Hey friends! I’m Tasia and this is your Google Keep tutorial
for beginners. So let’s jump into what is Google Keep? Google Keep is a free note-taking, list-creating,
task-manager from Google. There are multiple reasons you should be using
Google Keep if you aren’t already. So here’s how to use Google Keep. So part of learning how to use Google Keep
is understanding its features like collaborating with others, customizing your Google Keep
home screen and more. So first things first is learning how to access
Google Keep. There are a few ways to do so. You can do so from the mobile app, but one
of the easiest ways is to access it directly from any tab in your Google account. So, whether that’s Gmail, GCal, Drive, and
so on, you can find Google Keep on the right hand side of your screen. It’s the little yellow square with a lightbulb
in it. Alternatively, you can also head to keep.google.com
to access a full screen version of your Keep account. So let’s work off here for this tutorial
so we can go more in depth. So on the left hand panel here, at the top
is Notes, and under that is Reminders. Directly underneath those is where you can
view labels and create or edit labels to better organize your notes. But I’ll get into more details about the
left hand panel in a bit. So here in the main section of the screen
will be any notes or task lists you’ve created. But right above that is a text box that says
‘take a note’. This is really where you can get started on
creating and organizing new notes and tasks or reminders. So click in the text box, and here you can
add a title to your note. This is why I find Google Keep really handy. If I’m on a client call and I need to take
notes about an upcoming shoot, I can quickly create my note right here and type in all
the important details as we are talking about them, so it’s saved digitally rather than
in some notepad somewhere that I’ll misplace the next day. So we are typing in our new note, and once
everything is in you can either organize, or customize the note right from here as you’re
creating it, or you can click off the note and it’ll appear in your notes section of
Google Keep here. So now let’s dive into some of the great
features found within a note. Hover your mouse over the note you created
to access a row of options along the bottom. In the left hand corner is a bell symbol. This is where you can set a reminder, which
is so handy if you need to follow up on something later and don’t want to forget. To set a reminder, just click that bell icon,
and you can set it when you want to be reminded, but you can also set a place to be reminded. So click ‘pick a place’, and you’ll
have to give Google Keep location permissions in order for this to work, but then you can
just type in the address of the location. So imagine you created a packing list for
your hiking trip, you can pick the address of your favorite outdoor store, and now Google
Keep will send you a notification of your packing list when you arrive at the store. How neat is that? So now let’s talk about the collaboration
feature. This time when you hover your mouse over the
note, click the collaborator icon. Then, in this pop up here you can add a person
or email that you want to share the note with. This is another feature I love because again,
if you’re on a client call and it’s a group call, you can be the note taker or assign
a team member to be a note taker who can then share all the meeting notes with everyone
that was on the call. So just add those you want to share the note
with and click save. You can add as many people as you want, and
they don’t even have to have a gmail account. They’ll still get an email notification
asking them to collaborate on a note. You’ll have icons here indicating those
that are shared on the note. And of course, you can have different people
collaborating on different notes. Anytime you’re done editing a note, click
off of it to get out of the note. So now you may notice my example notes are
different colors. One is a teal green color and one is plain. If you click on the change color icon, you
can simply select a new color. This is handy if you’re into color coordinating
your notes, kind of like if you’re into calendar blocking in Gcal and you add a specific
color for a specific client or task. To the right of the color picker, is the option
to add an image to your note. Again, if you’re big on visual cues and
organization, you can just click that icon and select an image from your computer and
it’ll add it to the top of the note. The next feature is the Archive option. This is not the same as deleting a note entirely. Archiving is great for when you’re all done
with that note or task list, you can archive it. It gets removed from the main notes page,
but if you select the archive option on the left hand panel of your screen, you’ll have
all your archive notes there. And don’t worry if you archived by mistake
or if you have to reopen a note or project, if you hover over that note, now you have
the option to un-archive it and it’ll move it back to your Notes section. You can of course fully delete a note by clicking
