Welcome to Private Cloud for the Home User my
name is Max Holmes and I'm a Technical Account Manager for Synology. My team specializes
in providing product education, support and recommendations to businesses
and home users just like yourself. Today is a very special presentation that
we created specifically for our home users. Synology creates a lot of products for businesses,
but we still love and highly value our home users. We're always excited to teach people
about Synology products but this time we're going to use a little bit less of
our regular technical mumbo jumbo. However, even if you're pretty technically savvy,
you'll probably still learn a thing or two about Synology. We're going to be learning about
what a NAS is, what it does, how it works, and then we're going to give you the tools to choose
your own NAS that fits your data requirements and goals. Finally we're going to dive deep and walk
through a start to finish setup of a Synology NAS. So let's start basic. What is NAS? Well NAS is
an abbreviation for Network Attached Storage. The network attach portion means the device
is connected to your home or work network. Devices that are on a network have the potential
to see and communicate with each other. Devices you might already have in your home that are
network attached are computers, your phone or even your TVs. Now if you've ever casted the
screen from one of your devices to your home TV, that's only possible because both devices are
attached to your home network - so they can communicate over it! The last letter in the
abbreviation seems pretty straightforward - storage. Well, a NAS is a storage device
it's a hub for all your personal files, making them pretty easy to access by devices
on your network. Now consider this example for yourself: have you ever tried getting
a photo from one computer to another? You probably ended up emailing it to
yourself or uploading it to the cloud and then downloading it again on the second
computer. Now if the file was on your NAS, the transfer would happen with a couple drag
and drops. So where does the data go on a NAS? Well, just like a computer it goes
on a hard drive, and in most cases multiple hard drives. And these drives
are loaded into the front of the NAS. The NAS unit itself comes
in varying sizes and capacities, from a couple bays to devices that can take a
ton of hard drives. Let me show you a couple. In front of me I have two Synology NASes of
different sizes. On my right hand side, I have our DS720+ model. This is a 2 bay NAS. Now on my
left-hand side, our DS1819+ model and this is an 8 bay NAS. Now to install a hard drive in a NAS
is pretty straight forward. All I have to do is remove one of the drive trays and install a hard
drive into the tray using the included hardware. After the hard drive is installed in the tray i
just reverse the order, slide the drive right back into the NAS. Now Synology makes NASes of a lot
of different sizes and shapes and even some really big stuff. In fact, if you're a video production
company and have an extra $30,000 lying around, you might want to consider one of our full flash
arrays which is loaded with ssds and meant for a production environment. NAS isn't just a big hard
drive on a network. Storage is just the beginning. A NAS can actually do a ton more. You should
kind of think of a NAS like a mini computer. It actually runs its own operating system. Now
at home your PC probably runs a variant of the Windows operating system or if you're a Mac
user then you're probably running macOS. Now Synology's operating system is called DiskStation
Manager, which we usually abbreviate as DSM, because it's kind of long. It comes license-
free with all our NAS units and it's what gives NAS its vast amount of functionality that
a regular external drive just doesn't have. Now within DiskStation Manager, we download
software through what we call our Package Center. It's like our own built-in App Store
but the softwares in it are free - so it's kind of not like the App Store in that way. Now by
installing software to the NAS we're customizing its functionality to suit our own needs. We'd
be here all day if i started listing off what a Synology NAS can do. Common functionalities of
a NAS start with basic data storage, sharing and security, but they go way further than that into
things like media servers, surveillance systems, website hosting and in fact more
than you could even imagine - all from a single NAS. But most importantly, and
above all, a NAS keeps your data safe. We'll come back to data security in a minute.
There's a lot of ways to store your data in this day and age, from your phone, your
computer; there's a bunch of cloud services. Maybe you throw all your files on a USB
drive every month. Well why is a NAS the best option? Well there's some serious
advantages to having an on-premise storage. It's lightning fast, reliable,
secure and it's the most affordable. If you're like me, you've probably
accumulated a lot of data over your life, and losing that data would
be absolutely catastrophic. We often don't think about it until it's too late.
