Adobe Acrobat DC Essentials: Sample Lesson 01 - Introduction to Acrobat

[Music] in this lesson you will learn how to open a PDF document hi I'm chip Reeves I've been an IT consultant for 25 years and I've been training on Acrobat products during most of that time I'm Kayla chase and I'm here to learn about Adobe Acrobat so Kayla what do you know about Adobe Acrobat so far I use it to open PDFs ok that's a very common answer what is a PDF I'm not sure ok most people don't know so PDF stands for portable document format and it's a format that Adobe created a long time ago because they recognized a problem if I type up a document let's say in Microsoft Word and I send it to you if I've used fonts that you don't have on your computer it won't look the same up to you that it did to me when it left so part of the goal with the PDF is to have a document that's guaranteed to look the same on any computer any device so you know it's always going to be the same look and feel the same layout the same document the powerful thing about PDFs is they include features for not just text but also embedded graphics signatures any kind of image that you need in a document you can have inside the PDF and still know that it's gonna look the same to whoever receives it now most people when they look at PDFs they're using a free product called Adobe Acrobat Reader and that's probably the tool that you've used before in the Adobe Acrobat family there's several different products reader is free and it's available for a lot of different platforms you can get it for the PC you can get it for the Mac you can get it for a mobile device but when you're wanting to create PDFs and you're wanting to edit PDFs when you're wanting to author and revise and make comments on PDFs you want to use one of the more advanced Adobe Acrobat products which would be either Adobe Acrobat standard or Adobe Acrobat Pro in this course we're going to be using Adobe Acrobat Pro and we're using the DC version which stands for document cloud Adobe Acrobat Pro DC is the latest version of Adobe Acrobat as of the time we're filming this course and it's the latest and greatest in terms of the features of the Adobe Acrobat product itself but it's also designed to work with document cloud which is Adobe's file sharing service in the cloud so we'll take a look at that too as we go along sounds good to use document cloud you need an adobe account and to sign up for an adobe account you can go to documents adobe.com now this is a website where you can come to access the documents that are in your adobe document cloud if you don't already have an Adobe document cloud or an Adobe ID you see down here at the bottom you have a get an Adobe ID account link all you have to do is fill out some information and you'll get a free account a free Adobe ID that gives you five gigabytes of free storage in the Adobe document cloud in our case we already have an ID so we're going to sign in and because we're working from an account with an Adobe document cloud subscription we get access to a lot of PDF services here as well as the ability to log in and actually see our cloud saved documents here but if we don't already have the apps we can come down here and download the appropriate app for our computer so in our case we're on a PC so we would go to the DC desktop button click on download and it would give us the option to download and install Adobe Acrobat Pro DC now a lot of the features that we're going to talk about in this course also apply to standard the only difference between standard and pro are a few differences in how it works with some accessibility features and some mobile features some of the features we talked about also work with the free Reader product but most of them won't so in this case we already have Adobe Acrobat on this PC so I'm gonna go to the icon and launch Adobe Acrobat DC if I didn't have it on my desktop of course I could click on Start and find it in the list if I wasn't sure where it was I could type in Acrobat and you can see on this computer I have both Acrobat DC which is the pro app I also have reader DC which is the free app so we'll take a look at both in some places but most of the time we're going to spend in Adobe Acrobat Pro now if you open Adobe Acrobat Pro from the icon you get this screen which is called the home screen honestly I don't think most people will ever see this screen because in my experience you tend to open this from a PDF so if this wasn't open but I browse to my computer and double clicked on a PDF it's gonna automatically open in Adobe Acrobat Pro so I kind of bypassed the home screen but just so we can see what it's like let's take a look at that home screen so I'm going to close this document we're back on the home screen so what we're seeing here is in the top middle we kind of have this getting started section if you're not familiar with Adobe Acrobat and you needed an introduction to how it works besides taking this course you can click on these links here down below I see my most recently accessed files now most of the files are stored either on my computer or on the network but if they're stored on the document cloud you'll notice they have this little cloud icon so this one in particular is on the document cloud I can change what I see here by changing the links on the left so by default I'm looking at recent I can also look at files that I've sent which I haven't sent any files from this computer and I can look at my computer and browse recent locations there look at my document cloud browse the documents there in this case I also have a Creative Cloud subscription so I could also click there and browse my files and Creative Cloud I can also add an account to view other locations basically this only works with document cloud and Creative Cloud or Microsoft SharePoint so if your organization uses Microsoft SharePoint you can add your SharePoint credentials here and access that as well another screen that we'll see sometimes is the Tools menu and I can get there by clicking on tools and here are some of the tools we'll talk about these in more detail as we go through the course and if I scroll through I can see more of the list but most of our time is gonna be spent in the document window so let me go back to home and I'll open this recent file called legacy presentation so this is obviously a PowerPoint document that somebody converted to PDF but notice that once I double-click to open it now I'm in what's called the document view I can get back to my home view or my tools of you but I'm gonna spend most of my time in the document view and if I have multiple documents open like let's just go ahead and open this newsletter notice that each one gets its own tab across the top so I can go back and forth between multiple documents like this inside the document view it can look a little overwhelming at first but there's six different areas that we care about here for starters at the top we have our menu just like most applications file edit view