- Hey everyone, I'm Hannah,
welcome back to my channel and today, I'm going to be
talking about seven apps that I use to stay organised. Now, I know lots of you have been asking for some organisation
content here on this channel and so you're welcome. We're diving right in. So this video isn't going to
go into everything that I use to stay organised because
some of those things, I mostly use a desktop and I
wanna be talking about apps. So some of these are only on my phone, some of them do have
a desktop counterpart. Using them on my phone
is part of my process. What I'm saying? And we've got a bit of everything. Just like life organisation,
photo organisation, documents, all that good
stuff and I have my phone here so I'm gonna be screen recording so you can see what I'm talking about. Before we get into my
list, I just want to say that these are things that work for me, they might not necessarily work for you. Also, my systems aren't
necessarily perfect. They're just what I have. So I'm talking about these
in the way that I use them. You can take from that what you will. I'm not recommending them to everyone 'cause not everything works for everyone, but I also am recommending
them all because I like them. Anyway, let's get into it. So the first app is Google Drive. This is where I keep everything
and I mean everything. I pay for the level which
gives you one terabyte of storage space and that's because I deal with video and video files are quite large and so I need all of that
space, but I think I've used about half of it. I'm at like 500 gigabytes, it's a lot. Recently, I made my entire document storage situation cloud-based. So before, it was just like on my Macbook, like on the Macbook and
if something could happen physically to that
Macbook it would be gone and actually now, I work
between having a desktop PC and a Macbook and so Google
Drive works on both of those and is brilliant and phone. So the reason why the Google Drive apps specifically helps me stay
organised is because it's just, I have everything on my
phone and specifically, it's useful for accessing
photos from photo shoots and also photos and gifts and like social media assets for videos. So if I go into my work folder and then we have a whole
folder for photoshoots and it goes by year, I
recently changed this. And there's all of those photos there. So if anyone says like, I need
a headshot or if I'm like, oh, I want to post like
one of these on Instagram. Like all of the proper,
full files are all there and it's lovely and then
in terms of YouTube stuff. If we go into my editor
folder and we go videos, and final videos plus assets. So the sustainable fashion,
that was like a recent one that I did and then we have
like the Instagram thing and all of the gifts and I can
just like save these direct to my camera roll and
so I can then post them onto Twitter and Instagram
and all of that good stuff. Also, sometimes if I'm doing
like out-and-about vlogs, I film those on my phone
because it's good quality stuff and then I can just put it
straight into the Google Drive for the footage folder. Obviously I use Google Drive
for pretty much all things, but that is specifically how it is useful and helps me stay organised with my phone. The second app is my note-
taking app and I use Evernote and the reason why I use Evernote is because Thomas frank recommends it. Um no, but seriously, Evernote is where so much of my random stuff goes. I keep notes for video scripts in there, I also just like have
personal notes of like things that I need to remember. Whenever I have a new project idea and I'm just like trying to
brain dump all of my ideas and like how I think it would work, like that just goes into Evernote and they'll be like a
whole note for that and so when I'm ready to work on it potentially, like I know where to find
all of those random notes. It's basically for stuff that doesn't deserve its own Google Doc. Like it doesn't deserve a full document, but it still needs its
own place and what's great about Evernote is that you
can like upload photos to it, you can like attach documents, you can just add things to it. So it feels like a real
dumping ground for information, but this is Evernote. This is, here we go, look. This is my note for this video. It's just like there, very easy. So you can have lots of notebooks
and then within notebooks, you have all of the notes. So I have like a books TBR
one, a personal notebook one and then my work stack
has lots of stuff in it. So we have like a generic work thing. My podcast has lots of
like notes associated with like video scripts as a whole thing and then YouTube channel general. I'm scared of opening any of these because you do get previews
of notes and I'm like, what is in them. So you know when you're just
like going about your day, going about your week and things
just come up, you're like, oh, an idea for this or
like, oh I need to remember to do that or someone is like, oh my god, you should totally read this
book or you should totally go see this exhibition or
you should watch this TV show and you're like, yeah,
yeah, I'll check that out. Yeah, I'll totally check that
out and you like write it down somewhere on your phone and
then you forget about it and then suddenly, you realise
you've got like 100 notes and each one of those
notes has got like one line of like one book, one TV show
that you completely forgot to go check out. Did you hear that? That was Mona, just like,
doing her morning farts, but the way the quikcapture
works is that everything that comes up. Every stupid idea that comes to my head, every recommendation that anyone gives me, it just like all goes in
