Here are the top 25 Microsoft Word 2016
tips and tricks. This is a blazing-fast review of the tips and tricks for word
2016. Let's get started. Number 1 - Text to Speech. Did you know Word can
read your documents back to you. All you have to do is add speak to your Quick
Access toolbar. Do this by clicking this arrow to the right of your Quick Access
toolbar at the upper left. Go to More Commands, choose All Commands and scroll down and find Speak in the list. Click on Speak, hit Add, hit OK and now
the speak button is on your toolbar. Highlight the text you want the computer
to read to you. Click play. "video provides a powerful way to help you prove your
point". Number 2 - Pin to Open File List. When you go to File, Open there's a
Recent document list and you'll notice at the top there's a pined group. To add to that list all you have to do is click the pin button on the right of any
document and that adds it to this pinned list for easy access.
Number 3 - File Open and Repair. If you have difficulty opening documents
because they're corrupt or some other issue there is a solution for that. Go to
browse, select the document that you know is problematic and under Open select
Open and Repair. This is your best opportunity to fix the document that
might be damaged. Number 4 - Smart Lookup. Smart Lookups
allow you to search for information online for keywords. To enable it
highlight a word or phrase, choose Smart Lookup, turn on the Intelligence Services
and now you can access information online quickly and easily.
Number 5 - Filler or Random text. You can create random text in a document just by
typing =rand(). You can also specify the number of
paragraphs and sentences per paragraph. If you prefer Latin type in =lorem() and
similarly you can put in paragraphs and sentences per paragraph. Number 6 -
Clipboard Multi-paste. Under the Home tab there is a clipboard link right here.
Click that and it brings up the clipboard that allows you to highlight
text and copy it to the clipboard. The good news is you can actually copy
multiple items to the clipboard and then when you want
to paste them you can just click on the ones that you want. Number 7 -
Calculate. Want to calculate the results of a math formula? Go up here to your
Quick Access toolbar, click on More Commands, select All Commands and scroll
down to Calculate. Click on Calculate, add it to your list and hit OK. Now type in
any formula that you want to calculate, highlight it, and click the Calculate
button. The results of that calculation will be listed down here.
Number 8 - Scroll Zoom. We're used to the scroll button on your mouse
scrolling up and down but if you hold the Ctrl key button down and then use
the scroll it actually zooms in and out on the text. Number 9 - Insert Table. An
often-overlooked solution is inserting tables. Just click on the Insert tab,
select Table and then pick the columns and rows that you want to insert in a
table. Number 10 - Formulas in Tables. You can insert a formula in a table similar
to excel. Click on the location where you want this formula to be, go to the Layout
tab and choose Formula. You have a variety of options to choose from here
for the formula and as you can see it defaults to SUM everything to the LEFT.
You have choices like Average, Min, Max, Product, Sum and you can choose Left,
Right, Below or Above. Hit OK and it inserts the formula results. Number 11 - Shrink One Page. Let's say you have a document that's three pages long and a
little bit goes over onto page four. There's one tool that allows you to
shrink this to three pages without having to edit everything individually.
Go to your Quick Access toolbar, select More Commands,
choose All Commands, and look for Shrink One Page. Select it, add it, and hit OK. Now you
need to highlight all of the text. You can do that by doing Ctrl-A and then
click the Shrink One Page. Now you can see that the text has been shrunk down
to be three pages. Number 12 - Customize Status Bar. On the bottom of
your Word document is the status bar. You can customize it by right-clicking and
selecting options in the menu. For example, I like to choose line number so
that I can see the line number show up. You can also do things like track
changes or turn the caps lock key on so you can see when that's enabled. Number 13 - Convert Text to Table. If you've created columns and rows using tab
instead of the table function it's easy to convert them. Just highlight the text,
click on the insert tab, choose Table, and Convert Text to Table. It should come up
with the rows and columns automatically but you can type those in if needed. Hit
OK and it now creates a column and row table. You can also choose to get rid of
the border and now you have a table with the same data and this will allow you to
easily edit and change things. Number 14 - Copy/Paste Unformatted. Sometimes when you copy text from a website or other location it has formatting already in
the text. A quick method to clear that text is to highlight it when you're copying
and pasting and when you paste choose the paste unformatted choice. You can
also do the same thing by highlighting the text and clicking this button on the
Home tab to Clear All Formatting. Now you'll notice that did not clear the
highlight but it did get rid of all the other formatting. Choose which method
works the best for you. Number 15 - Format Painter.
