- Hi there, Jamie Keet here
today at Teacher's Tech. Hope you're having a great day today. Today, I have seven tips in Microsoft Word that you might not know about. Let's get started right
away on Teacher's Tech. Tip number one. Did you know you could use
your phone to snap a picture let's say of a magazine article, and quickly send it over
to Word and open it up, and have it extract the text
from the images in seconds. Let me show you how this is done. I have my phone opened up
here and I am on an iPhone, but this you can do on your Android too, with the Office app. So I have the Microsoft Office app, and I'm gonna just go
ahead and open this up. I used to use the Lens all the time, Microsoft Office Lens app, but it's actually built
right into this, but for me, the quickest way I like
to do it is I just, I'm gonna hit that plus
down below and open up Word. You can see at the very
bottom left-hand corner, I'm gonna click on that. Now I'm gonna click
scan text, so scan text. I'm gonna hover over
this magazine article, just like this. And I'm gonna go ahead
and snap that picture. Now I could move in the lines
a little bit, I can adjust, but I won't worry about
showing you too much on this. I have a tutorial on the Office app. I'll link it down below in the card above, so you can check out this app, even with the more things you can do, but I'm gonna hit confirm on this one, and now I'm gonna hit done. And at this point, it's gonna pull out the text from here, and it's gonna be on my phone here, but what I can do at this point, so you can see, this is Word on my phone. I could edit it from here, but in the top, if I go to the top right-hand corner. and at this point I can give it a name. So I'm just gonna call
this Demo1, just like this. And I'm gonna hit save. And this is gonna save to
my OneDrive, just like that. So now I'm gonna go over to
Microsoft Word on my computer, and open it up. I'm back in my Microsoft
Word, the app on my computer. And I'm just gonna go ahead and hit open. And I'm gonna look at OneDrive right here, because that's where I saved
it to on my mobile device is OneDrive. And I'm gonna click on there
and I'm looking for Demo1. It's right here. I'm gonna double click
on that, open it up. This is what I scanned. So it kept some images in certain spots where maybe they couldn't see it, and they tried to put
it in the right spot. I can go through and edit this too. So if I hit delete, you can start to see how it
gets a little bit better, but it pulled out the words very well. And you can go through and edit. There'll be certain things. Even how the glare was on
certain parts of a page, it might have not have
seen different spaces, and different things. So the better quality
you take your picture, the easier it works with
pulling the text out. And then it has the whole everything, just kind of showing the whole
picture at the very bottom, but that can be done in seconds
to grab text using the OCR right out of a magazine or
anything you take a picture of. Tip number two. Did you know that you can use
Microsoft Word to edit PDFs? And this is something I
use at work all the time if I need to make, if
someone sent me a PDF, and I can just open it
with Microsoft Word, edit it, send it back. I could save it as a PDF again. I'll just show you an example here. I have a couple PDFs. I'll just open this one up here. You can see it's a PDF. I have it opened Acrobat DC here. And if I go, I could open this. So if I just go file and open this, and go to the spot on my computer. So this case is saved on my desktop. So I could browse to that
file right on my desktop. I'll just scroll down, and
it's the same one right here. And I could go ahead and open it. I could do it this way a
quick way I like to do, I can just drag this over and
it's gonna do the same thing. So I'm gonna hit OK on this one. And it's gonna go through
and open up Microsoft Word, and I'm just gonna enable
the editing of this. I'll hit OK, and now this
is in Microsoft Word here. So I can go through. I could maybe change the name, so you had only the PDF, you didn't have the original Word. Go ahead and open that PDF up in Word, and you can start to edit. And, remember, then you can
go ahead and if you save, you could save it back as a PDF too. Now another thing is, I'm just gonna go ahead and
hit open and go to OneDrive. Let's say you scanned something in. You went to the photocopier
and scanned it as a PDF. It was maybe out of a book or
something and you scanned it. You could go at the
very bottom of this one. I scanned a YouTube letter
here and I'm gonna hit OK. And it's gonna do the same thing for me. So it went through and
turned it all to text here, and I can edit it. It kept some images in
where the signature was, and tried to adapt in different places, but it quickly out of a
scanned PDF pulled the text. So if you're going through
and looking at maybe if you're getting questions, and you wanted to just quickly
scan and then edit something, you could do that in Microsoft
Word, save it as a PDF again. And it saves you a ton of time, and you don't need a different
