Volunteer Operator's Guide To ProPresenter 7

today i'm going to help you the pro presenter operator become a pro at controlling and showing presentations now you might be a volunteer or you might be brand new to propresenter and just need a crash course and how to best control and operate the program so in this video i'm going to walk you through the three most important things that you need to know plus i'll help you understand all of the features of the program and how to make changes on the fly propresenter is a sophisticated presentation tool capable of very complex presentations for both in-person and online audiences but what you'll see is that operating propresenter is actually very easy and was designed with you the operator in mind so in this training we're going to focus on controlling and operating but if you want to learn how to create and use different features you can find more in-depth training at propresenter.com now this training works best if you have propresenter open on your computer and you explore it as i walk you through all the controls propresenter can be used on a mac or a pc and you can download the software free of charge right from the website we recommend and actually encourage you to download the software on your computer so that you can continue to learn at home and edit and create presentations remotely so if you don't have propresenter already installed i want to encourage you to stop this video right now and go download and install it from propresenter.com since propresenter works both on mac and pc you may end up controlling propresenter on a computer that you don't normally use but don't let that scare you propresenter is the same on each platform the only thing you need to remember is the difference between the command and control keys so if you're on a pc keyboard shortcuts for things like copy and paste our control plus c or control plus v on the mac all of these are command plus c or command plus v beyond that the interface and the controls are the same on each computer so if you're used to a pc and you're working on a mac don't let that worry you and if you're used to a mac and you end up on a pc it's just as easy as remembering control instead of command so let's dive in and take a closer look at that propresenter interface this is the main show view for propresenter but there are multiple other views that you can access from the main toolbar like edit reflow bibles and a bunch of other editors now this main show view is set up in a logical left to right workflow where on the left side you'll see our different libraries and our different playlists and when we select a library or a playlist you'll see all of the items inside of that library or playlist we can select a presentation and then we can click on a slide and we can see it show up in our preview area showing us exactly what's being displayed now libraries are where all of your presentations are saved so if you're looking for a slideshow a song some teaching notes those would be saved inside of a library and you can have multiple libraries to help you better organize your presentations now below your libraries you'll see playlists playlists are used for individual events or shows and each playlist has just the items that you need for that particular show so you should have a playlist for each event that you do now when we look at our playlist here you'll see we have a bunch of different items in here one thing you'll see is we have headers and these just help us better break up our playlist to show us different sections of our event now if we wanted to add in a new item into our playlist all we would need to do is use the search function so we can click on search from the main toolbar or we could hit command or control f on our keyboard to pull up our search window and then we could start typing in a song title and then we could just simply drag and drop that right into our playlist we can also search song select so if you have a song select subscription you can search and find different songs in the database and then you can click to preview them and then import them into your local library i'm going to switch us back over to searching our local library and then we can x this out to see all of our different presentations inside of our different libraries now when we select a presentation inside of a playlist or a library you'll see it show up in our main view here and then you can start selecting slides to show them on your outputs and we can actually click on any slide in any order that we want in any presentation that we want so we could jump over to goodness of god and go to the chorus of that song and then go to living hope and maybe jump down to verse 3 of that song and then go to a waymaker and we could go to the chorus of that song we can go to any song in any order because when you're in show mode whatever you click goes live now instead of using our mouse to navigate our different songs and items in our playlist we can use our keyboard which is much more effective so you can use the space bar to go to the next slide or you can use the right arrow now i recommend using the arrow keys because we can use the right arrow to go to the next slide the left arrow to go to the previous slide and then you can use the up and down arrows to switch between different items in your playlist or library so if i hit the up arrow it's going to go to goodness of god and then i can hit the right arrow and it's going to go to the first slide in that presentation so i'll hit the right arrow and it's going to go to that first slide i could hit the right arrow again and we're working through our song we can also jump to different sections in our song using these helpful hot keys so c stands for chorus so i can hit c and it will jump to chorus or b for bridge and then you can also use the a s d and f keys to jump to different verses so i could hit s for verse two or a for verse one and if i wanted to jump to a particular slide in a presentation i could just type it in so i could hit 10 and enter and it will jump to that blank slide for me so you can see how using those arrow keys and hotkeys on your keyboard to navigate presentations makes it really