Hello, everybody, welcome back
to my channel, Jennifer Marie VO where I teach you different ways
that you can make money online. If you are a subscriber to my
channel, you know that not only do I teach you different ways
you can make money online and review different money making
platforms. But I also try to give you and teach you about all
the different tools that you can use to help you make money
faster. So a lot of my different videos focus on becoming a
transcriptionist. And I'd like to feature different ways that
make transcribing easier, because if you can transcribe
faster, and you can also make money faster. So in this
tutorial, I want to teach you how to use Google Docs, which is
free with anyone who has a Gmail account completely free just
create a Gmail account, and how there are all sorts of different
ways that using Google Docs will make transcription easier. A lot
of people don't know that Google Docs has a built in voice to
text feature. So I want to To show you about that and all the
different ways we can use Google Docs to make our transcription
easier. The first thing you have to do is you have to open up
Google Docs on the Google Chrome browser, because if you open it
up on Firefox or another browser, you will not have the
voice option available to you. So what I want you to do is go
to docs.google.com. And make sure that you're logged into
your Gmail account. And when you open that up, you'll get this
page here and it will offer you a selection to choose what
template you want. We're just going to click on blank. Okay,
so let's say for example, I'm going to show you here, let's
say I was doing a file first from scrubby, and I was
transcribing one of these files, and I didn't want to type out
every single word that I was saying. I wanted to transcribe
it by speaking instead to save myself a lot of time and then
whatever I have transcribed here in Google Docs, I can Later
plugged in to whatever platform I'm using. Whether that's
screwby or rev transcription or transcribe me. And this could
save me time, especially if you are a slow typer. Or let's say
for example, you know, you can only type with one hand and you
know, this could save you time as well. So the first thing we
need to do is make sure that we have selected the right
microphone. Now, ideally, you will have an external microphone
that you can plug into your computer so that it's easier. So
the first thing we're going to do is if you are working on I'm
working on a PC, so with Windows, so what you'll do is
you'll go down to your taskbar, you'll find the speaker icon and
you'll right click, and you're going to go to open sound
settings. Now, if you don't have this option, you can also find
this in your control panel. So what we're going to do is we're
going to scroll down under sound and sound is also here to input
and as you can see, you know, I have to Selected Microsoft Yeti
nano. So you're going to select whatever microphone you have on
your computer. And you can also go ahead and click test your
microphone to make sure it's working. So as you can see, I'm
talking so this bar is going up and down. So I know that I have
selected the right microphone. Once that is done, we'll go back
to Google documents, we're going to click on Tools, and then
we'll go down to voice typing. Then we're going to click on
this icon here that says click to speak. Now you can also
adjust whatever language you are speaking in and this is also
helpful. For example, if you are working for a UK transcription
company here you might want to choose English UK and that way
it will pop up with UK spelling, but for most of the
transcription companies other than way with words and a few
other ones, we will be using us spelling so I'm just going to
keep it as English us. So I have this fairy tale that I'm going
to read and first I'm going to do the first paragraph quite
slow to see if There's a difference in speaking slow. And
then the next paragraph I will speak at a quicker pace. So we
just have to click once to start. a shoemaker by no fault
of his own, had become so poor that at last he had nothing left
but leather for one pair of shoes. So in the evening, he cut
out the shoes, which he wished to begin to make the next
morning. And as he had a good conscience, he laid down quietly
in his bed, commanded himself to God and fell asleep. Okay, now I've just clicked that
off to stop. And now I'm going to click Enter to start a new
paragraph. I believe you can also say new line if you want,
and you can say period to add a period. But I'm going to speak
the next paragraph at a quicker pace and see if it will still
understand my voice. In the morning after he had said his
prayers and was just going to sit down to work the tissues
stood quite finished on his table. He was astounded and knew
not what to think he took the shoes in his hands to observe
them closer and they were so neatly made with not one bad
stitch in them that it was just as if they were intended as a
masterpiece. Before long a buyer came in and as the shoes please
him so well, he paid more for them than was customary. Okay,
so now we're going to go ahead and see, you know if there's any
errors here if they understood everything that I was saying. So
what you can see here is they have these little certain words
underlined that they're, you know, saying maybe there's an
error with them. So if I right click on this, it will give me
some other options. So it's saying Did you mean Shoemaker or
is this Okay, now for this one, it's okay. But the only thing is
they've capitalized shoe maker. But for us, we just want it to
be lowercase letter, so a shoe maker. And then one thing with
this is you're going to have to add in your own commas even
though they do help you with spelling and grammar. You know,
you're going to want to add in your own commas, especially when
you're transcribing people Just talking and not from a script or
a story because people tend to have a lot of run on sentences
that you have to sort of break yourself. Okay, good. So in this first
one, it's pretty much all we had to do was added a few commas and
everything was pretty much spelled correctly, which is
great. Now if we go to the next paragraph, this is when I was
speaking quite quickly, so in the morning after he had said
his prayers, and was just going to sit down to work, comma, the
touche and now here this says issues what we said was shoes so
it's obviously not going to pick up everything perfectly
especially if you are talking fast. So we changed that to shoe
shoes. So quite finished on his table and knew not what to
think. Again, we'll stop it, period and capital letter and
they were so neatly made with not one bad stitch. Now this is
stitching them It should be stitch in the Here, we change
this to end as the shoes pleased him so well. Excellent. So, you
know doing that little comparison between the first and
the second one, we can see that the first one speaking a bit
slower than you normally would will help the voice to text
understand what you're saying better. So I would recommend
speaking at a slower pace and that way you have less errors to
correct later on, especially for words like this stitch in them
because it transcribed it as stitching, which sounds almost
the same as stitch in them. So especially for things like that
you might have to do make more corrections if you're speaking
faster. Now that we've done this, another thing we can do is
go ahead and go to spelling and grammar so we can go tools,
spelling and grammar and then click on spelling and grammar
check So right now it says the document looks good. We don't
have any spelling errors, which is great. So I'd like to do
another little test here. Okay, so I have just pasted this
little text right here. And I made lots of mistakes because I
want to check out Google Docs built in spelling and grammar
checker. So what we're going to do is go to Tools, spelling and
grammar, spelling and grammar check. So here it's just popped
up and it's telling me you know what error has been made? Well,
yeah, I need to change don't to don't with an apostrophe. I need
to change teacher to teacher spelt like this because this is
incorrect. All you have to do is click accept, or you can click
ignore if you don't agree. Now they're saying change then to
then Well, a lot of people make this mistake and I actually have
a video on my sparkle English or channel where I teach you how to
improve your level of English which you should subscribe to
and check out This is something that a lot of people make a
mistake that we have to use them because it is a comparative. So
we click accept, accept, again, some more spelling errors.
