Productivity System Workflow using Notion & Akiflow (2024)

interested in one of the best productivity system workflows in this video we'll be showing you how we use notion with aif flow and how this has been a game changer for our productivity in particular for my own needs notion oif flow has worked seamlessly together alongside Google Calendar and slack so that I can cover all of my tools that I use on a daily basis all in one space if you find this useful be sure to like subscribe and turn on the notification Bell so let's Dive Right In so the first thing I like to do in the morning and this is really important regardless of what kind of tool you use is to do a daily planning session so I'm going to do that by going to my daily planning here in the rituals and this is a really handy feature so I can basically just review all of the things that I did yesterday and all the tasks that I have pending so things that are basically overdue and that are going to be moved to today so I did all of these tasks yesterday and here I have an overdue task to get a gift from my mom for her birthday which I have not done yet so I definitely want to do this today if possible and then I'm going to review today by clicking Here and Now what I can do is basically choose where I'm going to place different tasks during the day so I have my morning free time then I have work time here which I cannot really schedule my own like personal tasks but lunchtime and during the organized notebook I can do organized notebook activities so basically this one is is completing one qu hour of a course I'm taking on Excel and this is from one of my templates that I use personally and I'll be showing that later but basically I can just move this here so that I'm going to assign it during the organized notebook time as this is sort of something that I'm using to help the business anyway so I just moved it in getting a gift for Mom for her birthday I'm going to try to get that done during the lunch time and order it online so I'm going to put this in lunch and daily planning obviously I'm doing it today and then I can choose what task I want to place from my inbox for now so for example promoting the Facebook post habit events to Facebook groups I can actually do that today so I'm going to go ahead and move that over here some other tasks obviously this is the video I'm filming now so I'm going to put that into today some of the other ones I'm going to place a bit later but for now I'm happy with my planning for now so so I'm just going to click done and next I'm going to just decide when I'm actually going to do these other tasks so inputting new invoices I will do tomorrow so I'm going to put that inside here film video All About notion buttons I'm also going to do tomorrow update store visuals and make the website uh speed faster I think I'll actually put this next week so I'm going to just move it over here reply to potential client in our email that needs to be done relatively quickly so I'm going to move that to today and check all organized notebook emails that definitely has to happen so I'm going to actually do that during lunch and drafting the time block planner that's also going to go to today and update story visuals so that one I definitely want to move to next week and then there is a slack message that I need to follow up on that an had sent me when we were organizing our time to meet a client next week so this I'm going to just handle today during launch so now as you can see I have scheduled everything into my calendar for the day and I can just click done so it's really great when I can achieve inbox zero and now I can just get started with my day if I click here I can see this time block and what I need to do so basically I have done my daily planning so the next thing I'm going to do is start working with my notion workspaces so here are some of the notion pages that I work with on a daily basis so the first one that I've been really excited about is our 12we year planner and I've personally been using this and it's really been great I'm mainly working on trying to finish an EXL course on corsera and improve my home decor in general currently I'm on week 8 and you can already see some of the progress I've made for each of these weeks and if I click open week 8 which is the one that I'm on now you can see the task that I have here so this is my week's task at the moment so I want to complete 1 hour of the course every other day so I've already marked the due date and that's why you saw in my oie flow that it's already showing up these tasks and I'm going to be brainstorming kitchen decor making a mood board and again I'll be completing one over the course make a wish list of items I hope to purchase for the kitchen so this week's goal has been the kitchen and also just to keep moving forward with the course so if I check my Aki flow you'll see that today I have in my task list I've already scheduled complete 1 hour of the course so once that's done I can update that in my notion so that I can see that this one is done and also some of the other ones I have are on a daily basis so you can see here complete one over the course I also have start brainstorming the kitchen decor make a mood board so this way I can really keep track of these tasks that I have from my notion workspace which is really great so I can also keep track of my personal goals and tasks the other page I use on a daily basis is my team task calendar and here me and an can place tasks so that we can see each other's tasks and keep track of them to move the organized notebook forward so for example I have reply to potential client in our email and these are all shown also in my akif flow which is really use useful and when I mark it as done it's going to actually automatically go to done also in the team task calendar so that's super useful as well so another thing that happens on a daily basis during