14 Best Tools for Starting an AI Automation Agency in 2024

there are literally thousands of business tools and softwares out there that you can use to start and scale your own AI automation agency which for beginners can feel pretty overwhelming over my five past years as an online entrepreneur and the more recent 12 months as an AI entrepreneur I've struggled time and time again to find the right tool for the job being sold the dream by an app only to waste countless hours and and dollars really on tools that didn't provide and that's why today I wanted to make this video to save you the hassle and the pain that I've gone through by condensing the hundreds of different tools that I've tried and tested out down to just the 14 mus have softwares that have helped me start and scale my own AI businesses to over $100,000 per month in Revenue firstly I'm going to be covering my recommended softwares for starting and setting up your AI automation agency to make sure you get off on the right foot then I'll be diving into the best softwares for actually building and delivering your AI Solutions before ending with three personal tools that I use every day to be a more productive agency owner that have made the world of difference for me in my own businesses and personal life now real quick before we get started I'm trying to better understand what kind of content you like to see what you don't what kind of stage you're at in your own business Journey so I've dropped a form in the description below um I'm going to be giving away a 20-minute Consulting call to someone who submits on their form I'd really appreciate it if you can help us out and make this channel better for all of you guys so please check it out down below okay so firstly we have slack which is your internal Communications hub for your business this is an absolutely crucial thing for you to have set up initially so that you can handle all the communications with your team but also Communications with clients as well so what you want to do is add all of your team members to your slack workspace and then inside the workspace you can add client channels on the leftand panel and what you'll do is create these as private channels this means you can add in just the team members that need to be attached to that particular client's project and then also add in all of the clients and their accounts into that channel as well so you have this little environment where all of the the relevant people are in there on your side and also on the client side you can keep all of communications sort of centralized there for the particular client sa also is very good for integrating with with other services like air table or zapia so that you can set up a bunch of automations to handle a lot of the processes as you start to scale your business moving forward so good thing about slack is that I think it's about $9 per person on the Premium plan so not super expensive early on and it really scales with your business as you grow secondly we have stripe which of course is to process all of your payments so when you want to collect payments from your clients you can send them a stripe invoice and then they can pay via stripe with credit card or they can even do other different methods as well so stripe is great um very easy to set up takes a couple minutes it's not available in every location so your country might be different one thing you need to be aware of when using stripe is the processing fees which is usually like a 30 Cent per transaction and then maybe a 3 to 5% on the overall transaction which can add up and I think even for for my business morning side because we're working in AED like durhams which is the local currency here in Dubai we get really hit hard when we are receiving payments in USD and it's converted into AED then when we have to pay out of the business again and USD we're getting hit with like multiple different transaction fees ends up being like 5 to 5 to 8 even 10% of the business Revenue sometimes so something to be very aware of but strip is a good place to get started so that you can start accepting payments for your customers thirdly we have notion which is like Google Docs but with easier organization of different files you get cleaner formatting options and really a ton of customizability in terms of how you want to sort of store your documents and present them and things like this I've been using notion heavily for both business and personal use this year um for the personal side of things I've been using a template for notion called my second brain which is something that I found hugely valuable and it took a while for to get really fully integrated into it but in terms of creating a second brain to manage all of your personal tasks and projects and documents and all of these different things it was something that I had really lacked as an entrepreneur leading up into this year but I found a template that's absolutely killer for it I'm such a fan of this template in particular that I reached out to the Creator and I've been able to securi ASE a 20% off discount code for you as my viewers on the channel CU I think it's so important for you all to get something like this just to start managing not only your personal productivity but also the business side as well so here has a a a template for personal productivity called my second brain and he's just about to release what's called business Os or business operating system which I'm currently testing the beta out form and I'm absolutely loving it we are transitioning everything over at Morningside and all my other businesses to use business OS as our Hub this has really been a complete game changer for me so I really want you all to at least check this out there's going to be a link in the description um there going