[MUSIC] >> Thanks everyone for coming to us and joining us
here at United Tour. My name is Eugene Lin. I'm a program manager on the
OneDrive and SharePoint team, work back here in at
Microsoft headquarters in Redmond Washington, US. I'm really thrilled to be here, to be back here in
Amsterdam. This is awesome. It's great to get to
come out here on tour and see everyone out here. By show of hands, was anyone
in Orlando by any chance? I was obviously but, okay. All right. Great. Well, I'm really
glad that we get a chance to share some of
this content with you. As you know, it's a lot of the
content that we had in Orlando, just organized differently,
really compressed a lot. So I have quite a few demos to
show and a lot of content here. This session is called
architecting teamwork. It's Microsoft Teams and SharePoint. I'm really going to
be focusing around content collaboration beyond files. This is working with content
in SharePoint and I'll be showing you how that comes
out in Microsoft Teams. I'll also walk through
Microsoft Teams integration with OneDrive as well. This is a 200 level talk and
so it's really intended for audiences that are familiar with the basics of OneDrive
and SharePoint. We're really are going
to be highlighting a lot of the integration with Teams, and the integration with
SharePoint and OneDrive, so I'm hopefully that's
what you came here to see. So over the next hour or so, I'll start with
some context around how we view teamwork in Office 365. Then, I'll explore Teamwork
use cases beyond files, in particular SharePoint news,
lists, and pages. I'll give you an overview
of how you can govern Office 365 groups
in your organization, by walking you through
some examples of how Microsoft IT organizes
our usage of groups. Then finally, I'll
finish by showing you how Microsoft Teams brings it all together into one secure location to get all of your team work done. I'm hoping also to leave some
time at the end for questions. For those of you who are
just in my previous talk, I'm sorry for being
so rushed on time. So hopefully, we'll have time, come up here, ask questions. Otherwise, you can find me at
the hub, at the Microsoft booth. So the issue of teamwork
today is incredibly diverse. Teams come in all shapes and sizes, they can be two people,
or 2,000 people. Projects can last for
two days, or two years. Microsoft 365 is designed
to be the universal toolkit for getting work done and giving you the right tools
for the right task. So to guide customers effectively, we often refer to an inner loop
and an outer loop. The inner loop are
the people that you actively work with on
a day-to-day basis, on high-velocity projects
and core deliverables, inside and outside of
your organization. In those cases, Microsoft
Teams is a ideal tool, let's you work together
and collaborate, and stay tightly connected on project updates and
changes, as they happen. A person's outer loop are the
people they might not work with regularly but with whom they share
some common interests or goal. In these cases, Yammer
is the ideal tool for openly sharing
expertise or information, and the idea across
your organization. For example, within Microsoft, we use Yammer for our
people to reach out with questions about OneDrive or about
SharePoint, in a general way. We'll get questions from the field, we'll get questions from other teams, and it's a good way to
identify people who are generally interested and
have expertise in the topic, whereas we use Teams for almost all of our
day-to-day communication, and that is within our team. Of course, if you prefer working
in a familiar e-mail-based study, or if you aren't sure how
some discussion is going to develop, Outlook is an ideal way to
start the conversation. At the center of this is SharePoint content services
and Microsoft Stream. Together, SharePoint and stream
enable collaboration on content, so that as you're having
those conversations with your team and
with your colleagues, that content is available no matter
where the conversation starts, and allows you to
work together on it. Today, we're going to focus on
the Inner loop on Microsoft Teams, and how it lets you
work together with content and SharePoint
content services. SharePoint content services
provides enterprise class, security, reliability, and skill
for all of your content needs. For administrators, it's
important to understand that SharePoint is as the underpinning
of many of our experiences. SharePoint content services
is the is the common store where you can manage policy and
monitor usage of your content. As an end-user, all
of that works behind the scenes to power
your Microsoft 365 App experiences. So whether using Word,
Excel, or PowerPoint, all of your content is
actually managed and stored in SharePoint
content services. One of the places we often
get questions about is, how are OneDrive SharePoint and Teams related together from
an end-user perspective? In other words, "Where am I
supposed to put my files? Which one am I supposed
to go to, to do X?" I want to provide you an overview of how those things work together, to help you get work done. Onedrive lets you access, share, and collaborate on all
your files from anywhere. It is the file's app
for Microsoft 365, it is File Explorer, it is Finder. It's where you go to get
to all of your files. When I say all of your files, I mean in Microsoft 365, every user has an individual
library to store their files in and every team has a shared
library to store their files in. Think of it like just
you have a drive. The individual library is like
your modern day documents folder, except it's backed up and it's
available from any device. The shared library is like
the modern day network share. It's a place where
your team can put things and get to them from
anywhere and of course, it's protected, backed up, and supported by
Microsoft Intelligence Services. In both cases, the content in a library was only accessible
to the owner of the library, whether it's you as an individual, or whether it's your team as a group and you can share content
from your library, or your team can share content from its library with other people
whenever you want to. To accommodate more complex
teamwork scenarios, shared libraries support
robust metadata, extensibility, and
automation options as well, to help you get your work
done and stay in line with your organization's
best practices. So OneDrive connects you
to all of your files, whether they're in your library, whether they're in
a Teams shared library, or whether they're in the
library that someone else owns that shared stuff with you. Let me show you how Teams
leverages these libraries. So Teams lets you talk and work together with your colleagues
on really any kind of teamwork. Teams is the chat-based workspace, that gives you a single and secure
location with all of the tools your team needs to get work
done, including files. So while teamwork and collaboration
involves more than just files, I do want to set some context on how Teams and OneDrive work together. So when you share files in
