PDFgear: Your Ultimate FREE PDF Solution

hello and welcome back to PCS Channel today I'd like to talk about a very useful and unique tool for managing PDF files so let's pull up a PDF file here maybe let's see this one's good so we're going to be specifically talking about PDF gear is the name of this particular application and one of the thing that strikes you immediately when you look at it is that it's free and so you figure okay if it's free it's probably Limited in terms of what it can do and what you can accomplish with it but when you start looking at all the features it has it actually is pretty compelling so let's do a quick walk through and see what it can do and how it works so when you pull it up at first like I pulled up this document here you can immediately see that it has a very minimalistic interface yet it has all the features and options you want to be able to get to fairly easily so that's one of the things that kind of struck me when I initially looked at it and so up at the top here top left corner you've got usual icons for opening files saving files saving as printing them undoing and redoing the previous operation pretty straightforward but again it's very minimalistic out of the way you have it available to you but at the same time it doesn't get in your face so I thought that was very nice on the left side you have ability to create bookmarks so you can have certain portions of PDF marks with a bookmark so you can easily get to them later then you have a way to look at the thumbnails or short previews of individual pages so you can jump to directly by just clicking on it like that so that's pretty handy and there is several different options here you can split PDF you can extract pages and we'll we'll cover that shortly here and you can also delete pages so you can do some of the operations specifically on on the on these particular Pages here uh directly from here so let's go through the top interface that's where the main options are you have ability to either select the arrow which allows you to Simply click point and click to do different operations like you usually do in any application or you can select the hand which allows you to just simply drag the file by clicking and holding the um Mouse button you have ability to select different view Zoom levels so you can make things as convenient for you as possible and you can indicate a particular percentage you can zoom in quite a bit all the way up to 600% for those of us who are semiblind and you can always work at 100% so it looks like this and you can just tell it to fill the page so it's much easier to read and you can have these undo and redo and then Plus minus just jumps Zooms in and out so basically a couple of different easy ways to jump between different settings here you have different ways to create the zoom level because you work on a document you want to be able to see it in the best light you can possibly see it and they give you many different tools here to be able to do just that because if you think about it when you work on PDF files you want to be able to see what you're working on so the the main area you have whatever 90 95% of the actual display here is nothing but the document itself so you have really convenient way to be able to work on it but in terms of options available they're all there at the top eating very little of the screen real estate and yet available to do what you want to do so you can look at the document as a single pane you can look at it in double pane mode you can see we can look at the document two pages at a time which could be helpful then you have ability to do a slideshow show where basically each page comes up one at a time and then you can click on the button to have it go to the next slide and like a slideshow uh you would normally do you can use OCR capability here to convert it to text and you have ability to take a screenshot of any part of the document of the page and you're able to find things uh by typing in the piece of text those are definitely very nice to have but the real power comes in this next menu which is annotate and that's where you're able to go in and do all kinds of stuff to this document for example you create highlights where if you take a particular piece of the document say like this and then you let go it becomes highlighted so if you have certain parts you need to highlight you can just go like that next thing you have is underline you click on that and you select whatever piece you want underline and it becomes underl line so these are all ways how you can annotate PDF files to make it much much more useful and usable by people you're sharing it with you're able to do strikethroughs you can imagine you select this let say you select a piece and it becomes strike um you can do area highlights where you can select a box like that and then it highlights the entire box as opposed to just the text within it so that could be handy you can draw lines wherever you want them to be you can draw rectangles basically various kind of graphical shapes that you normally use in a graphical program you can also put in your PDF files you can have regular free form ink where you just basically scribble you whatever you want to scribble wherever you want to scribble you can have text boxes so if I put in a text box here I can type in something in there and it be becomes basically a text box that can be resized can be moved like that so that's useful I can also add text by just clicking and start it start typing so that's how regular text works and again all of these are sizable and all of these can be easily moved to wherever you