Data reliability is so important because your data is irreplaceable. Now Synology makes your data
extremely reliable by creating redundant systems within the NAS that prevent data loss in the
event of a hard drive failure. Now we also need to back up our data to prepare for the event of
a total failure or some sort of malicious attack. Now creating that redundancy lies in the
ability to have a fail safe on the system. Hard drives that are in a NAS are configured so
that we can lose certain drives without losing all of our data. Now this configuration
is called RAID. We're going to learn a little bit more about RAID later. For now,
let's use your home computer as an example. If you lost your computer's hard
drive, you'd lose all the data. If that data was on a NAS, losing a hard drive
wouldn't cause a total data loss. Since our hard drives are in a RAID configuration, we can lose
a hard drive or two without losing all our data. Now the other half of our
reliability strategy is backups. A backup is a copy of your data which is stored
in a different location or on a different device. This creates layers of recovery options in case one of the backup devices
is somehow rendered useless. Now if we had a second NAS off site,
our data would be safe in the event of a natural disaster or maybe a
virus that rendered the NAS useless. One of the largest advantages to a NAS is
its ability to rapidly read and write data. The secret to a NAS data speed lies
in a topic we've already mentioned - the network attached element
of our NAS abbreviation. Now your NAS is plugged into your home
network. We call this network your LAN or your local area network. LAN is a connection between all the network devices in your home. When two
devices communicate over our home network, they're communicating directly with each other
through the wiring or the WiFi in our home. This direct connection is extremely fast. And when
we send data into the cloud, we send it out of our LAN and over the internet this causes a serious
speed reduction as the data has to bounce between a bunch of various servers and cables throughout
the entire world. Now even if your home network is really fast, once the signal is sent out into
the internet it's basically out of our control. It's at the mercy of the connection
speed of each server it bounces between. Now here's a comparison of transfer speeds
between our home computer and the cloud, and from our home computer to our NAS.
We're talking a thousand megabits per second to our NAS and on average only
about 70 into the cloud. Now that's only if your internet provider blesses you with
70 megabits upload speed in the first place. That's double what I get at home.
So let's visualize this difference. Yikes! That's not even close. So say I wanted
to upload a 4k version of my favorite movie. I want to upload it into
the cloud and into my NAS. Assuming i'm in the United States and I have
an average internet speed, if i was going to upload my movie to the cloud, i'm looking at
over three hours of transfer time. Now to my NAS? 15 minutes. And on top of that uploading and
downloading files to a NAS is super easy. Check this out. All right so I have DSM open in a
browser here, and I have this suspiciously named upload me text file. So what I'm going to do is
I'm just going to click and drag it into the NAS, drop it and the upload
process starts. The download's just as easy. We just right click, hit download, you can see it pop up at the bottom of the
browser and eventually pops up on our desktop. It's pretty simple. In addition to physical
security, a NAS is a master of cyber security too. Now within the NAS industry, Synology is known for
having the best track record for cyber security. Our products are even approved and extensively
used by the US government, so you know they've got to be safe. Synology does not take data
security lightly. It's a top priority for us, and we spend a ton of our time testing our
hardware and software for vulnerabilities. But aside from Synology doing their part, owning
a NAS gives you the power to prevent unwanted access to your data, block malicious attacks and
generally keep your data under your own control. The DiskStation Manager login system employs
the latest in password confirmation standards, as well as end-to-end encryption while data's in
transit. And since connections happen over LAN and not through a third-party server, there's no
middleman who could potentially spy on your data. We access our NAS using a username and password
credential, and once logged in users can perform various tasks and access data. We can control what
each user does within the NAS by setting up user permissions. Now at home, we might set up our user
profiles kind of like this. We have an unlimited access admin account that can do anything on the
NAS including install software, change network settings, delete users - admin stuff. Now
our parent user might be able to view all the files and data on the NAS, but maybe
not install software or modify settings. Finally, our children user
is the most locked down, and the children can only look at
what's in the children's movies folder. Now setting up user permissions goes
hand in hand with our next topic which is malicious attack protection. Let's say our computer gets hit with a ransomware
attack and it starts encrypting all of our data. Now since the computer is connected with the
parent user's login detailsm the virus only got access to what the parent user could access.
Now in this case the documents photos and videos folder were infected. However, since the parent
user didn't have access to the backups folder, the infection was unable to spread to the backups.
