How to use Microsoft Word for Beginners and Beyond!

hi I'm Jamie and welcome to teachers  Tech and welcome to my beginners class   on Microsoft Word we're going to cover a  lot of fantastic information on Microsoft   Word today it's going to be a beginner  tutorial so we're going to start at the   basics but we're going to build up to  make you feel confident in creating   greatl looking documents in Microsoft Word so  let's get started today on how to use Microsoft Word this is what the finished document is that  we're going to be working through today and you   get an idea of all the things that we'll be  covering uh from table of contents to headers   and Footers and styles and page numbers lots  of fantastic things now I'm going to give you   a unformatted version of this copy down below in  the description so you can download it and open   it in Microsoft Word and then as I apply different  things you can use that uh and follow along today   with this step-by-step tutorial I went ahead  and opened up Microsoft Word on my computer and   that's what I'm going to be showing you today in  this tutorial IAL is the app that's installed on   my computer now once I open it up I want to point  out that I'm logged into my Microsoft 365 account   if I go up here you can see my name if I click on  it it shows me what account I'm logged into I can   add different accounts I could switch in between  different accounts whether it be work or school   or personal and I can also sign out from here now  if you take a look at the different views we have   home new and open and you can they kind of work  the same they're connected but I'll show you kind   of the slight differences when you're on the home  View and this is what you're greeted with at first   you get quick access access to create a blank  document right here or even access a template   and you have more templates notice when I click  more templates it actually brings me to the new   view here but just going back to home uh then it  shows me documents that I've been recently working   on so they just put them up here so I have quick  access if I want to open them up again if you're   looking maybe for an older document you go to  open here and and you can uh look through all   the different documents if there's a certain one  and you can even search for them because you can   get a lot of Word documents on your computer but  this is where I can actually open from one drive   here I can have multiple accounts so if I'm saving  my documents into the cloud then I can open them   from there I have a whole different tutorial on  how to use Microsoft One Drive I'll put the link   Down Below in the description and up above in  the card but let's go ahead and just go back to   home here and I'm going to open up this document  here now I want to give you a little walk around   of what you see at this screen if you're familiar  with Microsoft products uh they're all kind of set   up the same and up top we have a number of tabs if  I go back to file you notice it brings me back to   the screen we were on before uh but we have all  these different tabs that go across in un when I   select a tab underneath there's a ribbon so this  is consider called a ribbon so any of these that   I click on here is the draw ribbon here's the  layout ribbon of each of these now inside the   ribbon we have groups so I'm under the Home tab in  the ribbon but this is a group here and all these   can be customizable um in a later video I'll show  you how to do uh more that but we'll just stick   to the basics in this video now if I go to here  uh this will show me that I can access more that   doesn't fit into the group up here uh so if you  want to do in this case more to uh fonts you can   go through this part and get to more customized  options of it so those three things are important   to know about the tabs the ribbon and the group  just for terminology with Microsoft now the other   thing I just want to point out we have different  views so if I go over here to the view we can   change our our view so right now I'm under print  uh print layout so that's what this is but if I   wanted to change to read layout it becomes this  one a little easier to read I can hit escape to   get out of this on my keyboard but if I go back  into it I just want to point out down below at   the bottom notice that we have those shortcut keys  right here so if I want to go back to print layout   I can do this also uh they also have a web layout  that shows what it would look on the web if you   were going to publish it that way because with  word you can publish it in multiple ways I'm just   going to go to the print document uh I just want  to point out a couple quick things else with uh   the layout if we're going if something if I zoom  up here I just want to zoom up notice that on each   of these so I have this right here to move up and  down and then when I'm zoomed up I also have the   bar at the bottom to go across if I want to zoom  out I do have this where I could zoom back out to   bring it so there's multiple ways to do things so  even Under The View tab inside the group here the   zoom I can adjust things this way a quick way  if I hold control on my computer and use the   wheel of my mouse I can zoom in and out just by  scrolling on it so that's just some basic layout   here and talking about the differences between the  tabs the ribbon and the groups let's go ahead and   create a blank document I'm just going to go back  up to file and I'm going to choose right from the   home view this blank document and I'm going to go  ahead and type something in let's go create a dog   grooming guide so we'll put that this in just so  we have a little bit of text to play with now as   soon as we do this uh notice the font that it was  defaulted was this so this is what my Microsoft   Word the default font was you can change this to  a different font if you want uh so that when it   opens up it will save that and remembering as I  talked about the tabs and the ribbon and now in   this group if I go and open this up here I have  some options so if I let's say if I wanted aial   I could start typing this I could choose this here  and then pick what size I want it to be do we want   it to be 12 or do we want to be bold all these  different things and then when I get through I   can set this as default and is do you want this to  be on this document or all documents so you can go   ahead and choose that if you want a different  font and then youd hit okay and go through I'm   just leaving this as is today I just want to show  you where you can set that default font now let's   go ahead and make some quick changes to this and  I just want to show you some things with clicking   inside of a Word document if I click once notice  that it's right in between with grooming but a   double click selects the word for me that I'm on  and also brings up ways to format that word so if   I wanted to change you know a quick change of the  font here I could go ahead and pick this I could   