that one note and then when that note gets a bit
busy or like once a week, I go through it and then
like sort all of those things to where they need to go
or I take action on it if there is an easy action
that I can take I empty it and it's like fresh for the next week and that has been a huge game-changer. App number three is Google Calendar. This is a new one for me. I used to be an iCal gal
like through and through, but again, because I now,
have a desktop PC that I use, I've been making sure that all of the apps and all of the tools that
I use like work on both. I know that you can get
iCal through desktop, but it's just a bit clunky. It's just not great, so I completely switched
everything over to Google Calendar and using that on my phone, it is an absolute breeze, I love it. I think I even prefer it to iCal, but I couldn't tell you
why 'cause I can't remember what iCal is like at this point, but my Google Calendar
basically runs my life. That is how I know what I'm doing for the next week, the next day. I don't have this stuff stored in my head. I love my Google Calendar so much, it's one of the permanent apps
at the bottom of my phone. As you can see, it's
also color-coordinated and basically, I mostly use
it on the three day view which is what you see now. It's just like, you can
see three days at a time. For me, that's like the easiest
and makes the most sense to be able to like get full picture and see what's going on, see what's up. So for my calendar, the
yellow one is what's shared with my management. So they can add stuff on to that calendar and then I put stuff in
there which is basically like I'm busy, like this is what I'm doing and so usually the yellow
ones is like appointments or like I need to be somewhere so we both know when I'm busy. Purple is like personal stuff for me. So that's like, as you can see, my cervical screening and
also like stuff with friends and gym and then red is like, to do list. This is like get work done
and I only recently added this when I kind of learned
about calendar blocking. I don't use calendar
blocking all of the time, but sometimes I find it way more useful to like have my to-do list items, to have my tasks on my calendar
and like with a time to it. So you can see on mine currently, we are halfway through filming
apps I used to stay organised and then after that I'm
filming two more videos and actually, none of them
are on my actual to-do list which will come to the
apps I use for that later, but they're not on that today, like they are just on my calendar. It's not a perfect system, like I said. Sometimes the videos I need
to film or on my to-do list, but not on my calendar. Depends what mood I'm in and then yeah, I've given myself three hours to create some Instagram
stories this afternoon. Obviously I don't need that (laughs). It's just in there as like, Hannah, you need to do this today. Okay, now on to some things
that I do to organise my photos because I post on Instagram a lot and that's kind of like
part of my job as well. So you know, I like to take stuff too seriously a little bit, although sometimes I wish I
took Instagram less seriously. I don't know, so this app that I use to you help organise my
Instagram grid is called Unum. Unum, Unum, I don't actually
know how you pronounce it, but basically, it syncs to your Instagram and then you can see the
post that you already have and then you can put in
photos and be like, hmm, that'll look better there and like, oh maybe we can put that one there and oh, isn't that nice and like maybe
let's put that one there. Oh-la-la, what a lovely
grid that you have going on. I don't know. I often use this before I post a picture just to make sure that it like looks good. I don't have a colour
theme for my Instagram. It definitely doesn't really
look visually pleasing. It's more to not have loads of selfies all next to each other. So that's really useful for me in terms of like organising what I'm
going to post when on Instagram and if I have a Instagram
brand deal coming up and I know what day I'm posting
that and what the image is, then I'll put that into Unum
and I like count the days and I put it in its place
and then like make sure that the photos around
it all also make sense and so that everything
feels nice and cohesive and the fifth app I want
to talk about is photos on your iPhone. So I think this is
maybe like the only iOS, OS thing that I still really use. I haven't switched over to Google Photos. The idea of doing that it's
very overwhelming to me. If anyone out there has
done it and would recommend, please let me know, but
for now, I'm using photos and it is great and I have
like my own little systems for how things work. So the way that I organise
my photos and things that are like really useful for me. The main thing is that I have an edit and edited photo albums. So anytime I take a bunch of photos, I go through them, I delete
ones that I do not like and then I put the ones that
I do like in this like folder which is like my to edit folder and then when I have some time, I sit down and I'll edit them. I edit with Vsco, and then
all of those edited photos go into this edited album and there
are so many photos in here. Like loads of things that
I like haven't posted and so they're just kind of there. I don't know if if I'll
ever post some of them, but they're there in case and also when I'm organising photos in Unum, I go into the edited folder
and I like to take them from there and I'm just
like (sings), you get it. That has been super helpful
