Hi everyone, my name is Kevin. Today I want to
show you how you could scan in documents or even whiteboards using either an iPhone or an Android
phone entirely for free. And before we jump into this, as full disclosure, I work at Microsoft as
a full-time employee. My HR department requires me to say this because I'm going to be talking
about a Microsoft product today. Now you might be wondering, well, hey, I could just use the camera
app on my phone to take a picture of the document and that works fine. For example, here I am on my
iPhone and I have this document and I can go ahead and let's take a quick picture of it. The thing
though is it's not the best quality for a scan and there are some apps out there that can take
much better photos of documents. And today I want to show you one of them called the Office app
made by Microsoft. Now this app will work on either an Android phone or an iPhone. Today I
have an iPhone so I'm going to show you how to do it on an iPhone. However, the Android interface
is almost identical to the iPhone's interface. So even if you have an Android phone, you'll be able
to follow along. So how do we do this? Well, the first thing that we're going to do is we're going
to get the app and to do that on an iPhone, you go to the App Store. On Android, you go to the Play
Store and I'm going to go ahead and click into the App Store. Next, I'm going to go ahead and type
in Microsoft Office and there it is. I'll go ahead and search for it. And you'll see that the top
listing here is Microsoft Office. Now if you don't yet have the app on your phone, you could go ahead
and click on Install. It doesn't cost anything. It's a free app to put on your phone. In my case,
I've already put the app on my phone so I'm just going to go ahead and open it. So, I'm going to
click on Open and this will open up the Office app. Now with the Office app, what you can do is
it does a lot more than just scanning documents. You could also create Word, Excel, PowerPoint
documents. You could get back to all your content. You could create Word documents directly from
your phone. So, there's a lot more you can do than just scanning documents. But in this case, I
want to show you how to create a great scan. So, what I do is on this main interface, you see three
buttons at the bottom. What we're going to do is we're going to click on the one with the big plus
icon. And then three different things will pop up. One is Notes, one is Lens, and one is Documents.
Now Microsoft has another app called the Office Lens app. And the Office Lens app is amazing at
taking photos of documents or whiteboards and it cleans them up very nicely. And what Microsoft
has done is they've integrated that functionality into the Office app. So you have all that same
functionality from Lens directly here and plus you get a lot of other really nice and awesome
functionality. So what I want to do is I want to scan this document. So, I'm going to click on
Lens and that'll bring up the Microsoft Lens app, so here's that same document that I had before.
And now I'm going to just kind of hover over it. And here on the bottom, I have three options. One
is Document, one is Photo, and one is Whiteboard. Well, in this case, I'm scanning in a document.
So I'm going to go ahead and click on Document and let's take a picture of it. As I'm doing
that, you'll notice how it puts borders around the document. So it's identifying the edges of
the document and look at this nice scan. So what it does is it automatically adjusts the document
so it looks like you're looking straight down at the document. And what I could do then is there's
this little icon at the base of the document that says Filters. I'm going to click on that. And
then within Filters, what you could do is I could apply different filters to the document. So here
I could do Black and White. Here's another option with Black and White where you see a little bit of
the paper. And then here's just purely grayscale. I really like Black and White one the most. It
gets rid of all the kind of paper background and it's a really clean scan of this document. And
what I can also do is I can also shift the mode after the fact if let's say I select a document,
but it was really a whiteboard or maybe it was a photo that I wanted to do. But that all looks
good. I'm satisfied with that filter. What I can also do is for scanning this document, you'll
see an option down here that says File Type. So, I can click on File Type and here it's now set to
Word. I could click on it again and it'll change it to an image file type, or I could click on it
again and set it to a PDF. I could choose what type of file I want to save it as. And what I
can also do, the Add New button in the bottom left-hand corner. Let's say that there are more
documents as part of the set that I want to scan. I could click on that and then add another,
say, image to that PDF file that I'm creating. All in all, some of the other things I could do.
Up at the top, I could crop the page more. I could rotate it. I could type text on there. I could
also annotate it. Annotating's kind of neat. Where here I could go over and maybe I could draw on
the image or if I want to highlight something, I could do that with the annotation tools. And what
I'm going to do next now is I'm going to click on Done. And once I click on Done, there's my scan.
I could once again annotate it. But here in the bottom right-hand corner, there's a Share icon.
And so, I could click on there. And what I could do is I could name the file. I could choose where
I want to save it. So, in terms of locations, here I could just save it to OneDrive. I could
choose the folder location within OneDrive of where I want to save that file. And then I could
upload it to the cloud. But let's say I don't want to put it on OneDrive. What I could also
do is there's something that says Send a Copy. And if I click on that, that'll bring up this
Send a Copy dialog. And then I have all my typical either Android or iPhone sharing capabilities
where I could email it, I can message it, however I want to share that file, I
could go ahead and do that from here. So, I'm going to go ahead. Let's go ahead and
upload this file. So, I clicked on Upload. It looks like it's going ahead and uploading that
file now. But what it's done is it's scanned a very high quality copy of this document. And
now I could either access it on my phone, I could access it on my PC, wherever I want to
get back to that file. Anyway, hopefully this video helped show you how you could scan very
high quality files using either your iPhone or your Android phone. And it's entirely for free
for this awesome functionality. I love it anytime I get documents in the mail now and I don't
want to keep a hard copy, I just scan them in, put them in the cloud, then I don't have to
worry about it. Keeps things a lot cleaner too. If you want to see future videos like this,
please hit that Subscribe button. And lastly, if you want to see, if you have any other ideas or
any other videos that you want to see me create, leave a comment down below. I read them all
and I'll add it to my list of videos to create. All right, well, that's all I had for you
today. Hope to see you next time. Bye.