pick a different size all these different styles  here this right here if you notice is going to   be the same same as this here it just kind of  gives you a quick way to get this and you can   also undo your steps remember you can go control  Z as a shortcut command Z on a Mac but if I go   control z a couple times it undoes everything from  there I can even put this back I want to show you   uh another kind of a tip here if I rightclick on  here if you don't have this showing so I'm right   clicking and I could be anywhere in the ribbon  but I just right click I want to show the quick   access toolbar so if you don't see that this  just shows you some uh quick access things and   you can customize this too as well but if I redo  the typing I can go this way so different ways   you can just quickly make some changes or undo  some things that you've made if you do want to   customize this bar to either remove or add just  right click right here and then you're going to   notice that you can customize the quick access  toolbar here so if I click on it this shows me   that uh what I can add so over here is what on it  so if I didn't want something on it so if I go to   it I can hit remove so that takes it off and I can  go over and put something on so here's an example   if I wanted the quick to Center something I can  click this add I'm going to hit okay and notice   I took that one thing off and now I can quickly  Center so some quick uh quick access there to just   make things happen a little faster for you now  let's go back down to here where if I was showing   you already with the one click to and the double  click to highlight if I triple click you'll notice   that it will just select everything the other way  I can select an entire line if I go and just move   my mouse over to the side and just click here it  will select the entire line another great thing   with Microsoft Word wherever you want to type  just double click so if I go over here and double   click and start saying hello that's where I can  type so if I go over here so it makes it really   nice that you don't have to hit enter like you  used to to get to a different spot you just can   double click where you need to I went and entered  some more text here and when we start working in   our document it's a good idea to save it right  away and we can save it either in one drive or   on our computer and we can do this in number of  different ways if I go right here I could get   to save because I have it in my quick access I can  click on it it opens this up and shows this as the   location right now that I'd be saving it to is in  one drive if you don't have this turned on you can   click right up here as well and it will open up  and you can choose your uh location from here or   you can go back uh to the file Tab and then you'll  notice we have save or save as so if I hit hit   save as this is where I can give it a name so if  I was giving it a dog grooming guide here and then   where do I want it so right now is it in one drive  that I want to save it or do I want to save it on   this PC so if I was going to open up aile file  on this PC and save it I could go and find what   I want maybe it's in this word one and hit save  so I'm going to be uh hit okay and this is saved   on this PC you can see right here but if I drop  down I can upload my document also to one drive   so I'm going to hit upload put it in this account  here and it's going to go and upload to the cloud   then I can access it from any time I don't need  to be on this computer and the other great thing   is if I wanted to share it at this point I can go  up to share Click Share and then this will allow   me to share with other people and then they can  work on it or view this document at the same time   so do I want them to make edits can view uh can  review so depending on what you want you could add   one person or more hit send they'll get an email  then they'll be able to work on this document at   the same same time let's go ahead and take a look  at the font uh group in the ribbon and I'm going   to go ahead and select this first line here just  by going to the side and up top like I showed you   before just clicking and then I have this entire  line now I could make some adjustments here but   I'm just going to go up to the ribbon to this  group where we can see things all the different   options that we have now I kind of pointed out  before we can make our quick changes to our font   if we want a different font and adjust sizes and  color so those are kind of the standard things   that we can do but I want to show you how you can  quickly do a few more things now pay attention   to these over here if you just want to quickly to  adjust the size of a font uh and just by clicking   you can get an idea of what it looks like or you  can decrease it through here as well now uh the   other thing is rather than just turning the color  how I turn this to to Red uh you can do a little   bit more over here to do some customization so  if I just drop down here there's some presets   and as I hover over you can see on guide how  it's changing to see what it looks like now I   can even do a little bit more in customization  if I go through any of these um and choose one   of these it will add that to here as well so if I  go and pick let's say if I just go pick this one   I I have this quickly added to it I can erase  this or in different formats that I put on so   if I go ahead and just select grooming I can go  up here and select this and notice that grooming   now it went back to the original formatting or I  can do the entire line that way as well now just   moving on another important feature of the of this  group is the highlighter now with highlighting you   select it so notice I have it selected and it's  on yellow I can alter the color but when I have   it selected like this and you can see how it's  kind of indented or highlighted I can go through   and just start highlighting whatever I want so it  could be multiple words and then I have all these   options I when this is selected I can actually  select the entire line so if I go like this notice   it did everything uh there I can choose no color  as well so I could go stop highlight highlighting   or no color uh so if I go and highlight everything  it puts it back to no color so take advantage of   those font tools uh let's move over to paragraph  to quickly see all the different things you can   do so in paragraph I'm going to make sure I  first turn off uh stop highlighting that I I   don't have that selected uh we can quickly make  the adjustments to how we want alignment so if   I just click on a line like this and adjust if  I want things centered or right align you can   see how we can quickly do that so if I click in  here it's going to do this entire section so if   I hit Center uh it's going to pick everything in  that section between the enters that I put in uh   so to see where I've hit the returns or enter if  I just select this you notice right here right   here it