want them to be so very handy you can also add notes for example this is note one and so now we have a note one up here and if I click out of it you can still see it's there but I can actually close this little window the Box remains here for the note but the note is invisible if I put another note here let's say click on node click on here what tyen node two and let's move this uh up here myself out of the way so you can actually see it there we go so you can see right there's note to If you close these windows and typically I recommend having these notes be physically located maybe in the margins like that so that way what happens is if you actually click hover over the note you can see what the note is but if you click on it I'm sorry if you double click on it then it opens a little window to go with it and you can see your note there and remembers this location things like that so you could actually have nodes be on the right side here so they don't interfere with text and you can just double click on it to see it you can have open you can have closed it's a nice way to add nodes to go with your document and then you have stamps typical stamps you can have a number of presets like for example you can have this is a draft document so we can put draft in here for example you can select maybe confidential and drop it here up at the top here and you can make it bigger by adjusting these things like that and you can have as many of these as you want in terms of stamps and you can also create your own stamp custom stamps with your own message and of course when you get done with all the annotations where you can hardly read the document anymore then you can easily just click on hide annotations and all these annotations are gone and you can show them back again you can easily move them you can easily delete them you can change them and you can basically add just about anything you want to this particular document with e using this annotate menu the next menu is edit and some of these things overlap and you can add a text uh from this menu uh actually let's get rid of the annotations for now so it's easier to see so if we go to the edit menu for example edit text if I wanted to add a text I could just click here and the cursor whereever let's say get rid of this letter S at the end here you can just click wherever you want change it to whatever you want to change it to so that's physically editing text editing objects allows you to go even further you can change fonts you can change some of the layout it works on a bigger level than just changing text and you can change text and stuff then you can also add text from here so that's similar to the other page so if you want to add text here you can uh add a new text to this particular document you can add images so if I wanted to add an image for example I could drop an image and drop it in here and now we have an image in this document you can also make things be linkable you can also add watermarks so watermarks you can add your own Watermark let's say we wanted to create a watermark that says classified you you can select different selections here but basically just create it and now we have classified right there and if you wanted to have it on additional Pages you'd have to add those separately uh you can also manipulate headers and Footers page numbers you can have uh stamps from here similar to the other place and you can also insert signatures where you can do your own by default right there or you can create a signature by adding a picture or typing or writing and they have number of options here to be able to do signature so if I want to say take my signature I can just click drag it where I want it and then say flatten it and that's it and now I have my signature in place we can I can make it look over I want so that's very useful for editing various documents with some stamps and signatures so on sometimes you deal with forms so this thing handles forms too with this formed menu you can add easily text images similar to the previous menu we just looked at but you could also use things like the check access filled unfilled things like that that usually people use in filling out forms so that's what these things are for and then you can manipulate Pages you have all kinds of options here so this document here is looks like it's got what 16 different pages you can extract certain pages and you can select all pages some of the pages and you can select even only odd only so basically you have a bunch of selection in terms of how you can extract every page into a separate PDF very easy way to do all kinds of extractions from selected Pages or old the pages you can also delete pages so if I select few pages by just simply clicking on them like that select the check boxes here then I can click on delete pages and it'll tell me do you want to delete three pages and I can just click okay and it'll be gone you have a very easy way to manipulate pages and PDFs you can insert pages and you can insert blank page PDF Word document or from an image you can also crop pages to make them smaller if you got some extra area a lot of times that you don't want to have you can easily crop it and you can also rotate pages so a lot of times we scan or get documents from mods that are scanned sideways and we need them to be the right side up you can easily rotate it so very convenient very useful under the tools menu you're able to convert this PDF to any of these formats you can convert PDF to Word to excel to PowerPoint to PNG graphic file to jpeg graphic file to a text document to HTML so it's like a web page to to RTF which is reach text