Jennifer: Hello everyone and
welcome back to my channel Jennifer Marie VO where I
teach you different ways that you can make money
online working from home. If you are one of my
subscribers, you'll know that a lot of my videos
focus on working as a transcriptionist from home.
People can become a transcriptionist or
transcriber for one of the many different companies
that hire worldwide applicants. Other people are
freelance transcriptionist for clients they have found
on Fiverr or Upwork, or some other freelance website.
Regardless of where you get your transcription jobs
from. transcribing can be quite tedious and very
tiring, especially if you are not a great typist.
Additionally, it can be really difficult to listen
to an audio or video file and have to constantly stop
the file and open up your desired text editor to type
out what the video or file is saying. That is why I am
going to teach you a method to make transcribing much
faster and more streamlined using completely free
transcription software and tools. The first thing you
will need is to have an audio or video file
downloaded on your computer that you want to transcribe.
You could also have the link to a YouTube video that you
want to transcribe as well. If you don't have the file
downloaded, or you need to download it from whatever
transcription platform you are working for, make sure
to watch my video on how to download audio files from
any website. I'll put the link to this video in the
description below. I also have another tutorial on how
to reduce background noise and improve audio quality
which may interest you as well. I'd also like to
provide you with a gentle reminder that not all
transcription platforms approve of downloading audio
or video files, so you must use this method at your own
discretion. In this tutorial, we're going to go
through four steps to transcribing using free
transcription software and tools. In the first part of
this video, I'll teach you how to use oTranscribe,
which is a free web app to help you transcribe faster
without having to switch from your audio player and
text editor. You don't need to sign up to use this
software. It is quick and easy and you only have to
open it up in your browser to get started. This app
will help you transcribe files for clients easily
transcribe YouTube videos, and it is also available in
multiple languages. The second part of this video is
optional but will help you save time typing especially
if you aren't a great typist, or if you are just
tired of typing all day long. I'll teach you how to
use oTranscribe along with a free built in voice and
voice typing extension to transcribe faster and save
your hands from carpal tunnel. This extension is
also available in multiple languages if you are
transcribing in a language other than English. In the
third step, we'll run our transcript through my
favorite free grammar and punctuation checker to edit
and proofread our transcript to ensure it is free from
punctuation and grammatical errors. And finally, I'll
teach you a very important step on how to remove all
formatting in a free text editor so that your
transcript can be copied and pasted into the
transcription platform of your choice. This is an
extremely important step to avoid any formatting issues
if you are transcribing for any particular platform, and
not as a freelance transcriptionist for a
client, so let's get started. Okay, so what
you're going to do is go to au transcribe.com. And you
can see here that oTranscribe is a free web
app to take the pain out of transcribing recorded
interviews. Here, you can select English and choose
whatever language you plan on transcribing in I'm going
to keep it as English. And all you have to do is click
Start transcribing. So here you have two different
options, you can choose an audio or video file that you
want to work on and transcribe or you can choose
a YouTube video, if you want to transcribe a video that
you have the link to on YouTube. I also want to show
you if you click on this gear icon, it will get you
into your settings. So as you're transcribing these
are the different keyboard shortcuts to play and pause
the video to skip backwards to skip forwards. If you
want to change one of these you can, for example, I
could click the plus icon. It says listening for new
shortcut. So if I press space, you can see here that
now this space icon would also be playing pause, and I
could erase the escape if I didn't want to use that, for
example. To restore all of these settings back to
default, just click Restore default keyboard shortcuts. Okay, so I'm going to choose
an audio file to transcribe. Just click on the file and
click Open You can see here that at the top, it has
uploaded the file. For me. Now this is all private and
secure, so no one will be able to access this file
that you have uploaded, it's just for your personal use.
You can see here that the file I have uploaded is 40
seconds long. And all you have to do to press play. As
you can see, here, the shortcuts, Escape is play.
So I'm going to go ahead, press escape. Now, in order
to get that to work, you'll have to click on the
document here. Okay, and now we can click escape to start
playing the file. Hi, Jill, Happy 60th
birthday. I heard that you are a big
fan of mine... So again, you can press Escape to pause
the file. Now if you want to go back f1 is to go back
here, or f2 to go forward. Again, if you wanted to
change any of the keyboard shortcuts, you can go again
to the gear icon over here. And you can see the
different keyboard shortcuts that they have. If you are
transcribing a lot for certain platforms, you will
probably find that there are certain keyboard shortcuts
that you like to use that you're used to using. So I
would recommend to continue using those so it's easier
for you. You could also just click to go back as well on
the bar here. And we can adjust the speed which is
great. So if you wanted it to go really slow, I could
drag this all the way down. And again, press Escape to
play the file. Okay. And again, you could
drag this up to speed it up as well. Or just click f4
and f3. There's some also pretty cool things you could
do. You could bold certain text, make it italicized.