to be the business OS which is on a wait list I believe he's doing a 50% off discount for people who purchase early so there might still be some if you click on that um but on the my second brain side of things is also going to be a 20% discount code for both of those if you use code Liam so that information will be in the description and the best part about this is that notion itself is free so that when you buy one of these 97 or $80 templates that you're going to get it for you can import that and that's sort of oneoff cost that you pay to have a full document management and processing system for your business next we have clickfunnels now if you've been watching my content for a while you know that my thoughts on websites are that you can end up wasting a lot of time especially if you aren't clear on who you are as a business and what you're going to sell by setting up a website and things like this you're going to waste so much time um what click funnels is is sort of a happy medium where you can set up a a quick one-page website using templates that they provide and so you basically get everything you need and nothing you don't you have a chance to communicate who you are and what you sell in a couple lines and you can have a button to book and a call that's basically all you need initially um so clickfunnels is a great way to get that up and W quickly and I think it's a 14-day free trial and it's going to cost you $127 per month so website builder if you're looking to start your agency off and you want to build a website for it clickfunnels is a great way to get that done in a couple hours instead of having to spend a whole week or something that you don't even know if it's going to really work for you next we have true conversion which follows on nicely from clickfunnels what true conversion is is a heat mapping software that allows you to insert just a little uh script a little bit of code into your website header so on clickfunnels you can paste that in very easily on any of these other website building platforms you can just paste in this little bit of code and what that's going to do is track all of the user behavior and and data from how people are engaging with your websites and then give that back to you on true conversion with very very actionable um information to show how users are using your website so this is hugely important for you and it's even something that I struggled with my own 0 to 10K case study is that I had this this landing page up and running so when I saw a true conversion pop up I thought that is exactly what I'm looking for to be able to sort of analyze what's working on my funnel and what's not the reason I was made aware of true conversion in the first place was the app Sumo team got in touch with me NOA Kagan and his team have been very helpful in sending me over some potential softwares that you as my community and my my audience might be able to benefit from in terms of applying them to your AI automation agencies now if you're anything like me and you'd heard of Appo but you weren't entirely sure about what they did and and how it worked basically it's a platform where you can get lifetime deals on software lifetime deals on software for your business um that you can go in and buy ones and be able to use forever so I thought this was a great opportunity when the team got in touch with me I'm not getting paid for this this is not a sponsored video I didn't accept any money from them um but they did give me some software that I thought could be very very beneficial for you all and purely on the sort of price point side of things I've heard a a lot of complaints sort of concerns about some of the software that I recommend being too expensive and sort of out of the price range of many of you and when I saw these ones at true conversion that I've mentioned now and another I'm going to mention later these are ways that you can spend sort of 8060 $70 on Lifetime software whereas as the competitors I think hot jar is the main competitor for True conversion in terms of making heat maps for your websites um hotjar costs like $50 a month or something so you do two months of that and you're already blown over the price you've paid for something like true conversion which I believe is $69 for a time plan so if you want to get some more information and insights on how people are using your funnel for your own business you can easily apply to clip funnels then true conversion is a great way of doing this I will have put some things up on screen of how I've been using it within my own Final on the 0 to 10kk study um so highly recommend it I think if you aren't already getting some more data like this on your website it's definitely something you should do so this will be linked in the description as well next we have closely which is another AB suumo software that I was recommended um they again have a lifetime deal I think it's $118 for you to get all of the features for life on this platform and what it does is combines sort of cold email Outreach by platforms like instantly with cold LinkedIn Outreach and sort of LinkedIn marketing and campaigns uh On Tools like drify so it combines Cod em Outreach and Linkedin Outreach into one tool where you can set up multi-channel prospecting so I've talked about this before and I think it is a really really good way for you to be able to increase the touch points on the different prospects that you're reaching out to for your business and when I saw this deal come through is as something that I could recommend to you I thought well the price of something like instantly and the price of something like drippy I think drippy alone is like $99 um so when you combine those two and you pay for those 3 months in a row you've spent like3 or $400 in software but you can