DOT Online Application Process

hello my name is Krystal Jackson Vice President and agent at Barbee Jackson Insurance today i will be talking to you about how to complete the application for your DOT number if you would like more information about how to determine if you need a DOT number and where to get started please refer to our previous video done by Caleb Jackson to get started the Federal Motor Carrier Safety Administration will be the authority responsible for issuing DOT number on their website here they have their overview for new applicants going to get started with urs clicking here ok here is where we get started we are new applicant as you are if you're watching this video you can see up here this little task bar tells us our progress on completing the application again the application for a DOT number just beginning to this page we already have a five-percent head started your new applicants and we're going to click here and then I want to verify that we're not a robot going to select all images with grass and verify that is verified on a robot we're going to click the yellow next button this is going to start introduction process for completing the application this page tells you that it will create a user ID and we'll set a password this is temporary for the application purpose but very important that you do save it so that you can come back and access it later if you do not wish to complete the application on one time if you pause the video if you want to remember in the information here just because more description what to expect with the process we are ready to go so we are going to click next required information corporation whether it be an LLC, INC, S Corp you'll need your federal employer identification number your EIN if you're an individual so ridership you'll need your social security Dunn & Bradstreet numbers only needed if applicable also need to know the owners you can do as an individual or the company officers and titles if an LLC or corporation we're going to go ahead and click next financial responsibility applicants are required to financial responsibility will be determined through the application process based on the information provided where you may already be aware that you will need this again if it's required it will prompt you through the application designation of process agent notice certain applicants may be required to have this additional information if you're not familiar with it didn't come to apply to you and again as it goes through the application process of something changes you will be notified next issuance of active U.S. DOT number you may not operate without registration and an active U.S DOT number becomes active after the registration has been granted by the federal motor carrier safety administration also known as FMCSA this application will be sent to the Federal Motor Carrier Safety Administration for approval which will then lead you through the process of being granted and active U.S. DOT number at the end of the application you will need to certify and verify the information is correct and that you have the authorization to complete the application on behalf of the company so you will need to know your relation to the business as his sole proprietor in the owner partnership one of the partners was a corporation one of the officers or members also an individual who obtains power of attorney to act on behalf of the applicant they complete that as well click Next information collection notice this is just letting you know that the information is private and used for the purposes of determining eligibility for a U.S. DOT number they estimate that it will take one hour and one minute complete the application I found that I was able to do it between 15 and 30 minutes depending on the information in the size of the business it very well may take up to one hour and 20 minutes also internet speed will play a factor this video has been condensed so as to allow you to go through the information pause as needed for information while complete once we get started you're ready to get started click Next and here's where we're going to start it will create a user name for you you can see here my application ID is user six 67348 going to want to make sure i write that down and you will as well against the temporary username created for you while doing this application process as you can see in this blue box applicants have 30 days from the start of the application to complete the process and submit or the information will be discarded this will allow you to not have to sit down and do the whole application one setting or if you find their information you didn't have prepared to get started you can come back and let it go ahead and create password you can see it does pop up with information on what the character requirements are on the password to verify and we're going to scroll down we need to select security questions once you've completed your security questions in your username and password go ahead and click next application contact this information is very important this is where we're going to set up with who will be responsible for the corporation in for the DOT contact for verifying information so to start with we're going to choose the application contact type we're going to say a company contact this information is extremely important when you're creating and I want to give you an example here because this is very important as you go to apply for insurance if there's any discrepancies for example if i'm the owner of the company and my driver and I'm the contact and going to use my information however i may have my wife who is not a driver of the company but she and all of the DOT records when applying for insurance any listed contact on the DOT site will show up and the insurance company underwriters are going to ask why that person is not listed as a driver in turn they also may require that person's driver information IE date of birth and driver's license number to verify their motor