shows and things are separated so when I  add any of these adjustments to it uh it's going   to be on the section by section now I could uh if  I select all and I'm just going to hit controll   a on my keyboard that's a shortcut to select  everything on the page I can apply everything   if I have everything selected then I can go that  way as well so take advantage advantage of the   control a now a couple other options I just want  to point out in this beginner's tutorial here if   you need to change the uh line spacing if I click  in this section I'm going to just turn this off   if I'm in this section we can quickly adjust  line spacing so notice as I hover over how it   changes so if I wanted double spacing I can do  that I can quickly put it back as well this over   here uh this will change kind of the entire line  that I select and color the background so here's   an example if I go to introduction and pick red  notice it does the entire uh section there as   well so we're talking paragraphs the paragraphs  are between the uh the different enters that we   have versus just the font so if I select this if  I just select anywhere in this section and if I   pick a color Let's Go Blue notice that I have  uh everything in here so those are some other   quick formatting that you can do to the sections  looking at the paragraph tool so play around with   the different options and remember every time you  see this you're going to get more options if we   click and open up to see what you can adjust here  let's go ahead and create a list using bullets and   numbering I'm going to just go ahead and hit enter  I just want to show you a quick tip I'm going to   go back and this time I'm going to hold shift and  H hit enter and notice it only goes a single space   down so just a little tip if you ever just want  to go one space down uh you can hold shift down on   your keyboard like that now in this case uh I do  want to kind of a space between this so I'm going   to start my list here so some materials that I'm  going to need would be shampoo and I'll fix this   list up a little bit more after but I'm going to  go ahead and just enter a few so shampoo uh let's   say a brush notice I hit enter it does that double  space again and Clippers so if I just write those   three things like that uh and decided you know  what I want this to be bulleted I can go back and   highlight these like this and add my bullets so  if I just hit here notice it adds My Bullets here   uh and as soon as I add them I could change it to  a different type of bullet by draw dropping down   and let's say want this design so you can see kind  of how quickly you can make those adjustments the   other thing that you can do if I wanted something  something to be underneath the top level so let's   say if brush did belong below uh shampoo if I  click have this line click I can indent it from   here so if I hit the indent notice how it changes  the bullet and I'm going to press it again and it   goes even in more so you can have sub bullets  underneath the heading so you can break it down   in that category and you can always go uh back  like that as well you can change any of these   to numbers so if I needed this to be a numbered  list and notice the shortcuts are right here as   well I can click on numbers I can do the drop  down and see all the different ways that I can   adjust it just like this now if I was just going  to go ahead and delete all these I'm just going   to go ahead and hit backspace a few times you can  always just start your list from scratch so if I   was hitting the bullets from here I can go ahead  and enter my uh items that I need and as soon as   I hit my enter it will put the next bullet in now  let's I'm going to go ahead and add some extra   stuff and then we're going to go and show you how  you can add some numbering after so I went and   added a few more things so this is a step-by-step  grooming process and I have three steps at the   moment now since it's step by step I want to have  numbers on each of these and I don't want to have   to go through and just type one two I want word to  do the work so if I click on this line where it's   preparation and go and click my number it adds  Number One automatically and then you know what I   want this not to be indented like this so I'm just  going to decrease that indent over here now the   other thing is so if I go to brushing now and hit  number notice it automatically goes to number two   because it knows that there's a pattern forming  here and this is if I drop down here beside uh you   can see if I wanted this to be number one rather  than number two I could restart it at number one   so you have that option and then I'm just going  to go through down here and hit number three and   notice it's copying the formatting formatting  with the indenting as I go along knowing how   to copy and paste a Microsoft Word is extremely  important it can save you a lot of time let's   go through different ways you can do this now if  I want to take this line and move it to the top   let's do a shortcut to start with so I'm going  to go and highlight this here and on my keyboard   I'm going to go contrl C on a Mac it be command  see that copies doesn't delete anything so if I   move up to the top and to paste it I go contrl  V now as soon as I paste it with that shortcut   I get options here as well so I'm going to go over  these in a moment but right now this is my default   this keeps the source formatting it pre preserves  the original text but the original text was the   same because I'm in the same document now I just  want to point out another shortcut which would be   control X which is to cut so if I go here and this  time I'm going to go contr X it cuts it but it's   enables me to paste it because if I go up to the  top this time and go contrl V it's there so those   are two different differences between a cut and  a copy with your shortcuts now we can highlight   something right click and we have the option to  do cut so this is contrl X for shortcut copy is   contrl C and to paste it was contrl V but this  is where we get into even more options right here   and I want to go through these four I'm just over  in chat gbt and I'm going to finish off the list   that I've been using uh chat GPT and I'm going to  copy so I'm going to go take four and all the way   down to the very end to put this information uh  into the conclusion so when I copy this out of   chat GPT I could go contrl C on my keyboard or I  can rightclick on my on this information as well   get used to using the shortcuts because it can  save you a lot of time now if I go back over to   Microsoft Word and want to continue this list and  uh look at the different options I here have here   when I go to paste it I'm going to rightclick and  I'm going to go hover over the paste so if I keep   it this way it's going to take it with the black  background and the white font uh from here and I   don't really want that if I'm putting it into here  that would know right away that came