Repairing PDF's With Revu | November 16, 2021

yeah hopefully so for those who don't like coffee energy drinks are perfectly acceptable that's what i do i have a big cup of white powder that gets me going in the morning it's actually an energy drink just to clarify yeah that is the amino acid right the amino acid energy yes amino acid energy yes from costco for those of us have costco nearby all right we are live hello everyone in youtube world and everyone here in the morning coffee review session in zoom welcome us back we went out to hawaii we are back jason still went to hawaii then went back to a job site to train so we have matt here today today we are going to be talking about pdf repair and let's say we receive a document or we have a pdf that needs to be repaired actually i was just working with a client yesterday and having a conversation about exporting data and pdf just being so far gone raster wise but we'll talk about all that stuff here today again this is about you the community so feel free to ask any questions around review if you have any if you are new folks how do you break p how do pdf break um more scanned documents is usually what happens when i see with pdfs that aren't allowing you to have the metadata but going back to it we have matt here today myself i'm mike lee chave one of the long term mcrs my background is structural design um coming from the industry over to atg for those folks that are new what is atg and we have matt here today matt want to give a little intro sure my name is matt lin i'm an architect i like to fill in with mcr when either michael and or jason is absent today like i said i am an expert question asker that's my duty today and i do like this question that came in from david it said how do pdfs break which was kind of my question not only how do they break but what what defines a broken pdf is that like if you can't open it is that does that mean it's like right protected like what do you mean like by a broken pdf michael so there's a couple different terms so let's talk about review as a whole and i get this when i'm talking with a lot of end users that are transitioning to bluebeam review they're new and right the industry started out using and didn't have a pdf exporter or pdf writer that's when the inception of bluebeam came along because most folks refer to bluebeam as the software when bluebeam is the company so again right design software there were a couple of engineers who created because first and foremost the expert or the exporting software was used for like microsoft word it wasn't really utilized for what we have here today in terms of exporting correct vector data now what happened was they created the company called bluebeam which created a writer that was specific for our data being exported out as a portable document format so just this is just a little bit of history of bluebeam as a whole then i okay it was 2007 maybe or 2008 okay it was around then i should probably know that that year but it was around then when they created review so or maybe that was studio okay so somewhere around then uh review was created and that is the software solution we use today review is and does follow the iso standard so the international standard organization for coding pdfs so for writing pdfs right in coding pdfs they follow that set standard um majority of the pdf writers follow so in terms of breaking a pdf that could happen at the start where the pdf writer wasn't following that iso standard and you can't even open that pdf in review now that's when you would know that they're not following the iso standard because you can't open that pdf now majority of pdf viewers or writers or reviewers i guess you would say follow that standard and that's why you can open up their pdf in review and vice versa they can open up your pdf that you've created with or written with bluebeam review so breaking it would be a not the correct writer then the second step would be that it was either a scanned pdf so they went and scanned the pdf from their scanner and what happens there is it becomes raster data which is seen as little squares or pixels and those become not real um they're images of lines in text and you can't absorb or grab that metadata from the document itself right so we've had i've had this before and it was funny i just did a video this the other day but michael that's just still open though right like it'll open it'll just be vector i mean it'll be uh pixels as opposed to vectors correct yep so dots or squares pixels right which i have over here on the right and i should probably sync this page so we're looking at the same spot we do have a question and do you want me to ask them as they come in or give me hold no yeah you you do you all stop okay interrupt interrupt me like i interrupt you okay from chris we have if you have a scanned pdf that is 29.45 by 41.25 but it was a 30 by 42 how can you make the scan the original i i guess it's scanning smaller it looks like it's scaling it down just barely when you scan it is that correct chris the scan is slightly scanning it down in scale so it's skewed off so you can actually reprint your pdfs by going to page setup here so when you go to page setup you can then say next and from here you can rescale your document size so if you needed to re-change or change your page setup this is one way to do that so that's there to answer your question and i did like 10 clicks at once i always do that i apologize i went to thumbnails right clicked then went to page setup i believe it's also here in document so documents page setup and you can pin this by the