easy but what's a little bit more tricky is to know when to actually switch slides when should you go from one slide to the next now i think there's two different main types of content that should be shown two different ways there's content that should be shown when it's said and content that needs to be read ahead now i know it rhymes but it's really helpful to remember so there's content that needs to be shown when it's said and this is typically for speaking presentations because for speaking presentations visuals are mostly used to reinforce spoken ideas given by the presenter so the content can be shown when it's said by the presenter you can typically as the operator listen for clues from the presenter to know when to click on different slides and you should be reading ahead and looking ahead at what slides are next to know what to listen for so if i was running slides for this influence presentation and i was listening to the speaker and they started to say something like i just love this quote from and i hear the word quote from i know that they're probably going to put up a quote on the screen and then i'm just going to listen for maybe who the person is or the first words of the quote so they may say something like i love this quote from nelson mandela and then i'd click on it right away the greatest glory in living lies not in never falling but rising every time we fall and after they're done saying that i might leave it on the screen for a little bit for people to sync in and maybe re-read it or if they're explaining it more why they like it and then as they move on to the next point then i'll take that off the screen and go back to the title we could also listen for the first words of it so i really love this quote don't and as soon as they say don't i'd go don't judge every day by the harvest you reap but by the seeds that you plant and so they would say that quote and again after they're done with that i can maybe click back to this title slide so that's how you could show content when it's said but if you're showing lyrics or doing a participatory presentation you want to show the slides ahead of when it's supposed to be read or sung now i recommend switching based on the second to last rule so what's the second to last rule you should switch slides when you get to the second to last word or second to last syllable of the current slide that you're on this will allow the audience to read what they need to say or sing before they actually do it if you're right on time it will lead to people not being able to participate because the first words will show as they're supposed to be said or sung which makes it really difficult for people to participate so if we look at waymaker here we'll click on this first slide and it says you are here moving in our midst so that would be our second to last word so we're going to say you are here moving in our midst i worship you i wor ship you you are here moving in this place i worship you i worship you waymaker miracle worker promise keeper light in the darkness my god that is who you are waymaker miracle worker promise keeper light in the darkness my god that is who you are now the amount of text on your slide the pace of the song or the tempo can change this but the second to last rule is a great starting place for any participatory presentation when you're doing a run through before an event or checking the day's playlist you might see an error this could be a spelling issue a missing word or some other problem with the text on the slide now there are two different easy ways that you can fix those issues by editing your slides now the first way that we can edit a presentation is by going to edit in the main toolbar and then we can select our slide and you can see here that we have a word that's wrong in our slide we can click in here and we can edit the text of this slide we could fix reap and make sure it's spelled right or the other way that we can do this is without ever leaving our show mode we can right click on the slide and then we can say quick edit and when we hit quick edit it will bring up this quick editor where we can click and edit our slide and then all we have to do is hit the little uh close icon here in the corner and that will close and save that slide out and now our text has been fixed so you can either use the main editor or you can right click and use quick edit next let's look at all of our different presentation options in the lower right hand corner you'll see that we have our different presentation view options currently we're in thumbnail view where we get a thumbnail of exactly what each slide is designed to look like next we have our easy view which makes it much easier to see the text that are on our slides because as you can see sometimes our slides are designed to look great on really large screens but it makes it hard for us when we're operating our slides to see what the text looks like so switching over to easy view makes it much easier to see the text that's on the slide you can also access the easy view by holding the tilde key on your keyboard and this will bring you into easy view and when you release it you'll go right back to thumbnail view and while you're holding that tilde key you can click on slides to show them and when you release it you go right back to controlling it so that's a really simple and quick way to get to easy view the other view option we have is our outline view and here you get an outline of all of your different slides and for all of our different view options we have different settings that you can access to change right here by clicking on those three dots and you can resize your slides using the slider here now on the lower left hand side you have our transition options we can set our slides to be a cut a dissolve or an advanced specialty transition and so if we set this to a dissolve we can change the timing of this but one thing to remember is if you're changing these options you're changing this for all presentations this is the global presentation transition so if i change this to cut it's going to be a cut for every single presentation if i change it to a dissolve it'll be a dissolve for every single