to organise my photos because I just feel like you're recents and like your whole camera roll, things just get lost among screenshots, amongst fucking memes. I don't know, I don't really
have memes on my phone, but I find that this
really helps me to focus and like calms me down because like when things aren't organised, I get a bit panicky, not gonna lie and so it relaxes me. It calms me down knowing that I know where the photos are that I need. So I have this album called
brands with a little money emoji and so anytime I take any
photos that are for a campaign that I'm doing and then any
of the Instagram stories with like the text that
I then like download and send off to them, literally anything that could possibly be used
for brand deal goes in here so that when I'm like organising and sending them the content
and sending them the stories or whatever, I know where to get it and then when it comes
time to post, I'm like, it's all here, it's all in one place. I know where to go to find it because sometimes you'll find yourself
posting stuff on Instagram or Instagram stories like weeks after you actually created it and so finding those
can be really difficult. So that's why I like just
have it all in one place. App number six. This is going to seem really basic, but it's basically the
clock app on my phone, but not for what you think it is, waking up in the mornings, no. My phone sleeps in here, my
phone sleeps in the office. I have a Google home by my
bed and that acts as my alarm because my bedroom is phone-free zone or at least my phone. Dan has his phone, but
that's his own issue. Genuinely would recommend,
changed my world this year, not having my phone in
the bedroom, but the thing that I do use the clock
app for which is so useful and really helps me be on
time is just setting alarms in the middle of the day for
when I need to leave the house to get somewhere and I know
what you might be thinking, but Hannah, like calendar also
like consent you reminders and tell you when you need to
leave and stuff and I'm like, yes, but also I don't want
notifications from my calendar, but basically what I do is I'm like, okay I need to be here by this time. That means I need to leave
my house at this time in order to get there
and then I set the alarm for 15 minutes before that and I give myself 15
minutes for many reasons. One, because I'll later pee
and fill up my water bottle and pack my bag and grab some things. Just basically like it gives
me time to get my shit together before I need to be like out of the door or in other scenarios, I'm
like super deep into work so I'll snooze it for ten
minutes and then I can just focus and finish the task that I'm on and then when the alarm goes off again, I know have five minutes
to get out of the house. So one of the reasons why
I really love doing this is because it means I can focus on my work and I'm not worrying and
constantly checking the time of like when do I need to leave or like, because I set the alarm
and then I can just relax and I can just focus on work and then my alarm will just
go off when it needs to go off and then I'd be like
oh, I need to leave now, and then also obviously,
it helps me be on time. And finally at number seven
that I use to stay organised, the (speaks in foreign
language) is my to-do list app and I use Todoist and I use
the free version of this. Don't really think I need
their like extra things that it offers. The free one it works fine for me. In the same way that I said that my Google Calendar
basically runs my life, so does my to-do list. This is what it looks
like this is today, yikes. It's all possible. A lot of the things that go on my Todoist versus my Google Calendar
are like smaller tasks. Like things that just don't take very long and I can just like tick off real quick. So that's what goes on here and then also I have like repeat tasks of
like posting videos to Patreon, posting podcasts to Patreon,
posting videos on YouTube and then I also have like Instagram and read repeated tasks every single day. I've recently started
using the priority function which is like red is top priority and then orange, less though and then blue is like least priority. I've just started using
that and I love it. It just makes it all a bit more colourful, do you know what I mean? It looks great. lunch no I mean that's great
one of the things I love about this app is that you can
have like different projects. The YouTube channel, hormone
diaries, brand stuff, podcast stuff and then like
personal things as well. As you can see at the bottom there, I created a hand Dan
project which is shared with my partner Dan and that was futile. He's never gonna use a
calendar or to-do list app in his life and this is
what I have to do today. (screams) We're getting through it though. We're gonna smash this to
do list, I'm telling you. Here's the great thing about this. So if I wanted to add something,
it's all done in text. So I could be like film
apps video tomorrow and then you do hash tag
and then you do the project. Tada and so you don't actually
have to click on things, it's just all done in typoe-type
type text, but why not? Let's just add that, shall we
ooh and then I can tick it off 'cause we're basically done. Oh, I added it to tomorrow (laughs). Done, tick, yeah, completed, almost. So those are seven apps on my phone that I use to stay organised. I'd love to hear in the
comments what you think of them. What apps you use to stay organised or if you use the ones I use,
but like in a different way, I'd be intrigued to hear about that. Please give the video a
thumbs up if you liked it and don't forget to subscribe
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