Did you know you can change the subject line
of an email in Gmail before forwarding it? You can even change your response type if
you accidentally hit reply, but you meant to forward that email in Gmail. <branded logo intro> Hey friends! I’m Tasia Custode and today I’m sharing
8 Gmail productivity tips every user should know. Let’s kick it off with editing the subject
line of an email before forwarding it. Rather than simply hitting that forward button
and having the email subject say re: re: re: whatever, click on the type of response downward
facing arrow in the left of the To field and click to edit subject. Here, you can change the subject line of the
email with something that makes sense like a one-line summary of the email contents perhaps. In the same vein, and you may have caught
it in our last tip, you can change the type of reply as well. So let’s say you accidentally hit the reply
button, but you really meant to forward that email instead. Once again, click on the type of response
arrow and choose the type of response you meant. You can choose from reply, reply all, or forward. A time-saver indeed. My 3rd Gmail tip for productivity is to drag
and drop in Gmail. I use this all the time. So you know how Gmail gives you category tabs? We’ve got Primary, Promotions, and Social. Sometimes things get miscategorized and something
might end up in the Promotions tab, but really it should be in the Primary tab. Without even opening the email, you can simply
drag and drop it right into the primary tab. This works for your labels as well, and other
inboxes and categories in your Main Menu side panel. So you can drag an email quickly to trash
or to spam or right to one of your labels. Love this. And speaking of our category tabs, Gmail productivity
tip number 4 is to add or remove those category tabs if they are cramping your style. For this, we are going to head into our settings
and click on see all settings. Here, we’re going to click on ‘inbox’. Right here under categories, you can toggle
off promotions and social if you don’t want those other categories. Or, you can add additional categories, like
updates and forums for further inbox organization. And by the way, when you hover over the other
categories, it’ll tell you what types of emails are included in those. Whatever changes you make here, you’ll scroll
down and click on ‘save changes’ in order to have then enabled in your inbox. Gmail productivity tip number 5 is to enable
confidential mode and set an email expiry date. Yes, please. If you’re sending something that is confidential
and you don’t want recipients to forward, copy, print, or download the email, simply
click the lock icon near the bottom of your compose window to toggle on confidential mode. What I love about this mode is that you can
set an email expiry date and even require a passcode to access the email if you wish. All you have to do is click on ‘save’
and this email is about as private as it gets. Another little-known Gmail tip is to change
your Gmail layout and maximize the page size while you’re at it. And by the way, if you’re liking this video
so far, remember to give it a like and subscribe for more content like this. I’ve also got a ton more Gmail tip videos
listed in the description below for ya. Alright, for this one, we’re going to access
our quick settings via the settings gear icon near the top right of Gmail. Here, you can change the density from default
to comfortable, which gets rid of the little attachment previews, or you can choose compact,
which will fit even more emails into a page view for you. If you scroll down, you can also change your
inbox type. You can organize it to show important emails
first, unread first, starred first, or choose some custom options as well. And if you scroll further, you can adjust
your reading pane. So, if you’re coming from Outlook, maybe
you’re used to a right of inbox split view, you could toggle that on here. Or maybe you want the open email below the
inbox. But wait, there’s more. If you click in to see all settings. Right here in our General settings tab where
it says maximum page size, you can change this from the default of 50 conversations
per page. So, if you need your emails to appear bigger
and actually maximize the view of all the emails on one page, you could choose to set
this to 10, 15, 20, or 25 conversations per page as opposed to 50. But adversely, if you rather cram in a lot
more conversations per page, you can up it to 100. Gmail feature number 7: did you know you can
change your Gmail label icons to be text instead? Well, you can! Here’s what I mean. So by default, you may have these icons at
the top when you’re in an email. Some users may find the icons hard to understand
so, if we head back to our trusty Gmail settings, and this time scroll down to the Button Labels
section, we can actually toggle on the text option instead. Now, back inside an email in Gmail, we’ve
got text labels at the top, rather than icons. A helpful little-known Gmail setting indeed,
especially if you’re unfamiliar with what the icons mean. And my last Gmail tip is to Snooze emails
until it’s convenient for you. This is way easier and less time consuming
that creating follow up labels. Instead, let Gmail do the work for you. So, let’s say you got an email that you
don’t need to deal with right now, but you’re going to have to attend to it down the line. Well, if you hover over the email in your
inbox and click on the little clock icon that appears, you’ll have the option to pick
a time to snooze the email until. There are defaults set, but you can also pick
a custom date and time. Meaning, if you pick say, later this week,
this email will pop back up to the top of your inbox later in the week at that time,
when you need it. I find this acts like a really good reminder
for upcoming tasks I have to do. But, if you made a mistake and you’re like
omg where did the email go or wow look I stopped scrolling Instagram long enough to reply to
that email now, well no worries, you can do that too before it’s popped back into your
inbox. Just take a little gander right here at the
left hand side of your inbox, and you may notice the snoozed option. Simply click that option and voila here we
go, we’ve got all our snoozed emails right here. Plus, you’ll even be able to see on the
right hand side of the email list, the times and dates the emails are scheduled to come
back into our inbox. And you can reply to any of these by just
clicking on the email. Or, you could even unsnooze the email right
from here too by clicking unsnooze. So those are some great Gmail productivity
tips every user should know. Do you have any great tips? Share them in the comments below. Remember, you can check out my other Gmail
videos by clicking here or here. And, you can subscribe to my Channel right
here. Thanks for watching, see ya next time.
