ONLYOFFICE Docs 8.1 – How to work with PDF files [Webinar with Q&A session]

hello everyone Welcome to our new only office webinar I'm Richard from median and we are a trusted media partner of only office what's the plan for today well since the newest release is a really big one this webinar is divided into three parts at first we will present the newly released version 8.1 of only office docs with multiple enhancements across the suite then we'll show you a demo of how you can work with PDF files using the updated only office PDF editor and last but not least we invite you to a Q&A session where the only office team will answer all the questions that you send and as a quick reminder after the webinar only office will announce the winners of the Q&A raffle so you are welcome to send your questions in the live chat they will also be taken into account for the raffle and you will get a chance to win a smartphone and branded merge items now without further Ado let's dive right into it shall we only office docs comprises editors for text documents sheets slides forms and PDFs the suite is available on all platforms including web desktop and mobile the latest update of only office docs comes with more than 30 new features in about 440 Buck fixes version 8.1 is already available in self-hosted Solutions including Integrations only office dock space and workspace you can deploy the editors choosing among multiple installation options such as Deb RPM Docker snap UCS app cloudron Ami oneclick app on digital ocean bter and lenoe Alibaba cloud and kubernetes are you ready to explore all the Novelties PDF is an extremely popular file format in business workflows we suppose you often need to open various brochures and PDF fill in agreements and contracts from partners and colleagues and many other scenarios in which PDF is used keeping this in mind only office presents the upgraded version of its native PDF editor along with viewing and annotations it now also recognizes text contained in PDF files and allows editing it only office PDF editor provides an ability to work with Pages thus you can add new pages and delete them if necessary as well as rotate PDF Pages clockwise or counterclockwise it's also possible to insert and adjust various objects such as tables shapes text boxes images text Arts hyperlinks equations and many more besides the developers enhanced the ination mode a mini toolbar now opens for more convenient and straightforward work with annotations you are able to add text comments and call outs via a toolbar as well as remove comments via the context menu so by quickly switching between the modes you can either edit a PDF file or View and annotate it with this release only offers completely switched to PDF forms to create a form you don't need to use other formats this means that we bid farewell to the doc XF format which was previously used for building form templates all this makes this process easier for you so in version 8.1 you are able to create complex forms and fill them out online completely in PDF in the web and desktop apps next is document editor let's see what's new here apply the required background color for your pages via the layout tab in case you open a document created in another office suite and it has any page color set only Office document editor will also recognize and display it in the right way easily customize the format for the numbering in your text documents to make it look as you desire switch between the modes with one click what's important this works individually for each user that means you won't affect or disturb other co-authors so just use the top header toolbar and select the required mode editing to make changes reviewing to suggest changes or viewing to view the file without making any changes only office docs 8.1 brings useful enhancements to spreadsheets restrict viewing of cells in the protected range to secure important data select the range you need to protect switch to the protection tab click protect range and then new set the title and adjust the selected range if necessary specify for whom you want to restrict viewing you can leave the anyone option or add specific users and then the drop- down menu select the denied option don't forget to save it collaboration in spreadsheets becomes more comfortable thanks to highlighting the changed cells in the version history besides only off a spreadsheet editor brings the get pivot data and import range functions tips for inserting custom functions and the ability to copy and move sheets between workbooks within one browser in presentations you will also find new cool features thus the slide Master option is now available it allows quickly applying the same layout across multiple slides to save your time also you get an animation panel to conveniently display animation effect apply to your slides on the timeline and the right slide panel becomes more user friendly it now gives a quick access to the settings show background Graphics reset background and apply to all slides moreover here are some more useful improvements in all editors apply a shadow to the inserted shapes and adjust its properties including transparency size angle and distance give your files an individual look by choosing among an extended number of available color schemes only office is constantly improving localization of the editors to make the suit accessible to all users all over the world refining RTL support is one of the most important directions with this release among enhancements for RTL comes improved word order and more correct alignment for different text types besides in version 8.1 you will also find support for multiple new languages in the spreadsheet editor including Bengali and sinhala and also Serbian to kilic localization new contributors and translators are always welcome to the only office Community this way you can help others use the editors in their native languages and get a reward for your efforts to join only office translators just