presentation so just be careful if you're changing that option now our next presentation option is our slideshow option that you can see here now this is typically used for announcement loops or different image slideshows so let's go over to this announcement loop that i have here and you'll see that this is highlighted with five seconds in blue saying that this has slideshow mode enabled and what that means is that every single slide is going to automatically advance every five seconds and when it reaches the end of this presentation it will automatically go right back to the beginning you can easily adjust or remove the timer by clicking here and you can change your times or set a custom time or set it to none if you need to remove that next you'll see our operator notes option here's where we can leave some notes for ourselves while we're going through our presentation or maybe the person who set up the presentation is leaving notes for you so maybe when you go to a certain song you'll say well this is actually a really slow song and we're going to need to change our slides a little slower than we normally do so we could just put in here slow song and that will just be a really good reminder for us so now every time we come back to that presentation you'll see we get this operator note saying slow song so if you want to add an operator note just click there to add that note for yourself the next thing you'll see is arrangements and just like a band has different parts to their song like a verse in a chorus and then they play them multiple times throughout a song in pro presenter we set up our songs the exact same way so we have verses and choruses and you'll see that i have one group up here for our chorus but i've used it three different times in this arrangement my default arrangement and i have one bridge but i used it multiple times in this arrangement so a couple tips for you to know as a operator is if you need to make an adjustment to a song make an adjustment to the arrangement don't delete a slide because it will delete it from every single group in your arrangement so if i would right click on the slide and i would say delete it's going to delete that from every single course so now every course has three slides in it instead what we want to do if we wanted to maybe remove a chorus we can go click on this arrangement button and then we could remove this course by clicking the remove icon or if we need to add a course in we can just drag it from the top row down to the bottom row so the big thing to remember is that if you adjust one section of arrangement it's going to adjust it everywhere else it's being used in this song and if we want to add or remove different sections of a song you should do that using the arrangement not by clicking and moving slides around you want to use the arrangement to adjust your song next we have our timeline and you might have a song that's automated where every single slide is synced up to a click track or to a split track and all you need to know is to hit the rewind to beginning button and then play and it will automatically run those slides for you the last options we have here is for slide destination and a transition now this transition is just for this one presentation so if you wanted to adjust what transition was being used just for this one song you could adjust that here so maybe you wanted to have this one song be a cut well we can go down and switch this one presentation to be a cut and all of our other presentations will follow this transition where this presentation will just be a cut so if you're seeing something weird and you see this highlighted you can go in and you could change this or you could set this back to the default by clicking default in the top left hand corner which will remove any transition that's set there now since propresenter can control multiple different screens and send different versions of your content to those different screens the preview area is really helpful to see exactly what your content looks like on all of those different screens now there are two different types of screens you have audience screens that would be used for maybe in person content or live streaming content and then you have stage screens that are used for people who are on stage or working behind the scenes and you can have multiple audience or stage screens now you can see all of these in the preview area so if we show some content here and go over to our preview area we can see what it looks like on our main output if we click on this drop down you'll see that the main output is the name of an audience screen that was created we also have another audience screen called live stream and if we look at that screen you'll see that the text looks totally different that's because the text is being reformatted for that screen we also could look at what our stage screen looks like so i'm going to go to my stage display and you'll see that on this screen it looks even more different because we have our current slide text and our next slide text being shown to everyone who's on stage so you can see how your slides look very different on different screens so one helpful thing that you can do is you can actually create an operator view and this allows you to see multiple screens at one time so here we can see our main output and our live stream at the same time so as i click through my slides i can know exactly what the text will look like on each screen as i click through if you want to learn more about how to create or use an operator view like this one you can find a tutorial in the tutorial section at propresenter.com now next to the preview area we have our clearing buttons and this is where we can clear out all of our content or individual layers from inside propresenter because pro presenter uses layers to create the final output we have a video input layer media slides announcements props messages and our audio we can clear out audio as well and an easy way to visualize how these layers work and what you're clearing when you click on those buttons is by looking at this song so if i start up some content on this first slide you'll see we have media content this motion background