way to a toolbar and then from here you select which documents you're going to manipulate and then you can hit next and you can change the type of document size it is correct to the scale it needs to be so you can refit the pdf and scale it up by that point what was it .5 it looked like .25 yeah it's like a fraction of an inch so if if they were to pull up this document that was 29.45 could they hit fit to media and would that automatically well it's going to get right yeah so you could do it to the actual size right so you you probably wouldn't because the the page media size is going to be to that extent so you're probably going to want to give it to what it is so if i if i'm looking at that preview it says media size and then it says page size so in this case there are one-to-one ratio in chris's example i guess the one of the media size would be that the 29.45 by um the 41.25 so if the media size is slightly smaller than the page size would that fit to media button fill it exactly yeah okay yeah any word we have another question from ed any words of wisdom for embedding or not embedding fonts from cad so the fonts aren't so be aware and then when you decide to run the optical character recognition from scanned pdfs right that was actually another question that we had from a client that i was working with that isn't able to determine or control the way they're receiving pdfs but they want to get all of that data enrichment from the pdfs to export out to excel right you're kind of your hands are kind of tied at that point right um a you do the ocr it only sees some of the data and it only brings some of that exporting out to excel and then some of the excel is images that's because review couldn't determine if it was actual text data or just something that i couldn't determine which it gave it an image now when that happens that is because two things it is to raster that is too pixelized for it to determine what the data is so it just gives it a squared around image of however much it can't determine or the other one is write fonts that it can't determine as well now review follows shx fonts only and if you need to add some because the user of the cad environment didn't have or got a new one that they wanted and they added it and you needed to bring it over that's when you would have to add it to that file can i figure where that file is ed but if you want to know where that folder lives you can just ping me and i can look it up it's just that's where you you're gonna drop your new text or that text that you ask from the end user hey what text was that so the ocr is font specific and the ocr has to have that specific font loaded in to read that font is what you're saying yes and also it's specific to line data too as well so it transitions our text and line into vector as much as it can right it creates a vector enriched document from a raster document right so we're in here right we have our two different pdfs which was raster ragged lines that's our scanned image seen as one complete document right it's scanned it's more of an image based pdf over here we have our vector data which is more in enrichment of line and text separation and we can see that dramatic difference right this is something you can tell right off the bat just from looking at the pdf and zooming in the other way is to select the icon down below which is select text or shift t and then from here what you could do is you can actually check if text is selectable so you can go through and select text which i couldn't do over here if i wanted to i couldn't select this note because it again it's seen as one image right those pixels or boxes of what we're seeing now when you're in here though you can go through and then also snap to data right so if i wanted to snap to lines in here which is the line portion over here i can't do that as well okay we have another um question from ed we are more interested in only using ttf fonts but we want to make sure wherever we give our clients always looks correct without errors or boxes we also want to make sure whatever we see in bluebeam is also what we see in adobe pro um so for the then okay so then use standard text right that would be true type font text and i in review still works off a true type text but in order to add different fonts it is the shx font types and you have to have review extreme by the way to add them for true type fonts just use a pretty much a standard text type that all computers have and a great example would be ariel yeah even though sorry could you explain to some of us the difference between ttf and sxf or what was it what was the other one hx fonts so just like revit i think revit works off true type fonts or is it shx only i don't know yeah ttf and i review still does both but like when you go to the comparison chart you have the ability to add shx file fonts so from here yeah true type fonts is what red thank you for reminding me so you can import file fonts with this from autocad but true type fonts and the difference i don't know the like best explanation so t true let's google this together sorry i didn't mean to push you down a rabbit hole no it's fine versus open i guess yeah or essay checks we'll just do that autodesk community because this is probably something that gets asked a lot within revit and it just kicked me out if you don't the file not found what's it to true type fonts okay so looks like shex fonts honor line weights whether through their native property or from a plot style you can effectively control the weight and thickness of the caricatures they're an after referred as the front line weight