from chat GPT   and it doesn't match my formatting if I go to the  other way now I'm under merge formatting here uh   so this means it changes it to the format to what  I have inside my document and then there's this   last option is keep text only the option removes  all the original formatting from the text on it   but so I want this one because if I do this and  just paste it this way look at the time that that   would save me in formatting everything is almost  exactly the same I just would have to I have some   U some Bolding that I could change but I'm going  to make some adjustments to these later uh when we   go through and add uh headings to these setting up  your page layout is an important thing to do now   you could do this prior to starting uh or you can  do it after you've put in some information into   your document I'm going to go over to the layout  tab right here and notice here I'm going to change   the margins to begin with right now we're set  on the defaults we haven't changed any margins   at all if I go over to here uh we have margins in  the ribbon under the page set up so if I click on   it these are kind of your quick ones that you can  uh change to so if I by default we're on normal   just the 1 in top left bottom and right but if you  wanted to change it to a wide margin and look at   the ruler as I click on this so if I click here  the ruler shows up top where the margins are in   between now how it's moved in and you can see  how much uh how much wider the margins are you   can go back and make those adjustments back to  normal if you want you can do custom margins if   you look at the very bottom here custom margins  I'm going to click on it and you can go through   and type in what you want right here now another  thing that you might want to do is well what's the   orientation of the page do you want so do you want  this to be in portrait which by default it was or   landscape so if I go to landscape and I'm going  to zoom out I'm just going to zoom out at the very   bottom and you can kind of see see what happened  I'm going to change it back to Portrait now it's   in the uh up and down versus the landscape so  depending on how you want it you can see how the   formatting changes there I'm going to keep mine  in portrait and we have size here and as the quick   format uh what do you what's the paper that it's  going to be on do you want this on legal so if   I go to Legal rather than the 8 and 1 half by 11  default so if I click on it notice now the pages   are longer to match that legal find printing it  onto that uh that's how you can make your changes   do look at the very bottom of these where you can  choose more paper size or more customizations of   these I'm going to go back to my letter because  that's one I'm going to use in this demo and we   have a columns option now uh do we want to have  more than one column do we want two three so if   I say two notice how it formats it into the two  columns uh at this point here so just some quick   changes you can make to the layout here I'm going  to go and keep it under one to change it back now   another thing is we can add breakes to this page  so even after we're working on this let's say if   I decided you know what I want dog grooming this  up top here to be on its separate page to title   page if I just click here and I'm going to zoom  up a little better so you can see this if I just   click there and go to breaks and drop down uh I'm  going to add a page break right here so if I do   this notice now it inserted this on its own page  and I could reformat this as a title page without   having to have hit enter or anything a bunch of  times there's a little bit of spacing here that   was there before and I can always go uh back and  move it that way as well so I'm just going to go   and actually go contrl z a couple times and now  I'm deleted those last two uh we can go also if   I go to insert I just want to point out we can  add some blank pages and page break so there's   a difference between the page break I just showed  you a page break if I click on this and go blank   page notice now so I have this here but it  actually added another blank page in between   so I just want to point out if you want that blank  page in between you can go ahead and do that I'm   going to go contrl Z and if I wanted to add a  cover page take a look at this with a different   formatting I'm going to talk about formatting a  little bit differently but this will add a page uh   you see all the different designs so if I go and  click this one now I have a have a cover page on   this document and I can go through and format it  and change the picture so lots of different ways   you can start your formatting now I'm going to go  back over to the uh layout here just to talk about   a few more things and it's the ruler here notice  if I click here the ruler if I look at the ruler   between these two different points it it's set  up to where this line is so in between the brakes   it's just at zero uh I can look up in the indent  this is at zero and it shows me the spacing before   and after if I click here notice that it shows  me the indent here and if I look at the ruler it   shows me what's happening uh with the indent the  left indent on this and if I make any changes to   here I'm adjusting the left indent here if I just  go I can type in numbers too so I know this was   originally 0.25 I could go back and put2 5 in  there to get it back in a line so you can even   grab this here on the ruler you can drag this  back and forth if you needed to do uh one thing   so if I go and select this section notice if I uh  move here I can adjust that beginning part versus   the bottom one now I'm moving the entire uh the  entire uh section there and if I was going on the   other side since I'm in this section notice if I  drag this back back it's only affecting that one   section that I'm in even if I drag it past it's  only going to go in there so some different ways   you can adjust with the the ruler and you can  also add tabs on your ruler up here so by tabs   what I mean is normally a tab if I hit tab on my  keyboard I just tab over a certain length if you   want to have a set tab if I go up top here and  just let's say I'm going to double click right   here I just added a tab at 2 2.5 in uh I'm going  to close this here and if I hit tab it's going to   jump all the way to where I put that tab in so if  you need to get to a quick space all the time and   you don't want to hit your keyboard for spaces to  try to get to it you could set a tab and then if   you hit tab it goes over then if I added another  one here uh I can go and tab over and it jumps to   that next one if you want those tabs gone I'm just  going to go and just double click on the tab here   and open up the tabs now if I go to clear all or  I could do I you can see the two different tabs I   have I could clear one or all I'm going to clear  all hit okay so now it would be back just to the   normal tab uh that is the default on it so those  