From there, recovering our data is as simple as logging in as our admin user and restoring
our files from our non-infected backup folder. Alright. Some of you might be
thinking 'the cloud can't be hacked, so my data is obviously safe there'. Well, the cloud is usually a good way to prevent
attackers. However, a 2020 survey by security magazine showed that over 80 percent of companies
have experienced a cloud data breach in the past 18 months. Now as an individual and not a
business, it's true you might be less of a prime target but there's a little bit more to the issue.
What we aren't considering is data ownership. Once your data's in the cloud, you can never
be certain who's accessing it. If the data is hosted on a third-party cloud service, they might
have the rights to read your data or even provide it to their affiliates. In this case, you become
the product. Let's say i just went on a hike with my friends and afterwards one of us uploaded
our pictures from our hike to a cloud service. Now, right away, that service starts
scanning the photos and mining them for data. They find out the brands of clothing we
were wearing, our age group, our location. They can even draw conclusions about race,
gender, income and relationship orientation. Now this is the start of an advertising
profile built on me and my friends. Now i know this sounds like a plot to a
sci-fi movie, but this is actually reality. Now keep in mind that regardless of your own
choice, if your photos are going into the cloud, you could be making the choice for your family
and loved ones without them even realizing it! So how easily and quickly could you
get your data back if you needed to? Well cloud providers have control over the cost of
your data, even though you own the data. They can change their subscription pricing at any time and
force you to pay more to get access to your data. Imagine the time it would take to get all your
data off the cloud since all the download and upload happens over this slow internet. I hope
your internet's fast! Alright, I don't want to make the cloud seem worse than it is. While there
are a lot of advantages to having an on-prem storage like a NAS, the cloud does have its perks.
It's actually a great way to store backup data and not have to worry about managing any hardware,
because they're going to manage it for you. And since you only use your
backups in a data emergency, the difference in speed to the cloud for
a backup doesn't really matter as much. For this exact reason, Synology's Hyper Backup
software was designed with the ability to send data right into the cloud. But if you want the
easiest way to send new data into the cloud you should consider Synology's C2 service.
Now it fully integrates into DSM and with a few clicks you can start backing up right to
the cloud. So later on when we're setting up our NAS I'm going to show you how to
send some backups into the C2 cloud. And last but not least there's cost. Now if
you're not currently storing all your own data, you're probably stuck paying for a
subscription or some sort of licensing. Let's talk about some of the prices
of Synology's software and features. Well okay there isn't actually much to talk
about, since Synology'S software is license-free! That means you get various software
packages, updates, technical support - all license-free. You purchase the hardware and
that's it! Data storage isn't a short-term need. You'll likely spend the rest of your
life storing your data somewhere. At first it might not seem like a lot,
but subscription plans add up quickly. In the long run, that cloud service
that seems cheap is going to start costing you because you're continuing to pay
indefinitely. Now you're probably thinking, 'this seems too good to be true. I need a NAS,
so how do i choose the right NAS for my home?' NAS units come in a lot of
different hardware configurations, so when we're choosing a NAS for ourselves, we need to think about some
of our personal requirements. There's a lot of specifications to consider
and sometimes this can get a little advanced. Let's break it down to the
major specifications to consider when we're choosing a NAS. To pick the right NAS,
we're going to consider how much data we have, how demanding of tasks we need our NAS to
perform, and how fast our data is growing. So take a second to think about
it. How much data do you have? Now if you're not sure, we can figure out some
rough numbers with a little investigating. Let me show you some quick tips on how to get an
idea of how much data you have on your computer. Okay so in Windows I'm going to
right-click my Family Photos folder and i'm going to go down to the properties at the
bottom of the menu. Now we'll see that there's a size parameter this will show us that the folder
is 195GB in size. We can do a similar thing with our hard drives on our computer. So in the This PC
section of Windows, we'll go to our hard drive in this case it's named Local Disk C:/. Right-click,
Properties, and we'll see under Used Space this hard drive has 243GB of used space and
that's how much space we'll need to back this up. Even if you're confident in your current
data needs, I always recommend my clients think 5 years into the future. Now if you're
a home user your data could easily double. Small businesses can see tripling data and larger
fast growing companies sometimes see unexpected exponential growth. You wouldn't want your NAS
to fill up and then have to buy another one. Now since we're already talking about data,
this is a good time to learn about RAID. Now I mentioned RAID a little bit earlier
when i was talking about hardware redundancy. Remember, redundancy is the idea that there's
always a fail-safe on the system, and in the case of a NAS that's done using what is called RAID
or Random Array of Independent Disks. RAID is a technology built into your NAS that allows you to
configure groups of hard drives to work together. Half the advantage of RAID is increased
performance. We can split a larger file up into smaller pieces and distribute it between
multiple drives. This effectively makes the drives work together, and increases speed significantly.
