Welcome to this excel basics video tutorial in this tutorial I'll be showing you most of the basics that you need to know in order to get started using Microsoft excel and The version of excel that I'm going to be using in this tutorial is excel 2016 [for] Windows having said that if you're using a different version of excel Maybe an older version or even a newer version or if you use excel on a mac there will be some slight differences But for the most part I would say 95% of what I show in this tutorial will [be] very applicable to You and your usage of excel So I simply [clicked] the icon here to get started using excel and excel now would like me to make a choice [it] wants to know if I would like to open up an excel template or simply open a blank workbook [you] can see that there [are] lots of templates to choose from This is [a] welcome to excel tour and it's a good way to kind of learn some of the basics of excel But that's why you're watching my video, so I'm going to skip that one there's a cash flow analysis. There's email insights stock symbols There's a sales invoice. There's a budget in here. Here it is: a family budget There's all sorts of great excel spreadsheets that you can just open up and start changing the data start using it that way So I would encourage you [to] browse and explore these Templates that are [available] to you in addition to the 30 or so templates that you have here there is an option to search Online templates, so I'm going to do a search for budget and you can see it comes up with even more Budgets, you're not limited just to the one family budget there's a whole bunch that you can choose from [over] here on the right there's categories that you can sift through and you can select the specific kind of budget or spreadsheet template that you would like to use if you find one that you do want to use you can just click on it and Click create and it will make a copy of that as a spreadsheet that you can open and use in excel So please do spend some time exploring What's available and in many cases much of the work is already done for you? You can simply use somebody else's template and Adjust it for what you need now templates are very useful but having said that I think in order to really Learn to use excel fully and properly. It's best to start with a blank workbook [so] I'm just going to double click [on] [that] To select a blank workbook and open it up and the first thing we need to do is Learn about the layout that we have in excel 2016 there are certain terms that you're going to need to know First of all across the top we have some tabs, okay, we have the home tab the insert tab page layout and more as you can see each of these tabs is pretty important and When you click on a particular tab it opens up a ribbon, okay? This is the Ribbon for the home tab [if] I click the page layout tab I get [the] page layout Ribbon now each Ribbon is divided up into Groups so you can see I have a themes group. I have a page setup Group a scale to fit group and these are all on the page layout Ribbon And I get to that Ribbon by clicking on the page layout tab So those are some important terms that you'll need to know tab Ribbon group and you'll notice in the corner of some of these groups [there's] what I like to call a launch button, okay? So the scale to fit group has a little launch button in the corner the sheet options group has a lunch button in the corner The arrange group doesn't seem to have one now What are these launch buttons basically you can click on those launch buttons to give you even more [options]? [so] [what] Microsoft has done here? is they've tried to fit all [of] the page layout options on this ribbon, but of course there's limited amount of Geography there's a limited amount of space that they have to work with and so sometimes they can fit everything in that little group sometimes they can't and if they can't there's a launch button that you can click to get even more so that's Why some have a launch button some don't [ok]? I think it's important to start with that terminology [because] I'm going to be using it [throughout] this tutorial [all] right a couple of other Layout terms that you're going to need to know in the spreadsheet itself. This is the spreadsheet and spreadsheets are made up of Columns and Rows [ok] so you can see we have an a column a b column C Column ETC, and if I browse to the right, okay, you can see that [there's] even more than that, and if needed it'll just keep going to the right adding more and more columns Okay Once it gets to z it goes to a a column a a and so lots and lots of columns in this spreadsheet Now what about rose? [I] have row number one row number two row number three okay, so spreadsheets are made up of columns and rows now the [intersection] of a column and a row is what produces a cell, so this is a cell and Every cell in excel Has a name okay this particular cell is named C2 and you can imagine how I got that name it's just the intersection of the column and the [row] this particular cell here has a name it's M9 and this is [I-16] now that may seem obvious and unimportant But it's actually [very] exciting and powerful that every cell in excel Has a name because [it] has a name you can describe it and you can have excel do certain things With the content in each cell we'll get to that a little bit later all right? now in addition to Columns rows and cells There's another part of a spreadsheet that you need to know about and that is a range Okay Now a range is a group of cells that are together a range could be this It could be this it [could] be this it could be any number of things It's basically a group of cells that are next to each other that are together and guess what? Ranges can also be named just like cells can so just like this is named L7 I can also name this Okay, now the way you name a range is you start in the upper left and you name the cell in the [upper] left? so this is L7 and then you say the word through so L7 through and then you say the name of the cell in the lower right n 12 So L 7 through n. 12 that is the name of this range? Now in the back of your mind Just tuck this piece of information the way you would write the name of this range is you would write L 7 through the symbol for through is a colon and then you would put n 12 so that is How you would write the name of the range that you see here? Okay, I'm going to tap escape to get out of that because I don't really want [to] type that in the cell so that was Some background information that you're going to need in order to really use excel properly now that we've talked about the layout of the ribbon and the tabs and the groups and things and also the