing this option called copy, then right click on the slide and choose this option
called paste and Now I can place this label over here right under the next picture and
I can call this orange. And now I have my second picture labeled.
Now take a look at how this slide looks compared to the earlier one and that is the reason
why it is always preferable to add pictures and visuals to make your slides come to life.
Now, to summarize, whatever we have learned so far, we learned how to open a PowerPoint. We learned how to save it. We learned about
the term. Analogy, we learned how to create a slide
by clicking an writing our text. We learned how to insert a new slide. We learned how
to convert the basic bullet point into a simple diagram. We also learned how to visualize
our information by inserting pictures and the corresponding labels. The next thing you
want to know is. How to present your slides to present your
slides. You need to choose an option called slide show. For that you need to take your
cursor down to this status bar and you will see these icons available here. Let us quickly
understand what these icons represent. The one that you see here, which is clicked by
default is called as the norm. The. Give you the option next to it is called as
slide sorter view. When you click on it, you can see all the slides in one glance, the
one that you see right next to it is called as the reading view. I don't usually use it
much to come out of this view. You can hit escape the option that we would use to present
a slide is this one called us. Slide show you select your first slide and
then you click on this option called slide show and you would be able to present your
slides. This is our first slide to advance to the
next slide. You can choose any of the options like you can hit your enter button on the
keyboard or you can hit your spacebar or you can use up and down arrow keys on your keyboard
or you can hit page up and page down on your keyboard. Whatever is convenient to you. You can use. Let me use the simplest option
which is to hit enter. That takes me to the next slide to go back to the previous slide.
I can hit page up and that takes me to 1. Slide back, so let me hit enter. Here is the 2nd slide, the next slide and
the next slide. Now you know how to create a basic bullet point slide. You know how to
convert that into a simple diagram using SmartArt. You also know how to visualize your slide
using pictures and the labels. At this point you know more about PowerPoint than most people. Now to come out of the slideshow, you hit
escape. Now to go to a specific slide, you double click on the slide and that takes you
to the normal view. Now let us take our skill to the next level.
We are going to add simple animation to our slides so that we can hold the audiences attention
here on this slide we have four elements that is 2 pictures and two texts. So let us add
a simple animation to reveal one item at a time to add animation. All you need to do is to click on the object
that you want to animate, go to the animation step. Then you use a simple animation called
fade animation. As a beginner I don't want you to use any of these other options that
can be quite exciting. Just stick with the basic simple fade in. So we've got our first animation in place
right after showing the picture. We're going to show the label, so let me click on the
second object. I want to animate and hit fade. Then I click on the next object and hit fade.
Then the next object and then hit fade. And then when I go to slide show by going to this
option here. You can see that I can present these objects
on a click on the first click I show the picture of apples and then on the next click I show
the corresponding label. Then on the next click I show the picture of oranges, then
the corresponding. Tables can you see here you can present your
information at your own pace and you can hold the audience's attention with simple animation.
As I said earlier, if you want to come out of the slideshow mode, you hit the SK button
on your keyboard. Now as the last step to add Polish to our slide deck, we're going
to add transitions so the movement from. One slide to the next happens a bit more dramatically,
so let us go to the first slide, then go to the Transitions tab, then choose from any
of these transitions. A simple transition that works well in any
business setup is wipe transition. You can click on that option. You can see that this
is the preview of the white transition. Once you select the transition, you go to this
option here called apply to all that applies the transition to all the slides in your deck.
So there is consistency in the way the slides move. Now, with the first slide selected, let us
go to slide show and here we have the first slide shown. Now with a click. See how the
second slide is shown with a nice transition by just adding a simple transition. You can
add so much professionalism in the way your slide deck looks and feels. That's it. Now
with this much knowledge. You can create your basic slide deck an impress
your audience. Always remember to go to file and keep hitting
the save option so that you can save your work. If at any point you feel you need to
up your PowerPoint game and get a strong foundation in the program, then I highly recommend that
you join our complete PowerPoint Foundation course. This is a 13 ½ hours course. Our goals with step by step video tutorials
that teach you all that you need to know about PowerPoint Foundation. The course is priced affordably, and you get
lifetime access to this program with onetime payment. The link to this course is available
in the description box below the video you click on the link and check out more details
about this program and take your PowerPoint skills to the next level. Finally, if you
want to join our 25 creative ideas Free PowerPoint mini training. You can click on the link here to watch our
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