an individual conversation, those go in to
your individual library. When you share files in
a team conversation, those go into the
teams shared library. In other words, both Teams in OneDrive put their files
in the same place. So let me give you a quick demo to show you
exactly what I mean by that. So I'm going come over here into
the retail promotions team. Retail promotions is where
we get our work done. If you were at my previous talk, you saw that website that
we use to get things done. So what I'm going to do is
I'm going to start in a chat. I'm having a chat here
with my colleague Allan. So I want to send Allan a file
that's just on my computer. So I'm going to go ahead
here and I want to send Allan this holiday flyer. So I'm going to go ahead
and select that file and what Teams is
going to do is Teams will upload that file and then send it to Allan
so that he can see it. You can see that when I go to the files tab in Teams for that chat, I can see, wait a bit, maybe I can't see it yet. Well, when I go there I
will see it in a bit, but for now let me go to OneDrive. So I'm looking at my OneDrive and
you'll see that there's a folder here called Microsoft
Teams Chat Files. Here, you can see that that
holiday flyer that I uploaded in Teams is visible here in OneDrive
in my individual library. So you can see that Teams and
OneDrive actually work together, all of the files go
into the same place. Here, I'm going to go
into a team conversation. Again, I want to go share
some files with my team. So I'm going to go ahead
and upload a file. In this case, I'm going
to upload this template. So you'll see that that file
gets uploaded into Teams, so that it's available to my team. Again, we get the question
from people saying, "Well, am I supposed to put it in Teams or am I supposed to put
it somewhere else?" Well, let me show you. Here, if I go back to OneDrive, you can see that under shared libraries I can see
my retail promotions team. Within that team, if I
go into it's documents, then I can see a folder for
every channel in the team. In this case, I uploaded that file into a conversation and
the general channel. So I'm going to select general. You can see here, that that template that
I just uploaded is here in the shared library
for that team. So hopefully, that
makes it clearer that both OneDrive and Teams put
their files into the same place. When I upload a file in a Teams, that file goes into the very same libraries that
you can see in OneDrive, whether you're working
individually in a one-on-one chat or whether you're
working in a team conversation. By the way the same thing is also
true for SharePoint team sites. If you upload something into
a SharePoint team site, it will show up under shared libraries and you'll
be able to see it there. Now. There is something I
want to point out here. I demo this for you so you can understand what's
happening in the product, but end-users that live in Microsoft Teams actually
don't need to know this. They can just work in Teams
and share files and everything works the way they think it works. That's fine. It's part of
the beauty of our integration. While we think that it's possible
to work entirely out of Teams, we understand that
not everybody does. So for those people
who work in OneDrive, for those people who
work in SharePoint, I think it's important for them
to understand how the apps work, so that they don't stress
so much about where to put their files because they're
all going in the same place. It's all backed by
SharePoint content services. So you don't really need
to know all of this, but it's just handy to understand
how these things work together. Teamwork isn't just
about Jackson files. Sometimes share and organize
information among your team. You may want to create
an use Intranet sites. To engage your employees sometimes
you want to communicate in a one-to-many fashion by sharing interesting news
in a broader fashion. Sometimes you may want to manage
your business processes through custom business applications
whether that through customized lists with metadata or through workflow,
through Microsoft Flow. To accomplish these things SharePoint is your mobile
intelligent Intranet. It allows you to work
together on all of your team's content whether
they're pages or news or lists. I'm going to show you now
some of the things that you can do for your team's
content in SharePoint. So we're going to start here
in the retail promotions site. This is a team site that makes
it easy for the people in the retail promotions
team to have a place to start to get to all of
the resources they need. You can see here interesting news about what's
been happening in the team. You can see some quick links to resources that they might want to get and you can see updates on activity that's happened
around their documents, so they can catch up
with what's going on. Having a team site like
this makes it easy for new people joining
the team to immediately catch up and get
contexts on everything they need to get their work done and consolidating your content into a team site also
makes it easy to make sure that when people leave the team they no longer have
access to that content. I'm going to start
with SharePoint news. So a really common thing
that we end up doing is writing up a trip report
of something that happened. So the team understands what
happened here from Amsterdam. So, I'm going to go ahead and
create a new news article. You can see that we have templates here that let you create all kinds of interesting news and
articles based on things that your organization
makes available. I'm just going to
choose a blank one here because I just want to make a blank, start with a blank post. So, I'm going to call this
let's say Ignite Amsterdam. To start with I'm just going
to write a quick summary. I'm sure you don't want to watch
me write the entire summary here. So I'm just going to start
with summary. Pretty good. So I want this to be
really interesting to my users because
they're not going to read it if it's
just a big wall of text. So I'm going to go choose
a background image and one of the things you can
do is we've integrated with Bing Search to
make it easy to find imagery that helps you
get your message across. So in this case, I think this venue
is actually pretty cool. So I'm going to go ahead and
search, find that picture. I think that looks pretty
good and say, all right. I can now adjust
that banner to choose the place that I want it to
be that looks pretty good. I'm going to go change
the layout of this heading. I'm going to choose
the color block style that I like. One of the things that I often do is I'll turn on the publish and date. So you can see here people can see
when the article is published, so they know whether they're
reading something recent or not. So there's a few
other things I want to do here other than obviously
right a better summary. I'm going to add a link to the
summary to the events public page. So I'm going to copy this
link to the Ignite Tour public page and I'm
going to paste it in. What you'll see is that when I