drop a line to documentation only office.com for a more comfortable user experience the developers redesigned and updated some interface elements from now on you can adjust the presence of the functional buttons save print undo and redo in the header the buttons for copy style clear style select all and replace change the positions on the toolbar on the Home tab paragraph formatting settings are now also accessible from the layout tab and the paragraph line spacing button for more convenient work the color scheme button has moved to the layout tab and the mail merge button has been moved to the collaboration tab thanks to the extended template Library you can save time by using ready to use templates for your workflow along with forms the only office Library also contains templates for text documents spreadsheets and presentations all of them are absolutely free and available in various languages want to suggest your own templates to be included in our library you're more than welcome to do so what does the latest release bring for developers and integrators let's check of course there's the updated API for docs also several improvements for Wy like the discovery action form submit to open PDF for form filling as well as the save copy option for only Office document Builder there is now a python Builder framework available it contains a collection of libraries classes and functions that make it much easier to quickly develop applications in Python that feature document creation abilities besides for document Builder you will find even more new methods including those for data forms protected ranges reference Styles setting text properties moving a cursor and adding custom functions the plug-in API also brings useful enhancements thanks to the new methods and types it's now possible to add plug-in toolbar menu items and create multiple left panels for plugins so which of the new features we've just seen excite you the most to download the latest version of the self-hosted online editors from the official website just scan this QR code and access the download page we hope you enjoyed the feature overview try only offer stocks 8.1 and share your impressions and social media channels as always your feedback is much appreciated now stay tuned for the PDF editor demo and Q&A session welcome to the demo of the upgraded only office PDF editor with the release of version 8.1 only office completely switched to PDF for working with forms let's imagine that we need to create a sales agreement from scratch and just a quick reminder before we start you can also use any existing docx document to create a form or get a ready PDF template from your Free Library so we create a PDF file to build our sales agreement at first we need to describe the contract conditions and type General statements like in a regular document you can work with text and apply any styling and formatting if necessary you can add images page numbers apply page color insert other decorative elements and Etc once the content for our form is ready we can add Fields by switching to the forms tab move the cursor where you want to place the field and click on the required field type for a sales agreement we'll need text fields which allow entering any details while filling also radio buttons and check boxes to select among the suggested options let's also add phone number fields which allow typing phone numbers and corresponding to an arbitrary mask depending on your needs you can also add combo boxes drop- down lists email address Fields date and time and zip code once added you can move form fields to another place in a document as as well as adjust their properties which you will see on the right side toolbar let's add for example several tips they will appear when hovering a cursor over the field thus we can make the future filling process more convenient and transparent what else you can limit the number of characters allow text entry on multiple lines divide the field into cells for each character make a field obligatory and more to help users to visually identify which Fields they should fill out set the role matching colors using the manage roles option we can set for example roles for the seller and buyer after you have added and adjusted all the fields use the view form option to see what your form will look like satisfied with the result good job now your PDF form is ready for filling out now let's open a PDF file for editing an only office for example we need to improve a promotional flyer firstly we are going to polish some wording go to the Home tab and click edit text the editor will recognize text in the file and you will be able to edit it as you need then we would like to insert a blank page on the Home tab click insert page and select one of the options to insert a blank page before or after here you can also rotate pages to the left or right as well well as delete the unnecessary ones let's add some new elements to the insert page to include more details in our flyer and make it more attractive switch to the insert Tab and add the required elements for example a table a beautiful image and a shape well done if you want to ask your colleagues from other departments to make further changes to the flyer quickly switch to the viewing mode using the top header switcher so easy isn't it here we would leave several comments so that our colleagues will understand our ideas go to the comment tab click comment to add a general comment to the file and it will be displayed as a small message button and can be opened by clicking on it or you the text comment option this way we can insert a text comment or text call out that will be visible immediately if necessary you can also leave visual remarks in a free form using the drawing tool or text highlighter enjoy the upgraded only office PDF editor hello from the only Office Team we'd like to say thank you to all of you who have watched our free webinar about allice docs 8.1 now we're going to answer some of the question