playing and we have slide content on our next slide here and our media content continues to play even though it's not on this next slide because it's on the media layer now as i click on this slide content you'll see that it removes the old slide and puts the new slide on and that's because that's on our slide layer so if i click on this button it's going to clear out my slide content but my media content will continue to show or i could click the clear media button which will clear my media content out but leave my slide content so the main thing for you to know as an operator is that when you're clicking clearing buttons you're clearing whole layers of content and those layers could be used differently on different screens so you just need to be mindful as you're clearing content now below the preview area you'll see the playback controls and you have playback controls for your presentations for anything in the announcements layer as well as any audio playing in your audio bin next let's look at show controls which you can find at the bottom of the right sidebar the first thing that you'll see is the audio bin where you can play back different audio files or audio playlists this could be songs before an event or a single audio clip that needs to be played you have options to filter through set shuffle and change the cross fade here next we have our stage controls and this is where we can see all of our different stage screens and which layout is selected for each screen and if you ever need to send a message to your stage screen you can send that from the stage message area here next we have our timers which can be used for things like countdown clocks game timers or segment clocks and you can start these stop these and reset them all from right here next we have messages and these allow you to send dynamic alerts so if you ever needed to send an alert about a child in the kids area or a car with its lights on or any sort of real-time message this is where you would send those from these can all be set up in advance so all you need to do is input the information so like a child number and then hit show and it will show that number up on your screens then you have props and these are often used for things like titles and lower thirds or text scrolls and these all can be shown at the same time as your presentations to show a prop all you have to do is simply click on it and that will show the prop if you want to remove the prop you can click it again and that will remove that prop or you could click clear props up by your preview area now all of these features plus a lot of other things can actually be added directly to a slide as an action now these actions allow you to click a slide and tell pro presenter to show the slide and do some other functions in the program so it's very important to pay attention to the slides that have actions on them now you can tell if a slide has an action on it by looking for the icons that are at the top left hand corner of the slide typically you'll see these on the first slide of a presentation but you could see them on many different slides throughout your presentations so let's take a look at how these actions can affect your presentations now what actions look like on slides are these icons you can see here in the top left hand corner now that first one that's a hot key the eye icon for this intro slide but these other white icons here these are our actions so this first action here is a media action and that's actually for the motion background that's attached to that slide and then the next one is mr mustache here he's the audience look action and then the next one is a person at a podium and that's to change our stage screens and so normally you would want to click on this slide to trigger all those actions now instead of doing that i'm going to show you what happens when you skip over a slide with action so i'll click on this slide and you'll see that on our main output everything looks pretty good we're missing our background but everything looks pretty good if we go to our live stream screen you'll see oh that actually looks exactly the same and that's not what we want and if we go to our stage display that's actually the same as well because it's showing a screen preview of our stage screen so if we go over here to our stage you'll see that this is set as screen preview as the different type here a different layout that we chose so now let's see what happens when we select that first slide and see what everything looks like so we'll go back to our main output i'm going to select that first slide so first off we see that our background has been triggered but now when we go to our next slide you'll see okay our text is there but if we go to our live stream you'll see that our text is being reformatted as a lower third and there's no media so that we can overlay this over top of our live stream and then if we go to our stage display you'll see that our text is formatted as a current slide and next slide layout it's actually gone in and changed the layout that's being used for our stage screen so it's done all of those different actions by clicking on that one slide so you can see why it's so important to click on slides that have actions now actions can do more than just control things inside pro presenter you can actually control things outside of propresenter as well including production gear and lighting consoles and so that first slide could have had a lighting queue on it so if we missed that slide we might not turn the lights on so it's really important to click on the slides with actions because they're doing a lot of different things and even if you're a little behind in switching presentations make sure you click on the slides with actions before you jump ahead to anything else to make sure it's set up for what content is coming next and maybe even turning the lights on now all of these actions can be grouped together in a macro and a macro can be triggered from show controls or it can be added directly to a slide so in show controls you'll see we have the macros tab here and you can see all of the different macros we have and you'll see how each macro has a bunch of different action