PowerPoint 2016 Tutorial: A Tutorial for Absolute Beginner - Part 1 of 2

[Music] hi my name is Sally Sally the following is a comprehensive tutorial on using PowerPoint 2016 we will start with the basics and moved into the more advanced features of PowerPoint this tutorial should be effective and helpful for anyone who wants to learn PowerPoint whether as a student as an educator or a user in the corporate world or a user in the small business this tutorial is recorded in hidden high definition 1080p so feel free to make it fullscreen so you can follow easier also note that it might be more effective if you try to practice some of those concepts hands-on if it is an area that you already know about powerpoints feel free to forward it to the next section so let's get started as you get started - 2016 I'm using here Windows 10 you can simply search here for PowerPoint to locate it and then hit enter once you open PowerPoint you'll be presented with list interface on the left you'll have a listing or presentations that you have uses earlier and then you also have an option here to open prior presentations that you might have saved on your computer then here on the right hand side you have the option to start a blank presentation or to use one of those templates using one of those templates it's very easy just simply click on them and then it will download it from Microsoft I will cover this in a later session in this tutorial so please hang on and refer to it now let's go back here let's simply go and start a blank presentation to start with as I mentioned earlier in this session we are going to cover some of the basic aspects of PowerPoint of the user interface and get to understand where the different components are so they can effectively utilize it in a later session turn the very top you have these different menus so file home insert draw design transitions and so on the idea here is is that you move from each one of those tabs here on the top and this is part of the office ribbon and if any of the basic functionality would be from the Home tab all of these different sections notice you have these different sections here related to font paragraph drawing and such then if you want to go to insert once you start making your presentation a little bit better and fancier that's when you can go and insert additional components in your presentation then you move into design transitions and so on so the idea here is is that you have the office ribbon on the very top with the different tabs and each tab has different sections related to what you're doing in that context my suggestion is as you get started with powerpoints do first the content of the PowerPoint rather than spending too much time or as I'd like to refer to it as wasting a lot of time on tweaking particular aspects images and other things relate to your presentation the purpose for that is so that you can actually have something for yourself if you are short on time on the left hand side you'll have the actual slides a preview of each slide so if you have more than one slide they will show up right there and then in the middle area we have the content of the slide this is where you would enter the actual content for each slide in your presentation and then in the bottom you have here another set of tools like such as the slide numbers and such then you have the notes area and we'll cover this in a later session then notice here you have these little icons as well this is a normal view and then you could have also the slide sorter if you have multiple slides you would be able to move them around and we'll cover this shortly if you want to present the slideshow or your presentation you click on this icon over here and then if you wanted to zoom in or out into that particular view that you are in you customize it from these tools here in the bottom notice that on the top left here you have also file and this is where you can access additional functionality related to PowerPoint one of the things here is it will be under account where you can connect with a Microsoft account or under options here this is where you can customize the look and feel of PowerPoint so that is the general interface and now the next session we are going to cover how to create the first slide how to get started actually using PowerPoint so stick around if you feel that you know some of those features feel free to forward the video in this session I'm going to go over how to create your first slide and how to insert different types of slides in your presentation so let's go ahead and open PowerPoint and as we covered in the previous session you'll be clicking here blank presentation and then here we can simply get started typing in our first slide each slide has different layouts or different designs so typically the first slide is your title slide or you put the title of your presentation along with a subtitle either your name or something related to that and the layout will be very similar to here we can see this under the Home tab and then under the layout area so you have title slide title and content you have two content sections and so on so now with our first slide here all that we need to do we simply need to type the content so so you add in the text so basically it's just a matter of typing in any of those boxes that already exist in your slide now to add a new slide all you have to do is you click on new slide here on the left hand side and again we are under the Home tab and then click on new slide now notice since this is the second slide here in our presentation it looks slightly different from the first one and that is because the first one was actually a title slide if you wanted to change this design you can use this layout option here and change it to a different type of design here so notice I chose two contents or single content here title and content that was what was there before so that's how you change the layout on an actual slide so now here put in the title for our second slide and it's a matter of simply clicking on each area here and just typing the content of your slides notice it's putting here the bullets this my suggestion will be that at this stage you keep on moving adding other slides and basically create the general flow or the text for your presentation it is very easy to waste a lot of time into messing with the colors and choosing images and choosing animations and you're still in the first of the second slide but you have spent hours so it's best to do the outline first then come back later and that's when you can insert images insert SmartArt and insert other components that we'll cover in the later sessions here so then if you wanted to insert a new slide here you'll click on new slide again and then