paste it into the news editor, it will actually pull content
from that page and generate a preview so that people can see
what it is I'm talking about. The other thing I want
to do is I'm going to include some imagery from Amsterdam, just to get people to
feel of what was like here even though they
weren't able to join me. So I'm going to choose to add images and I can add
images from anywhere, again I can search the web for them. In this case, I've actually
uploaded a couple pics from my travel so far
to Amsterdam pics. So here, I'm just going to go select the images
that I want to show, choose open and
this image gallery part automatically lays them
out and inserts them into my news posts so that
other people can see them and click on them and
see them in full screen. Finally, I want to thank
some of the people who helped me really get
this content prepared. So I'm going to say
a special thanks to. This is the people part. This part lets me find
people in my directory easily and include them so that I can provide references to
people that aren't only names but allows them
to actually click on them and see
information about them on the people card including their
office location, things like that. So I think that looks
pretty good to start with. So I'm going to go ahead and save a draft just so I can
see what it looks like. As you can see the layout is responsive so that if
I change Window sizes it will actually lay out correctly and I can now choose that
I want to post that news. When I publish the news
then it becomes available to my team so that when they go
look at news they can go see it. One of the things I actually
wanted to show you is I want to show you what that
looks like on mobile. So as you recall, SharePoint is your mobile
intelligent info net. So I want to prove
the mobile part here. I'm going to go ahead and
go into the SharePoint app. You can see in the SharePoint app, I can see information about all of the news that's available
across my different teams. I can choose find and actually find the sites that I
work with the most often. In this case I'm going to
go to retail promotions because that's where I tend to, that's where I tend to work a lot. Then under retail promotions
you can see again, access to all of those links, activity around my files, documents, all of it laid out
in a responsive way so that I can see
things as I need them. Of course, I can jump in
here and go see news. You can see here at the top the
news posts that I just published. Even though I published that from my Mac you'll see that
when I open the post here, the post is laid out in a way that is easily consumable on
mobile so I can get to it. You can see that when I tap
on a person I can come in to their people card and
see information about them. So I can easily give her a call, reach out to her, see
the org chart, everything else. All right here from my phone, this is your mobile
Intranet available in your pocket in SharePoint. So that was a quick look
at SharePoint news. So next up I actually
want to show you, how do you get people to actually
go look at your content? Because when I'm sharing news
there's a lot of things going on. People aren't necessarily
going to their homepage and checking every day to see
if there's any new content. So I want to show you something. I'm going to come into
the united Amsterdam thing. I'm going to hit promote. What promote does is it
lets me go either add a pointer to the page to that navigation rail on
the left or e-mail people. So in this case I'm going
to go choose to e-mail. I'm going to choose to e-mail it to my colleague Lidia
and I'm going to say, hey, you're in here, you're in there and then send it. What that will do is it
will craft a mail to Lidia with a pointer to this article
so that she can see it. We use promote sometimes
to send news articles to specific people that when
we really want to make sure that they need to read it. Once Lidia opens this article, she'll also be able to
come down to the bottom and do for example, like the article. So that I can get some feedback that someone read it, and
thought it was useful. You can comment it as well. So on this case I can
go at mention Alex. As I start typing Alex it will find him based on content
in the directory. I can choose Alex. You're in there too and post. What that will do is that will notify Alex that he was
mentioned in a comment. He'll be able to come back and see the comment and we can
actually have a discussion here about the article
right here within the page. I can do the same thing
whether I'm on the web or whether I'm on my phone, on iOS or Android. So that lets people go work
together on a bunch of their stuff, want to show you something else. So in that case, I actually wrote the news, I wrote the article myself but sometimes I'll come
across things on the web that are really interesting and it might not be worth me
writing an article saying, hey, this is really interesting
and sticking link in there. In this case, let's say for example the FAQ for Ignite Amsterdam
is actually really important. I want the team to know about it. I could write a news posts that has nothing but a link in it and say, please look at this link but
that feels a little bit silly. So what I can do is I can
create a new news link. What a news link does is, it lets me paste in a link
from any page on the net. It will automatically
generate content based on the things inside that link
and then let me post it. So now that news posts shows up and basically just opens
up instead to a post opens up directly to that page
so that my team can use that one news feed
as a way to know all of the things that are important
whether they were authored within the team or whether they
were authored outside of the team. So that way when someone
wants to catch up on news, they can go to news, they can go say, well I just want to see
all of the things that are interesting and they can see all of these different post
whether they are authored by me or pointers to
other things on the net. So, that was a look at
SharePoint news and sites. SharePoint news is
a content distribution system that really works across a spectrum of personal team and
organizational news. You can view it online
with responsive layout. I'll call it natively
digital content. It's not pages. It's not simulating paper. It's really designed
to be consumed in a way where no matter what
size screen you're on, you can incorporate content
whether it's pictures, videos into those news presentation,
so they're interesting. You can promote your news
through e-mail. You can see things on your team site, and you can also post links to
existing articles out there. Then through likes, comments, you can go find out what people
are doing with your articles. You can get feedback on it and
have conversations about them. It's a really helpful thing. Next up, I want to talk
about SharePoint lists. SharePoint lists are another way
to help your team organize information and get their work
done more effectively. That's Windows. Okay.