are some things about formatting inside Microsoft Word let's go let's go over to the insert tab  here and insert a picture so we have pictures   right here and in my document where do I want this  picture so I'm just going to pick this spot right   here so after Health but and before regular if  I have this area selected where my cursor is I'm   going to go and insert picture I can go from this  device stock images are on line now I'm going to   go from this device choose a picture I have on my  computer and hit insert it inserts this into the   spot where I was so first of all notice how large  it is I'm going to change the size of this just by   uh grabbing this here the corner and dragging in  and it's shrinking it here and I'm just going to   drag drag drag and just so you can even see more  I want to point out at the bottom it says alt text   so that's the description of of the picture here  that it automatically put in through AI I'm going   to hit approve on this right here on the side uh  it shows kind of a little bit about the alt text   but I don't need this showing so I'm just going  to close this out so when I put this picture in   it went into the point uh where I put it uh if  I try to drag it right now it's not letting me   drag this and move it around but I'll show you how  you can do that in a moment now when we have the   picture selected the handles come up around it  and when it's selected this picture format tab   is up top so if I click off the picture it's gone  if I click back on it it's on we can um change the   wrapping so how the text goes around the picture  by selecting this right here which is beside it uh   and then we could also go up into the ribbon when  we're under picture format and select it this way   too if I go up top and start hovering over any  of these notice how the picture is changing so   from Square I have text on both sides I'm going  to just close this one so you can see it a little   bit better so if I go tight through top and bottom  behind the text and in front of the text so uh all   these options you get that preview for depending  on how how you want it so if I go to square as   soon as I select this notice now I can drag it  around and it's just changing around the text   as I have that option now another nice option is  the position uh right here so if we wanted to be   bottom left hand corner of this page if I select  it it it does that for me puts it in that bottom   sorry right hand corner of this page just like  this so if I wanted it top left go like that and   it places it right in here so some great options  for it if you decide you know what I don't want   all this picture this large you can CR crop it  right inside words so if I have it selected we   have the crop option uh so if I select crop I  get the handles around it so I can go ahead and   just start that cutting if I wanted to remove some  of the sides and if I hit enter and then it does   that crop so if I go back to it I want to point  out to you can actually crop with a shape so if   I select a shape it will add the shape around it  so you can make those quick adjustments contrl Z   will put it back uh just like all the other items  too so selecting the picture and I'm going to go   through some of these quick because you can have a  lot of fun playing with these you can do different   things like Corrections so if you wanted to let's  say if you needed it sharpen sharpened or softened   you can choose any of these options uh it changed  the image if I go control Z you see how it puts   it back we can even remove background so if I go  to remove background it uh does a job of what it   thinks it wants to remove in the purple but I can  Mark areas to keep or Mark areas to remove so if   I go to keep I can uh maybe I want more of the  nose here because this picture uh is is just a a   difficult one for it to do but as I kind of Mark  it a little bit more you notice how it's kind of   drawing it out but then I can say keep changes and  it does this but this wasn't a great option of a   picture to show you but I just want to show that  you can do this so I'm going to go contrl z uh   again just to uh put things back uh the way it was  we have some color changes here uh that you can   adapt to any of these if you wanted it black and  white we can do some artistic effects I can turn   this into something like a drawing and I'm just  hitting contrl Z to go back on any of these and we   can even change the transparency how see-through  we want so lots of different options uh with the   pictures you can go from uh quick Styles if you  wanted to add a frame around these it's sort   of like cropping but then they have these quick  Styles and then there's the shadow here so lots   of things you can do inside Microsoft Word I'm  going to go grab another picture and I over on   my desktop I have this folder with dogs I'm going  to open this up and uh with this I can go and just   bring drag these in as well so if I drag this in  I can place it in here so if I go uh this time uh   with uh going back to my wrapping so if I choose  Square I can start to move this around notice it's   on front on top of the other picture I can change  layers of the pictures too as well so this one's   behind if I rightclick on this I want to show you  that you can bring certain objects to the front   so bring to front now this one's on front and  this one's in back so you can change the order   of any images that you place in here uh just by  that right clicking and then look at any of these   options that you have to place them uh we can also  do a change of the picture so if I wanted to go   grab a different picture so I could say from let's  say on this one stock images I could go and go and   type in dog and I could have start it this way too  and if I select this dog hit insert it's going to   change that image uh in the place that it's at  so it's replaced replaced it so if you have your   pictures in the right place you don't have to  go through and delete it it will hold the spot   of it and you can just go and through and replace  it just like the pictures you can insert shapes   and it works very much the same as the images so  if I go over to shapes here uh I could go through   and choose any of these and once I select one  so if I was going to pick this let's say this   heart I could go and just draw the heart and I can  quickly make adjustments because as soon as I put   the object in in the tabs I have a shape format  I can use the shape styles to quickly adjust the   Colors by choosing the different formats that they  already have Set uh I can add uh text to this so   if I just double click on it and I start typing  I can type this right into here then I can make a   Styles changes to the text so if I wanted this if  I highlight this I get the same thing open where   I can start adjusting the size of this just like  with the pictures this can work with the layers   so if I wanted it to be uh this to go behind so if  I rightclick I can bring to front or send to back   