it's going to be by default it's going to be a title slide with content as well now another way to add a new slide it's also by pressing ctrl M on the keyboard notice as well that there's a drop down here right below new slide here and this is where you can choose a different type of layout so you can change the layout either when you're inserting your slide here or if you have an existing slide and you want to change the layout for it you can simply click on this slide here and then click on layout and then adjust it accordingly if you want to undo whatever you did earlier you can also use those tools here on the top and this is referred to as a quick access toolbar again as I mentioned earlier of course you could go here under the Home tab and then to start changing the colors and changing components in here of course you can change them by using those tools and fonts and paragraphs and indentation and all these other things but my suggestion as I mentioned earlier is for you to create the outline first in some cases if you need to move slides around you can simply drag them from here and drag them up and down as you need them or the other option is by clicking here in the bottom icon set of icons or tools here you click on slide sorter and you can move those slides as you feel like you know them around and then come back to the normal view now this suppose that this was a quick presentations we have to do for a class or for a meeting or whatever so basically we just add in the content here very quickly by adding new slides and then you can insert a couple images about well show you in the moment now the images and we'll cover those in more detail but it's suppose that this is an image that we want to utilize from the web and notice I'm just simply right-clicking and then I'm going to paste it in here and obviously we can resize this move it to where we want it and such and I'll cover this in more detail shortly and basically now we move to the next slide so we add more and more content now let's say that we were ready to to see what we did so far now we can present this or you can see what it looks like so far by clicking here on their slideshow and then choosing from beginning to present it you can also present it by using the slideshow option here in the bottom and that will start the presentation and then just click on either the spacebar or the mouse or the arrows here on the keyboard and now we have a presentation that we can start with or we can utilize and we can make it fancier that we can improve by using additional tools that I'll cover shortly there is also an option here where you can apply a design right away by using a simple button and I'll cover this shortly here in more detail so basically all you have to do let's say you're in a rush to do a presentation you can actually go here and pick any of those themes by simply clicking on it and notice it applies that theme or that design to all the slides in your presentation and now if I were to present this from the beginning notice it looks much better so it's as easy as that so stay tuned for the next session here on enhancing the presentation by using the design view [Music] and instead I'm the demonstrate how to apply design theme to your presentation in PowerPoint 2016 so supposedly we have created the presentation and now we are ready to move to the next step we have created the layout but now we want to go and apply a design theme as I mentioned earlier as well it is not necessary to spend too much time on customizing every little object of it but rather apply a design theme and to apply a design theme you go here under the design tab and then you can click on any of those options right here under themes this is referred to as the live preview it's basically going to it gives us a preview of what that slide would look like if we applied this theme if you click here on the drop-down there are additional things that you can apply and you can pick any of those once you pick a theme it will apply that theme to all the slides in your presentation so notice it changed the font here for all my slides now if you prefer to have a specific theme for only a couple of the slides here all that you need to do is basically select them by I'm holding down the control key here and then clicking on the slide that I want and then you can go to any of those themes and then right click on that particular theme and then choose to apply it that specific theme to only the selected slides in that way my other choice would have the previous theme or a specific theme but then other slides have a different design I'm going to undo it here in my case if you right-click on any of those themes you have also the option to set it as a default theme that means at any time that you create a new presentation it's going to use that by default on your presentations once we apply theme here notice that we also have those variations for this theme and this is kind of new in 2016 notice there's this type of design here it's changing the font and it's changing different components here notice the colors are changing and such along with a font so you can pretty much pick any of those colors or designs that you prefer and then you can also click and customize specific just the color combination for your presentation whatever it's appealing to you notice as well that you can change the actual font the font types for your presentation and specific effects as well additionally you can customize the background for your slides for this particular theme another thing that you can do here in PowerPoint 2016 is how to change the slide size by default in PowerPoint 2016 since most of the laptops and the computers out there they use a widescreen and even the projectors nowadays support the widescreen the default is 16 by 9 rather than 4 by 3 which was a standard presentation mode so this is where you change the layout for your presentation so if I choose the 4 by 3 this is going to customize it and it gives you an option here to resize your slides and now it can readjust my presentation I notice it's more squarish like in the previous versions of PowerPoint I were to present this notice it does it will not fill the complete screen by the way to present the presentation you can also press the f5 key on the keyboard or click here and the bottom under the slideshow present mode so if I present it notice it's kind of squarish now if I want is widescreen again we go here under slide size and choose widescreen 16 by 9 and now my screen people when I go and present it so you can tailor this according to the equipment that you're going to be using and the type of projectors that they have when you're presenting it additionally here you can format the backgrounds