7 Free AI Productivity Tools I Use Every Day

with AI I think most people are past the hype of using or paying for tools that are basically just Cool Tech demos we want tools to incorporate into our lives to save time be more productive or actually use in the real world this is that list I'm going to cover the seven AI tools I use every day to increase my productivity simplify and automate tedious tasks and just get more done there's a few of these I was resistant to at first because sometimes you just get comfortable doing things the way you always have but then I'd finally try them and have no idea how I ever lived without them there's also five bonus tools at the end that don't apply directly to what I do so I don't use them every day but I research and test a ton of tools for this Channel and they're some of the most useful I've come across for the people that need them I'll start with Arc browser then perplexity which I have set up as the default search engine within Arc after using this combo for a while going back to using Chrome or Safari to search something using Google feels like using a flip phone a couple major quality of life improvements you notice right away is first off the vertical sidebar for all your bookmarks and tabs it's way easier to organize this way and doesn't have that ugly look of 20 tabs up top like every other browser at least if you're a tab hoarder like me you can hide the sidebar then it will pop back open when you hover so you always have a clean look then if you start to have too many tabs open you click this little broom button and it will use AI to analyze and sort them into categories you can also create different spaces for or profiles or between work personal and school or by interest and if you open up a tab that fits into a different profile you can just drag it over there overall there's way more options for organization and having your workspace just never feel cluttered is really nice then the split view windows is huge just drag a tab out and it automatically jumps into split view then it will resize them automatically as you drag so much better than switching between tabs or using separate windows that are weird to resize in a similar realm if you're watching a YouTube video and click on another tab it automatically switches to picture in picture this is already a feature in phones so I don't know why no other browser has implemented that and just those features right there are such game changers and now that I've used them it seems insane that no one ever thought of them before there's some other cool stuff too like it will rename downloaded files based on content or it will show link previews when hovering over a link there's great keyboard shortcuts you can screenshot or screen capture the full page natively and these built-in easel which are a whiteboard like for taking notes drawing and collaborating and they're always adding new stuff they have a big focus on customization you can toggle on and off features you like or don't like so they're already integrated with a ton of AI features and made the experience much more modern and fast but they also partnered with perplexity and you can set it to your default search engine that takes the whole thing to the next level so perplexity is a much faster way to get from question to answer I'll type in the search bar what are the key benefits of Arc browser all right instead of of a list of links to go through perplexity basically searches the internet for you and condenses what it found all into a short page like a personal AI research assistant I have an answer links to the sources that used to get that answer then some media like related images and videos and suggested questions to continue the conversation with just a click using sources to formulate its responses cuts down on hallucinations significantly it's called retrieval augmented generation and it will tend to be more accurate than just asking chat GPT and it does all the extremely fast in a really clean interface with no ads so I use it on the web and the mobile app every day there are some really nice additional benefits if you use the paid version like access to different Advanced llms so you can switch between GPT 4 and CLA and llama and mixol you can look into all that if you really like it but the free version is amazing too perplexity is the first place I go when I have a question before Google before chat gbt or anywhere else next up is notion generally in any productivity system or in information gathering system you'll have some sort of central Hub where all your information gets stored often referred to as your second brain which is a perfect term so how I think about this is you have the mind machine and Method so the machine is all these tools for capturing and processing information then the mind for it all to live in and various workflows and methods to process and get it all there in my system I have notion as the mind they would have been included in this either way but they did also sponsor this video thank you notion let's do a couple examples I'm always search searching for new AI tools to test and information to save basically the only reason I have Twitter I've seen a bunch of posts about this arill Avatar tool I don't have time to experiment right now but I want to make sure I have it saved so I have my AI knowledge base in notion as a pinned tab in Arc so I'll drag that tab into split view open up the Avatar folder then copy it in there having all this stuff as just bookmarks gets really difficult to navigate I keep it all in here to remember to read later or to reference if I'm