vehicle report if you do not wish to have a third parties information inquired about then it's best to select the company contact who is also involved in the daily operation and driver you'll notice once the page is completed enough to allow you to advance to the next section this box over here will light up yellow letting you know that you're able to proceed so we're going to click Next and now it wants the business details regarding the applicant i do not have a Dun & Bradstreet street number if you don't simply select no we continue to the next page legal business name again this is very important that all documentation matches up so if you are we're going to say ABC Trucking Inc that is how I'm legally filed in the state of Florida with sunbiz that is my corporation name that is what I'm going to put here if I were an individual or sole proprietorship then the applicant would be my individual named Krystal Jackson and then my DBA maybe a ABC Trucking and again I would select the DBA here since i'm a corporation i do not have a DBA as a preparation you still may have a DBA we're going to simplify this saying we don't have anything and we're going to click Next you can see this does not need to be filled out the applicants principal placing business address the same as the application contacts address so what it's asking me is the contact information IE Krystal Jackson the contact for the business is it the same as the business and in this case it is yes and in most cases it will be but if that were my home address and my business was operated any different address these will not that is ok to since I said yes it's going to pre-fill the information for me the address 721 Ashely Drive and i'm going to say yes the mailing address is the same as the principal place of business and go next again it wants the telephone number for the business which is going to be the same information I had for the contact your information for your business may be different than your individual contact information it only needs at least a phone number i recommend putting as much information as you have available for contact purposes but for speaking of the process here we're just going to go with number connects you think it's going to ask me do I have an EIN or social security number again remember and a corporation of an LLC you're going to have an EIN number if you are an individual sole proprietorship or a partnership then it would be your social security number now that I've selected EIN it wants my EIN number so go ahead and enter your number here and once you've completed that the next is the applicant in unit of government so basically what this is asking us here we have city state or federal branch of the government and you are just a private company then the answer will be no form of business and lots of verification here we said that we were corporation and we will select that here and it wants to know the specific state in which we are incorporated in which our case here will be florida and i am a US Citizen so only control by citizen in the United States this application process does go through Mexico and Canada so make sure you're selecting the right option for you this information is different from the contact remember our very first screen was the contact for the business which could be a spouse, secretary and office administrator or somebody involved in business but not ownership this screen wants to know who the owners of the business is so if it's a sole proprietorship is going to be the individual meeting again if I was Krystal Jackson dBA ABC trucking and the owner would be Krystal Jackson in this case I am a corporation so it wants the officers of the corporation and click next now this is the address for the business so if my individual address before would have been at my home in my business may have been located out of the office this address would be different but in this case I'm let's just say I'm operating the business out of my home so that address will match next is verifying the address is how the united states postal service ok as it to us in the beginning introduction at the end of each section it will give us a summary of all the information we've completed so again our legal business name is ABC trucking the address for the business and the contact is the same also the same as our mailing address this will vary depending on each application situation we go that were not s form of government the name and partners if you have more partners that will allow you to add isn't as well and you can see that we're twenty-two percent complete with the application we're going to hit next now we're going to operation classification next the first question are we intermodal equipment provider these are the large shipping containers where they're going to come off of the ship and there's the large machines that load them onto trucks for the purposes of this application i'm going to be a single operator no intermodal equipment will I be transporting property yes i will be transporting property so this question reads fully applicant received compensation for the business of transporting the property belonging to others IE am I trucking for hire and yes i am a trucking for hire operation you can see the pictures do help a lot over here with describing so Acme Inc is paying J & I LLC to truck their property for them what type of property will the applicant transport this is a very important screen so i do want to make sure in a little bit of time here if you are new venture and you're just getting started you may not know exactly what you're going to be hauling yet because the possibilities are endless please do not check off every single box or every box that you could potentially be Hauling it greatly limits you when going for insurance remember this information is going to be reported to the safer site it's also going to show on a CAB Report that all insurance companies have access to so if you find that you have the opportunity to haul