Convert an Animated PowerPoint Presentation to an Animated PDF | Part 1

hello everyone my name is Ahmed and in this video I'm going to show you how to convert your animated the PowerPoint presentation to PDF file without using this animation so let's say that we have this very simple presentation that basic that has like a cover slide and two more slides with the content of the presentation and the content of the presentation is in the form of like animated objects so if we go ahead and start the slide show in this presentation and we go down the slides we will see the objects appearing and disappearing with this presentation right for the two slides that we have here so what what we would like to do in the in this tutorial is converting this [Music] PowerPoint presentation to a PDF file without losing this animation that we just saw so you might think of directly converting this to a PDF like using the standard PDF conversion in PowerPoint so if we go to save as and then we choose the PDF option down here and then I'm just going to change the name for the saved PDF file and general just kind of say save right so this gives us this video file here which which has the three slides but you will see that all the animated objects like overlapped and apparently this is not like a meaningful PDF like you basically lost off your lost lost all of your animation that you wanted to actually keep so what I'm going to show you in this video how to convert the this PowerPoint presentation into a PDF file like this one here that captures exactly the animation of the PowerPoint Asia so the PDF file we like you should expect after this tutorial it's a PDF file with as many pages as the number of the animations happened in your PowerPoint presentation so stick to me in this video and I'll show you how to do that it turns out that like doing this conversion can be done using macros in PowerPoint so in order to do that we will go to view then macros right and then just type any random name here for macro for the macro so let's so I'm just going to type test right and then I'm going to hit create so this opens up a code window where we are going to put some code here that will do the job for us so but before doing that I'm just going to remove whatever code that is in this window right then I'm going to the my browser and I'll go to this link I'll leave in the description of the video and I'm going to copy the code in this video it's a quite long code but that's fine we are going to take this code here copy it then go back to our code window in PowerPoint and simply paste it right so once we do that we will go back to our PowerPoint presentation we will go to macro again and we will see two items appeared in this box down here one is called add elements and the other one is called REM elements or which stands for remove elements so I'm going to click on the add elements like item and then I'm going to hit run so what add element item does it actually hide the three slides of my presentation and it regenerates all of them as new slide their animation so you'll see a new slide for animation so we end up with 18 slides down here if we take off the original three slides that's the 15 slides which contain all the animations that we have in our PowerPoint presentation then if we go to file and then save as and we do the standard PDF conversion we can save it actually as a PDF file and this is the file that I showed you at the beginning of the video so I'm just going to open this PDF file again for you which is this one yes yeah so here we have our PDF file that has the 15 pages with a page for each animation right this sounds good I mean that could be enough for you but if you would like to also see the page number on the slides so keep watching the video so now I'm going to go back to my powerpoint presentation normally I would if I would like to like save my original PowerPoint presentation then I have to remove all the generated you know extra slides which were necessary for the PDF conversion so now I don't use them since I already have done the PDF conversion so if I go to macros again and then click on the item brand elements or or which stands for remove elements and then hit run so this will return my animated presentation into the original one with the original number of slides right so yeah so let's click back now to the case where we would like to show the page numbers so it turns out that if we do add elements and use the regular like page numbering in PowerPoint so if we go to insert then header and footer and then slide number and if we say apply to all we will see that our like generated slides will have a slight a new slide number for each animation that does something something we would like to like avoid because the last for example the last animated slide should have the number three because in the end we have basically only three slides so what I'm going to do now is I'm going to remove the slide number like the standard slide numbering in PowerPoint and hit apply to all and then and I'll go back to my macro and I'm going to remove all the generated elements because now we are going to use another code that generates the slide numbers as well right so I'm just gonna hit rim elements and then run all right so now here's our original presentation the second code that we would like to use now is an another link so this link I'll leave that link also in the description of the video so we are going to go ahead and copy this code here and then I'll go back to my code window here I'm going to select all whatever the code is there and then I'm going to remove that right then I'm going to go I'm going to make right-click and then paste I'm going to paste that new code here right so that's that's this new code does the add element and REM element as before but it adds as well the page number or the correct page number for each animated slide so I'll go back now to my presentation I'll go to macros and then I'll click on add elements then run so as usual all the presentation slides will appear and now you'll notice this slide numbering here so we said that the last slide should have the number three and that's right and the first the first slide should have the number one apparently and that's also correct one last thing I would like to mention here to you guys is that sometimes you might want your slide number to be at the bottom right corner of the slide or maybe the bottom left corner of the slide so by default from this code you will get the the slide number at the top right I'm sorry the top left corner on the slide so in order to change that it turns out that that's done by playing with two numbers in your code that you just face it here so I want you guys to go to this line here which says set OS HP and then if you go back to this like line you will see four numbers we will play with basically the first two numbers here so the first two numbers here turns out to be the location or these two points or these two values specify the location of the slide number on the slide after running the add element macro so it turned out for me that if I change these to a number to these values 6 8 9 I saw is yes 6 9 8 sorry and here 510 it turns out that these two number brings the page number down to the right bottom corner of my slide so so I'm going to first remove the generated elements because we don't want our slide to be in the top-left corner so I'm just gonna hit remove element and then run so now here's our original slide then I'm going to go to macros again then add elements then run then if we go down to our slides we will see our slide numbers appearing in the bottom right corner of the presentation so now if we go ahead and go to file then save as then as usual to PDF so I'm just going to give a give a like a US underscore here and they just give an old stands for number and then I'm going to save that then I'm going to open my PDF file which is this one here so I'll get my presentation animated with the right slide number so you can share this now with like with your colleagues and it's a nice video that has the animation of your slide and even if you you can use this to play your presentation if you're working on a machine that doesn't have PowerPoint so if you for example you go to view then you put this PDF in that in the full-screen mode right so you typically or basically have your PowerPoint presentation with all the animation that you've created right so I hope that you enjoyed this video guys and before finishing up just make sure that before closing your PowerPoint presentation you go to macros then remove elements to make sure that your presentation is in its original you know like shape or whatever then close it probably without saving because we didn't change anything and this presentation so I hope that you enjoyed this video and see you

Channel: Mohamed W. Mehrez

Views: 109,876

Keywords: PPT, powerpoint, conversion, pdf, portable drive format, animated presentation, convert animated presentation, convert to pdf, microsoft office, office 365

Id: K-o03RfaWDc

Length: 12min 26sec (746 seconds)

Published: Sun Feb 10 2019