so if I said send to back or send backwards so if  I send backwards it goes just behind this one if   I said send backwards it's going to go behind  both of them uh so the objects work just like   it does uh with the images and then you have all  these different options to do the formatting you   still have the wrap text and the position just  like I showed you with the images another good   way to organize information in your document is  through a table so under the insert we're going   to go and place a table in so if I just select  this I get the option of what's the uh default   size and everything that I want let's go 3x two  so as soon as I let click on that I get a 3X two   table three columns and two rows I can quickly  change this if I want and I want to point out as   soon as I inserted my table and I'm selecting uh  selected inside up top under the tabs I have table   design where I can change the look of the table  and I have layout here now uh with this I can add   more rows columns very easily even if I rightclick  uh on this I'm going to get options to do a lot   of the same things from border Styles split cells  uh insert columns and you're going to notice that   you can do the same things up here now if I want  to add let's say a column to the left all I have   to do is insert and now I have four but I can also  delete delete so we can delete cells we can delete   columns or we can delete rows so if I want to  are in the entire table if I go delete column I   do this and I'm back to the way I was now let's  say I want to put some information uh into this   I could go and select this right here I'm just  going to go and do a control X for cut and if   I'm selected in one and pasted it in so contrl V  it just puts it in that one cell I'm going to go   back one step here and I'm going to highlight all  three and then contrl V paste it in notice it went   across to all of them the this table uh it changed  when I deleted that one uh the one column on it   but notice I can drag if I go and grab the handle  I can drag it across uh to fit the way I wanted to   as before each of these cells you can change the  format uh of it you can whether it be the color in   the background you can go from the Home tab when  you go ahead and use this right here notice it   will change the color of that cell if I go contrl  Z I'll put it back but when we're inside the table   under table design we can do all of this uh the  same things as well so if you wanted to change uh   one cell or if you wanted to change maybe a row  you could do it this way and select a color that   you want and then you can go through and change  the font color just like I showed you earlier on   we can can even change the format of the Border  style around so if I just go and let's say choose   one of these squiggly line here and I choose uh  if I go and click this notice since I'm in that   cell it just did it to that one cell and it did it  at the very bottom if I click on um let's say all   borders now it's all the way around so I could  do one cell at a time if I have the whole table   selected and now select it all my borders have  changed to the Squig line around it uh so if I   wanted to make maybe even have it thicker I could  choose it to one and A2 points and click it again   and it makes some more options there so just some  ways to to change the different uh the different   styles of it I'm just going to go contrl Z to  put it back to the way it was now if we take   a look at our table design here or in our layout  uh we I've showed you how you can insert you can   merge cells and split cells so if I wanted these  three to be one I can highlight these three go to   merge and now this entire one is just a one cell  so if I was placing something I'm just going to   go contrl C and contrl V place this in uh to this  spot and under the layout I could center it and   it's going to be right in that cell just like  that if I hit tab it adds another row based on   the format of the last one but I can also split  cells so if if I wanted to turn this back in if   I go and split cells now how many do I want well  maybe I want it to have three just like that so I   can go through and change the different ways that  uh I want to uh want to add and anytime I could   add columns in between or rows in between so if I  wanted another row here if I go to the layout and   then I go insert below now I have another one just  like uh that I had before so I'm going to go ahead   and enter a little bit more information and format  the table so I went through and added some uh more   information here because I want to show you how  quickly you can change the design of this so if I   go to table design uh look at the table Styles uh  if I go up top and then just pick let's say one of   these like here notice how it changed it from The  Bold and the fonts change the styles that it and I   can quickly uh pick any of these that I want in it  adjust this so it makes a good way to add this to   your document and once you put in your information  you can see how quickly it looks good and you can   change your your customization to any of the one  cell at a time or more uh you can also if I turn   any of these off like banded rows notice then what  it does is just takes off that shading because the   banded rows just makes it easier kind of to read  one whether it be one row at a time or one column   I could turn off headers uh but this does have  headers so just some ways you can different uh   differently format your tables inserting a chart  is another way that you can insert information   rather than a table so what I'm going to do is  actually just copy this information so I'm going   to select this on my keyboard I'm going contrl C  I'm going to go below it and I'm going to insert   a chart so under insert I'm going to go over to  here so just chart like this and this works the   same whether it be in PowerPoint this will work  the same same way now if I go and let's say uh   for this one I want a line chart and select line  and if I hover over you know this will do uh well   I could go pick different ones if I want but  just this one will work for this example I hit   okay what's going to happen now is you're going to  notice it's like Microsoft Excel opened up in here   and this is just kind of the the the data that  they give by default in here but we can change   this so you saw me copy that table I'm going to go  ahead and just go contrl V and paste it in there's   that table even kept the same color formatting  doesn't matter because that's not the color that   will go into the chart this D column isn't needed  I only needed these two so I'm going to select   this and right click and hit delete so that column  is out of the way now I could add more columns if   I wanted or more rows I can adapt this I'm just  going to go ahead and close this now uh you know   what I want a chart title in this I'm going to go  back to what I had here and I'm just just going to   go and copy this contrl C and just click in here  