How to migrate from Google to Office 365 with On Demand Migration for Email

i'm chad lindley a product manager today i'm going to demonstrate how to quickly migrate from google to office 365 using on-demand migration for email let's start by looking at our source mailbox and i wanted to highlight one of the messages in here this one has a large attachment it's 6.8 megabytes and we're going to use this to demonstrate one of the unique features within ondemand migration for email for handling large attachments as part of the migration process as you log into the portal you'll see that there's a variety of plans here these have all been previously created when you first log in you'll create a new plan the one we're going to use for our migration today is called google to office 365. so let's take a look at the settings so the first step is to set up your connections so we create a source connection into google apps we give it authorization to be able to extract the data we create a target connection as well into office 365 and use an admin account to insert data into there for this migration today we're just going to use one admin account but you can add admin accounts if you want to do more than 10. so each admin account can migrate 10 mailboxes simultaneously you can add more if you want to do a higher velocity migration within each of these connections you can also test the connection so if we wanted to make sure we have connection into the source and we have access to the mailboxes we can just type in one of the users we're going to migrate and let it connect into the source and once it's done that it will validate that it has the access it needs and it will come back with a green check mark if we're ready to go and that's completed and so you can see that we have the access that we need and we can proceed with the migration the next step in the process is to specify the mailboxes you want to include in this specific migration you can see you can add mailboxes individually or you can import a tsv i've got two mailboxes here set up that we're going to migrate so we're going to be taking care of beth jones and david morris with this migration so we can continue the third step in our four-step process is to set up the specific options that we want for this migration you'll notice that on-demand migration for email does give you the ability to automatically manage the extraction throttling so within google you're only allowed to extract a certain amount during a 24-hour period and we want to make sure we don't exceed that and impact the user's ability to use their email so we automatically do this you can set it to whatever you like this 2200 megabytes is typically good for most migrations we can select what we want to migrate for the email we need to be able to convert labels so this is something that's a little bit different concept between google and office 365. google has a concept of labels you can either convert those into folders or you can convert them into categories and we have some exclusions if you want to get particular about how these are done you have some very specific settings that you can use you can do filtering if you want based on date range you can exclude certain folders if you want include the contacts and calendar we also have the ability to automate forwarding so you can set up routing to make sure that mail delivers to the appropriate mailbox based on where you are in your migration so those are the source settings on the target side we also have the ability to move large attachments to onedrive for business this was primarily implemented because office 365 has limits on the size of the attachments that you can have but it's also just a good way to move some of the data out of your mail system and into more proper storage for large attachments so we get some information about how to log into onedrive for business and the size that we want and you notice the attachment we're looking at earlier had 6.8 megabytes so i'm setting this at 5 for this migration so that we can catch that attachment as an example you may have this as a higher limit for your normal migrations maybe 20 or 25 megabytes something that's appropriate for your environment we also can include some text that will explain to the user that this was moved off and you'll see that as we do this migration so as the third step is complete we can do save and continue again and when we're ready to proceed with our migration just click the start migration button you see on-demand migration for email is running both of them it's estimated the items and it's even started processing a few already you can see the status of each of the mailboxes individually and if you wanted to grab the details you can also go into the view logs and you can get into the log file for each of the migrations it's running look into the details of what's happening so as this migration finishes up let's take a look at the target mailbox so i'm going to log in as david morsch is the same user that we looked at the source mailbox earlier and you can see all of the messages are here that sample plan that we looked at earlier you'll notice that we have some informational messages here there's an attachment about what was skipped but you also notice that there's what looks like the same message that they can look at and this attachment actually shows them the text that we had put in as our sample text that we wanted to include some additional information about that and all they have to do is click this link and it will link them directly to the attachment so as you can see you have direct access to the attachments without having to store them within your target mailbox this is actually stored within onedrive for business but to the user it still appears like it's in their mailbox they have direct access to it from within the email so let's go back and take a look at the rest of the mailbox you can see that there's all the messages the red and red statuses are there if they had folder structures that's all available as well if we switch over to the user's calendar you can see that the meetings that migrated over if the recurring meetings they are preserved as a recurring series and if they had any contacts those are moved into their people as well so they have access to those with all the details so this is just a quick demonstration of how to migrate from google to office 365 using on-demand migration for email and preserve a lot of that content that would otherwise be difficult to preserve you

Channel: Quest

Views: 3,828

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Id: n700SJBXEcs

Length: 5min 53sec (353 seconds)

Published: Wed Jun 28 2017