by so that's kind of a big deal i mean we want to control line weights and ttf does that saying ttf will not if revit is ttf because i i think you can control the line weight of revit things changed because two type fonts were now were now supported most cad users were split between dos and graphical windows where ttf could more easily be used it took several more years before most users started to be seriously considered using two type fonts through the slowness with which autocad handles these fonts 20 years later we still see confusion sometimes the difference between two tribe fonts yes that's we're confused right now um so with true typefox you're limited to two font line weights standard and bold for any given text height and you'll need a separate text a separate text style separate separate text style for each one true type font line weights are scaled relative to the text height so want a thicker font line weight increase the text height so versus this is the line weight thickness via plot yeah that last sentence doesn't make sense to me but so the height increase was the height increases the boldness increases okay no because that's good to know because we get yeah i said that last sentence doesn't make sense to me but that makes sense i know in revit we have you know the option to bold so okay okay rabbit hole yeah yeah sorry about that back to where you what's good how young are you michael the doss older folks yeah i i was thinking of like computer dos i wasn't thinking about dos text so if that gives you an explanation of how old i am um okay michael is still in his 20s barely he's got a few more days in his 20s so now you know that was a big joke on the president over here um okay so back to it again you're able to go through and snap to line weight so as we go through and check right i can snap to line right over here but over here i do not have that ability and there's a great actual explanation on bluebeam's website if you're ever wondering vector versus raster they give a very in-depth um well you're punching this as punching this in it's also worth noting that in revit and most of you probably know this but if you print with shadows it will automatically push you to revit push you to raster you don't have an option to do vector with shadows which is frustrating at times thank you my birthday is next week on thanksgiving if anyone wanted to know actually by the way we have a special morning cup we'll announce it in a video special morning coffee review next week so hopeful with prizes by the way um next week and it is a competition i like competitions so be ready going back to here though their explanation of vector versus raster it's pretty clean cut and dry in here um do they talk about types of fonts okay but if you ever wanted a great explanation about this you'll see that a raster image is created from a series of square dots called pixels and then one example of pds files scanning a paper a scanned pdf by marking a bit map image like a jpeg or a tiff the next one is vector and like matt was saying when you're printing from if those for those of us revit users and even autocad you can still do this as well and i'm we'll have to confirm with um mr artley from civil 3d but it right it follows i'm guessing because it does follow autocad right you can print to raster and like matt was saying if you're doing shadows it forces you to do raster or does it just change it to raster like it's your only option you cannot do vector with shadows and beth makes a good point as well uh also true for depth cueing and she says you can make it a bit better by upping your dpi when you know it's going to push you to raster which is a good idea i do at least 300 if it's something especially if it's going to be a deliverable for a client or presentation it obviously the file size is going to be a lot larger on that plot but it's worth it if you go down to like 150 text gets incredibly hard to read and maybe you can do a mix set right if you're dealing with clients that are also trying to get metadata more vector enriched pdfs maybe send a package that doesn't host the shadows right because you're going to have your plan sets and does it it's going to probably print all the ones selected so maybe at least in revit will right because you're selecting them and it's going to plot them all the same maybe just do your elevations that have those shadows those enrichments in terms of you during a presentation and how it looks as the raster come back and then do your your own plans like your sections your details your plan views all in vector and then to slip sheet the new ones in or combine them however you want to in review because you have review that it's very easy to go and do that yeah put the link in the chat for us yes what else that's it matt okay yeah so if we um so when we create a rasterized plot bluebeam does have the option to run an ocr command to make it text right yes the caveat being it's only in the addition of extreme so if i wanted to do that i can i have extreme those folks that are wondering if they have the ability to do this themselves is looking up at the menu bar you have review and then you have about and this will tell you which edition of review you have i have extreme you have to have extreme in order to run the optical character recognition when i'm talking with clients that are asking what type of review do i need i always recommend one version of extreme for exactly this instance if i need to run the optical character recognition where i can go through and select text right because we verified can't select text i can go