- Yooo! Adam Saxton, with Guy in a Cube, and in this video, we are gonna look at the new
app experience in Power BI. Oh my gosh, it's here! (upbeat music) If you're finding us for the first time, be sure to hit that Subscribe button to stay up to date with all the videos from both Patrick and myself. So before we get into that, I need to lay out the
challenge that has been there for apps inside of Power BI. So the problem here is that you could only ever have
one app for one workspace. A lot of the feedback from
people using Power BI is, look, I wanna have multiple
apps for a given workspace because I may have a
lot of reports in there and I wanna serve it out
to different audiences, an executive set of reports and then I've got reports just
for maybe the line workers. Usually, this came up in two flavors, either, one, people wanted folders with inside of the workspace
and also in the app, and by extension, they wanted
permissions on those folders, or they wanted the ability to create multiple apps per workspace. So what the Power BI team
did was they came out with this audience's concept for apps. So it's not multiple apps per workspace and it's not folders, but it gives you the ability to create views of your workspace that can be controlled
through access list. All right, enough of all this talking, you know how we like to do
it here on Guy in a Cube, let's do what? Let's head over to my computer. Before we get into the new experience, I wanna show what the old
experience looked like from an app perspective. So I've already got an app published, so if I go ahead and hit update app, we're gonna go in, and
this is the old experience, so we've got the Setup,
Navigation, Permissions, and what you'll see here is, "Hey, a new and improved app
experience is available," and you can upgrade your existing apps. This is as of the recording
in September, 2022, the new app experience
is currently preview and so you have this option to upgrade. My expectation is that once
it's generally available, all apps will be upgraded. So let me go ahead and just jump over, and let's just go create
that new experience for you. So in a new workspace that
doesn't have an app published, you'll see this create app. An app is just this
view into the workspace. And apps allow for wide
distribution, right? So if you have a few users that are just using those reports, I'd recommend you just
stick with the workspace. But if you have a large number of users, you know, like 10 or more, and you need to distribute it out there and control who has access, then go ahead and use a published app. And I won't get into licensing, but just know that either they have to be
individually licensed as a user, either through Pro or Premium Per User, or it needs to be backed by Premium Capacity for consumption. All right, so let's create the app. And this is the new experience here, so we've got three stages, we've got setup, content and audience. So let's go ahead and set this up. So I need to add a description. You could play around
with the app theme color, you can do a custom logo, you can control who the contacts are and then maybe a support site. So this is exactly the
same, what it was before. And then to go to the next piece, we'll click on Next Add Content. And here, this is radically different, used to be the navigation pane, but now we can just add content. So remember, it's only
one app per workspace, so it's not like we can
go create another app with different content. So any content you
wanna include in the app needs to be added here,
and then we'll define who can see what in the next step. Let me go and add a few things, so we'll say AdventureWorks,
we'll do Sales Report, and then we'll do AS Traces. Right, so now we can see
those three items here, the other thing I'm gonna do is I'm just going to add a new section, and you can move these sections around by clicking on this little, I don't know, hamburger, whatever that is, And then we're gonna add a new link. Open that in a new tab, and then we'll add that
to the Help section. Cool, so now we've got Reports and then we've got Documentation, and Help and other resources. This is what we want, and if we, you know, we
click on AdventureWorks, it brings up the report, life is good. All right, so next we're
gonna go to Add Audiences. You'll see, by default,
I've got an audience here, and then I can add new audiences. We'll consider this the main audience, so these are the main report consumers, and so what I don't want them to see is this AS Trace information, and I want this to be
for the Sales Groups, so we'll go and add that in there. And there's some other advanced options if you wanna be able to share the data set or if you want people to
be able to build content, you can go ahead and
select that if you want. Then I'm gonna create a new audience. If I right click on this, you can say Move Left or
Delete, but I wanna rename this, how do I do that? The only way I could find to do this is just double click on it. If you know of another way to rename it, drop it in the comments below. In this one, we don't wanna
see the Sales information, so they're only gonna see
the AS Trace information, and this is going to be my IT group. Now, everything is set up the way I want so I've got two different audience that are managed by two
different access lists. The people in the Central IT will only be able to see
the Trace and the Help, the other folks can be able
to see the Sales Report but not the Trace. Let's go and publish that app. All right, so the app is there so now let's go over to John Doe. So John Doe is going to
be my report consumer so he should be able to
see the sales reports. What we're going to do is go to Apps, and we're going to add the app and, bam. Now in this app, we can see, we don't see the AS Trace information 'cause John didn't have permission 'cause he's only in the Sales group, perfect, that's what we wanna see. So now let's go over to someone
that's in that IT audience. So Michael here's in the IT audience so let's go and add the app there. And here, we can see that Michael can only see the AS Trace
information and Help but he doesn't see the Sales information, that's bananas, seriously, like this is something
that has been asked for in the community for a long time, this multiple app per
workspace experience, even though it's a single app, it does give that feel that
you can break up content by persona or by role. Now the big thing that this reduces, what I've seen other
people do in the past, is they would duplicate content to different workspaces
to get that capability. So now you don't have
to duplicate content, you can keep it in one spot and now you can create
these different roles inside of the apps to allow
for broader distribution in a meaningful way. All right, I wanna hand this over to you, what do you think? Did this just blow your mind or is there something
more you're looking for? Let me know when the comments
below, I'd love to hear it. If you liked this video, be sure to give it a big thumbs up, smash it if you so desire. If it's your first time here,
hit that Subscribe button, and as always from both
Patrick and myself, thank you so much for watching, keep being awesome, and we'll
see you in the next video.