equipment that's it you're going to be trucking equipment and on here you've selected household goods movers hazardous materials we can scroll down and there's several other options as we go into this further it's going to mean insurance companies are going to want to rate you for those classes because they feel that's what you'll be doing so my recommendation is always easier to come back here and add things later but for now keep it pretty concise to what you do hope to be doing majority of the time again if you're going to be doing hazardous materials fuel flammables at center you're going to start their your household goods hauler will go here that's going to be your movers etc exempt commodities farm agricultural and then other not have the hazardous freight this is where the majority will fall into and you'll see this is what we're going to select will have more options next this is another important question will the applicant transport non hazardous materials across state lines otherwise known as interstate commerce if you leave the state in which you're operating Authority is under and you will be required to have filings what's known as MSC 90 filing depending on what you will be hauling there could be other filings that go along with it cargo filings with the most common one required for crossing state lines as the MCS 90 federal filing answering this question can really make a big difference again for what your you'll need for your DOT application process as well as for your insurance if you're planning on staying within your state the answer to this question will be no a lot of people even if they're hauling in a small radius will need to cross state lines so we're going to say yes we will be doing interstate commerce well we will the applicant transport their own property i'm going to say no because most trucking operations that are for hire do not have a business or their own property, their goods of others this would be great is again the example here Acme Inc has there trucks to get their own equipment from say they're processing plant to the retail dealers what would be the situation would say no again we're going to say that we are calling for hire and we will not be transporting our own property i said i was at trucking operation i'm hauling property i will not halt any passengers if you are a limo bus taxi then the answer to this question would obviously be answer Yes and will take you through a different set of questions the applicant provide property of household goods broker services so the question is asking you here is will you act as a broker meaning you will talk to the individual with the goods and set him up with the trucking company to transport goods I am a trucking companies so I'm going to rely on broker to help me do that but I myself will not be acting as a broker if you are directly working with somebody hauling their goods you're still not a broker you're just an independent operator, a broker would be someone who exclusively sets it up and does no trucking with their own well the applicant provide freight forwarder services so freight forwarding services is going to work as a third-party you will be picking up from somebody else got a location but almost like a handoff relay person and getting the property to the final destination most will not be freight forward or services it will go from one warehouse to another warehouse for example directly with the applicant operating Cargo Tank facility again I'm not here but if you are going to have tanks want to enter that accordingly the applicant operate as a drive away so a driveway can be this a truck pulling another truck almost on bobtail fashion it could also be someone who goes and picks up large motor homes that can be transported and delivers them to facility drive away isn't it depending operation on its own and can not be doing that here operate as a Towaway, tow truck you're not okay we have now gotten into the more specific operations you can check as many of these as you would like but please remember that anything you check here is going to have an impact when you go to purchase your insurance so if you may if you're getting started you say i might do Motor Vehicles i may do mobile homes you know what i'll probably get the opportunity some produce then you select each one of those but realistically you're only going to be doing say general freight which is dry van and container you're doing walmart type goods and a lot of this is not going to apply to you so again I recommend trying to pick with one to get started you can always come back and add more later it's very easy to do so so for this purpose we're gonna say that we are a general freight basically a dry van or it could be a flatbed but it's going to be like your consumer goods walmart type products mix for twenty-seven percent done with the application and we're at the summary screen that's going to recap everything that we've just answered and completed i recommend taking a look to make sure there's nothing needs to be corrected before proceeding to the next section ok now it wants to talk about the motor vehicles that we plan to operate so you can click next here please provide the number of non CMV the applicant plans to operate CMV is commercial motor vehicle so if you own entity that's applied for hear again another reason to go back to if you're an individual that anything you own in your name would have to be considered on the application there is another benefit for having an LLC because you can just register the vehicles used for the business under the LLC or a corporation name and those will be the only ones that must be disclosed on this application noncommercial other vehicles would be your personal auto or maybe a private passenger vehicle owned by the president of the corporation you do have to put a number here so i only have one commercial vehicle and i'm going to say i 0 non commercial vehicles now I have to put a number in for each field but it wants to know the type of vehicle