up to here under documents and run my optical character recognition here now this is going to give you some options when you're in the ocr and this is going to say what type of language you're using what format the documents it is so you're assisting review in what type of data it's going to be converting like tables and forms or just a text document that was scanned but i know this is a computer design scanned documents then you have some additional options like correct any skus that are off and by the way this does not work i had this question asked for this does not work for handwritten text it's not going to convert it to be edible editable text or hand drawn lines it can't interpret those by the way but okay going back to detect orientation is there any vertical text i'll probably put that am i going to skip vector pages so this is a great area too because review knows if it's vector data or raster data and now i can see here am i just going to altogether skip because like matt sent me a set and now that i asked him to do half raster for his elevations that he has to show how the building looks in terms of shadows and then the other ones are going to be vector i can just skip those vector ones here and then hit ok and it's going to run that optical character recognition depending on how fast your computer is and what type of document it is it's going to change that time a bit loading and changing this ocr and now i have the ability to go through and select my text i notice it's still fuzzy it still looks rasterized but it can read it yes exactly it doesn't sharpen the image for you no you can do the pdf repair i don't think it even changes the dpi but it will do the adverse when you're when you're repairing the document or reducing the file size but you can go through and repair your documents if you want to so this can go through and process any wipeouts text or objects you can fix striped images you can combine adjacent images you can optimize solid color you can remove text clipping you can simplify clipping pass you can repair any fonts if you needed to so you can run this repair if you would like to as well and it will tell you what's wrong and whatnot for a report or the adverse you're trying to send out a pdf set that is too large in size or you're receiving a pdf set that is too large in size and you need to re not reduce it because when you're you're receiving it well you're trying to compress it down so that the data isn't so vast you can do that by using this reduced file size here and this can compress it by quality and this is a scale bar and i'm gonna have to play with it it's to each their own in my opinion on which way they go but once you go to complete compression you're gonna even see that it's going to reduce it if you do this on a vector document i haven't seen too much reduction there's like a slight pixelization but it's not a lot when you do this on a raster pdf it starts to become blurry like you can't see if you don't have glasses or something like that is there a question matt yeah doug says i like to run the ocr and 10 to 15 page batches seem to work better with larger files yes that's another thing i'm running the ocr on a large document set a takes a lot of time if your computer isn't able to handle it um i've run it on this computer i think it was like a 200 page document set and it ran all the ocr on it and it took about i think it was like 20 minutes um but it was taking the company that i was showing about two hours three hours and that's a great um way to expedite that would be to export or extract pdfs and you can go through and either do it individual which could also be a great thing you bring them out as individual and then you bring them back together could be an answer for that as well and i believe let me see before i see it yeah you could do it from batch right so you could add all those singular ones but it probably will take the same amount of time if you do it that way i haven't tried it that way so ed asks what does bluebeam like cores gpu ram it's definitely graphics driven um but multiple [Music] i'd have to i don't know if it leverages multiple cores that would be something i could definitely get an answer to from buck because he's more of the expert on how many cores a software is using not so much for me um but it is definitely graphics driven and you can actually choose what's processing a lot of the pdf power by going through your interface and going to advanced and you can say is it running off what part the hardware or the software is doing a lot of the rendering for itself or legacy and these are some of your options here as well and matt was saying that maximum dpi when used printing to raster you have that same item here as well is there any other questions nope not in chat nope and back to your comment because i i saw that there was ram in there as well so random access memory is what assists your cp i mean your um yeah your cpu i was getting confused as best i thought i was saying gpu it's just your cpu so whenever you press a command or type anything or go through and select a command in your software it is asking for a step-by-step instruction your cpu is and where does it store those step-by-step instructions on where it's executing those commands it is in your random access memory so the more random access memory you have the more commands can be executed executed by your cpu so just be aware right the more ram you have the more commands you can run the larger more heavy commands that are asking for step by step instructions and what they're doing like optical character recognition