So I'm going to come back here into the
Retail Promotions team. In this case, I have a list
that we're working on, which is a list of retail accounts. This list is the list that we use to keep track of work
that's happening in the team. In particular, we have
these Account Managers who have very particular sales targets
that they're trying to hit. We have a big holiday
display coming up, and we want to make sure
that the holiday display is ready in each of these locations
with each of these accounts. You'll see that we have metadata here that tracks things
like the sales target, the account owner, whether the
holiday display is ready or not, as well as the location
of that display. You'll also see that
we've applied formatting here to that column so
that it's easy to see. In case you haven't
seen that already. For example, I'm going to take
the sales target location. You can see here that I can do
things like group by sales target, so that I can group
by different amounts. I can also choose if I want
to the "Filter" and say, no, I only care about
specific values. That's actually not very
interesting to show right now. Because all of this is in SharePoint, I can also filter here based
on any of these criteria. If I want to filter by
column that isn't available, I can go ahead and choose that. So for example, the state location isn't
available in the filters pane. I can go ahead and say,
pin to the filters pane. Then you'll see that I can now
filter by different states. All of this is here to make
sure that I can manage my Team's content and present it in a way that really makes
sense to the team. For those of you who've used
SharePoint list before, you may have noticed something, which is there's a column here called "Location" and there's
actually a bunch of different columns
here called "Location". This is the first time in
a number of years we've added a new column type
to SharePoint. Again, based on a lot of
feedback from customers, let me show you how
that Location column works. I'm going to go create
a new account here, and we're going to call this,
Eugene's Awesome Account. The Account Manager
is demo me, Nestor. My sales target will be 42,000. My "Holiday Display" isn't ready. Then Location, I'm just
going to type Rai Amsterdam. What you'll see is that that location resolves into a real-world address. SharePoint is integrated
with Bing Maps to understand the location of
really anywhere that you can type. If you can find something
within Outlook for example, when you're scheduling a meeting
location, you'll find that here. That includes local resources that are available in your directory
like conference rooms. So I can go ahead and save, and you'll see that
that content now shows up here, and I can see it in a list. There's lot of things
I can do here to make it easier to consume this. I can group things by whether
it's ready for holiday or not. I can go ahead and filter, I can go move things around to
put them in different places, but that doesn't really
convey very much like the data that I
want to see right away. I can make the font bigger,
but that doesn't very much. So, I've shown you some of
the formatting that you can do on individual columns by making things for
example red or green. We also have added "Row
Formatting" that lets you use simple JSON to really customize
the look of each row in your list. Let me show you that here. We've got to customize
view of this list, and what you'll see is that this
list is now much easier to see. It's really easy for
me to see whether something is ready for
holidays display or not. You can see that that
"Location" column lets us render a thumbnail of
that location in a map, so that I can more easily absorb
where that information is. We've laid out the location
of the accounts and the Account Manager in
a way that better fits the way we represent
it in other reports. So, this is an example of how
SharePoint list can be customized, so that it doesn't have to
look like a big Excel table. You can actually present the data in a way that helps your
teams be the most effective while building on top of all of the features of SharePoint, including not only the compliance
and production and reliability, but all of the customization
policy features as well. Down here you can see
Eugene' Awesome Account is here with the location that is
where we are on the map. So, that's an example of how SharePoint lists makes
things really easy. I want to show you another example of something you can do
with SharePoint lists. In this case, I have a library that contains a bunch of documents in
it, business process, and a common thing
that people will do, at least that we've observed is that they'll select something and say, "Hey, I want to make sure that
people are okay with this. I want to go get approval for it." I'm going to go select
this file and choose "Flow". What you'll see under
"Flow" is that there is an option that says
"Request Sign-Off". This showed up because
I selected an item. This isn't something that I've
customized in the library. It's not something that
I authored in Flow. This is a built-in Flow
that was automatically added because of the content
that I have in my library. When I go ahead and choose
to request Sign-Off, what SharePoint will do is it
will automatically let me create a new flow that goes and asks
people for sign-off on the file. I'm going to go ahead
and create that flow live here, so you can see it. Hopefully, this connection is
fast enough so this will work. Show of hands, how many of
you use SharePoint lists? Okay. How many of you have