icons so this music macro is setting an audience look a stage display and it's triggering a timer we have a custom clearing one here some lighting cues a custom startup one and these macros can either be triggered by clicking on them or we can add one directly to a slide and you'll see it's this m icon and that icon can be colored different ways so if i drag this one on you'll see that the m is this different color because that macro is a different color so if you notice those m icons those are triggering macros on your slides and you might be asked to trigger a macro independently of a slide and all you need to do is just click on the macro and you'll see it flash and that's because macros are triggering a change to happen but they're not something that stays active necessarily and so you've triggered a a clock to start a stage display to change and an audience look to change and so those have all been triggered when you see that flash happen now macros are so helpful because they do so many different things so your show controls might just be macros the whole time and if you hold command or control and then click on the macro icon you can actually move macros over to the first position in all of your tabs so now this might be the only thing that you have open while you're controlling your show the final thing that we'll look at is our media bin down here and in your media bin you can have different playlists of media content and you can show that media content at any time you also have access to video inputs and just like our slides we can trigger this media independently and on the fly as we go so we might show this content here and then we could throw this media content behind here and then we could maybe jump to a different playlist and jump and show that media content instead and so you can make those changes on the fly but typically this is set up in advance now if you want to hide the media bin you can just click the media icon in the top menu and that will hide the media bin the other thing that we have in our media bin is the media transition here so just like we had a global slide transition up here we have a global media transition down here so if you want to change the fade duration between different media clips you can do that here you can actually type in custom numbers so if we wanted it to be 10 seconds instead of the default of 5 you can do super long transitions and you can set these to cut dissolve or those advanced transitions if you wanted to as well now when you minimize the media bin it makes it a little easier to see more of your content and you can also minimize your library so we can hit this icon here and it will minimize it and show you just the currently selected event and we can switch between those and this gives you a really clean view for you as the operator to stay focused on the current playlist instead of seeing extra content that you don't need to see and when your media bin is minimized you still have access to the transition down here at the bottom so you can still change your slide and media transitions on the fly if you need to really quickly and easily down here now we went deep into a lot of controls in pro presenter to help you run the show but you might feel a little overwhelmed right now by all of those options so let's take a step back and look at the most important things the first thing is that controlling propresenter is really easy in show mode whatever you click goes live so if you select a presentation and click on a slide it's going to be shown and you can use those keyboard shortcuts of the space bar or the arrow keys to control your presentations and use the up and down arrows to skip around between presentations so controlling is really easy now the next thing is that second to last rule if you want your audience to participate with your content you need to make sure to switch slides before they're supposed to say it or sing it we recommend switching on the second to last word or syllable and the final one is to watch out for actions slides can trigger many other actions that can be very important to displaying your content inside propresenter or controlling things outside of propresenter now you'll know if this is happening if you see those action icons or that m for macro on your slides now typically these are all on the first slide of a presentation so make sure you click on that first slide to ensure everything inside your presentation works the way it was intended to now finally i just want to say that each organization uses propresenter differently so talk to your organizational leader and see if there's any specific things that you need to know about operating propresenter or features that you'll use on a regular basis also if you do a run through before your event which you should be doing a run through before events keep a piece of paper nearby and no any changes or mistakes or things that need to be addressed and then after that run through check in with the organizational leader and make sure that you should adjust those issues there might actually be a good reason to not make those changes maybe they messed up and you had the right thing or maybe they didn't want you to make that change because remember all changes inside propresenter are saved automatically so if you delete or edit something it might be gone for future use so checking in is always a good idea and remember if you want to learn more about a specific feature or learn more about creating content or setting up propresenter in advance you can check out all of the in-depth tutorials at propresenter.com you

Channel: Renewed Vision

Views: 10,112

Keywords: ProPresenter, ProVideoPlayer, Presentation Software, Renewed Vision, PowerPoint Alternative, Keynote Alternative, Proclaim, EasyWorship, Passion Conference, Worship Software, Church Software, Church Media, Pro Presenter, pro7, pro6, pro5, pvp, church slideshow, prezi alternative, slidedeck, slide deck, worship media, scoreboard, digital signage, concert visuals, apple, windows, microsoft, MacOS, Northpointe, multiscreen presentation, multiscreen, videowall, pandoras box

Id: M7z-I2eU654

Length: 33min 22sec (2002 seconds)

Published: Fri Sep 10 2021