The redundancy portion of the RAID advantage depends on which configuration we choose. RAID
1 is what we call a mirrored configuration. We have two sets of hard drives that are
identical, and any data that goes on one group also goes on the other. So if we lose one group,
we always have the mirror to fall back on. This could be 2 drives, 2 sets of 2, or 2 sets
of 4. Our next example, RAID 5. This is actually the most common RAID setup for a NAS and it's
the one I recommend to my clients most. RAID 5 requires at least 3 hard drives and allows for any
single drive to fail without losing all the data. This RAID also increases performance because
we have the data split between multiple drives. Nearly identical to RAID 5 is RAID 6, which
provides an additional drive redundancy on top of RAID 5, so we have two drives that can fail
without data loss. Now for this, we need a minimum of four drives total. Finally, we have Synology's
hybrid RAID technology which allows us to RAID hard drives of different sizes. Now this isn't
possible with traditional RAID types and like RAID 5 we can also lose a single hard drive without a
total data loss. But SHR should only be used when budget is the top priority as the performance
of a traditional RAID is generally better. We also have SHR-2 if you want that RAID 6 redundancy
of 2 drives. Now in a quick comparison table you can see that all the RAID types are similar,
but each strategy has its own pros and cons. So we understand how much data we have and
how many hard drives we need to set up a RAID. Now we need to understand how powerful our
NAS needs to be to perform our desired tasks. Now the power of your NAS which affects the
responsiveness and workload capabilities is largely contributed to two pieces of
hardware. Your CPU, which can be thought of as like the brain of your NAS, and the RAM,
which is kind of like it's short-term memory. Now a faster CPU contributes to increased
responsiveness of user inputs and tasks. It also allows the NAS to perform more intense
tasks more quickly, such as handling a lot of cameras or maybe hosting a website. More RAMN
increases the number of tasks that can be run at the same time without decreased performance.
It also helps the NAS handle larger data. Okay, so you've bought a computer before.
You've probably seen these numbers. CPU speed is expressed in
GHz; the higher the number, the faster the processor. There's also
core count. The more cores a CPU has, the more it can break a task up between
cores and finish it faster. Now unlike CPU RAM numbers are not a performance metric. There
are storage capacity. And RAM is rated in the GB. Now generally, more RAM is better. However, you
won't see any performance gain if the system itself doesn't demand more RAM. It's kind of
like if your office desk was twice as big, you might be more productive.
But if it was 10 times as big, it probably wouldn't help
at all. RAM is the same way. Now here's a NAS I configured with my mom in
mind. She's been taking family photos since I was a little kid. and she needs somewhere to
store them safely. So I chose a 2-bay NAS. And since it's a 2-bay NAS, we're
going to be setting it up with RAID 1. She needs 4TB of total storage, so we
need 2 x 4TB drives since RAID 1 clones the data onto a second drive. Now this NAS
comes with a 1.4GHz dual-core processor and 4GB of RAM, which is plenty for a NAS that's
just going to be used as a secure storage. Now let's go polar opposite, inspect something
really powerful for a large business. So for this business, we're looking for over
500TB of storage. We're going to need to get a NAS configuration that will take 36 x 16TB hard drives
in order to meet this goal. The CPU is a 12-core, 2.7GHz CPU, so it's going to be running
some intense business software. Finally, we need a whopping 128BG of RAM since this NAS
is going to be hosting virtual computers and a lot of them. If you still need help choosing a
NAS, there's a nifty tool on Synology's website. We can go down to the bottom of the page and select NAS selector in the
bottom left hand corner. For this demo, I want to pretend like
i'm a big business, so let's select business or enterprise. Next I'm going to say
we're going to be using the NAS for data backup. And then I'm going to say we have 20 to 100 users,
but our concurrent users are under 100. And then throughput, which is how much data
we need to move on the NAS at once, let's put that at the maximum: a 1,000MBps or
over. Now because of these parameters, it's going to recommend us NASes from the XS and XS+ series,
which are more like medium to large business. You can see there's a DS model and an RS model.