program to edit the PDFs. This third tip is for
you university students that are maybe worried about citations, and researching for your
papers due this semester. And if I go over up on the tab, go across the tabs to references here. So I click on references. Now, look at this, we have
Researcher and Insert Citation. I want to show you these two things. Researcher allows you as
it opens up on the right allows you to search right
inside Microsoft Word. So let's say if I'm asking a question, I'll just put this one
in our apples healthy. Now at this point, it will
start looking for sources. So it's going through the web
and finding different things, but I'm still in Microsoft Word. I could be looking for
journals or websites. So I'm gonna click on this journals one. And if I click on this first one, looks like it could be matching my topic with their health benefits. I'll click on this, gives me a little bit
more about the author, and a breakdown of this. I could go ahead and open it in a browser, or I could add this source
as a citation right in here by clicking on this. So when I click on this, you
can see the bibliography, it headed it as bibliography
right over here. Now take a look at this, so
that was under Researcher, but look at Insert Citation too. So if we have Insert Citation, we could go through and add new source. This breaks it down for you. So you could just go through
and put the information that you're collecting
through here just write it in. And it's gonna help put
it in the right spots with the commas and colons
and everything on it. We can switch our style really quickly. So if it was APA, or Chicago, MLA, you can go through and pick those, and it will instantly change depending on what your
instructor will need for you. So take advantage of this
Researcher and Citation tool built right inside Microsoft Word. For tip number four, we're gonna move into the
online world of Microsoft Word. So I'm gonna go ahead. Before we do this, I just wanted to point
out this is on the left is my app installed on my
computer Microsoft Word. I wanted to point out Dictate right there. You notice it's by itself. Now I'm gonna go over to
this window on my right. And it's Microsoft Office.com
and I'm under Word here, and I'm gonna go ahead
and create a new document. And I'm just gonna maximize this here. And now what I just want
to point out is under home. And if I go across, and you can see in the
ribbon we have Dictate, but if I drop down I also have Transcribe. Now Transcribe is a cool feature because you can go ahead, and it can record your voice from here. And I'll do a little test of this. So I hit start recording. So I'm just testing out
this Transcribe feature inside Microsoft Word. I'm gonna hit save. And now it just will take
about 10 seconds or so, and it will go through
and upload it to OneDrive, and transcribe it. And you can see here, this is what it recorded me saying. I've listened to it
here and I can even add, I could go ahead and edit if I wanted, if I didn't say something clear enough, I could go ahead and edit
it, or I could add it here. So it gets added to the document. The other thing I can do, so at the very bottom right-hand corner, I'm just gonna hit new
transcription and hit OK. I'm gonna upload audio. So this time, if I go ahead
and hit upload of this one, and I'm just gonna go on my desktop here, and I'm gonna grab a
audio file right here. So now this is a 12 minute audio file. And I'm gonna just speed ahead here, so you don't have to watch this upload, but it only will take probably about 30, 40 seconds to upload, but I'll put this just jump ahead. So that took about two minutes
to upload a 12 minute file. It was 12 minutes of the
audio file that I put up, and notice that as you go
through it's separated, even though it's just me talking into it, it kind of broke it into
different parts of it. So at any time I could go through, and hit at any section to this, but it transcribed the entire thing. So you can see at the very
bottom we have add to document. If I click on this with
just text, with speakers, with timestamps, with
speakers and timestamps. So if you wanted something transcribed, take a look at Microsoft Word online, and you can quickly
add it to the document. Remember, once you add to
this document, you could go, if you want to work from your app installed on your computer, and if it's saved in your OneDrive, you can go ahead and open that up after, and continue editing on that. With tip number five, I'm staying online with
Microsoft Word here, because it's something that can't be done with the installed
version on your desktop. Now, what it is is you can
take a Microsoft Word document that's all written out, and send it, export it into a PowerPoint. It's gonna create a PowerPoint for you. So what I did was I just went, and grabbed one of the
articles from my blog here. And this one's about augmented reality. Take a look at this. So if I go over to file
here and I go to export, we have export to PowerPoint presentation. So I'm gonna go ahead and click on that. And you're gonna see export presentation. They're gonna pick some