spend I think it's $120 to get U two of these different credits for you to get closely full access and then you can set up all of your email campaigns you can set up all of these drify sort of LinkedIn automation campaigns but you can also combine them together into a really really cohesive prospecting strategy to get more clients for your business so lifetime deal again you pay that price once you're never going to have to pay it again so I'm using this within my0 to 10kk study to do the last episode where I get sort of the the $10,000 in cash collected so I wanted to recommend this if you want to get it access to it it's going to be Link in the description as well and finally we have Loom now this is a Nob brander for me Loom is a platform that's sort of a super simple to use Chrome extension on your browser and it's actually really great for creating video resources for your team or for your clients say how to set up your voice flow accounts during your handoff process you can film a video while it's on loom and you've always got that resource there and you can see that declined so creating video resources using loom that allows you to save time in future is a very very good way of using the software now getting into Service delivery we can start off with voice flow which is my go-to bot Builder um it is an extremely powerful tool that really just keeps getting better and better with time I've buil used a ton of different bot Builders and I still go back to this this is all we use basically within my agency morning side AI we can do very very complex Builds on voice flow um even my upcoming release of my new AI Liam inside my accelerator is actually built on voice flow so all of the functionality that's how good it is that we're even building our sort of Cutting Edge Tech off the back of voice flow so if you're not already using it as your Bot Builder i' highly recommend it and I'm going to continue to keep using it it's really the perfect mix between easy to use but also able to build really complex functionality so we can build a voice flow chatbot then we can connect it to some of more custom functionality that we create sort of custom coded and we can connect that into voice flow but the the chat experience the interface the deployment all of that is handed on The Voice plus side and makes our development process much more easy and at the end of the day makes it cheaper for clients to benefit from our solutions for you as an AI automation agency owner knowing how to create conversational assistance is like a a cheat code right now because it's the main interface by which AI technology can interact with business employees and clients so knowing how to build these chat Bots and conversational assistance is just an absolute must have and voice flow is my go-to platform for doing that and in terms of pricing voice flow has a 14-day free trial and a $49 per month after that on the sort of most basic plan next we have make.com now make.com is make goto automation platform to really connect up different parts of the business perform data manipulations and more importantly for us use the chat gbt API and open AI functionality within automations very easily so makers might goto over things like zapia due to it having sort of a deeper set of functionality so that you can continue to progress for a long time and continue to get better and better and really be a better automation developer on that side of things your creativity and build complexity is not capped by the platform with things like zapia has a lot more limitations but make I found has the right amount of depth for you to be able to really R and become a really really skilled developer on that side and the pricing for make is free initially and sort of scales with your usage and I will mention that the usage costs are very very affordable next we have relevance AI which is an AI application Builder and they they really try to keep it as low code and no cod as possible so drag and drop you can add things in and you can create these very very powerful AI applications not only for you to use personally internally in your in your team but also to build solutions for clients one of the things that really stuck out stuck out to me uh with relevance was the ability to create all this cool functionality and then export that to a a interface where your clients can then go in and interact with it and input data and then click a button and generates it so you can create these cool sort of custom web page applications for your clients which I think is a very very uh high value ad for clients but they also have cool features like bulk run so you can create an entire AI application and then you can run that thing that you've set up on every single row within a spreadsheet so say you have lead data and you want to run a classification script on it you can run 50,000 lines in a spreadsheet at once it's a really really cool functionality not only on being able to export functionality to a interface for your clients but also being able to do these bulk run processes as well the pricing for relevance is free initially and it does scale up and allow you to pay more as you use more next we have air table now air table is by far the easiest way to store and manage data for your clients it's something that I've gotten into more and more recently as you've seen probably from my recent videos but I really think it's a game changer when you combine it with things like voice flow or make or relevance all of the things I've just mentioned whenever you're doing your chat Bots and automation build it's a super easy place to be able to push and pull data programmatically and then do all sorts of cool things with that data once you have it inside air table so a lot of businesses are not tracking some of the