So let's refine this. I'm going to go up to Select More Features and I'm going to select
we want a rack mount unit, and let's say we want it to have upgradable RAM too. So now that
we go down we see the DS model is eliminated. Now another cool tool is our RAID
configurator, RAID calculator tool. So we get to choose hard drives and see how
they interact with different RAID types and what available space they yield. Then, based
on the RAID we set up, it'll recommend different NAS models. Here's the DS920+.
This is actually the NAS I have at my home. Before we jump into setting up our NAS, let's quickly outline the
topics that we're about to see. First we're going to unbox our NAS,
we're going to install some hard drives, we'll attach the provided cables
in order to get it on the network, then we're going to jump into a computer
where we'll discover the NAS on the network, we'll go through installing our
operating system DiskStation Manager and after that we're going to finally be
able to log into our NAS for the first time. We'll then create our storage pool
and volumes where we set up RAID. We'll add some user accounts, install some software and finally, upload some
data. Alright, so let's get our NAS set up. Here I have a DS1520+ NAS. It's a 5-bay NAS
with a 4-core processor, and 8GB of RAM. Inside we have an accessories box which
contains things like the NAS' power adapter, hard drive installation hardware, and a network
cable. In addition to the hardware, we also have the NAS unit itself. The only thing we're missing
is hard drives. Now Synology NASes support the traditional spinning-disk hard drive as well
as a solid state drive. Now your home network probably has a gigabit connection and won't take
advantage of an SSD, so we recommend a traditional spinning disk hard drive. Now in this NAS, I'm
going to be configuring RAID 5 with 3 drives. Remember, RAID 5 means we can lose one hard
drive without losing all of our data. So let's get these installed into our NAS. Installing a
hard drive into a tray is pretty straightforward. All we have to do is set the hard drive in
the tray and make sure it seats all the way to the bottom. That way the holes on the sides
will line up. Then, we fasten the hard drive in place using the included brackets. There's
one on each side. Once they click into place, the hard drive is ready to be reinstalled into
the NAS. Slide it all the way in, click to close. Now that our hard drives are installed,
we're ready to power up our NAS. Last but not least, we're going to install our AC
power adapter and then from a router or network switch into the NAS, our ethernet cable. That's
all there is to it! Alright, here I am on my home computer, and if you didn't already know,
we connect to our NAS through a web browser. Now what I'm going to do is discover the NAS
on the network by going to find.synology.com. So once we're on that website it's going to
automatically start searching our network for attached Synology devices. Now once it's done, you'll see it'll pop up the information
about the NAS. So here's our DS1520+. Now under status it says Not Installed because
we haven't installed the operating system, so let's go ahead and hit connect and
we'll install the operating system now. And throughout this process, you're going to be
pretty familiar with a lot of these procedures because they fall in line with general software
installation. We'll see some downtime some loading stuff like that. A lot of terms and service.
Okay so now here's our Welcome Screen. We'll hit Install and it'll start the installation process.