making a video also I have my whole content creation workspace in here so I'll open up the YouTube folder and do a quick tour I have video ideas built into almost every page so I can always see what's in progress what's upcoming or be able to jot down a quick idea at any time there's resources sponsors ideas to-dos and things to improve whether that's critiques people leave in the comments which are often valid although not always worded constructively or my own criticisms of myself which aren't always worded constructively either I suppose we don't need to open that one let's open up the video ideas then productivity tools it's got the sponsor as notion then it starts as research and notes where I dump everything but in an organized manner so here's how I do that I know I'm going to include Arc so I'll use this prompt in perplexity summarize Arc browser in one sentence then give me a bulleted list of the key features then a list of sources I can use for further research boom now I can copy that into notion then turn everything into a collapsible section with a drop- down arrow so I can do that for every tool and then move them around delete the ones I test and don't like add notes on them and then it starts to form an outline and then I will steadily work that into a script and then I'll throw title and thumbnail ideas in here throughout the process then there's some checklists to make sure I get everything taken care of during the load process I can't Deep dive into the whole setup but I also love that notion has AI integrated throughout it's really helpful say I'm working on the script here I'll highlight a section what is a good analogy for this or I'll have it reformat paragraphs into bullet points a lot notion is really powerful there's all sorts of automations you can do you can collaborate any page you create you can share as a website it's endless but I'll just leave it at what I spend the most time using it for which is content creation and thought it would be helpful to show how all these tools can work together the method I have two message management apps that are huge timesavers for messages across every app besides email texts.com is one of these that's just been a GameChanger so I have a lot of social media accounts and I try to avoid spending time on these platforms for the most part so instead of going from Twitter to Instagram to Discord and just forgetting that LinkedIn even exists text.com brings them all into one place so I can just dedicate a block of time and bust through all of it and avoid any of the algorithms it includes the non- algorithm-based apps like slack and WhatsApp and everything else too and since it's all private DMS I'd have to blur out basically my whole screen to show it so I'm going to cover it quick basically it's one Unified Inbox for all your apps it has AI integrated so you can easily draft responses with chat GPT get automated summaries and translations the inbox is also just really organized where you can search messages or pin important conversations to the top there's stuff like send later keyboard shortcuts a customizable UI and a ton other features that make it just way better another great part that needs to mention is their focus on privacy so they ensure endtoend encryption of your messages and send them directly to the messaging platforms so they never touch the text.com servers like a digital post office and this is the only tool on the list that you don't get much in the free plan you can only link a couple accounts it's $15 per month to be able to link them all I thought it was still worth a mention because it is a huge timesaver and I haven't found a good free option the other big part of this is managing email which can also be overwhelming and timec consuming so using an AI email assistant can help you get to inbox zero this is another one where I didn't want to show Private emails so I'm using other Clips instead of blurring everything missive is integrated with open AI so you can quickly create and reply to emails fix grammar and spelling errors translate messages and even customize the AI to your specific needs using your own prompts one aspect that stands out with missive over some of the others is the team integration it's great for collaborating you can share custom prompts with your team the the ability to collaborate around important emails with your team easily instead of forwarding and writing back and forth or jumping into slack or something is really nice and you do get a lot with the free version canva is the ultimate timesaver for all sorts of graphic design like social media Graphics presentations and infographics marketing materials educational materials it's amazing how easy it makes it like for my video about Ai mobile apps I needed a graphic showing all the apps in their various categories so I jumped into can and made it really easily in that same video I needed one for the difference between chat GPT and Microsoft co-pilot features I couldn't find a good-looking one online anywhere so I Just Whipped one up in canva and it looked awesome it would take a crazy amount of time for me to make something half as good in Photoshop or illustrator and I've been using those platforms for over a decade and that already sped things up a ton but they have a bunch of AI features rolled out as well where you can create custom templates from a text prompt if you have a design you need to resize to a different aspect ratio it will analyze and resize it in the best way there's an AI writing assistant Magic Eraser magic replace and Magic edit honestly canva has saved me an immeasurable amount of