here there's this background option and you can change it so it hides the background graphics for specific slides now we don't have really much graphics behind here but notice there's an object here in the bottom you can choose to hide those images and this it will be applied for that specific slide and not all the slides in your presentation obviously you can change here additional settings that you can tweak and customize on your own now notice also there is a new option here design ideas and I'll cover this in the next session this is new with the latest update of PowerPoint so you need to have the Windows Update and the Microsoft Office updates check the next tutorial on using the design ideas so that's a nutshell how to use the apply a theme to a presentation and how to customize the theme within the presentation and then also how to make it a default how to apply a specific theme to specific slides with your presentation [Music] in this session I will cover a new feature in PowerPoint 2016 that of design ideas so if we go here to the design tab and we have a presentation that we were working on earlier we have slides and various content in it and such and all that you have to do is basically you can change the design or you can have the software here PowerPoint 2016 give you ideas on the design for this slide so all you have to do is basically click on the slide that you want to change the design for it and then click on design ideas for certain slides depending on the content and such because we don't have many objects in it it may not give you any ideas however if you go on another one prism of creating an outline here we have three steps for it notice design ideas it presents us with a bunch of options that we can simply click on it and it will apply it to our slide it will change the whole design for our slide so instead of you spending all afternoon designing this and not making it so color-coordinated and such you are basically just simply using one of those existing designs from here here you basically go to the next slide as well and then click on design ideas and notice it's giving us similar designs here as well so we could simply click on this option or that or either one of those that makes our presentation more versatile if I go here and insert a new slide and then I want an image that I copied from the web and such notice as soon as I inserted the image here it gives me additional ideas so now notice rizal on this one it's most of a slide here it's going to be this picture and then some area here to insert content or we can go here to different other designs that might work best for this scenario so that's a very cool feature in PowerPoint 2016 it may not work on every one of yours eyes however my suggestion would be is that you go to each slide or typical slides in your presentation and then try as to what suggestions PowerPoint 2016 has for your presentation or your slide so now next we are going to learn about how to import slides from a different presentation into our existing presentation in this session I'm going to demonstrate how to reuse slides from another presentation in PowerPoint 2016 there are times where you have different presentations that you have prepared from another business project and such and you could use the content from those presentations to insert slides in the presentation you can simply go here under the Home tab and then we go somewhere within our presentation where we want to import those new slides and then we go under new slide here we click on this little arrow here on the bottom and then scroll all the way to the bottom here where it says reuse slides now notice here it's asking us where do we want to get the slides from so we can simply go here under browse and then go to a file in your computer and let's suppose you want to import from this one the guidelines on using PowerPoint click on it and then simply pick the slides that you want to import now notice there is also an option here for keeping the source formatting what that does is it basically brings the slide just like it was just like it looked in the previous presentation instead of adapting it to the theme that you're currently using to the design that you're currently using currently on this presentation so in this case we can simply click on it click on the slides that you want and basically this system is going to import and try to adjust the content accordingly for your presentation for the presentation that you're currently using according to that theme once you're done you can simply either select another presentation from another one that you're utilizing or you can simply close it and then come back to your presentation and tweak it further to your liking and this is much easier rather than copying and pasting objects or content manually [Music] in this brief session we're going to learn how to insert additional objects in our presentation to enhance our presentation so supposedly we have our presentation here might have the outline I have the various components for this presentation now I want to insert objects in that in the current slide so what I'll suggest that you do is go here under the insert tab and notice that you have a whole bunch of objects here that you can insert by the way the process for inserting an object and tweaking it it's pretty much the same for any of those first if you want to insert in your slide notice that this option it's also it was on the Home tab and it's also here on the insert tab all you have to do if you only been insert a new slide just click on it and we learned that earlier as well and we have the content for that particular slide now the next thing that's learned here is how to insert pictures inserting pictures if this option here is for pictures located in your computer so in this case we click on pictures and then locate the picture wherever it is in your computer and then click on insert when you insert it then notice automatically the design ideas option comes up and then we can pick a design from here and we learned about this earlier now notice when you're working with images and this is a very cool feature and this was implemented in office 2007 and on notice that for any of those objects if you click on the object or the picture notice you have those tools that show up and these are referred to as the contextual tools the tools that are displayed in the context of what we are doing so if we are not tinkering here with the image notice that disappears if we click on on the image notice we have this new set of tools for the actual picture notice that we have picture styles and we have all kinds of other ways to manipulate this object the idea here is that you can apply styles to any of the objects in