that we received from our user users before the webinar started we have more than 60 Questions and unfortunately we cannot answer all of them online so we have chosen the 10 most frequently asked questions the answers to other questions can be found in our blog so here we go as only office docs 8.1 supports online pdf editing collaborative editing and adding comments starting from version 8.1 you can edit the text in your PDFs works with Pages adding rotating deleting insert various objects like table shapes images Etc adjust our settings and add text comments and clouds also can switch between the editing and viewing mode with a click depending on whether you need to edit your PDF file or just get acquainted with the its content in future version we are planning to enable online collaborative editing for PDF files and add more editing tools will the PDF editor also be available for Community version our answer is yes you can use the only office PDF editor for free on all platform forms our PDF files edited in acrobat or only office versus 8.1 cross uh compatible with each other without altering formatting in editing all PDF files created or edited with only office or adob acrobat are cross compatible our editor doesn't rewrite the content of a PDF file but adds new information such as text annotation or visual objects the only exception is that now only office PDF editor doesn't support some features that you can find in a dop acrobat for example 3D objects this is what we are also planning to improve in the future our PDF files edited in acrobat or only office versus 8.1 cross uh compatible with each other without altering formatting in editing all PDF files created or edited with only office or adob acrobat are cross compatible our editor doesn't rewrite the content of a PDF file but adds new information such as text annotation or visual objects The Only Exception is that now only office PDF editor doesn't support some features that you can find in a dop acrobat for example 3D objects this is what we are also planning to improve in the future hello if there will be a full featured PDF editor will there be an option to add your signature and save it for later inserting it into the document electronic signature in PDF files will be available in one of the next releases with New Gen AI features might be introduced in version 8.1 or that you can talk about your near future road map if you want to know what our team is going to implement in the future you can expect new AI assistants not only chat GPT and Drupal pilot and we want to implement this for all our products document editors server bus and dark space our idea is to turn only office into a platform compatible with any a Model A powerful tool for working with documents using the capabilities of artificial intelligence is the RTL support for writing improved regarding formatting text and showing the correct RT alignment in comparison with version 8.0 in comparison with version 8.0 only office stocks version 8.1 provides better RTL support including improved word order and correct alignment for different text type if you want to contribute to RTR support in the only office suit and translate its interface into a language you're welcome to join our translation program by sending a request to documentation at on the office.com all contributors get a reward for their work to learn more scan this QR code is it possible to integrate only office with nexcloud of course it is you just need to have an only office docs instance and the official only office connector for nextcloud the connector allows you to connect the only Office document server to your next Cloud platform the new version of only office talks and its features will also be Ava aable for all only office Integrations including nexcloud however some features will work correctly only if the corresponding connector is up to date stay tuned for official announcements in our blog and social media how's the only Office Team trying to improve the performance and do they have any intentions to do some optimization to their bill we are constantly optimizing the editor's performance so not long ago in collaboration with our partners of oncloud we have run the load testing which results shows that only office dos support up to 100,000 simultaneous connections which means good optimizations and performance well presentation feature full support for gifts and animations I'm a physic teacher and the presentation featuring this Improvement will help me a lot of course it will we are planning to add full support for gibs and animations in one of the next releases what is the future development direction of only office will the focus be on further aligning existing features with Microsoft Office or on adding new features such as AI through plugins there are several fundamental directions which we are working on first of all it's a full featured PDF editor introduced by version 8.1 and its further improvements the next direction is PDF forms at the moment we are tailoring our forms completely to the PDF format are also working on private rooms with the end to endend inscription on the client side which can be highly relevant for the banking sector moreover we are planning to release a visual editor yet another development Direction which is extremely important is artificial intelligence we don't want to make a product only for end users but also Prov integrators and developers with an ability to build their own AI solution based on our platform and we want to implement this for all our products document editors server builds and dog space this is our Ro B for the near future of course there were just some of the question we managed to answer today read our blog to learn more about only office docs 811 and find the answers to other questions goodbye see you next time

Channel: ONLYOFFICE

Views: 2,264

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Id: oYlRfQ2zhaQ

Length: 20min 27sec (1227 seconds)

Published: Wed Jun 19 2024