actually gone in and customized and authored things in a SharePoint
list, not just enter data? Okay, it's still a lot
but a smaller number. One of the benefits
of SharePoint lists is that you can come in and use it as a Team Member and
really just it feels like you're using
a custom form or a custom app, but there's a lot of
power behind that. In this case, I'm going to say
that I want to make sure that my colleagues Lidia
and Alex approve this. I'm going to say, "Hey
team will you make sure this doesn't have
any embarrassing typos? " I misspelled embarrassing. Okay. So I can go ahead and run that Flow. What this is going to do
is it will go send out a mail to both Lidia and
Alex asking them for sign-off on it along
with links that let them choose whether to approve
or decline that sign-off. That way, I can save time by not having to go author that mail myself, and they can save time
by simply going in and answering a mail rather than
doing a bunch of other stuff. One of the other things that
I want to show you here, let's see on my list here. One of the other things
that I want to show you is SharePoint pages, and what you can do
with SharePoint pages. In this case, last year, we were tracking some of
our holiday stuff as well, which is a Holiday 2018 promotion. So, SharePoint pages allow you to
customize how you present data. Again, it's a way to show you the information that's
most relevant to you. You can see here that same
list of Retail Accounts, that same SharePoint list, it's pulling from that
to show on this page. But when I select one
of those accounts, you'll see this information
popularly here on the right. These are actually
separate web parts. This is a map part. This is a information about people, and I'll dive in on
some of the metadata. What you'll see is that as I select different accounts
here on this list, those other parts update. We can use these dynamic
connectors to actually author pages that connect
multiple parts on the page so that the page can be interactive and show your people
the data they need without requiring a lot of extra coding and without
requiring building a custom app. So, that's a look at what you can do with SharePoint lists and
with SharePoint pages. SharePoint lists, we
think of it as like a data management system and
a view system that lets you take data of any kind and present it in a way that
makes the most sense. You can customize columns
with column formatting. You can organize with
grouping and filtering. There's actually something else. Wow! So many things to demo. Something else I wanted to show you. If you recall, that
Retail Accounts lists, now, a lot of people don't
start in SharePoint lists. Often listen up starting
from somewhere else. So here, if I go take a look
at my site contents here, you can see there's a lot of
different libraries I have, a lot of things. I'm going to create
a new list. Of course, I can type the name of a
list and go look at it, but I can also create
a list from Excel. This allows me to take
data that I may have put somewhere else and then
realize later on like, "Boy, I really actually need to do
something more with this list." So in this case, I'm going to
choose packaged data poll results. This is a spreadsheet that we had, that had a lot of data from one
of the recent polls we ran, but I've decided that I actually want people to be able to come in and edit individual items separately from
editing a giant Excel file. What SharePoint is
going to do is it will detect all of the different
tables in that file and then intelligently guess at
what kind of content that is. So you can see here, for example, that for packaged selection, it's chosen a single line of text, but I actually want that to be a choice that is one of
those choices instead. Once I verified that this is
the right kind of content, I can go ahead and name the list, and then go create that list
right from an Excel file. So I can take data that
I already have and bring the power of
SharePoint list to it. One of the other things that we often see is that this
Retail Accounts list, this customize view that I showed you is really awesome. But
I'm going to be honest. I didn't write the JSON for this, and I actually don't
know how to do that, but I want my list to look like this. So, one of the other things
we've enabled is we now enable people to create new lists
based on an existing lists. In this case, I'm going to choose
that I want an existing list. I can choose a list not
just from this site, but from any site in my organization. So in this case, I'm going to
choose "Retail Promotions", and I'm going to choose
"Retail Accounts". I'm going to call this
Eugene's Even Better List. I'm going to go create that. This is now going to create a new
list with no content in it, that shares all the same columns, all of the same metadata
as that list. So I can now go ahead and say create a new account
called Eugeneland, and make it Nestor, and have a goal. Say it is ready for Holiday Display. Then we'll say this is in a, let's say, Universal Studios Orlando. You can see that with
the power of Bing Maps, it does not find it. Wow! There it is. Okay. Then I go hit
"Save", and it found it. You can see all the
same metadata is there. That formatting that
I applied before in the Retail Accounts list is there, and most importantly,
that custom view is there. So now I can say, look at
this amazing list I made, and I really didn't even
know what I was doing. So, I want to show you quickly
how easy it is to go create new lists from either existing
Excel files or from existing lists. SharePoint pages. Hello. Click. Click. Click.