uh and I'm going to go and replace this control   V so I can change this very quickly give it a  title but at some other things I can do as soon   as I click on the chart chart design opens up in  the tab we have if I select this I can quickly   pick some Styles so if I look at the different  ones let's say I like this one right here and I   like the contrast and the colors I can hover over  any of these this one has a little bit of a glow   I can select it and I make quick changes like that  when you're formatting you're going to notice that   some more options open up over on the side that  you can make some changes I'm not going to go   through all that but I do want to point out inside  the up top in the ribbon I could add different   things so as I hover over you'll see how things  change so if I want um above the chart with the   legend and everything I can place it like this I  could do quick layout changes as I hover it gives   that preview uh to any of these so you can make  all these adjustments uh quickly to it even the   colors in it and you do have format open when you  have uh have it selected where you could even make   some more changes to the colors and everything but  I'm going to not I'm not going to make all those   changes I just want to show you how easy it is  to put a chart right inside Microsoft Word so we   had the the uh the table that we put in given  the information and then the same information   given as a chart smart art here is another fun  thing that you can enter into Microsoft Word   and in this example here I need to make a couple  changes under my formatting I need to just change   this from uh not having a number a number format  this one so I'm going to just turn off on three   of these here and I'm going to keep the bullets  and I'll put this back on later but I'm going to   go ahead and just copy this information contrl  C because this is going to seem some time uh   explaining what I want to put here down below so  I'm going to go and insert smart art and I get to   pick what type of thing do I want so I'm going to  choose a list because this is kind of a stepbystep   uh if I choose list this was all of them but list  and I have some different options if I pick them   they give me a preview I'm going to go ahead and  pick this one picture with the accent list here   and hit okay now this pops right here and there's  some default from the colors and everything I can   change my colors and styles just by clicking up  here uh just like all the things that I've shown   you before between the format uh we can edit those  I'm not going to be worrying about uh these uh too   much and these examples I want to show you how to  put the information the information I could type   in uh here so if I was going to type one notice it  comes here and and I could just put and I'll put   hello and it goes here so I could go through one  at a time time and if I under this one if I put   two it goes to this one but take a look at this  I'm going to go and just delete all this and it   automatically adjusts uh to just the one I'm going  to go contrl V and paste all that information uh   the reason I had to get through get rid of the  numbers is because it only had needed that two   levels to do this so it took that list and put  it in smart art here the other thing I can do   so if I just go ahead and cl and click on click  on this now I can put images here so let's say   if I go from stock images here and I'm going  to go put dog and type this in and just do a   search I'll pick uh this one right here and hit  insert now take a look at this I have a picture   for this one and I can do the same for this one  and this one uh to make it look really attractive   so rather than just having a list like I showed  you before we could add smart art like this so   using things from tables to charts to Smart art  can really make your Microsoft Word document look impressive now what I want to do is show you  the importance of using headings in Microsoft   Word I'll give you an example of what I see most  people do so they go and they see introduction   they want this to stand out they'll highlight it  they'll bold it and they'll increase the size and   it does stand out but you're not using Microsoft  Word effectively there so I'm just going to do   what I just did there and I'm going to start to  add titles and headings now let's move up to the   top here dog grooming guide this is going to be my  title here so I'm going to go and highlight this   and change the style notice I have styles right  here and I can do it this way or under the Home   tab I have styles here as well this is going  to be my title but I have options you could   choose what you think maybe it's a heading one  but for me this is going to be a title now it   changes the format automatically based on what  the style was and it's recognized as a title   and that's important that it's recognized as a  title and you'll understand a little bit more   when we create our table of contents and add page  numbers now if we go uh to this introduction I'll   highlight this isn't a title so if I go to style  styles this is going to be a heading one so I'm   going to choose heading one here and continue  on notice that I have this where I can expand   and contract so if I click this everything below  gets uh brought up into introduction I can expand   it again to C now if I add another part so this  materials needed let's say this right here is a   heading two and this is going to get in hierarchal  order so this still can bring everything up this   one now is everything under materials so I can  go to each one this is going to be back to the   step by step well I'm going to say this is going  to be a heading uh one as well so I'm going to   go to heading one and notice now if I bring up  this I can still see heading one and bring this   up this is going to show me all my heading ones  uh below it so and each of these here are going   to be heading twos so I'm going to go through and  add some styles to each of these this is going to   be a heading two uh for these next Parts here  and then at the very bottom when we go back to   our conclusion I'm going to say this right here is  going to be another style of a heading one and I'm   also going to say the all this uh the charts that  we make is going to be another heading one too but   you can change this as you want uh but let me go  through and finish these up now let's show you why   headings and titles are so important in style I'm  going to go over to our uh design here and take a   look at this so we have have these different uh  document formatting and I'm going to drop down   you can see all the defaults the built-in ones  if I go and choose if I hover over you can see   how it's already changing so if I pick this one  right here it made an adjustment now uh to the   colors being used and I can change these if you  take a look if you wanted a different colors you   can make uh changes to these and there's also  themes as I hover over any of these