window help and so on underneath that we have our toolbar that's both where we have our home and tools and our tabs for each of the documents but we also have this little set of common tool here we'll talk about these as we go through notice that some of them are grayed out they're grayed out if they don't apply so for right now I can't save a file because I haven't changed anything to make it worthwhile to save but I could print a file I could send the file to the document cloud I could search inside the current file and that sort of thing now in this case I can tell this is an eight page document because here in the common tools it tells me that I'm on page one of eight and I can use these buttons to navigate through but there are some easier ways to navigate especially if it's a very long document we have a navigation panel and a navigation pane right now they're hidden to give us more room on the screen but you notice over here on the left this little triangle yeah so if we click on that this gives us our navigation panel and what it's letting us do is basically choose how we want to navigate through the document this top one is page thumbnails so if I choose this mine pane pops out and I can see little thumbnails of all the pages in my document this can be really helpful especially for longer documents below that I have bookmarks this particular document doesn't have any bookmarks but if we look at that other newsletter we had open and choose bookmarks here notice it's quite quite a few and I can click on these to jump straight to that part of the document the third choice are attachments so I can actually have other files attached inside my PDF in this case I don't have any if I did they'd be listed here I don't think the presentation does either but let's look just to see no nothing here but if there were multiple attachments in this document that I could browse through those here in the navigation pane so I'm gonna put this back on page thumbnails that kind of makes the most sense for us but I'm going to close it for right now because that's taking up extra space that we can use so then notice here on the far right we have what's called the task pane or the tool pane that looks similar to the tools that we saw before you're exactly right so if we come back over here on tools you see we have create edit export here if I go to tools there's create there's edit export will be a little further down it's just another way of getting to those same tools what happens is when I choose one of these tool sets it's going to change my toolbar at the top so watch if I go to edit it gives me an additional toolbar with the editing tools so when you're going to be editing a PDF you'd want to select edit over here on the right and now you've got your editing tools front and center we're gonna talk through all these as we go through the course to get out of a particular tool set click on the X over here and that'll close out that tool set and put you back on the common tools task pane now the same thing happens if I go into tools and choose for example edit it's the exact same thing just a different way of getting to the same set of tools I'm gonna choose X to get out of here now notice that this is a very short list I've got maybe 10 things on here there's a lot more tool sets than what are available here so if I want if I need something that's not listed on the current tool set I can just do a search for it here so if I'm interested in signatures as I type signature I see all of the tools that relate to what I typed in so for example sign is part of the fill-in sign tool set it opened the fill-in sign tool set across the top and open to the signing tool we're not going to use that in this module but just show you how it works so you've got access to a lot of tools if you ever find yourself in a confusing place where the tool bar doesn't look the way you expect look for that X to come back to this common document screen now there's one more tool bar we haven't talked about and by default it's hidden and it floats at the bottom of each page and that's this floating tool bar here this is a quick way to navigate through your document you've got your zoom controls you have your select and hand tools we'll talk about those in just a minute you've got the ability to show and hide your page thumbnails from here you can choose different zoom options like fitting it to the width of a page fitting the entire page or reading in full screen we can undo full screen with this button here and finally we have this last button which if you don't like this to be floating and hidden if you choose this it will dock these to your toolbars notice they jumped up here to the top and when they did notice that now we have that same looking icon now pointed down what do you think that does it undocks it from the toolbar exactly so it turns it back into our floating barré I want to talk a real quick about the difference between select and hand select is a way where I can choose something on the screen so when I'm in select mode if I want to select this text for example I can do that hand is a way for me to move around on a page so for that to make sense let me zoom in a good bit here so now I'm zoomed in pretty close on this particular slide if I switched to the hand I can move this line around I'm gonna go back to select mode and I'm going to go back to fitting the width of the page one last set of menus it's very important to know about are the contextual menus just like a lot of applications if I want to change or particularly montano page if I right-click on that element Acrobat will give me a list of commands that I can do with whatever I just right clicked on so for this part of the page I can add a sticky note out of bookmark and so on and so forth that'll be different depending on what's on the page at the time so that's an overview of how Acrobat works the basics of the Acrobat interface in the next module we're going to dig into how you can navigate around in your Acrobat document great Adobe Acrobat Pro DC is a software application which is part of the Adobe Acrobat DC family of software Acrobat Pro DC allows you to review edit merge and secure PDF documents convert a variety of file types to PDF and convert PDF documents into other formats PDF is an open standard for exchanging electronic documents and was developed by the Adobe Corporation Adobe Acrobat Reader DC is a free application which allows you to view print search and digitally signed PDF documents Adobe Acrobat DC has two toolbars across the top just below the menus a common tools toolbar with common navigation and general commands and a tool specific toolbar which changes based on the tool you select from the task pane on the right side you [Music]

Channel: Bigger Brains

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Keywords: Adobe, Acrobat, DC, Essentials, basics, bigger brains, elearning, course, sample, pdf

Id: -wJYjCHOoN8

Length: 13min 18sec (798 seconds)

Published: Mon Feb 12 2018