time and you can do a ton of this all for free but you will come across some templates and Graphics that are only included in the Pro Plan then there is of course chat GPT I assume 99% of the people watching use chat GPT or another llm already if not I have basically a full course that I uploaded for free here on YouTube that goes over every feature and how to utilize and Implement them into your work and life so feel free to check that out I use it for a lot but the thing that's my most frequent use of all is brainstorming having someone or something I guess to bounce ideas off of is huge even if the ideas it gives back aren't perfect it helps to think out of the box and spur on more thoughts I've run pretty much everything through chaty PT to ask for critiques sometimes I take the advice sometimes I don't but it's almost always helpful then of course there's a thousand other things to use it for those are all the apps I use every day now I want to cover some more tools that are awesome but I don't have as much personal experience with since they don't apply to what I do there's so many AI tools that come out all the time and most people don't have the time to sift through and test them all out but this is what I do every day so I want to just show some of the other most useful tools I've tested that can hopefully be helpful to someone out there forms. apppp is an easy way to create really nice looking forms surveys and quizzes that could be a customer feedback survey contact form or a quiz for a trivia night or to send to your co-workers or followers it's really easy to use customer feedback form about my bakery now it really quickly uses AI to generate the whole thing then I can modify it from there so I'll add an image up top then I can switch the theme out I like that one now I can modify any field I can have ai rewrite them or add any new fields and options I want and that looks nice now I can see how that looks on a tablet or on mobile that was really easy so let's try a quiz two 10 question quiz about generative AI knowledge and boom we've got all our questions I'll test out an animated theme that looks pretty cool once your quiz or form is ready you can connect it to all sorts of applications you can share it with their web link or by embedding it then there's various ways to view the responses this makes it super easy to create all this so if that's something you need you can try it out for free there's plans to upgrade based on your usage definitely a huge timesaver otter is an AI meeting assistant it can record and transcribe your meetings in person or on Zoom Google meet and Microsoft teams then you can search the text to play back the audio at adjustable speeds then tap the words to jump to different spots it can highlight key points to review later has automated slide capture it will insert into the notes I've tested it and it works great and should be super helpful if you have a lot of meetings to be able to review them but also to be able to stay focused and attentive during the meeting instead of having to take your own notes humata simplifies the process of reading and extracting valuable information from complex files you can summarize findings compare documents search for answers within files and provide citation links so it's a powerful tool for enhancing productivity for improving comprehension of research materials for uncovering insights in documents and historical data and Trends one of their taglines is a good way to summarize this asking is faster than skimming recast allows you to turn online articles into audio summaries in a conversational format so you upload any article news or blog post and it will use AI to generate a back and forth dialogue between virtual hosts they explain and discuss key points of the article so it sounds just like a podcast it's a pretty cool way to listen to articles on the go and can be helpful for retention to hear it as a conversation today's interesting news is about open AI CEO Sam Altman and Joanie IV who was Apple's design Chief the two have teamed up to create an AI powered personal device and are currently seeking funding we don't know much about the device yet except that it won't resemble a smartphone given that Altman is a big investor in the Humane AI pin with gamma you can use AI to design engaging presentations documents and web pages with all the text and images generated in under a minute this is a demo website I made in a previous video I asked for a landing page of a tattoo shop and got the entire site made with all the copy and it generated all the images in around 30 seconds then I quickly customized the theme and regenerated images where I wanted then asked the AI assistant to rewrite a section and this was the result and you can publish to a gamma do site or your own custom domain for people that don't have any design or coding skills this is the quickest way to spin up a website that you can fully update and edit on your own it works just as well for presentations and documents too then I guess the bonus bonus is futur pedia.com recommendations every week while you're there you can sign up for the newsletter and get AI tools news and tutorials delivered directly to your inbox alongside over 200,000 others that are learning to leverage AI in their personal creative and professional lives thank you so much for watching I'll see you in the next one

Channel: Futurepedia

Views: 123,214

Keywords: ai tools for business, free ai websites, free ai tools, productivity, productivity system, notion, ai tools

Id: F-WG3EkxEzg

Length: 15min 36sec (936 seconds)

Published: Mon May 06 2024