that's just going to feed you more power so that also assist in running several software simultaneously yeah yep and if you're looking for hardware and it's hard to come by right now and hardware that's not really built for our industry it's funny because most design softwares i get this question asked a couple of times not a whole lot but most design software's people will say that they have gaming desktops and i'm like great do they know video games run off a single core and most of our software is run off multi-cores so you got a desktop that was built for not our industry which we here at atg have bimbox which is built directly for industry so if you're looking for something we have also all the parts so in terms of graphic cards especially with the new ones that came out the 30s which are hard to come by we have it all in stock if you're looking for a laptop or a new desktop feel free to reach out but segue back into review now we're talking about repairing pdfs so there's sometimes where pdfs are coded as raster in vector or more raster i guess and they have gifs and gifs encoding into their viewports which are also lending to the slowness so if you've ever had a large document set mine are all clean but i'm just going to open up a large document set here and as you go through to your thumbnails panel and when you go to your thumbnails panel for that document set it's going slow right when it's loading these that could be two things right first and foremost i always check where my pdf was written so if you are receiving you're not able to control the writer of your pdf you probably if you are having an issue i will always recommend and even on support from bluebeam always recommends creating or recreating their pdf as a bluebeam written pdf and how do we a check that and then b do that you can hit control d on your keyboard and it's going to tell you who created these pdfs right here it says pdf producer and you can go through and see what pdf producer this was a legacy and maybe i should even go back and rewrite this as well as i think the new ones like brewery or something um as a bluebeam written pdf maybe as a newer one right in terms of coding your pdfs and this is the way you can check that i always whenever it's never bluebeam here recreate it as a bluebeam written pdf just gonna be better performance in what you have in your written it still follows the standard right you're still able to open the pdf but some of those writers are a little iffy on how they code their viewports and sometimes those viewports are coded as gifs and gifs which are very heavy in file management file saving size so just be aware of that in terms of data so when printing from revit you recommend always using the bluebeam writer yes okay david says how do you do this do what the b step i would assume how do you ensure that when you're printing you're using the correct bluebeam coder yeah it's a bluebeam rider so it's just bluebeam what is it so maybe go through a dialogue and show us how yeah yeah so you're just making sure it's a bluebeam pdf writer but how do i recreate it so if i received one that is in a bluebeam written pdf you can go file from file you go to create create from and this is where you're gonna rewrite your pdf as a bluebeam written pdf so i go to file create from and then i can go down and just select a pdf set here well actually let me just do this let me save this to my desktop there we go then from here i can go file create from is it gonna let me do it while it's open probably not so let me close it is this create from command is this the same as what if you just printed that pdf using the pdf writer is that doing the same thing or is it doing different different nope it's different yep where is this that's an s's it is different because i've tried that and this will overwrite that file it's going to open it yes replace now ctrl d here and i have yeah see it is brewery 5.0 is the new writer um and this can be done by by the way in the application of the stapler as well so for those folks that didn't know when you download a review you do have the stapler so if you go to windows explorer and you're going to go to a document you can do the same thing from in here and it even asks you by the way when you have that when you download review do you want to have these as quick access down here in your status bar so by the way you can have them both down there in your status bar too so that convert files and review is that doing the same thing as the um is what you're doing okay okay uh doug interesting i'll keep this in mind david can this be done to your file if you already have markups applied hmm i've never tried it but we can try it oh this is fun yes so let's go to here save i'm overriding with my original one and i'll do ctrl d here just to show you this one is going to be the same old one here um [Music] let me just go to here um [Music] just had some of these okay over right i don't think there is a yeah there's not okay david says thinking that if you print it with markups they would become part of the file not me markups you already called it yep so it is so it flattened there right yep can i unflatten it though nope yeah here's a new one so flattened your markups with it okay so it works but can't undo it yeah i can't even go in and grab them you can print without markups though that's a good idea yeah you could do that and then copy paste all your comments i guess or you can just export your comments as a different file extension right and then delete them so you can always go through and in your markups list for those folks i