SharePoint pages allow you to present information
in the right way by customizing the layout
using web parts. Now, web parts can communicate with
each other using dynamic data. These pages are
available from the web, mobile, and, of course,
within Microsoft Teams. So, in summary, we just saw how SharePoint lets you
create Intranet sites, share news, and build
business applications. So, Teams builds on that by
bringing it all together. Teams is a hub for
teamwork in Microsoft 365. In case you're tired
of people saying this, is a chat-based
workspace that enables Teams to be more
productive by giving them a single and secure location that brings all the tools they need together to get their work done. Teams delivers on four core promises to create a digital workspace
for high performing teams. You can communicate either informally in one-on-one
or group chats, or you have open
conversation in a channel. You can accelerate decision making, and you can work together on content. You can also easily change it to a chat or a call if you want
a more high bandwidth conversation. You can collaborate easily because Teams is integrated with Office 365. I'm going to show you some of that
integration in a few minutes. You can customize with
third-party apps, services, and you can work with confidence
knowing that Teams is built on that same solid foundation
that the rest of Microsoft 365 is built on. So, I want to answer
though what is a team? A team is a collection of people
who gather around a common goal. A team doesn't have to be
based on your org chart. We've had some customers
say, "But I know. I want to create a team." So,
I created a 20,000 person team with everyone who reports
this VP. It doesn't have to be. A team is really anyone who works together towards some kind of
goal to get some work done. Teams leverage shared resources
to collaborate and achieve. This concept of shared resources
and people talking about those in a conversation is really at the core of how Microsoft 365 is built. No matter which tool your team
uses to communicate, whether you're using
Teams, or Yammer, or Outlook, everything begins with a common membership construct
called an Office 365 Group. Groups act as a connective tissue
across all of our applications. A group is basically
like a set of people. Think of it as like a Mini
Corporation that you can refer to as one name that's
really a set of people. Groups give admins
a single focal point for enabling teamwork in a way that matches the org's best practices.
I'm going to show you here. Remember this Retail
Promotions team site? We're creating a SharePoint team
site and adding members to it. Actually created an Office
365 Group under the covers. As an admin, I can go into Admin Center and see the list of all of the groups
in my organization, including the Retail
Promotions group here. With a single click, I can see
key information about that group, including the owners and
members of the group, and I can manage
the life-cycle of the group. I can go delete
the group if I want to, and I can see groups here no
matter how they were created. Whether the group was created by
creating a SharePoint team site, or by creating a Microsoft Team, or by creating a Yammer group, or by creating an Outlook
group, as an admin, I can see all of the groups that were created here because all of them are about a set of people who are working together with
share resources. Within the Admin Center, I can also keep track of group creation and usage
in my organization. So I can see if groups
is being adopted, and I can see
which groups are active. We encourage you to monitor
usage and get in touch with group owners of
particularly active groups to learn about their use cases and
amplify that kind of usage internally so that people
are getting the benefits they can get out of using groups. When you're creating a group, one of the choices
you'll make is whether the group is private or public. So there is in SharePoint, and there it is in Microsoft Teams. So, let's start with membership. In a public group, anyone can join it. If they find the group,
they can go join it. In a private group, owners
control membership. They have to either
manually add people or approve that they
get added to the group. When it comes to
SharePoint team sites, in a public group, the entire organization
can view the team site, but only members are allowed to edit. But keep in mind that because
anyone can join the group anytime, any viewer can become an editor
if they choose to join the group. For a private group
on the other hand, both visibility and
edit rights are for members only and only the owner of that group can choose whether
other people get added to it or not. For team conversations, whether you're in a private group
or in a public group, those conversations are only available and visible to
the members of the group. But again a reminder, because public groups
are about people discovering the groups and joining
in when they're interested, anyone can join a public group at anytime without
any approval required. Again, this is really
helpful when you have a topic that's of interest. For example, Microsoft
Ignite Tour Community, we're not going to add everyone
in the company to it by default, but we're totally happy to
have anyone join in if they're interested in it and
again for private groups, you have to become a member. One thing to note about
these conversations, is that when a member
joins the group, they have access not only to
the conversations in those teams, but they have access to conversations that happened
before they joined. This is actually one of
the benefits of joining a group over traditional
e-mail distribution lists, is that when you add
somebody, they're able to go catch up with what's been going on without having to go
back and ask what they missed. We offer a lot of tools for managing groups and for
governing how people use groups. Administrators can
configure groups to match the way
their organization works. You can control who
can go create groups, you can protect group resources by putting restrictions
on who can use them. You can manage group life cycle, by for example adding expiration policy and say groups
can only live for so long. You can control naming of groups, so that it's easy for
people to find them and you don't end up with
any confusion there. Of course there's a lot of
reporting that lets you see what's been going on with groups. Rather than go into all of that, I'm going to walk through
a few examples of how Microsoft IT manages groups. Within Microsoft, we enable any full-time employee of
Microsoft to create groups. We want people going
and creating new teams, we want people creating
sites when they're useful. We do that by restricting
creation to Microsoft employees, non-employees can't do
it and the way we manage that list of employees is with
a dynamic security group. That way, when we hire someone new, we don't have to do
extra work to remember to add them to the list of people who
are allowed to create groups. The dynamic security group simply pulls from properties
in the directory, to say anyone who has full-time bit