So it's going to warn us that our data on our hard drives are going to be wiped because we're
installing for the first time, but that's okay because these are brand new hard drives. Now this,
download, setup, restart process is fast forwarded but usually it takes about 15 minutes. Alright,
so the first setup procedure we need to do is give our device a name - a name that the
device will be shown as on the network. So I'm going to say HomeUser NAS here just so
we know what it is, then under admin account we don't want to use admin because that's
not secure and very easy to guess. I'm just going to use my first name; it's a little more
difficult. Then I'm going to use a good password that I can remember and continue on through the
setup. Now this is our admin account remember. I'm going to have it automatically install
updates for me and not change this setting. And finally ,if we already
have Synology products I can sign in with my existing
Synology account here, but for demonstration purposes I'm going to
create one now to show you how easy it is. Basic account creation information,
you've seen this before. Subscribe to our newsletter, and then
the last part of this is it's going to send us a verification code via
email which we need to enter here. Pretty simple. I'm sure you've done this before. Okay, so now that we've signed into our Synology
account or created one, it'll link the account to the DSM so if we ever have to interact with
our account from within DSM, we can do that. Here it's going to ask for a QuickConnect ID. This
is the ID we use to connect to our NAS remotely, but i'm going to skip this for now,
we're going to set this up later. Okay so now we're in DSM 7. The first prompt
we're going to get is to create a storage pool and volume because there's nowhere to put
data right now, and we don't have a RAID setup. We just have a bunch of hard drives in
the NAS. So I'm going to hit create now, it's going to jump us into the storage creation
wizard. So we see this little infograph kind of explaining storage pool versus volume. A
storage pool is a group of hard drives and it's the layer we set our RAID up on, and the
volume is like a bucket for our data within the storage pool. We can have multiple volumes for
different purposes, but usually one volume is plenty. Now here it's going to ask us what type
of RAID we want to set up our storage pool in. Like we said earlier, we're going to use RAID
5, which is a single hard drive redundancy. So I'll hit RAID 5 here, and then we can
give an optional description just to help us differentiate between our storage pools
and volumes so I'll say "Main Storage Pool". We'll select the drives we want to put
in the storage pool. Generally you're just going to select them all. Here's
the usable capacity after the RAID, and finally it's going to say how much of that
usable capacity do we want to give to our volume. And in this case i'm just going to hit
the max button because I want to give everything to the volume and use all
our space. G Great! Volume description, also optional. I'm going to say "Main Storage
Volume" instead of Pool. I'm going to leave the file system as btrfs - this is our recommended.
It has great features; it's a great file system. I'll review all of our settings. Finally, now that we're creating RAID, it's
going to warn us one more time these hard drives are going to get wiped.
Totally fine. These are brand new drives. Okay, so now we're going to see our storage
pool and volume pop up in our Storage Manager. If we expand these we'll see some details
like the hard drives that are part of it, the RAID type and we're also going to
see this optimizing in background. The parity that creates the redundancy in
the RAID actually takes time to build, so we'll have to wait a little bit for this,
and the NAS will run a little bit slower, but that's okay. It's only temporary.
Alright, so let's go to File Station. This is how we interact with files
and folders on the NAS like our data. So I'm going to open this guy up, and it's
going to say 'there's no Shared Folders. What are you trying to look at?' Well that's true
what we need to do is set up a Shared Folder to put data into. This is how we categorize.
So I'm going to say "Okay, let's do that", and it'll take us back into Control Panel
into the Shared Folder creation wizard. Now we need to create quite a few Shared Folders
for different types of data, so what I'm going to do is back out of this and show you how we got
here in the first place, so we can do it again later. So let's X these out. I I'm just going to
go to Control Panel here on the desktop and then the Shared Folder category. Cool. That was easy.
So now we'll hit Create and we can create a Shared Folder. Now before I continue I want to let you
know this is a good time to think about how you're going to organize your data. Now at home I have
Shared Folders for different purposes like photos, videos, documents - that kind of thing.
But you get to decide your own fate here. So I'm going to click Create Shared Folder
and the first folder I'm going to create is the Documents folder. So let's just put documents
in here and just like the volume and storage pool we have an optional description field, I'm
going to say "Personal Documents and Files". We don't have to do this. I'm going to
leave the rest of the settings default. Once again, encryption/no encryption, let's
leave that default. A lot of the time these default settings are the best for a home
user. Advanced settings - default. Here's our overview of what we're about to create, with
the name and what volume it's on. Pretty simple. Now we can give user access or deny
access here at the end of the wizard, but we can also go back into our user
settings and set this up later. So, for now, I guess I'll give no access to Admin and
Guest since those users aren't going to be used. So I'll hit Apply and our Documents share
is created, so in fact, at this stage, we're ready to go into File Station and actually
upload and download data into the Documents share. It's usable. But you know, before I do that,
there is going to be one more person using my NAS, and that's going to be my girlfriend. So let's
create a user for her. Go [to] Control Panel, User & Group and then we'll see a list of the
users that are here already. So by default there's an Admin and Guest user and they are disabled
because they're common names, and the more common a name, the less secure. So our Max user
down there is actually our admin in this case. So I'm going to click Create and do Create User.