uh you can   see how it changes to it but just by doing the  uh settings it knows what to format automatically   so I'm just going to pick let's say this one  and again it changed based on the theme that I   already selected that I just showed you but now  it has the different formatting and so it makes   it look very professional and just by making sure  you use headings and titles it applies that format   instantly to the whole thing now let me show  you something else because you used headings   uh entitles for this I'm going to click after  this and I'm going to go insert and I'm going   to put back uh the page page break how I showed  you before so I have the title separated on a   different page now that I've added uh headings and  titles I can go under references here and insert a   table of contents and look how fast this works  so table of contents and I'm just going to use   the automatic number one there's different uh you  can see depending on what you want it called table   of contents or contents well we use number two so  I select this and it went through and uh based on   all the headings it puts the page numbers of all  these on the side but it just could take out all   those headings and titles that I used to put it  in a table of contents within a click you don't   have to go through and type this out manually  and the neat thing is if I go through and add   any more to this document and I add another  heading uh to this whether it be a one or a   two if I just go back over to here and update  the table it will update automatically so this   can save yourself a lot of work and it puts this  in making things look very professional in here   and I didn't have to do anything besides adding  the uh titles and headings to my Microsoft Word   document let's talk about headers and Footers  and adding page numbers to your Microsoft Word   document to get to the header I all I have to do  is double click up at the top of the page around   here so if I double click it opens up the header  it actually opens up the footer automatically at   the bottom too you can see it's right here and  we can jump in between uh go to footer up here   because as soon as I'm in the header footer we  have the option header and footer now what can   we do well we could add uh information that if we  want to go to every page so if I wanted to add uh   just you know maybe the dog grooming on every  page like this as soon as I type something in   the header if I click out of this and go to the  next page you can see it's added in the header   on every page uh so maybe I don't want this on the  top I'm going to just delete it I want a date and   time just so I know when this was created I can  go uh date and time what format do I want we'll   just leave it as this hit okay and so now this is  going to be on every uh on every one it'll have   the uh time or the date on each of these now you  can also do things like add page numbers to the   header or footer so let's go to the uh bottom here  and we'll go ahead and add uh in our footer we'll   go to the very bottom I'll just double click in  here again and we'll add some page numbering and   I want it at the bottom so what's the format we  want so this is the kind of the plane number one   uh I'm going to go to this one right here where  it has the one and says page number if I click   on it it goes ahead and adds a page number at  the very bottom uh you can see as it continues   on through each one uh I do want to point out if  when you're adding your page numbers uh to these   there is the remove page numbers and then there's  the format page numbers so you can kind of go from   a different style that you want we're just using  one two three if there's chapter numbers and where   you know page numbering continues from previous  section or start on a certain um on a certain one   so just some options that you can do so that's  a little bit about changing your headers and   Footers adding that onto it to get out uh to see  what it looks like just double click inside where   the content is and then we have page numbers added  and some information in the header we've covered   a lot of information in this beginner's Microsoft  Word tutorial and I just want to leave you with a   couple last things and that's about what do you do  when you're done your document so if I go over to   file I could print this and I'm just going to go  to print here and we have our options of what we   want you could pick your printer that you want  and go through there uh so if I go through and   set up what I want want I can say well do I want  to print the whole thing or I could do uh just a   page or do a selection or custom print here with  certain pages now as you go through you can even   do some of the changes that I showed you before  so if you wanted it in landscape you can make that   change to it you can even adapt your margins in  here as well so once you go through and set all   those things up then you can go ahead and hit  print you can even say how many pages per sheet   on it the other important thing that I want to  say show you that you can actually do is you can   turn this into a PDF as well so you can do this  in a few different ways I could drop down here   and I could turn it into Adobe PDF and as soon  as I hit print it will turn this into a PDF and   you can do this in a number of different ways so  at first I just have to save this and notice the   extensions is already a PDF uh it goes ahead and  converts it and then then it's going to pop open   with since Adobe Acrobat Pro is my uh main uh one  that I use for Adobe and I have other tutorials   on that here it is in a PDF so you don't have to  just save it as a Word document you could save it   as a PDF so you can do this in a few different  ways I have the Adobe PDF right here but if you   don't even if you were just going to save as a  copy and picking on this computer you can just   drop down and here's the PDF option here to to  save it or if you were saving it you can choose   it as a different option here so you can take a  look at all the different ways you can save your   word so I hope you like this tutorial this is a  longer tutorial but we covered a lot of things I   wanted to show you that even as a beginner that  you could uh really create some nice looking   micro Microsoft Word documents let me know what  else you want to learn in Microsoft Word or other   Tech tips thanks for watching this time I'll see  you next week with more Tech tips and tutorials

Channel: Teacher's Tech

Views: 88,668

Keywords: microsoft word, word tutorial, microsoft word tutorial, how to use microsoft word, microsoft word beginners level, teacher's tech, learn microsoft word, table of contents in word, add page number in word, save as pdf in word, microsoft word page numbering, microsoft word tutoring, beginners microsof, images in word, adding a chart in word, microsoft 365, formatting in word, microsoft word basics

Id: ibf42LGUamM

Length: 56min 55sec (3415 seconds)

Published: Mon Dec 18 2023