checked can go create a group. We block certain words from being
used in the name of groups. In some cases those words are confusing because they overlap
with other things like HR. In some places, there
otherwise related to HR because they're just not
appropriate words for work. So I'm going to read all of
those words here to you now. Actually I'm not, that
would be a bad idea. We also control
the life cycle of groups. One of the things that we
really worry about is that if you give everyone the ability
to create new groups, they're just going to create
a group for everything and eventually those groups
lose their usefulness. So to find the right balance
between letting people get their work done and having
a mass of groups that are unused, we enforce a 180 day
group life cycle. That means that as a group owner, after 180 days, I'll get
a reminder that says, "Hey, Eugene are you still using
that retail promotion site" and as long as I say yes the group continues and if I don't
say anything anymore, the group automatically
gets cleaned up. That way we don't have
this buildup of old groups, but it's not that bad to have
to re-attest, every six months. Finally, we classify our groups using three categories
Highly Confidential, Confidential and General. Whenever someone goes
and creates a new site, they get asked which classification
does this apply to and then we use that classification to set various properties of groups. For example, if you classify a
group as Highly Confidential, you're not allowed to add
external users to it. So we do this by running
custom jobs in the background, it also gives my IT Team a way of monitoring how groups are getting created and how they're being used, without making people choose a lot of different configuration options. So now that I have a set
of people that have a common goal and I have a set of resources that I want
to share to get work done. Well, what do I do next,
our answer is purple, which is Microsoft Teams. Teams is the place for teamwork. So I'm going to show
you how OneDrive and SharePoint come together in Teams, to really enable Teams
to get their work done in a single and secure location. So I'm going to go here to
the Retail Promotions Team. Again, you saw earlier
that I was working in the Retail Promotion Site
on the content for the team. I want to show you how all
of that comes together here in Microsoft Teams. So if I come here into
the "News" tab for example, then you'll see- come on network. All right, so when I come
here to the "News" tab, then you can see all of
the news for the team is available right here,
within Microsoft Teams. I can go to this tab and I
can see all of that content, I can go ahead and view
that news post that I just posted. So again as a Team's User, I don't have to go separately to the SharePoint Site
to get to any of this. The news comes right across here, because it's a tab here that lets me get to it really easily
from within teams. That Retail Accounts List
I showed you, with all of its cool customization is also available
right here in Teams. Not only can I see that list
exactly as it wasn't SharePoint, but I can choose between those different view options
just like I did there. I can go group and filter and customize the way that
list is displayed. We want to bring all of the power
of SharePoint lists into Teams, so that you can get your work
done in one place and not sacrifice any of the tools
that you may be used to using. Of course that Holiday 2018 page
is also available. In this case I went
and created a new tab, added a page and you can see that I can get to that Holiday Page here within Teams and that
dynamic data connection also works. I can go click on
an item and I can go see it directly within Teams. Not only that, but I can go have a chat about that page
while I'm in teams. So in this case I can
say something like, "Isn't it 2019? " and when I post that, then people who come
look at this page, can see that chat. But, not only that because I posted it in the general
channel of the team, then you can see that my Comment shows up here
in the General Channel, it says "Isn't it 2019? " and has a Pointer to the content
that I was talking about, so that when I click on that, I get taken straight
into the conversation, so that I can see that conversation and the content that
we were talking about. This is one of the ways
that we enable people to take that shared content and actually have conversations about it to go
move forward and make progress, without really having to think about organizing windows and
laying things out. One of the other things that I
can do in Teams is I can just go work on my files without
having to leave Teams. In this case, let's say we want to work on this Ad Slogan document. I can click on the document and Word Online comes right in the Teams, so that I can work on it here
within Teams and I'm able to co-author with other people so that other people can go open
this document while I'm here. We can work on it in real-time, I could see them typing, we can talk to each other and
we can comment on things. Everything works here within Teams. One of the other things
that I want to show you is that I'm also able to go look
at a bunch of my other content. So here, I'm going to
go the "Files" tab. When I go to the "Files"
tab and go to "OneDrive", I'm able to see all of the content
that's available in my library. I can easily get to files here. You can see that when I
switched to "Thumbnail view", I get all 320 plus of those file types all
available here and I can go ahead and I can view all of this stuff within Teams and
I can go open documents, browse, click on content,
and see them in preview. In this case, I'm clicking on
this Adobe Illustrator file. I can go click on that and view that, even though I don't have
Adobe Illustrator installed, even though I didn't do anything
to configure it in my tenant. It's available because all of OneDrive support for all of this native content preview
is all built into Teams. So that you can get to all
of it whether you are on OneDrive or whether you're in Teams. One of the other things I
want to show you is how we've integrated Teams with
OneDrive in terms of sharing. So I'm going to come here
into this chat with Allan. You'll see that when I
inserted that Holiday flyer, it says, sorry, you can't read this. It says, "Anyone with
the link can view and edit". That means that this link will
now work for anyone who gets it. I can change that sitting
here within Teams. One of the things you'll notice is
that the link settings actually show the same options that we
saw before with one exception, you'll notice that
there's this option here, that says, "People
currently in this chat". That doesn't exist anywhere else. What we saw was that a common thing
people would do is say, "Well, I only want this link
to work for Allan". So I click on specific
people and they would enter only me and
the person I'm in my chat. But that was a little
cumbersome because I'm already in the chat,
it seems obvious. So we added this handy shortcut called "People
currently in this chat" that automatically
