How to setup an SMTP Relay in Office 365 | Email scanned documents directly from printer

have you ever been standing at your network printer and wanted to scan a document and directly email it to somebody well i'm ronnie wong and i want to show you what the pros know all right so this just happened to me the other day now a long time ago i had actually set up what we call an smtp relay but then something ended up happening that as the company switched to machines said hey can you set up that smtp relay again well it had been a while but it's actually pretty neat when i actually got it set up and i wanted to show you what the pros know so here it is you have a network printer that actually has copying scanning features has everything that you want it to do and it also has that ability perhaps to email out to someone well when you start actually thinking about that you might think well do i have to actually set up an email account for them do i actually have to do a lot of different things but you don't have to do any of that especially if you perhaps are on a windows server network so the great thing is if you're running something like windows server 2012 going all up to server 2019 which is the addition that i'm on it has a built-in feature that you can take advantage of to set this up and it doesn't require an extra email account and doesn't require anything except for this server to be working so let's go ahead and dive in and show you how to do that we're going to take advantage of the server manager to install a feature so i'm going to select right up here at the top add roles and features and it is from here that we're going to click next here and we're going to go with the role or feature base because it is a feature that you see then we're going to click next from there you see i just left the generic name of my machine as we're doing this as a demo click next and we're not installing a role we're going to go next one more time and then i'm going to scroll down and you can actually see it right here where it says smtp server now it's going to say hey do you want to make sure that this ends up working for you these are all the additional things i need to install so we're going to add the feature and click next and of course once again it's going to actually go ahead and say anything else you want to install we're going to leave it at the defaults and then simply install now it doesn't require a restart but you can actually choose that option if you think it might but it doesn't require it so this is the point where it's going to install the services that we need now you might think well that's just about all that i need to do then right that's all that we need but it's not there's a few configurations that's going to make this thing complete and i want to make sure i tell you that because if you set it up incorrectly it can actually kind of be true problematic and what i mean by problematic is other people can take advantage of it because it is establishing essentially you know if you think about an anonymous way that you can send emails and that's not something you want everything to actually be able to do so when we get this configured we're going to go ahead and get in there and show you the configuration steps and then we're also going to show you how you can test it and verify that the smtp server is actually ready to go this will then relay information up to one active smtp relay agent even out on the internet and allow us to actually accept email that actually comes from this server as we choose to alright so we are now ready to proceed as i said so i'm going to close out of this and just verify inside of the server manager that the feature has now been installed now i can see that it actually does show me the internet information services but this is not where you go in to configure it so don't be fooled by this a lot of us actually have been so even with server 2019 they've included in an older edition of it so i'm going to click on start we're going to go to administrative tools and what you're looking for is right there the internet information services 6-0 manager so you got to have that particular feature up and ready to go i'm going to close out of our server manager to make it a little bit easier for us to focus in and let me zoom in so in the internet information services we're going to expand out the server and there is the smtp virtual server that we want from right there i'm going to right click go to properties and this is where we will have to affect a few different places too now on this first one you can leave it as unassigned if you choose to or you can actually accept accept the ip address that's actually there which is going to be from that machine so i'm going to leave it unassigned at this point because we're just testing it out i'm going to select access and in terms of access under the authentication we're going to leave this as anonymous access then what we want to do is select connection control and that's important that you actually select this connection control you can say hey where do i want to actually ensure that only these connections are going to work which computers may access this server so i can choose allow only the list below and since we're just testing that we're not connecting let's say that network copy or network printer i'm just going to do a local host configuration so that we can limit that we want to limit it to as small of a pool as possible if it were me and i had that particular printer or copier multi-function device i would might only limit it to those ip addresses with those devices as well click ok here then the relay restrictions so under the relay restrictions once again which computers may relay through this particular server so we would add in like what we said here oops i'm doing the wrong thing two seven zero zero and we're just going to limit it to that verify that it actually says granted so we've just really eliminate or actually added in connection controls and relay just to this machine even as i'm testing it out underneath the messages we're going to leave the default you can actually send a copy of non-delivery reports if you want to i'm not going to do that under delivery this is where we're going to select the advanced option under the advanced you must be able to select the dns that you actually need to okay so that means that an smtp server that you might use out on the out on the internet that is going to uh relay your email messages or maybe one internal to your domain okay now when we do this we want to make sure we type that in so i'm going to type in mine and it's going to be here then from this point i'm going to check and validate that it is a valid domain name you can't enter in additional information but that is enough for what we want to do i'm going to click ok here and click apply and click ok and there's one last thing that we need to do and then we can test this out so if i want this to be on to actually be ready to go this process is normally done manually so i need to go into the services and ensure that this service starts up automatically so i simply am looking for the services msc then i'm going to scroll down to the simple mail transfer protocol and you can see that it's currently running because it's manual but i'm going to change that option and tell it to do an automatic here stop it and then i'm going to start it again so just to make sure that she is going to do what i want it to do and click ok that way even if the server restarts this service will start as well so now that i've got everything that i think that i need here how do i verify that this is going to work the way that we can verify this is we're going to create a document now i've already created the headers of the document that we need inside of my documents folder to essentially show you what has to go on here okay so with this notice it actually is going to send me an email i can choose whatever name that i want to and that's why it makes it dangerous for us so that's why we want to limit it to the way that we want to include in a subject and then here a body and we'll say hello this is the body of the test email and i'm gonna do this too hello courtney okay hi courtney okay now courtney is our director right now so i'm going to save that now with that file and where it's located move that to my desktop just so that we can do a test and show you so how do i know what goes on and whether it's going to deliver it if i go ahead and navigate to this pc local disk c inside of inet pub and where it says mail root notice this one here that says pickup i'm going to click and drag that in there it doesn't look like it actually did anything but what actually ended up happening is that it's monitoring for that folder and anything that gets there it's going to get picked up and essentially sent out to the email address that we actually sent it now does that actually validate anything well in may it actually looks like it did work but here's what we can do we can go over and then we can go ahead and check it out and there it is test smtp relay and you can see right there look it actually does say hi courtney in it so it's just exactly like the one that i actually picked in so if i expand that out there it is there's the body of the email now the only thing that's left for you is to go over to your multi-function device and regardless of what particular brand or model it is all you have to do is find that feature for the smtp relay and you set it there you tell it that its target is going to be this particular server that you have it on check out our playlist to see more what the pros know videos and be sure to subscribe to the it pro tv channel i'm ronnie wong and now you know what the pros know

Channel: ITPro

Views: 28,998

Keywords: how to setup an smtp relay in office 365, smtp relay office 365, smtp relay office 365 settings, smtp relay server office 365, smtp relay, email scanned, how to setup an smtp, smtp relay server setup, how to setup an smtp server, smtp relay server, smtp relay explained, Smtp relay service

Id: qoKPWlnKCOk

Length: 11min 6sec (666 seconds)

Published: Tue Aug 18 2020