my day is that I get slack messages and here you can see that me and an have been hping back and forth trying to find a good time to meet our client next week and once she has chosen a time that also works for me I can simply just click the button in in order to move that as a task to aifo and that's why you already saw it in my task so here I have this comment that I can remember in the slack now I know that I need to add it into our team calendar by going to the date and marking it in so I'm just going to go ahead and do that even though it's a bit early to do it so this is going to be set on at 3:30 on February 20th so I'm going to go ahead and and Mark that time inside here and I'm going to move my working hour just a bit so that I have time to add this event in and all I need to do is just drag here and client meeting and this is going to go until let's say 5 and I can even add location and guest here so that's really useful so now I have my client meeting here and once I'm done with that I can just take this off so that it's done and the other thing I'm going to do today in my productivity workflow is that I kind of want to add a new task today to schedule a time with and to kind of discuss a bit more about the administrative planning for us so I'm going to add schedule time with and to discuss admin things and then I can simply share my availability with an so that she knows exactly when I have free time so basically all of these time slots where I have organize notebook time I could potentially meet her so I can just simply send this over by save and copy and sending over the link so hopefully I can schedule that next week with her and that I've already done now so now I'm ready to start doing more of my organized notebook tasks for today as it's already over my working hours and during lunch I was able to get done checking the emails and adding this uh time for for this client meeting and I would managed to get a gift for my mom for her birthday as well so it was very nice that I could finish all of these so now what I'm going to do is start taking off the task that I need to do for this which is from my notion so basically just to show you obviously this is going to take a bit longer so filming the video about productivity systems here if I take this off it's actually going to automatically show up in my notion as well so so I'm going to do Mark as done in notion so now it's marked as done and we don't see it in the impr progress window anymore so if I go back to aif flow I can now keep checking what I need to do for today and I can even just pin this so that I see all the tasks more easily so basically I need to complete 1 hour of the course still and there are several other things I have to do so it's now 700 p.m. and I managed to do 1 hour of the course and I'm going to go to notion and make sure that this one is checked off and I can go back to aif flow then the other thing that I'm going to check off is that I was able to reply to a potential client in our email so I'm going to mark this as done inside notion automatically and the two things I didn't manage to do is promote the Facebook post and draft a Time blocking planner template so I'm going to be leaving that for another time but for now I'm going to be ending my day here so if I go to this corner here I can do a shutdown so I'm going to click shutdown and now I can see all the things that I did today which is really great and I can see these tasks are going to be moved tomorrow and that's great because I'll just be planning them out tomorrow when I do my daily planning and then next I can do plan tomorrow already so that I can have a preliminary planning session so I can see everything that's already planned here and this all looks great so I'm just going to end for today by clicking done so now you might be wondering how do you connect notion with aif flow so it's very easy we'll just briefly show you so you can go to your profile icon here Integrations and then go to notion here which we've already connected but you can basically go through the native Integrations and click connect and you'll be redirected to to your page which allows you to sort of set the settings like what you can share to aif flow and once you have that set up it's going to look something like this so we he see here team task calendar and I've basically connected my tasks database that was inside of my notion 12we year planner and it's really useful if you name it in a way that's really easy to find so as you can see you can just simply choose it from here and find the database you want to set you can choose what kind of task to import you can choose your completion property and values and so on so it's very useful to do this and we highly recommend it as well so that was my productivity workflow using notion and oif flow I also got to show a little bit of how it combined with slack and Google Calendar as well if you're interested in aif flow who is the sponsor of today's video we'll leave the link to it in the description below we Inc you all to give it a try since discovering oif flow and using it daily we've really noticed a difference in our productivity system and its time blocking features we hope this was interesting for you all to see this productivity workflow using different apps like notion and aifl if you have any questions or comments feel free to let us know and we hope to see you in the next video

Channel: The Organized Notebook

Views: 1,712

Keywords: productivity, system, workflow, Notion, Akiflow, productive, digital planner, timeblocking, time block, tasks schedule, time management, planning, integration, productivity system, notion, akiflow app, notion app, akiflow guide, notion guide, notion and akiflow, notion akiflow integration, time blocking, time management with akiflow, time management with notion

Id: x_tP_8O9dVc

Length: 12min 23sec (743 seconds)

Published: Thu Feb 29 2024