didn't know three dots three lines you can go to your markups you can export your markups it'll save them as a dot bax file because you can always insert markups from an old pdf set that are the dot pdf extension but you can also just export your markups from the dot bax file type and import as well so that could be overlaid on a on a new document that's been recoded yes so have you seen export and import markups map i have not known okay so here's an old set here i ruined that plant set hmm what did i do to this pdf there it is okay so from here now what i could do is i can go through and insert so i can import comments from either a the bax file right so let's say this was an old set and i just wanted the markups to go away and then pull them in or i could still have the dot pdf extension and import markups from there as well so for those asking maybe as a mental ask not verbally asking me so i have import comments again you could do it from the dot pdf or a bax file it's up to you so from here i'm going to do all comments from a pdf extension it's going to bring in all the comments because the file had all them and they weren't individual but it's bringing in the same markups the same location just be aware it's that same markups in the same location so for those folks that love to move viewports we should start making a trend to not move viewports um right fix the data where it is versus in the viewports or the views for those folks that are using revit where they reside originally right if they have to move sometimes they have to move but what you can do is you can select all your co your markups and then you can move them up or down by doing a select all so i can go to here and you can grab them and move them where you need to i don't know if yeah you can play tetris too if you wanted so tetris being up and down arrows or left click hold and drag to move them david says that's a new one didn't know you could copy markups over like that nice yes i agree with david new to me too what is that thing in the bottom right hand corner this isn't a bluebeam question i'm just trying to figure out what that is that big purple blob in the on the sheet for historic building okay all right just curious what that is half historic building left so be aware that you have that ability to export and import comments from one pdf to the next now there's usually questions where it's like hey mike i have a full commented document set like this how can i go about just bringing over specific comments you can do that with the layers feature right so doug and i'm i know doug does this because we saw his sets his things automatically you put onto a layer that's great because you can turn things off right so you can have this not export feature for that layer because you can't go here and say i don't want some comments to export but i want these to export the only way to do that and control that is by your layers so just be aware layers are going to be your pal and doing this export import feature of your comments from one pdf to the next doug says yep troy taught me that embed layers into your tools yep yep troy has some great tips he has the what was the chapter two forms for for a forum forum is how you say it right yeah forum a forum where you can go yeah he has he has the forum where you can go and ask questions it's a great area so if you guys ever want to check it out feel free to check it out so shout out to you or the brainery there you go thank you david um so just a shout out to him and you should go check it out again remember this is about the community so if any of you all liz has showed up before she has tips and tricks on um linkedin so again this is about you the community if you have things to share share them if you have questions please ask as well because again this is about you so what i have topic wise is just to fill the time and if you have questions please ask because we can go down and rabbit hole like this true type font versus shx font it looks like we have a raised hand is is that a thing i don't know what to do with it chris has a raised hand yeah um chris if you want to chat it or do you want us to unmute you oh he put his hand down so maybe he's an accident it's back up he's waving at us it's a virtual wave oh hi chris if i knew how to admit you i would but i don't know how um yeah i'm in there david so if you ever i see some questions and stuff pop up um whenever i have time i try to look at it and if i would reply i guess it's something i need to start doing but i've been pretty busy been on island time matt and i but back to here so as we go through and look at items again we have the ability to recreate the pdf as bluebeam written pdfs you can check that to start off with who wrote the pdf as the writer by going to the control d or document properties which are going to show you all of that you will then see your pdf writer and what edition it was written in and then you can go back and recreate that pdf as a bluebeam written pdf then your other options right for an instance we had someone that wanted to move things to excel there is a threshold right just like any software and i'm gonna bet anything else can export it either if it's too raster it's too pixelized the software is not gonna be able to interpret the data so when you're doing things like the export feature from either pdf or to word you're you're going to hit a threshold right if it is raster data it's going to be pixelized the software just can't interpret what it's trying to export and you're not going to get a good export out from your pdf software so just be aware of