the 3 dot menu icon in the note, and selecting delete note. This will move it to your trash bin which
you can access here on the left. You can either manually empty your bin, but
notes are automatically removed from your trash bin after 7 days. So I’m going to head back to Notes at the
top here so we can go over even more features. Hover over your note again and click the menu
in the bottom right again. The second option here is the option to add
a label. And I touched on this a bit earlier, but this
is really key for organizing all your notes. Think if you just had thousands of notes all
floating around in here, you’d have to manually search for anything and everything. But, if you add labels, you can quickly find
anything you’re looking for. So click ‘add label’ and here you can
either create a new label or add it to a label you’ve already created. So now on the left hand side of the screen,
you can quickly drill down your notes per label. Plus, all of these little customized features
we’re adding will be viewable at a quick glance of your note. So it’s like adding custom tags to every
note. LIke this one is tied to an address, this
one is labeled for work, etc. So I’ll go back to my notes page and hover
over a note again and click more options again. Here, you can also add a drawing. So this opens a window here where you can
add a drawing to your note. It seems silly, but let’s say you work better
by sketching out a layout or logo idea or something, this would be a really good collaboration
tool. So back in the more options section of a note,
you can make a copy of a note. This is handy if you are going to be making
similar notes. Rather than create from scratch, just make
a copy of it and it’ll copy the note over and the label over. Things like location and collaborators will
not be copied over. So another feature in more options is the
ability to show checkboxes. This is handy if you like to check things
off your to-do lists, you can actually click completed tasks off your list as you go. I prefer this view for a task-list, but you
can also hide the checkboxes too. The last option in this more options section
is to copy a note over to your Google Docs. If you click that option, your note will automatically
be copied over to docs and you’ll have all your info there too. Now we talked a bit about labels and how powerful
an organization tool they are, but if you want to edit or delete a label at any time,
you can click on edit labels and in this popup box you can click the pencil icon to the right
of a label to edit the name. Or if you hover over a label, the trash bin
will appear to the left of the label name and you can select that if you want to delete
a label. A couple other things to keep in mind is that
you can change the layout of your Google Keep page. If you click on the rectangles near the top
right of your screen, you can toggle to a list view if you prefer that to the grid look. I prefer the grid look so I'm going to toggle
back here. There is also a settings gear in the top right
where you can enable dark mode. So, if you’re working at night and you don’t
want the bright screen, you can change the view to the dark theme. I do recommend you also click into your settings
here and explore some more of the options for organizing your notes. Now, let’s say you’re working in the mobile
app and you’ve made a note but for some reason you come back to your desktop and you
don’t see it there, you can just hit the refresh button near the top right and your
mobile note should appear. So keep in mind, all of this we did from keep.google.com,
but if you’re actually watching this video, you might remember that I told you Google
Keep can be accessed and used from any of your tabs in your google account. So, here’s how that looks now that you have
an idea of the Google Keep ecosystem. I’m going to head to my google calendar
here, and to the right I have that little Google Keep icon. Click on the icon and the side panel opens
up where you can create a new note or list or see your existing notes, edit an existing
note...all right from the tab I’m already in. This is really the main way I create notes
and lists in Google Keep. I basically live out of my Google account
so I’m either in gmail, gcal, or google docs, so as I need to quickly create or reference
a note, I can do so without having to open a new tab and lose my place or train of thought
with where I’m at. I definitely recommend taking advantage of
the Google Keep shortcut right from the page you’re working in. Plus, any of this can be done from mobile
as well with the Keep app. So that’s how to use Google Keep. If you liked this Google Keep tutorial for
Beginners let me know in the comments below. If you know any other cool Google Keep features,
let everyone know in the comments below. As always, if you liked this video, I want
to know so give it a like, a share, or leave that comment below. You can click right about here to subscribe
to my channel and right about here and here for even more content. Thanks for watching and see ya next time.