You could also click Ctrl plus j or click this icon
here to add a timestamp. And that will mean that at this
point, we've just finished this here. And we're on to
the next sheet that support but it's not about me today,
it's about you. And I heard that you're having. So once
you finish transcribing this entire file, you can export
it and go ahead and click Export. And you can download
the transcript either as .md, .txt., .otr, or you can
also send it to Google Drive, I recommend just
downloading the transcript as a plain text will make it
easier to edit later on. Now, of course I've included
the timestamp, I personally would not include the
timestamp so you could erase that as well. And then once
you've done that, you can go ahead and save it. Okay. Now
I want to teach you how you can do it with a YouTube
video and how to use the voice and voice typing
extension to make this easier, so you don't have to
type it out manually. So let's just click on this
button here these arrow icons to do another file,
we're going to click on or YouTube video. and here we
can enter the YouTube video URL. So I have this video
here from my youtube channel that let's say I want to
make subtitles on or to transcribe, I can click on
Share, and that here will give me the link. I'll click
copy and go back to oTranscribe, paste the
YouTube video URL and then just click enter. Okay, so
now all you have to do again is just click escape to
start the video. Hi, everyone, welcome to
sparkle. And again, these keyboard shortcuts work as
well for the YouTube video, which is great. Now let's
say I do not want to do this. I don't want to type
it out because I hate typing or I'm a very slow typer
what we can do is install this awesome extension and
it will be much quicker. Go to the Chrome Web Store and
type in voice and voice typing. All you're going to
do is click Add to Chrome. Then you're going to click
Add extension. Again this is a free extension. It says
voice and voice typing has been added to Chrome use
this extension by clicking on this icon or pressing
CTRL plus shift plus nine. We're going to make sure to
allow microphone access so that this will be able to
hear our microphone we're going to click that select
your dictation language, English. Now I'm going to
make sure to pin my extension so I'm in Chrome
right now I'm going to click on this extensions icon.
Scroll down to voice and voice typing and click this
pin extension button. And that way it's right here
ready for us to use when we click it okay so once you
install voice and voice typing extension, you'll
have to close chrome and reopen it in order to get it
working. So all we're going to do is press Escape to
start playing the video. Then I'll press escape again
to pause it. And then I'm simply going to speak to
repeat what I've heard in the video or in the file in
order for it to automatically transcribe
here. Okay, so I'm going to go ahead and do that for
you. Hi, everyone, welcome to sparkle English. My name
is Jennifer Marie. My name is Jennifer Marie, and I'm a
professional. North American voiceover artist, video
creator and freelancer. Okay, so I've just done
this. And I've just turned off this little icon here.
So we would stop typing or transcribing everything I
was saying. And you can see it's obviously not perfect.
There's no punctuation, or anything. But if I did, I
could have put period or comma. My name is Jennifer
period. You can see here I just said my name is
Jennifer period, and it included a period. So you
could say comma, period, if you want, I decided not to,
because I'm going to do that in the next step when we're
editing this. So what you can do is go through this
again, while you're listening here and make sure
everything's okay. Obviously, there's a few
things that they didn't get, they said here, clicking on
the red button below this video that should be below.
And here, I said for over seven years, and they put
four out of seven. So we're gonna put for over seven
years. Okay, but what we're going to do now is take this
and you can either export it, or you can highlight it,
and right click Copy, or press Ctrl plus C on your
keyboard. And now we're going to jump into our next
step, which is opening up grammerly, which is a free
grammar and punctuation checker. There is of course,
a premium version, but it's quite expensive. So I only
recommend you do that if you are transcribing a lot and
making very good money. If not, the free version is
fine. I will put a link in the description below for
you to access that as well. So once we are in Grammarly,
all we have to do is press Ctrl plus V to paste what we
just transcribed. And we're going to go ahead and go
through this. And you can see here that this is
telling us to insert punctuation, telling us to
insert a comma. And of course here when
you're using this, you're not going to be changing
things like this for conciseness, you're just
going to be paying attention to the red alerts. So as you
can see, it has done a pretty good job, there's a
few things I'd need to go over. For example, here I'm
a professional North American voiceover artist,
video creator and freelancer, I'd have to put
a comma here, because this is a list. And overall, it's
done a pretty good job of helping me with where I
would need to put commas or capitalization errors or
periods or whatever else. So now we need to do step four.