that do we have time to talk about dealing with pdf locks um security purposes yes we do doug what is your i'm guessing it's security purposes sorry i jumped the gun i'm guessing he's typing it well i'd like to know that too for security like when i get a pdf and i try to put a stamp on it and something that says nope you can't so yes matt's talking about lock and you're saying if i put a signature on the page what is the encryption after it's been signed there's two different things um so when you go through and add a signature a let me save this out because it's going to overwrite my page okay so folks writing a signature saves it and encrypts the documents so i always since i have practice ones i don't want to overwrite those ones so i'm going to save this to my desktop here and then when i go through and i sign something and for the encryption i always refer to bluebeam's website so when you're getting ready to sign something right it's not encrypted yet how did you how did you get there michael how did that set up skills and such what where'd you get that blue box okay you zipped around and it popped up so review review allows you to sign documents and you can do that in any edition review exch i think you can still do it in standard if any of those standard folks are out there i think you can still create a signature box you just can't delete the box maybe i think it was i just forget but so from tools if you have extreme you can go to signature and i still think you can do this in standard i just don't think you have the form creation is what standard has but from here you have the ability to create a signature box and this is where you can sign in any edition i know you can sign like this except for the free version of review so viewer you cannot sign the pdf you can fill out form fields but you cannot sign the pdf because the feature of the signature is this encryption area which is creating a signature id and that is when the documents get signed and you have two different things in ways to do as a digital signature or document certification and i forget what's encryption spelled it wrong but it's fun i believe what encryption it has it's not going to tell me in this one there's it follows some type of encryption i'll just put this in the chat if you want to look through this okay we've had a couple more comments come in i've run into i've run into this with locked pdfs not allowing me to set scales and such yep doug said i've had them where i've had to open them in google to remove the encryption yeah so if a pdf is locked and it depends on who's locking it and what their pdf producer is allowing to lock because review is still going to abide by those encrypted locks so there's an intent behind those locks and for at least review you have to have a password to unlock it i don't know it's going to come back to whatever the pdf producer does for encryption encryption on their locks and it sounds like you have a workaround and you don't worry i beat up on that all the time i hear you doug that's interesting though doug you had to open it in google how do you can you open a pdf in google is that a yeah it's your google window so like when you open a pdf instead of opening it from your viewer you open it up in like microsoft edge but it sounds like that breaks the encryption so it sounds like you have a workaround otherwise you have to get the password right so i know reviews password is password encrypted and but from here again when i go through and certify the document by signature i'm logging in i have my signatures and again i had a customer ask the other day so i like to tell everyone things that i've been asked because maybe someone wants to ask the question but doesn't know that they need to ask the question or something you can create an actual signature so if you want to do a custom sign here right you can do a handwritten sign from here that's encrypted by your signature by a password so you don't have to worry about someone coming in like matt for instance i'm not i work structural and but i'm not a licensed a licensed architect he probably signs and seals with his signature right never never keep that liability off the sheet yeah so again if you were to do this and send it to me i can open it in google and get rid of it that's he's talking about something he's received and it's probably by whoever's sending it to him yeah it's a process it's just determined on who the writer is and it sounds like whatever writer he's receiving there's a way to do that okay chris can you insert a bmp or jpeg in that block a bitmap this right here so this can be done as you can create a new one and what you're going to do is you're going to go through and you're going to say from file and it's whatever file i don't know what file maps it lets you yeah there's yep bmp can you set a gif no jpeg yeah jpeg right here yeah there's the bitmap too okay yeah okay doug sometimes if you can break it into individual files it kills the encryption um good to know so for those folks out there that are trying to do that i will i think doug and i are more interested in breaking the encryption than creating it so that's signing it and it'll create an encryption on the pdf once it's signed but going back to saving security wise you have documents security and this is allowing you to provide review hackers unite this is providing security behind bluebeams reviews no bluebeam as a company's encryption in their software review and how they encrypt their pdfs so if you wanted to provide security when you're sending your documents out you can do that here as well so you can