Shawn Jordison: Welcome to the
Accessibility Guy channel. Today we are going to be talking about how to tag a
PDF. There are multiple methods to tag a PDF, including manually tagging the
content using the reading order tool, auto tagging, and using the action
wizard. So if you have a Microsoft Word document that you've applied styles to,
and exported that properly to PDF, you will have a nicely tagged document. But
if you're using a program like Adobe Illustrator to create accessible PDFs,
it's going to be a lot more challenging to tag them. And remember, not all
documents were created equally, so make sure to review the tags panel to ensure
that everything is working as expected. Let's take a look at how to do this in
Adobe Acrobat Pro first document that I want to review is a document that came
out of Microsoft Word. If I open up the tags panel, I can quickly determine that
there is tags in this document that were properly implemented. For example, I see
a heading level one for the topmost element, we have paragraph tag h2
Paragraph h2, we also have a table tag with the appropriate amount of rows and
columns. It doesn't look like any table headers were applied, but this is how
the document was intended to come through from Microsoft Word. This
section is going to cover how to manually update content in the tags
panel. The first thing I want to do is I want to make sure all of my tags are
underneath a document tag, I can select f2 on my keyboard. And between the
brackets I can type the word document or I can right click the Tag select
properties and change the type from the drop down menu. Because this document
was appropriately styled in Microsoft Word, it's challenging to find some
content that needs to be added and opening up a new version of the same
PDF. But this document has no tags in it whatsoever. The first thing I want to do
is create a document tag as this is where all of the rest of my tags will
appear in the tags panel. So let's open up the accessibility button and then the
reading order tool. And let's start applying some tags, I can simply draw a
box around the content I want to tag and then select the appropriate option from
the reading order tool. Now you may notice there are several options missing
like links and list items. For this, let's select Heading One. Next, I'm
going to select some paragraph text. But before we get to that, I'd like to ask
you to hit that like and subscribe button. This will notify you anytime
that I upload a new video. Right now I'm doing one a week but the plan is to up
that to two or three accessibility videos that will be posted weekly. So
let me help you get accessible back to the video and select paragraph. And then
I'm going to select issue one, sometimes you have to move your cursor pretty high
up to get all of the contents. Issue one is going to be a heading level two, then
our color and meaning will be a text paragraph. And in this example, this is
not an actual heading it is just text paragraph. And we can simply go through
and tag all of our content. Let's select this entire table using the reading
order tool. And then let's tag it as a table. Oh, we also have an image down at
the bottom that we can select as a figure tag, I'm going to select Close,
I'm going to move the tags out of the section tags because I like to have a
clean tag tree. And if I expand the rows in this table, I can determine that the
top row was correctly identified as a table header. So using the reading order
tool in the PDF actually created my table more accessible than it did from
the Microsoft Word version. Let's open up a brand new version of the document.
And this document also does not contain any tags. But this document I want to
launch the action wizard. Now the action wizard is going to walk this document
through a series of steps and get it to a mostly accessible version. So to do
that, I'm going to launch the action Wizard button from my tools panel. And
then I'm going to choose make accessible from the top right corner and then I'm
going to select the Start button to begin. The first box that appears is the
metadata box. This is where we could enter in our title sample and author and
select OK. Next that's going to perform OCR on the document. It then will ask us
if we want to identify form fields. This particular document doesn't have any so
I'm going to say skip this step. Then we're going to set the reading language
of the document and the next option will be to add alternate text to any images
in the document. I'm going to select OK and it takes us to our first image going
to apply some alternate texts select next and select save and close and then
the final step of this process is to start the accessibility checker and it
appears that according to the accessibility checker I only have an
appropriate nesting failed. So let's go into the tags panel and quickly take a
look at that. So it looks like that it applied to h2 to my document not an h1
That's one air We would need to fix and we could do that using the reading order
tool, or simply press f2 on the keyboard to update the tag, we also don't have a
document tag, it did also identify the table perfectly. And now we really only
have a few steps to fix this document. Let's open up another sample of the same
document. Now the last thing that we're going to test to get tags into our
document is the auto tag feature to launch auto tagging. I'm going to select
the accessibility button and move my floating head. And at the very top of
that window, there is an auto tag document selection. When I select that
it will apply a tag structure to my file to review I'm going to select the tags
button and expand the menu items. And it appears to have applied the same level
of tagging that the action wizard did where we begin with an h2 at the top and
we have several other tags available. So that gives us the brief overview of how
to get tags into a document. If you want to check out some more practice videos
on how to do these things. Please check out the description of this video. As
always, thank you for watching