data that they know they should be and air table is a great way for you to come in and create a new database for them and set up all sorts of cool automations off it and really build a lot of value without too much work on your end and air table thankfully also has a free plan available finally we get into some of the more personal software that I use myself that I would recommend to you as an agency owner to Max maximize your chance of success firstly we have brain FM now brain FM is a website that allows you to play music and audio that allows you to focus and keeps you locked in your focus it's scientifically designed to keep you focusing for longer periods of time now the truth is rookies listen to music while working it's been proven Time and Time Again by science that beats and Melodies they will hugely distract your brain when you're trying to focus so don't be a dummy and try to think that you're different or special or I'm a special sunflower or something you're not if you are serious about making money and staying focused and productive during the limited time you have available each day to get your work done you need to ditch music and run brain FM or or an alternative all day instead now this is something I've been using for coming up 3 years now but it's only in the past year that I've completely replaced music with brain FM so myself a bunch of my team members as well just constantly have brain FM running and this is the only kind of music I listen to while working fortunately it's only like $7 per month so I'd highly recommend if you're still listening to music you need to drop that stuff right now um and start checking out something like brain FM to use music to assist you in your focus BLX to get more work done next we have a software called rescue time now rescue time is a Time tracking and screen recording software that allows you to track the hours of productive work and distracting work that you do each day so it's a little bit creepy and that it records your whole screen and everything you're doing but for me it's a fair trade-off um because it's also going to be blocking websites that I've set myself to not go on during certain work hours and I've put this thing into practice over the past few months and I've actually been super happy with the impact that it's made on my FOC focus and really just awareness of how I'm working each day and where my time is going for many of you I'm sure you're like me at some point you go you get to the end of the day and you go like what have I what have I actually done like where did all that time go I can now go back to risky time and I can look and see how I've spent my time during the day okay I've spent a ton of time on Discord talking to people or you can analyze and break down how you're using your laptop and how you're using your computer during the workday and most importantly over time you're able to see the trends sort of daily Trends but also weekly Trends okay I did more work this week than I did last week really really helpful and a big change that I've made this year that's made a lot of difference in my awareness of how I'm using my time they link for you to try it out in the description there's two different options I personally use the analytics one on the right which is a lot more simple just tracking the time and giving you the analytics you can try the focus one but I haven't personally played around with that yet and a great part about rescue time is it only costs like $12 a month or something so no excuse really any the final software I want to mention is called Alami uh this finally is an alarm clock app that has enabled me to wake up on time basically every single day um I've ever wanted to Now alarm me is a is a alarm app that makes you set a whole bunch of different tasks so for me I have to click like four or five different like math questions and then I have to do 20 squats and then I have to do 20 steps now these kind of tasks it's not going to shut up until I do those tasks so if you're anything like me and waking up is tough on most mornings for you and it's not your favorite part of the day and really getting some consistency in your life that's going to translate over to business success I highly recommend getting an L M like Alami I hope that list of softwares has been helpful for you you if it has please hit down below and leave a like on the video also subscribe to the channel way down there if you haven't already and you want to get more content on how to start and scale your own AI businesses all of the links to the software that I've mentioned are going to be linked down below a bunch of them are affiliate so if you want to support me in the channel you can use those and if you have any other cool tools or softwares that you've used to help grow your agency please drop them down in the comment section below it'll be a huge help to myself and the community as well and also a reminder about the channel feedback survey I am giving a 20-minute Consulting call away to someone who fills that out so why down there please fill out that survey it would mean well to me help me out of time so it's over with the video guys I will catch you in the next [Music] one

Channel: Liam Ottley

Views: 49,858

Keywords: ai automation agency, ai automation, automation agency, how to automate businesses with ai, ai business automation, how to make money with ai, best ai business model, ai agency, aaa model, liam ottley, make money with ai, ai agency business, email marketing agency, ai business, aaa agency, how to grow aaa agency, automation, best tools for ai business, best tools for business, best software for ai automation agencies, ai tools, best ai tools, tools for business

Id: K1106D7hU3c

Length: 17min 11sec (1031 seconds)

Published: Sun Nov 26 2023