spreadsheet itself With the columns the rows the cells and the ranges and actually I should add a couple more you can see that This is all on a sheet sheet one and I can add a sheet 2 sheet 3 ETc each of these sheets added together is what creates a workbook so sheets or worksheets add up to a Workbook ok so now that we've got all that as a foundation For our excel use let's now start actually creating and working on an excel spreadsheet Now to make this a little bit more interesting for you to look at I'm going to zoom in a little bit So I'm going to use this slider in the lower right corner, [and] I'll just click and drag to zoom in on my spreadsheet ok so that should be a little bit easier for you to see and now I'm going to click on a one and Enter some data in this a one cell and just as an example Let's say I want [to] use excel to create an inventory of my movie collection [ok] now this could be anything if you're a teacher Maybe this is the supplies that you have that you loan out to the students or if you're a secretary at a school let's say you're in charge of keeping track of The supplies at the school whatever it might be but let's say I want [to] do an inventory of the movies that [I] own First thing I want to do is maybe put a little title in there So I'm going to type in a 1 and I'll type movie inventory and You'll notice that my text is bigger than the cell itself it goes too far to the right But you know what don't worry about that just [hit] enter or return on the keyboard And I've successfully entered my first data into this spreadsheet now it looks like these words movie inventory are spilling over from A1 Into b 1 but in actuality that's not true It's an illusion both of these words are stored in A1 if I click on B1 [I] could type in B1 and hit return or enter and you'll notice that movie inventory is still stored in A1 [ok] so they don't interact they don't interfere with each other, so No need to worry if your text is too wide to fit in a 1 but having said that Sometimes making your spreadsheet. Look nice actually helps you use it better. So let's talk about how I could maybe fix this It's not really a problem, but how could I fix it if I want to make it look a little nicer? Well what I can do I can stretch out any column or even any row if I want to by just putting my mouse Between any two Column letters, so this is Column a Column b Put my mouse between the two right on the line or very close to it and you'll notice that my mouse cursor Changed into a double sided arrow, that's a good sign So now I can click and drag to stretch that out to make it wider now You may have noticed when I entered movie inventory into that cell and I hit enter or return it Automatically moved me down in excel when you tap [enter] or return You move down the spreadsheet if you want to move up the spreadsheet You can hold shift and hit enter or return and it will move up, [okay]? So shift enter or shift return moves up enter or return moves down now What if you want to move to the right maybe I want to type something in B1? What I would do is I would tap tab tab moves you to the right so I could enter more text there And then tap tab and enter more text there and just keep tabbing over what if you want to move left? [I] bet you can guess what it is you would hold shift and tap tab so shift is basically used to do the opposite of Whatever it would be otherwise, so enter return is normally down Shift-enter return is up tab is to the right shift tab is to the left Another way you can navigate throughout the spreadsheet is by using the arrows on your keyboard [if] you find the [up/down] [left/right] Arrows you can just use those to move up down left or right? It's a little bit more awkward than using enter or shift enter But that's another option and of course you can also use your mouse to click on where you want to go? But I'll tell you if you can learn to [use] excel simply with the keyboard without using your mouse very much It's really going to go a lot better for you. So [I've] got my title in there now I'm going to click on a two and I'm going [to] type in the word title. That's where I'll put the movie title now I'll tap tab to move over to the right and I'll put in date purchased Tab again rating Tab again value Tab again Genre and Tab again Location and that will store quite a bit of information for me about my movie Inventory [all] right with that last one when I hit enter it moved me down, and it moved to the left Expecting me to put in the first record is what they call it and the first record would be the first movie So let's say I put in Star [wars] again I could tap tab to move over to the right [I] could say okay. I purchased it 2007. It's rated PG It's worth maybe $5 and it's science fiction and it's located in the [living] room Okay So that's an example of data Entry How you can enter [data] into a spreadsheet by [clicking] on a cell or somehow getting on a cell? Typing and then hitting either tab to move to the right or enter to move down now as another example I'm going to type in another record, and I'll put in some other information here and at this point Let's say I notice a misspelled word, and I would like to fix that okay You'll notice that I misspelled empire if I click on cell a4 to try to fix that misspelling watch What will happen as soon as I type it erases? What was there? Okay? The reason why is because? When I clicked on that cell when you click on a cell anything that you type replaces? What is there already it deletes? What's there and then replaces it with whatever you type. So there's a distinction I need to tell you about there's a difference between being on a cell and being in a cell To get in a cell you have to double click on it [ok] notice what [happens] when I double clicked on [that] cell. It actually jumped me inside the cell and now I have a cursor That's flashing and I can click or I can use the arrow keys to move that cursor where I want it to be so there is a big difference between being on a cell and Being in a cell in this case, I don't want to be on the cell I don't want to replace all of the text in this cell. I want to click twice quickly now I've jumped inside it and I have this cursor And I can move it where I want it to be fix the misspelling hit return again that may seem like a very small insignificant thing But excel is all about details and all of these little details will really enhance your use of excel So please stick with me and pay [attention] to these details And I promise your use of excel will be much more satisfying and effective now Give me a few minutes to put in a few more records, and then I'll resume the tutorial Ok so I've finished putting in some movies [here] And some records is what they're called each of these rows contains a record and to help you see this a little bit better I'm going to zoom back out a little bit so you can see I've [put] in quite a few movies here now what we need to do next is Dress this up a little bit make it look a little better it Just doesn't look quite right to our eye at this point So what are some things that we can do to make this look nicer? First of all here at the top my title basically of this spreadsheet It's kind of off to the side, and it doesn't have anything that makes it stand out and look different so I'm going to click [on] it on the cell and I'm going to click up [here] at the top on the home tab in the home Ribbon I can click on bold to give it a bold look so that will help it stand out Notice that I can also use the paint bucket tool to paint the background of that cell I may or may [not] want to do that in this case I don't necessarily want that so I'm going to click the arrow next to it and I'm going to go to no fill I Could also change the color of the text itself Okay, so that is also an option. I'm going [to] go back to black in this case in addition. I could italicize or underline Those are all good options to have but that will help the text stand out a little bit Another thing I can do is click on cell A1 and drag I'm still holding the mouse click, and I'm going [to] drag until I've covered all of the Content of my spreadsheet so the content of this spreadsheet ends at Column F I don't have anything beyond that so I just clicked and dragged to get all the way across Now watch what I can do on the home tab home Ribbon There's a button here [in] the alignment [group] called merge and center and if I click on that See what it did it merged all of those cells together So this is now one big cell and it [centered] it, okay? so merchant Center is very helpful to do what I [just] did to basically break [down] the walls between These cells and make it one big cell and then to center it that looks a lot better the other thing like I said before The text not quite fitting in the cell kind of bothers me So I could go up here to the top like I showed earlier and click and drag to make sure everything fits But I want you to see a shortcut there's a shortcut to doing this all you have to do is go up here at the top and Just go between any two [of] the column letters and double click and if you do that look what happens it automatically will perfectly sized the column so that all of [the] text will fit I could do that also for date purchased and For rating now notice in that case the rating Column actually got narrower It's because it doesn't need to be longer than what it is now, [okay]? So I can do that with value and so forth now. Let me show you yet another trick That's a little bit of a time-saver instead of [double-clicking] between every single Column one [it] time look what I can do click and drag on the Column letters all the way across to the End of my data and then double click between any two of these it doesn't matter which [double-Click] and notice now it automatically resized every column every Column that I had [selected] was affected by that double click and now is Perfectly sized to [fit] the content that's in those cells, and if I browse back to the left using this slider You can see everything is perfectly sized so I used a phrase there I said everything that was selected every column that was selected was affected by what I did [in] excel That's a nice phrase to maybe think about select to [affect] if you want to affect it. You must select it first One more little Shortcut little trick when you click and drag on those column headings Yes, the fastest way to resize is to then double click between any two Column letters But you could alternatively just click and drag and watch what [happens]. I'm going to resize this Column let go and look every single Column was affected because I had selected each they're all affected by that And they're all exactly the same width so hopefully those little tricks will help you to be able to Resize your columns the way that makes the most sense for you and the idea is to make your data Look nice because when it looks good it's often easier to Read easier to understand and comprehend ok now there are good reasons sometimes to keep columns narrow even if all the text doesn't fit So you don't have to always make [sure] everything is always visible But I want you to be able to do that when you need to [ok] next up I guess I do want to click here on movie Inventory and Underline it to set that apart as the title and then down here I would like to make all of these column names different So I'll highlight them and I'll go up and make them bold and let's say italicized now the way I did that so fast you may not have noticed I simply clicked on the row number And it highlighted the entire row all the way to the right and so that's selected it and to effect it I just chose bold and Italicize and it affected everything that's selected so at this point I hope that you are familiar now with the different names of the layout in excel We know what to call the different things like the tabs the groups the ribbons things like that we also know about Columns Rows cells and ranges sheets and Workbooks and we know how to enter data and then how to Select it to affect it and to change how it looks on the screen And we also know how to adjust the column widths and I didn't show this explicitly so let me just quickly do that Notice that you can affect the rows as well So I can make rows Taller than they would have otherwise been I can double click between them to perfectly Resize I can affect more than one at a time by selecting more than one row so all of those same techniques that I showed About the Columns can also be used with the rows so all of this in my opinion gives you a good foundation It helps you understand the basics of using excel in a future video I'll show you some Intermediate excel tips and tricks' ways that you can save time and effort as you're building your spreadsheets [we'll] also get into formulas and functions And that's really where much of the power of excel is found and I'll also throw in a couple of advanced Excel tips and tricks, so please watch for that future video. Thanks for watching this excel basics video I hope you enjoyed it and [please] consider subscribing to my Youtube channel for more videos about Technology for teachers and students and watch for a new video at least every Monday also I hope that you'll follow me on Twitter Facebook Tumblr and other social Media So I hope that you'll follow me on these social media platforms and that we can keep learning together