You can copy the formatting from one block of text over to another. Just click
anywhere inside of the text that you want to copy, click this Format Painter
button right here, and then highlight the text that you want to make that format
and there you go. Number 16 - Ctrl key. Don't forget to use the powerful Ctrl
key when you're navigating text. If you hold the Ctrl key down, hit the right
arrow, it actually skips one word at a time. Left arrow goes back one word at a
time. You can also backspace-Ctrl to delete
full words. If you hold the Shift-Ctrl down and right-arrow it will highlight
words at a time. Ctrl-End takes you to the end of the document. Ctrl-Home to
the beginning. Ctrl-DownArrow and Ctrl-UpArrow moves you a paragraph
at a time and of course Ctrl-C and Ctrl-V does a copy/paste and many other
functions that work with the Ctrl key. Number 17 - Insert Hyperlinks. You can
easily add a hyperlink anywhere in your document. All you have to do is highlight
the text that you want to put a hyperlink on and press Ctrl-K. This
brings up four choices You can link to an existing file or web page in this
document, you can create a new document, or you can put in an email address. Once
you've made your selection hit OK and it turns the text blue and underlined just
like a normal hyperlink. Now when a user is viewing this document they can hover
over that and just press Ctrl and click on it to go to that hyperlink. Number 18 -
Save as PDF. You can save a document as a PDF file. Just go to File, Save As, and
change the selection to PDF. Number 19 - Insert File Path.
Sometimes it's helpful to have the file path of the document listed so that if
you're reading a printed copy you'll be able to find the file location. Go to the
Quick Access toolbar and click on More Commands. Select All Commands and scroll down the list until you see Insert File Path. Select it, Add, hit OK and now
wherever in the document you want the file path located just click that button. Number 20 - Insert Screenshot. You can
capture and insert a screen image of any of the Microsoft applications just by
going to the Insert, under Screenshot, and select from the list of open images. The
windows need to be open and cannot be minimized otherwise they won't show up
in a list. The other option you have is to Insert a Screenshot, Screen Clipping,
which allows you to select an image from anything on your screen and paste it
into your document. Number 21 - File Share Email. Rather than saving your file and
then attaching it to an email and sending it, you can do it directly. Just
go to File, Share, choose Email and you have a choice to send it as an
attachment, send it as a PDF, and a few other options. We're going to send it as an
attachment. That opens up Outlook and allows you to address and send the
attached file. Number 22 - AutoCorrect. AutoCorrect gives you the ability to
save frequently used text as a keystroke combination. To activate it for a certain
set of text highlight it, go to File, Options, Proofing, choose AutoCorrect
Options. There is the text that you have highlighted. Select a key combination
that is unique like ^L. Hit Add and OK. OK to close out of there. Now whenever you're typing you can just put the ^L and hit enter and it fills in that text for you automatically.
Number 23 - Triple Click. Click inside a paragraph and triple click on your mouse
button to select an entire paragraph. Number 24 - Show Formatting. If you're
having difficulty seeing the formatting on the page go to the Home tab and click
on the Paragraph symbol. This shows all the formatting for the entire document.
You can see that paragraph breaks are listed here. Tabs are reflected with an
arrow key. You can see when page breaks are shown up, and a little dot between
each word is an indication of a space. These formatting marks are very useful
when you're trying to adjust the formatting on the screen. Number 25 - Tell Me What You Want to Do. If you want to get help on any
particular topic don't forget this Tell Me What You Want to Do search right here. At the top click on it, type in whatever topic you're looking for, and it gives
you a variety of choices to select from. And that concludes our review of the top
25 Word 2016 tips and tricks. Please take a look at the other videos regarding the
top Skype for Business and the top Outlook tips and tricks and thanks for
watching. Hey, if you want to see more videos like
this one please subscribe and if you've enjoyed this video be sure to click the
thumbs-up and leave a comment. I really do appreciate your support!