And step four is how to remove all formatting in a
free text editor. So your transcript can be copied and
pasted into the transcription platform of
your choice. So this might sound a little complicated.
So let me explain. If you're pasting from a website or an
external text processing platform, you first have to
paste into your browser search or address bar to
strip the formatting. Or you can copy and paste into
notepad and then copy paste from there into your
selected transcription platform. Note that some
transcription platforms prefer you not to do this
primarily due to platform formatting issues.
Therefore, it is essential that you strip formatting
before copying and pasting. I know this sounds
complicated, so let me explain what this means.
Let's say for example, that I was going to copy this
right here into a an email. Okay, so I've just written
here this is an example of formatting issues you can
have when copying and pasting into a transcription
platform editor. This is what the text would normally
look like when you're typing in Gmail. This is what would
happen if we copy and paste it without removing
formatting first. So if we just took the text from my
PowerPoint presentation and right clicked and chose
paste you can see here The formatting is completely
different. And this same thing happens when you're
copying and pasting into a transcription platform. And
that's why these transcription platforms do
not want you to copy and paste, because it ends up
doing this and ruining the, the formatting. So it's not
all the same. So it's mixed, and it's not the same, the
same size, the same style. So you can't do this, you
have to strip the formatting. So let's say for
example, this same text that I just copied I pasted into
my address bar, and then I pressed Ctrl, a, to select
it, and then Ctrl C or right click Copy. Now, if I go
Ctrl V, or right click paste, you can see that it
has been stripped. This now matches the original
formatting. Now that can be a little complicated to put
it all in the address bar, especially if it is you
know, a 3000 word text. So what we would do is open up
Notepad. Now, every Windows computer has Notepad, it's a
very simple, easy format. So let's say I copied this
here. And I go into this text editor, and I click
Ctrl plus V. Now, again, I'm going to copy it again from
here. And when you paste it into Trent, into your
transcription platform, or wherever you're pasting it,
Ctrl plus V, you can see that it has now stripped the
formatting. So it seems a little strange, but it's
actually really easy. All you have to do is copy it
from here, for example. So right click Copy, or Ctrl
plus C. And then when you go into your text editor Ctrl
plus V or right click paste, and then again, right click
Copy. And then from here, you would right click Paste
it more Ctrl V to paste it into your transcription
platform. And that will take out all of the formatting so
it's not going to mess up and that is why
transcription platforms do not want you to copy and
paste because it can mess up their formatting. Okay, so
that is a very important thing I want to mention and
tell you if you are planning on using a method like this,
or even if you just use something like Grammarly or
another punctuation and grammar checker, you have to
copy and paste it into either the address bar or
into a text editor like notepad in order to strip
the formatting so that this doesn't happen. I hope that
that makes sense to you. I know it's a little
complicated. And say you are working on a
computer and you don't have notepad notepad for example,
then you can download notepad plus plus for free
and it will do the same thing. All you have to do is
go to notepad plus dot org downloads and download the
latest version. So again, this might seem like a bit
of a complicated process, but once you get the hang of
it, it's actually really simple. Step one use oT
ranscribe, to transcribe our files on the go without
aving to switch editors. se the voice and voice
xtension which is optional f you're tired or you don't
eel like typing. Step hree, edit your file in
rammarly. And step four, emove all the formatting by
opying and pasting it into text editor and then
opying and pasting it from he text editor into your
ranscription platform or nto Microsoft Word or
hatever document you are oing to be using to be
ending it to your client. o if you liked this video,
lease click like make sure o subscribe to my channel
ennifer Marie VO for more ifferent videos on how to
ake money online how to ecome a better
ranscriptionist. And if you ant to improve your level
f English so you don't have o go through all these
teps every time by and roofreading with the
roofread checker, then make ure to subscribe to my
parkle English channel to mprove your level of
nglish. Thanks again for atching and I will see you
n my next tutorial.