format or to XML so you got tremendous amount of capability in terms of being able to convert PDF to any of these formats and then if you look below the line here you have ability to go from any of these formats and convert them to PDF you can pull up a Word document make a PDF out of it Excel document make a PDF image PowerPoint RTF and text so all these formats can be used to create PDFs from them and you can create all these different format formats out of the existing PDF incredibly powerful incredibly useful you can also compress PDF if uh it was saved in uncompressed form you can make it smaller in terms of dis size sometimes it's important if you have really large PDF so you have a lot of PDFs you can merge PDFs or split PDF for example let's say you have multiple files that you were sent and you want to put them together into a single PDF you would use the merg PDF option or always vers so let's say you have a file that has a bunch of PDF files in it you will split it into others you use the split PDF option again you can add signatures here and another option you have here is to be able to actually password protect this particular PDF and then later on if you want you can remove it so this is a way to add security to PDF files that were not secured before and then you have the help menu that basically just looks for updates and settings things like that so basically that's an overview of PDF gear again the program is free you can get it at PDF gear.com download it on your computer install it and use it it's really capable in terms of all these features I just mentioned but that's not even everything another thing you have is you have these little icons here this is the same as we just looked at to convert to various formats but down below it's got a little chat capability and what that does if you start chat then it'll start something like a little chatbot and it allows you to talk to the document as chat GPT for example so let's say we say who is Ol okay so it doesn't know who I am but because it's not in this document how about what is PCS let's ask you what PCS is and so here it says PCS stands for productive computer systems it's an internet it and I Consulting development so basically it found that information and at the bottom here it show shows you which Pages it their references to PDF so you can just click click on them and it'll take you right to that particular page where it talks about it but it gives you all the information it was able to gather from here okay how about what kind Talent does PCS ATT track one of the little annoying things about it is you actually have to hit the send you can just hit enter so it says there's no direct answer to this question on the provided PES lower PCS price itself offering a wide range of it expertise and so on so basically it finds whatever it can find it's not as good as chat GPT so don't think it is but it's fairly decent if you're trying to do little chat and ask it about some things in the particular PDF it'll actually does a pretty good job with that so not exceptional but it's pretty good certainly better than most other PDF applications that don't even have this capability definitely use chat if you can and if you want to and uh to talk to this particular PDF document and then to obtain PDF gear you simply need to jump to PDF gear.com website right here and that will take you to this page and over here you have free download you can see they have the windows version they have the Mac OS IOS and Android to bad they don't have Linux but they have pretty much everything else and you can see this just pretty PDF software for everything and so the question that a lot of people would ask then is okay why would I spend money to buy something like uh Adobe Acrobat when they have something like this and the real answer the simple answer is you shouldn't be spending money on Doby acrobat does a Doby acrobat have any features that are Beyond this the answer is probably yes you might have some additional things that you know because they're the def facto standard they invented the whole PDF concept but at the same time if you look at features that you would actually use and to me personally it's I want to be able to pull up a PDF I want to be able to easily convert it for example to if it's a graphical file to text so I can manipulate it I want to be able to annotate it by adding Graphics by adding text things like that which this allows me to do I want to be able to potentially output in a different format such as Maybe PowerPoint and this allows me to do that and at the same time I want to be able to utilize it as the default PDF manager sometimes I want to split PDF into files sometime sometimes I want to merge it so all these basic things that I always use and always do are available in PDF gear so with that being the case i' highly recommend using it obviously it's a free application so there's no risk for you you can download it and try it and if for whatever reason you don't like it obviously you don't have to use it but I've been using it for a while now and I think it's pretty solid and I definitely recommend it so if you're looking for some tool to help you deal with PDF files on a continuous basis with having many capabilities and abilities this is the program for you with that said I thank you for taking the time to watch this video and I think last time I said my name was ol it's still a till next [Music] time

Channel: Productive Computer Systems

Views: 2,095

Keywords: PCS, SPEC, Google, Apps, Tips, Technology, Education

Id: 6RsDIf02PvM

Length: 18min 54sec (1134 seconds)

Published: Wed Mar 06 2024