Today I want to show you how you can convert
your PowerPoint presentation into a PDF. This is a great way to share your presentation
with your audience without allowing them to modify the original presentation. It's also a great way to share your presentation
on the web. At the very end, I'll show you a bonus trick. It's somewhat of a hidden feature that allows
you to email a PDF of your presentation with just one click. All right, let's check this out. Here I am in Microsoft PowerPoint and to turn
this presentation into a PDF, let's go up to the top left-hand corner and click on the
file menu. Within file, let's go down to the export option. At the top of export, you'll see the option
for PDF/XPS. That's the one we want, so let's click on
create. This opens up a prompt where you can specify
where you want to save your PDF. Down below you can type in a file name and
you can also choose the quality level. You have standard. This is the top level of quality, but it will
also take up more space. You also have minimum. The quality will be a little bit worse, but
it will also take up less file space. Over on the right-hand side you'll see a button
that says options. What would life be like without options? Let's click into there to see what we can
do. Within options at the very top I can define
what slides I want to include in my PDF. First I could just include all of my slides
so the entire presentation, or here I could select the current slide, so if I just want
one slide to make up my PDF. On the side, I also have something called
selection. With selection in my deck, I can press the
control key and let's say I select slides 1, 3, and 6, well, I can choose just to include
those. I also have the option to include a custom
show and down below I can select a slide range, but with this I won't be able to skip any
slides. So if I enter 2 through 6, well, I can't skip
any in between. If I want to skip any slides, I should use
the selection option. Down below, I also have some publish options. With slides, it'll just include the slide
as a page. I also have the option for handouts and with
this I can include multiple slides on a page. Next up we also have the notes view and this
will show the slide and any associated notes. And lastly, I can also include the outline
view. Down below, there are some additional options
and you can check them on or off as you like. PowerPoint offers many different ways to create
a PDF and I'll show you two more. You can also go to the file menu, click on
save as and here under the file type you can select PDF. If you want to get back to all of those same
options, down below you can click on more options, then click on options again, and
here you can configure what your PDF looks like. And yet another way, once again, let's go
up to the file menu, go down to print and here under the printer you can choose Microsoft
print to PDF. And here too you can also export as a PDF. With all of that now out of the way, I want
to show you the bonus trick that allows you to email your presentation as a PDF with just
one click. To do this we need the quick access toolbar. If you don't yet have that turned on, you
can right click on the ribbon up above and you can toggle on or off your quick access
toolbar. Once you see the quick access toolbar, let's
right click in there and then select customize. This opens up PowerPoint options and in the
first dropdown list, let's set it to all commands and this shows us a massive list of different
commands that we can add to the quick access toolbar and let's scroll down until we find
the option that says email as PDF attachment. Once again, I know it's a long list, it'll
take a little bit to find this, but hey, at least everything is in alphabetical order. Once you find the option, click on the add
button and you'll see it move over to the right-hand side. Then click on OK. Back on the main PowerPoint screen in your
quick access toolbar, you'll see that there's now a new icon. And when you click on that, it opens up a
new email message with your presentation attached as a PDF. That's pretty slick, and it makes it really
easy to share your presentation with others. All right, well, you are now a PDF expert
in PowerPoint. To see more videos and tutorials like this
one, check out the playlist right up above. Please consider subscribing and I'll see you
next time.