makes the link work for only the people that are in
the chat, including you. It's an example of
how we're tailoring our UI to fit
the environment you're in, and when you're within
Microsoft Teams, this sharing UI adapts itself to be appropriate for
the scenario you are in Teams. I'm going to show you something else. One of the other benefits
of this integration is that it all follows policy. So in this case,
that link was for anyone, that is, anyone can view or edit. But what if I want to change that? I'm here in the
OneDrive Admin Center, and I'm going to change
my default link type to internal. This is what we do inside Microsoft, by the way, in Microsoft IT. By doing this, I make sure that anytime I share a file from OneDrive, that link only works for
people in my organization. I can, of course, change
it later on if I want to, but if I don't and I'm
not thinking about it, I'm not going to make a mistake. I'm now going to come
back to that chat and do exactly what I did before. I'm going to choose to
upload a file and I'm going to choose Holiday Flyer V1. What you'll see is that Teams does almost exactly what
it did before, except now, the link, by default, only works for
people in my organization. You can see, because I
changed that setting, that new setting applies not just to OneDrive and
SharePoint and Word, Excel and PowerPoint, it now
applies to Teams as well. So if you're working in your
conversation and just sharing files, you can work confidently knowing that you're not making
any mistakes and you're not violating any of
your organizations best practices in getting work done. It's really, really handy and it's a kind of integration that we're working to bring everywhere
inside Microsoft 365. One of the other things I
wanted to show you is this one. Let me go into my Mailbox here. So I'm going to jump out
here into my Mailbox. One of the things that
people commonly do is, they'll pick up
a message that just got like some link that got
sent to me randomly, and then just go ahead and copy it and then stick it into
a conversation without really thinking about the fact of what is that link,
what's it going to do. One of the things that Teams
does when you insert a link is it will go look at policy, it'll recognize that link
as a SharePoint link, it will put in that link, and actually configure that link to work based on the defaults
for the organization. The other thing that
we're working on is that both in chats and
in Team conversations, when you insert a link that isn't going to work for
everyone in the organization, we're going to show you
a warning that says, "Hey, this link might not
work for everybody, do you want to go change it?" We've seen people too
often complain and say, "Hey, it's really annoying that
I send links that don't work. It's embarrassing. In some cases, I shouldn't have sent the link." So by showing that warning, we're going to make
it easier for you to get your work done within Teams. I was hoping I could
show it to you today, but I don't think it's going
to be working right now. So that's a look at some
of the things in Teams. I'm actually trying
to remember some of the other things that
have been going on here. But anyway, that's a look at some of the things
that we've been doing to bring the power of OneDrive and SharePoint into Microsoft Teams. You can see SharePoint News. Everything you do,
everything you post in SharePoint News will show
up in SharePoint Teams. In the "News" tab, you can go author posts directly
within Microsoft Teams. SharePoint Lists work within Teams. You can add any list you want as tabs within a channel so that
your team can get to it. You can switch between views, you could all that rich column
formatting and row formatting. SharePoint pages, of course, are available within Teams as well. So that as you're
getting your work done, you can get to the
resources that you need, you can go in and edit
documents as you need, you can preview content within Teams. One of the things that we're
also looking to enhance later on is that while you
saw that you can see all of your files in SharePoint, in some cases, some of the advanced formatting
capabilities may not show up exactly
the same in Teams yet. We're working on bringing the exact same control we used
in SharePoint into Teams, so that it's literally
the same code and the same view so that all of
those options are there, and as we add new capabilities, all of them will be available to Teams users as well as the
SharePoint and OneDrive users. I showed you how you can co-author on documents in Microsoft
Teams in real time. You can use file previews to view anything you can
view in OneDrive. You can view within Teams. That sharing experience is
something that's available, not only in Word, Excel, PowerPoint, OneDrive, and SharePoint, but coming soon to Teams as well. This is going to be
on Teams on the web, as well as teams on
desktop and on Mac, and then soon, Teams Mobile. The other thing that I didn't show but it's something to be
aware of is, let's say, before you came here to the conference, you
were like, "Oh, my God, I didn't realize Teams
was so amazing and I created SharePoint sites
just standalone sites. Do I need to start over now
and create a Team and then move everyone over and
add tab for that site?" We're making it easier for you. One of the features that we're
rolling out now is the ability to create a Team directly
from SharePoint. So that if I'm in a SharePoint site that wasn't associated with a Team, I can say "Create a Team" and we're going to add all of the goodness of Microsoft Teams on top of
the content you already have so that you can go get to it. There's a lot of other content
that's available from Ignite. I encourage you to come here and
go look through those things. Again, I hope this was
a useful talk to you. We really want to emphasize how Teams is a place to
get team work done, and we're bringing all
of the power of OneDrive and SharePoint into Teams so that you can get your work done
in one single secure location. I want to ask a favor
that before you go, please fill out
the session evaluation. I love the chance to get out here and engage with all of you and talk. We really want to understand, are you finding this valuable? Do we keep doing this? So please, give us your feedback. We really value it, it's useful. Like I said before, one of the benefits of us doing this tour
is that we've been taking feedback from every one of
these sessions and actually using it to evolve
our content over time, because we want to
make sure that we're covering the things
that you want us to cover and we're building the things in the product
that you want us to build. So I really appreciate you coming out here and joining us at Amsterdam. I know it takes a lot
of effort to come out here and take time
away from your work, time away from
your families and friends. So thank you so much for
listening and for joining us. If you have questions, either
on this or the previous talk, feel free to come up
here and ask questions, or go to the booth at the hub. But thank you so much for coming and enjoy the rest
of the conference. [MUSIC]