change permissions and you can create a presets one where you save it and then you don't have to always have these same selections so what you're gonna do first is you're gonna go through and say hey do they have to have a password just to open the pdf that's probably going to be a pain but some people may want that right so in order then for them to even open the pdf themselves they have to call me for this password to open it or however you want it you i'd why would you send in an email because then it would just be taken anyways if someone were if you were worried about them opening it but sidetrack here then the next one is require password to print copy or edit so that's not what this is doing yet because you're going to change those settings down here but it's saying this is what you will do if you decide for all of these you're going to create a password you're going to verify that password are you going to allow them to print yes or no and if you do allow them to print in what type of resolution next one is are you gonna allow changes so can they make changes to the documents can they fill out the form fields so maybe you're locking everything in the pdf but form fields right so they can go in and type their name the date whatever they need to fill in on a form field or adding markups or inserting delete rotating pages all mat all modifications except extracting pages right so are you going to allow them to make these changes the next one is allow copy text or graphics can they snip it snag grab anything off their pdf that's what this copying text or graphics is the next one i hate aia use that option yeah a lot of and actually building codes have used that option because i've tried to go into building codes and copy some snippets throw it on a live safety sheet and you can't yeah so that's copying text and graphics they cannot unless they verify a password you'll see a lock on the pdf and then what type of encryption are you using this is probably falling into david and doug let's figure out which one can't be broken and then you can tell people which one can't i've seen so effective yep so from here you can encrypt these and whatever encryption you want to look up um for these right just depends on your department and who needs to know what this is then you can save this right so if i just put a password in here okay i was scared i was gonna show my usual password so i can save this so i don't have to re-come in and do this each time you just hit the drop down and what you save it as i'm not going to um should i i think i saved this out some more so security i'm going to show the message again um so let me change these then hit save and now it's locked so here's my this will change it's you have to close it out for the udot to be to be able to see like what it says it won't let you do so from here i can still do a couple of my things i can't go through and do any editing comments i need to close it out and then reopen it i guess i think i saved to my desktop i hope i did yeah there we go so as you can see all of my markups are grayed out i can't go through because i said you don't have that ability i can't even print so i can't go through and print how do i get access to allowing myself to do this or you have that document security and then from here you can go through and unlock it as well so here's your password to be able to go through and do that if you're gonna share it with somebody or not um and then doug is saying if you open it he's it's a process but let's just try you opening it from here like google chrome maybe that's a different one i'll let you try to figure it out see if different encryptions work or not but we are coming up on the end of time if anyone has any following questions we have two minutes left by the way we have a game for next week or competition i guess you would say but prizes for good old turkey day except for doug doug already had his turkey day up in canada um but for those folks here in the us of a or even even you on youtube land if you're not listening in here from the united states somewhere else we will be having some giveaways so i'll have to get clarification if we can ship winning things to those folks but if you want to i recommend not being in the youtube live stream i recommend joining the zoom stream and i'm pretty sure carrie can help you out with a link if you ever wanted one so feel free to leave in the comments before you take off today here everyone in the zoom land please look at our um survey at the end it does help us out so leave any questions you have if matt was good or not should we forever ban him or allow him to come back put those in the comments we can't be better unless we know how we're performing so please put those in the comments and any other topics and also by the way if anyone would like to join us on here live like doug did please leave it in the comments we'd love to hear with you love you love to have you on here to hear about your workflow and talk through us with what you found and use review for yourself thank you all today for attending and thank you matt for jumping in any last words matt no this is fun thanks for having me i look forward to the next time yes the next time for sure matt is definitely going to be a new addition to help us fill in so thank you all for joining us today thank you dj cj and we look forward to seeing you all next week and jason will be back by the way see you all then thanks

Channel: ATG USA

Views: 81

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Id: BpYGOvn9ID8

Length: 58min 53sec (3533 seconds)

Published: Tue Nov 16 2021