Here's another commonly confused word advice or advice. Well, the
Google Docs spelling and grammar has picked up that this is a
verb and this should be unknown. So it has to be advice except,
except, again, the difference between its without an
apostrophe, and this which should be it is it's except. And
here, let's let us so it should be with an apostrophe. School is
spelled incorrectly. And now they're telling me about the
capital letters that I need at the beginning of a sentence. So
we're going to change this and add a capital here as well. This
is a new sentence, it should also have a capital again,
capital It says document looks good. Okay, so there still are a
few different mistakes in here that it didn't pick up, which is
unfortunate. So you can't just rely on it completely. If you
look here, Mr should have a period at the end of it because
it's an abbreviation. What should have a capital because
it's a new sentence, and you should spell like this. And then
a few things here, capital always, we shouldn't have a
capital there. And now it's a little strange
because it's picking up that I need an eye with a capital and
it wasn't before. And this is strange that didn't pick up this
word here enough, is not spelled like this enough should be
spelled like this. And finally, capital L four, let's go get ice
cream and forget about school. Okay, so it didn't pick up
everything the built in Google Google Docs. So what I want to
do is see if this will work any better. If we you Use the
language tool plugin, which you can also see, we have right
here, enable language tool. And this is an extension that you
can download for free from the Chrome Web Store. So now I've
enabled this and I pasted this exact same thing here, and we
want to see what errors they're going to pick up on. So they're
saying there's nine different errors. So we can click on that
and it's going to tell us what the errors are. Or we can just
click on it right here to correct it. So again, if we just
click on each one, they're telling us this has to be and
they give us a reason which I really like here is this the
personal pronoun I it is spelt uppercase, okay, good. I need
that. This one they're telling us you know, how to spell this
and wants to capitalize that. Comparison requires then not
then says he is and this one is picking up the fact that this
should have been a capital Oops, no. And it's picked up enough
which is great. It's picked up advice picked up your it's
didn't let's what school let's I awesome, really awesome. The only thing
this one didn't pick up is here we it should be you with y o u
and also adding the period after Mr. Smith and there's the odd
comma. But as far as everything else this little language tool
picked up almost everything which is awesome. So definitely
I recommend you download this plugin right here language tool,
which is language tool plus. So you can go ahead and go to
language tool plus.com and you can Now they have the free
version, they also have a premium version. I think that
you know, the, the free version is just fine, especially for
your transcription needs. And you can add this on as a browser
for Chrome, Firefox, and others ones as well. And as an add on
for Google Docs, so I really do recommend you to use this plug
in, you can just activate it by clicking on this icon right
here. And you can see that the difference between just using
the built in spelling and grammar checker with Google
Docs, it was much better using the language tool. So once
you've done this, it's really just a three step process.
Number one, you use the voice typing. And the second thing is
you throw it in the language, tool, spelling and grammar
checker, and then you can go through it yourself and add any
periods or commas that it missed. And then All you have to
do is you know, highlight it, copy it, and then you can go
ahead and paste it into, you know, whether it's screwby or
whether it is rev or transcribe me or wherever you are
transcribing your file and, and you can just click Submit. And
that way this could save you time once you start doing it
fast and fast enough and quickly, you know, you can
really save yourself a lot of time in typing each word
individually. And this is especially for people who have a
lower typing speed. If your typing speed is over 100 words
per minute, you might find this to take too much time, you
might, you know, it might be easier for you just to type it.
So this is really geared towards people who, you know, maybe
struggle with the English language, so they prefer they
don't know how to spell every word so they prefer just to say
it and correct it afterwards. Another thing I'd like to show
you is you can also do this in other languages, so I speak
Spanish, obviously not fluently, but pretty well. So going to
click on espanol espanol and I'm going to say a few little things
to see if it will work for other languages as well because I do
have people who asked me if they can use this in multiple
languages so let's try Allah Como estas Mei mo Jenny fed your
so they can adapt it'll be born Espana main con de la playa de
nada eco mera choco latte. He may be our cerveza for
assembler. Okay, so I guess it works in other languages as
well. Here you can see that you know, you'd have to add in some
question marks as well and change you know, add in some
capital letters but more or less it's picked up and it also has
added in the FV accents as well in Spanish so you can use this
in any of these different languages, which is really
really awesome in case you have another purpose for wanting
voice to text. Okay, so this is has just been another tutorial
of another little trick that you can use in order to help you
transcribe. If you have any questions feel free to leave a
comment in the comment section and I'll do my best to answer
your questions. If you like this video, please click like and
make sure to subscribe to my sparkling lists channel for more
tips on improving your level of English and I will see you in my
next tutorial. Thanks for watching.