designs for me here. I'm not gonna spend a
lot of time showing you all the different options on this 'cause it's fun to play with. I'll just pick this first one. And I'm gonna go ahead
and hit export here. So it's gonna prepare the slides. It's gonna go through the document. This document is about 1,000 words, and I'm gonna go ahead and
open the presentation here. So it's staying online. It's opening PowerPoint online here, and remember I can download
these and open them up, and work on them, or I could share them in my OneDrive, and go ahead and open them up that way. So there's multiple ways, but take a look at this. So I just took that 1,000 page
article and it went through. Of course, I might want to
go through and change things, but it understands if it was
certain points and everything that it kind of put them in a way that makes it very visually pleasing. And then if you look at
Designer on the right-hand side at any time I can start clicking on these, and it takes the same
words and change it around. So it's a quick way to make a PowerPoint from your Microsoft Word. Tip number six has me back in the desktop
Microsoft Word app here. And I have this same article that I was just showing
you with the other one with the PowerPoint I've just
added a couple images to it. This time, I'm gonna turn
this into a web page, and it's gonna do this by using Sway. So if you haven't seen
Microsoft Sway before, it's kind of like PowerPoint,
a little different. I have a video where I
explain the difference between Microsoft Sway and
PowerPoint and how to use Sway. And I'll put those links down below too, but what I'm gonna do
here is go over to File. And notice that there's
a Transform right here. So I'm gonna click Transform, and on the right it says
Transform to Web Page, transform your document
into an interactive, easy-to-share Microsoft Sway,
and Sway is super easy to use. It's great for storytelling
and it works great online when you're sharing information. You can see that there's
different styles right below. These are kind of like templates, but in Sway they call them styles, and you can go through and pick one. So I'm just gonna go ahead
and pick this first one here and hit transform. And, again, I'm gonna hit
transform and go from there. So it's gonna go ahead and
open up Microsoft Sway here, and Microsoft Sway you do need
to be online to access it. It's not like PowerPoint when you're using the downloaded app one. It does connect with your OneDrive. So here we have our Microsoft Sway that it put into a web page look here. And now at any point, I can
go ahead and share this. So I hit share. So I could go to specific groups. I could go ahead, anyone with a link can
go ahead and copy this, but I have more options you
can see down below here. Now I could go through and click edit, and pick how I want
this to be differently. You can see how it's laid out
differently than PowerPoint, but I can go ahead and do a design to it, and even go through here and hit styles. Remix is a fast way if I just click it, it will quickly change it,
and just kind of show you a lot of just different random ones, but you can also be in a vertical. So vertical is the up and down, the horizontal where it kind
of goes through to the side, and slides, so slides
is more like PowerPoint, where it will just go
through one at a time with the presentation. And you can go through and
edit any of this stuff. So if you want to learn more about Sway, take a look at the tutorial
that I'll link down below. Did you know Microsoft Word
does Excel like things? So for tip number seven, I'm gonna show you how
you can create a table inside Microsoft Word like this. This is a pretty simple one, but the main thing I'm gonna show you is how you can actually add
formulas to it to add things up. So what I mean is I'm just gonna click in this spot right here, totals. I want to add up these totals. So if I look at the tabs across, and I go all the way at the top, and I go all the way
across to the layout tab, look at this formula right here. So I'm gonna click on formula
and then this pops up. So we have sum, and
it's just choosing sum, you can choose other ones,
I'll show you that in a moment, but it's saying sum up everything above, and you can have number format. You can see the different
ways you can have the format, and we can even do more than
just sum as I mentioned. If I drop down you can
see all the different ones from max to min as they go down, you can see all the different ones that you can do inside Microsoft Word, but I'm just gonna leave
it as sum for this example. And you can create your own table, and have a little fun with that too. I'll hit OK, and you can
see it added that up. So you can do Excel like things inside Microsoft Word with Formulas. So I hope you liked
these seven tips today. Take a look at the other
videos that I did mention. If you want to learn
more things about Office, the Office app, or Sway, or comparing the difference, or OneDrive, I'll put links to those down below. Thanks for watching this
week on Teacher's Tech. I'll see you next time with
more tech tips and tutorials.