This is where I'm going to enter Alana's name, because that's going to be her
username. So I'll say 'Alana' here. And next, this is pretty important: when Alana
logs in, she's going to want to change her password, so what I'm going to do is generate
a random password that she'll log in for the first time, temporarily and then she'll
change it to something she can remember. Now we can assign her to a group here,
which is a set of permissions like admin. Actually, no. I don't want to give her admin.
Let's take that off we don't need her to change settings on the NAS. Okay, so here's the
Documents folder we can give permissions to. I mean I think she should be able to use
Documents, so let's give her read/write on this, and finally this is a quota.
How much data she can upload and download. We don't want to limit
any of this kind of quota-type stuff. Application permissions, whether or not you deny
access to a single software, not another one This is a upload download speed limit, if we only want
them to upload or download [at] a certain speed. Also unlimited. There's only two users,
so it's not going to create a big issue. Alright, so the Alana user is created,
you can see it there under admin, and in fact at this stage, it's ready to be
logged into. She can log in for the first time and start interacting. So what I'm going to do
now is I'm going to create a second share, but this share I'm going to name Development, and this
is only going to be for my personal coding files. I'm not going to give Alana any access to this
because I don't want her to mess around with my coding. So what I'm going to do is hit
No Access next to the permissions on Alana, and that will mean her account will be restricted
from accessing the Development folder. So to demonstrate this, what we should do is log out of
our Max user and we'll log back in as Alana. So once we log in as Alana we can see the difference.
So we'll just put her username in here. We'll use the temporary password we
assigned because she hasn't logged in yet. And once we're in DSM it's going to
say, 'Hey! Welcome to DSM!' Well that's only because this is the first time she's
logged in. So now in File Station we'll see no access to the Development folder, we only
see Documents which we did give her access to. And this is how we create that security level. We
can also see she has no access to Control Panel. This is the type of security we need to employ
to prevent viruses from accessing our backups. Okay, back to the Max user which is our admin
we need to mess around with our Control Panel. Okay so now we have some Shared Folders, volumes
etc. we need to connect to our NAS remotely. So right now, if you look in our browser you can
see we're connected with our local IP address now that's bad because it's hard for humans to
remember IP addresses. Numbers are way harder to remember than words, so our QuickConnect in
Control Panel and External Access is going to give us a word to connect with instead of a number.
So what I'm going to do is enable QuickConnect here and our QuickConnect ID can be something
unique of our choosing. Now it can't be a duplicate to someone else's so it might
interfere, but let's try to do something unique so I'm going to say Max_Home_NAS
there's probably not another Max_Home_NAS okay now I'll hit Apply. It's going to search the
QuickConnect database to see if it's a duplicate. So it wasn't, so it's going to say 'Registering'
it's going to put our information in, and finally we'll get a link to connect to our NAS
remotely. Now we can put this on our bookmarks bar and we can just click this to log into the
NAS anytime. This is how I connect normally. So we'll go home, we can also go quickconnect.to,
this is the QuickConnect website, and then enter our QuickConnect ID. We can
do this anywhere in the world - a hotel, a friend's house, from our phone we use
QuickConnect with a lot of our apps. Here we are, QuickConnected
right back into our NAS. So let's enter the Max credentials once again.
BAM! We're in the NAS. Okay so the last thing, let's install some software. We're going
to click Package Center and you'll see it in this All Packages category there is a ton
of packages. I mean you can get lost in this. But for the demo I'm just going to use our Hyper
Backup package which is one of our backing up protocols that will push data into the cloud. So
I'm just going to hit install and it'll go through the regular installing process like downloading,
unpacking that type of thing. So we'll let it install for a couple seconds and then once it's
done installing that text is going to turn green. Okay so now we see it's running. Once a package
is installed on a Synology NAS, it automatically starts running. So we could hit open here and
start the software, but actually we want to be able to easily access this in the future, so i'm
going to go to Main Menu and drag the Hyper Backup icon to the desktop, and now we have it as a
shortcut and we can access the software this way. So we can close Package Center. We don't need this
anymore. Alright, so let's open our Hyper Backup. Here it is, and we're going to make a backup task.