i have and how they're owned or used so i'm going to say that i have one truck tractor and one semi-trailer that goes with it that I own. I don't have any term leased I don't which means i don't own them i'm using them on trip lease would be for a specific incident our trip and we don't have any tow driveways or service vehicles i also don't have any straight trucks think the best way to do it is select what you do have and then put zeros for the rest all right number of vehicles it will operate in Canada or Mexico i am not going to Canada or Mexico i will be staying in the United States so zero to both of those this question very important touched on it briefly please provide the number of commercial motor vehicles the applicant will operate solely and interstate commerce interstate means it will cross state lines and leave the state that you operate out of so I want to say one because i already selected that i will be crossing state lines now wants to know how many vehicles will operate solely in intrastate Commerce which is going to mean staying within the state and i have in my authority is out of so you could have let's say I'm a large operation out of florida and i have three trucks one may do long haul or is just longer and leave the state of Florida so I have one that does interstate commerce i have two do local delivery those would be intrastate so you may have some that fall under either category remember for this purpose i'm a one-truck operation so I have interstate and no intrastate and you can see that here again we got another summary of all the information that we can inputted we're getting there thirty-six percent done now we want to get information about our drivers what a number of drivers who operate as interstate remember crossing state lines within a hundred-mile radius or beyond a 100-mile radius so you may be in a part of the state that leaves you you're right on the border for example were our office is located I only have to drive 30 miles and i go from Florida to Alabama so if you're reported that state you may stay within a hundred-mile air radius but still need to cross state lines i'm going to say I'm doing long home so i need to go beyond 100 mile air radius and i only have one driver myself I don't have anybody else and I could again have some drivers that stay within state, some that leave the state, etc there when it says 100 air mile radius that's also people more commonly know as the crow flies so it's not driving miles its air miles as the crow flies and again how many drivers when you have that operate solely within the state that you're in and if you're in a large state like Florida you know I could stay in the state of Florida and go 500 miles and we nowhere near the other tip so i am not saying I don't have any drivers that just stay in florida so I'm going say zero for both those what are the number of drivers with a commercial driver's license it could also be a valid Canadian license different classes apply or even in Mexico I only have one driver and I have CDL I'm going to hey I have a CDL for the purposes of this application we're saying one there one of the number of drivers will operate in Canada or Mexico remember I'm not leaving United States so we're going to say zero to both of those and when they believe that section so can review your summary and we can continue based on the information that I've provided it is telling me that I would be required to carry a minimum of 750 thousand dollars for bodily injury and property damage or 750,000 combined single limit now wants information as far as the relationship with the FMCSA regulated entities we're going to continue into this and if you'll notice we've jumped up now we're at seventy-seven percent complete affiliation with others this is very important does the applicant currently have or has had within the last three years of the data filing this application relationship involving common stock common ownership common management common control or familiar relationships or any other person or applicant for registration what does this mean it is asking me if I Krystal Jackson the officer of ABC trucking in the last three years that involved in any type of ownership management or registration with another entity so for example if I've started i'm applying for you DOT number but two years ago I owned XYZ trucking company i would need to answer that question as a yes it's in the last three years you have had no other ownership and any other company or entity or management which I have not we can say no here and after this everywhere click Next we're almost done with the application now the certification applies to the responses provided to this application by the applicant you must certify to the truthfulness of statements in this application under penalty of perjury this is where I'm going to leave you i am doing this for purposes of helping you complete the application and will not actually be filing it so I do not want to submit but what I would do is as the authorized person for this company my first middle last name i can go ahead and do it and then it wants you to put in the past this one that you said at the beginning today now here's where i would select next and that would submit the application and complete go through completing the process yet i would advise you to review everything one more time if you're uncertain of any of the information completed I thank you for taking the time to watch this video and if you do have any questions about the application or how it may pertain to applying for insurance please feel free to give the office a call at 850 389 2001 thank you again

Channel: Barbee Jackson Insurance

Views: 120,548

Rating: 4.9117484 out of 5

Keywords: semi-truck insurance, DOT Number, How to Register for a DOT number, MCS-150, DOT Online Application, Federal Motor Carrier Safety Administration, DOT, Department of Transportation, saferweb.org

Id: nd9IXbNShV0

Length: 28min 37sec (1717 seconds)

Published: Mon Mar 21 2016