So I'll click the '+' here and do Data Backup Task. it'll show us
all the places we can send our data like a local folder or USB drive. We can do DropBox,
Google Drive, Synology C2; there's a bunch of stuff. For the demo we're going to show you
how easy it is to send data into the C2 Cloud. So let's hit Next it's going to
pop up a browser on the C2 website and it's going to ask us for our Synology email
which we created at the start of our demo. Here we go, we're signed in. Now it's going
to say, 'Welcome!' and we're going to hit Get Free Trial. There's a 30-day free trial on
the C2. We're going to choose a plan that fits our data. Let's say I need 1TB and I want to
pay monthly. So let's go ahead and hit Next. Once again, generic software type stuff, user
agreements. It's going to ask for a credit card in case we go over that 30-day period. Okay, so
here's our plan details, our first payment date, and finally once we hit OK here, it's going
to give us an estimate of our data usage, but in this case we haven't backed up anything so
you'll see 0B used. Finally, once we hit Allow, it's going to link our C2 account with DSM
and allow us to back up automatically into the C2 cloud so any backups happening here are
going into the cloud and they're secure, even if the NAS is broken. Let's name this NAS backup
so we can remember the backup directory name. And finally we'll see we get to choose volumes and
Shared Folders, so this is the data we are going to send into the cloud. We can choose individual
shares or the entire volume. Application settings can be backed up, but i'm going to opt out
of this. I just want my files and folders. More advanced settings like schedule
of backup, we'll skip this for now. Now it's going to say, "Do you want a backup
now?" Well of course we do! It's a demo. Let's see it back up. So now it's
going to initialize our backup, and remember we only have one text file in
our Documents folder so this is going to be super fast. But the speed of the backup is
going to change based on how much data is going. And remember, this is going out
into the internet. There's a success. Now we can also access the data in our NAS
without actually logging into DSM in a browser. We can do this by mapping a NAS' share
as a network drive. This will allow the share and the data within it to show up
in the This PC section of your computer. So I'm going to open This PC and you'll
see our Local Disk C:/ in the bottom left. So what we're going to do is select Map Network
Drive in the top left. Now if you don't have this Map Network Drive button, it might be because
this task bar isn't expanded. So let's expand that down and click Map Network Drive. So
now we're going to give it a drive letter. I'm just going to use 'S:' for Synology. For
the folder we're going to do 2 backslashes, the name of our NAS, another backslash
and the name of the share we want to map. I'm going to map the Documents. Then we have to be
sure to do 'Connect using different credentials', because we have to connect with the NAS' login.
I'm just going to use the Max login and password. Also I want to remember the credentials
so it automatically reconnects. Now one disclaimer here: the Max user is our admin
user for our NAS, and this is generally a bad practice. You should have a separate user that
doesn't have admin credentials that connects to the computer, that way if a virus attacks the
computer, it doesn't have admin access to the NAS. We talked about this earlier. So I'm going to go
ahead and hit OK, and it'll finish mapping the drive, and we'll see the share the Document
share will show up below the C:/ folder, and it can be used just like a hard drive.
Here's Max's document from earlier. In fact, I have another document, Max's New Document. Let's
drag this into the share and see what happens. Alright, looks like the copy happened
but did it happen on the NAS side? Let's go back into DSM and click
File Station. Now we'll click our Documents share. Oh! Lo and behold: Max's
New Document has arrived. Let's delete it. Will it delete it from the PC side? Of course
it will! Because the PC side is the NAS side, it's just linked. You see the file is
missing. This is a great way to interact. Alright, so let's recap what we learned. We
learned that a NAS is a Network Attached Storage. Our NAS is filled with hard drives which are
configured in RAID to protect the data. We can configure different speeds of CPUs and different
capacities of RAM, both which affect our NAS' performance. A NAS can perform various functions.
We tailor our NAS' functionality by picking and choosing software from Synology's Package Center.
Our NAS is connected to our home network or our LAN, so users and devices can
easily access and manage our data. Finally, to secure our data, we can
easily backup to another off-site NAS or a cloud service for a fully
comprehensive data solution. Still want to learn more? Be sure to check out
our YouTube channel which is jam packed with informational videos on Synology hardware and
software. In general it's a great resource. You can also check out our Knowledge Center, where we
can search an individual term and find articles related to that. I'll search QuickConnect and
find the 'How do I change the QuickConnect ID for my Synology NAS' article. Below there's
step-by-step instructions to achieve that goal.