presentation to apply a style here you can simply select or highlight or just hold the mouse on any of those and we'll give you the live preview here notice there are additional options here and pick any of those designs from here now once you have chosen this particular design you notice that you can come back here under the format tab for this object for this picture and you can change additional items here so let's say you don't like an outline for it let's say you want to change the effects as far as whether you want shadow and and such or three-dimensional components you can all tweak it from here if you wanted to adjust this object as far as the three-dimensional view for it you can simply select it from here additionally you can crop this picture and if you had multiple pictures you can also bring this picture forward or send it back as well and manipulate the positioning of that particular picture so the idea here is is that you are selecting an object and then you are looking at the tools available at your disposal for manipulating this object next we're going to learn how to insert pictures from the web [Music] in this brief session I'm going to demonstrate how to insert objects or pictures from the web or from the internet using PowerPoint 2016 to enhance our presentation so we go here under the insert tab let's say that I wanted to insert another object here from the web we can go here under the online pictures and now it gives us a choice to search Bing simply type the word and then it basically is going to search the web automatically so also as you are utilizing images from the web you need to be cautious of copyright and such so keep that in mind and you can control that by using either all images or specific images of Creative Commons only you can also notice that you can customize here images of particular whether you want a transparent or white or specific color here and even the types here for sometimes parents and then the size as well once you have determined which image you prefer then click on the image and then click on insert once you insert the image in your presentation notice that design ideas if we come up automatically and it's going to present us with a new design or suggest designs that we could utilize for all the components that we have in this slide at this point so we could pick this design or this particular one or some other design that you might prefer from here so once you have selected one of those designs from design ideas then simply click on it and then you can utilize the tool so that covers earlier here on manipulating and tweaking this image or this object in your presentation next we'll cover how to insert shapes and various other components here in our presentation in that specific slide [Music] in this session I'm going to briefly cover how to use smart art in PowerPoint 2016 smart art is a range of graphics and lists and process diagrams that you can utilize to express an idea or a concept instead of just presenting text in your slides and this is a newer concept starting with the later versions of PowerPoint so what you basically can do instead of having a PowerPoint that has for example the continuous improvement process where you say okay plan to check and act you can represent this in a more visually appealing way so there are two ways to do this you can either create the SmartArt as you are inserting the content in a new slide or you can convert existing content into SmartArt then it demonstrated the first option here so if we go here and we click on insert and then a new slide and let's say I want to have the continuous so in my case here what they could do the next is we can go under insert and then choose smart art under SmartArt notice that you have all these different designs so this is a listing of all of those designs that exist currently in this version of PowerPoint so let's say this is what you would prefer and then pretty much pick one of those designs from here and then click on add and I notice here on the left we are presented with the options of what we want to enter here so if we wanted to put the words now in our case 1st step is planning to check what you did and then act on it now notice that we have an extra option here that doesn't fit for our idea or our design in our case we simply press backspace here and now notice it's a adjusting the whole layout of the whole design automatically and that's why it's referred to as SmartArt because it's kind of self adjusts depending on how many components you might have added in some cases you may not have this area for typing the content in that case you can either type the content directly on the box here or you can bring this listing where you can type content by simply utilizing this little arrow here on the left hand side now just like with images and other objects here in PowerPoint you can to tweak this further you can simply click on this object and notice we have two different tabs here through the SmartArt tools we have the design tab and the format tab under the design tab you can change the layout if you don't like this layout or you prefer something else you can simply pick something else that you'd prefer notice you can change the colors for this and then you can apply even additional SmartArt styles and make this P dimensional and such this is much more effective than having just something like this in your presentation now in the cases where you have the outline and you have the content already here types in this case you don't really need to delete this content you can convert the existing layout of the slide into SmartArt in this case so you want to right-click anywhere where the bulleted list is and then choose convert to SmartArt and then pretty much pick one of those designs that you prefer if none of those designs fits your needs here or it doesn't look like what you want then you can click here on more SmartArt graphics and then go under for some of the cycle here and then pick something that works in your case and then customize this to your liking by it whether changing colors or changing however you want to change those components so those are the two methods of creating and using SmartArt from scratch and also converting an existing slide into SmartArt and next here we are going to go into inserting charts so stay tuned for the next session in this session we're going to learn how to insert charts in PowerPoint 2016 how to utilize charts and customize charts in PowerPoint 2016 so supposedly we have a presentation very similar to this and we have a new slide here and we want to insert charts to insert charts you'd simply go under insert here so you'll stay on the slide that you want to insert the chart then under insert click on chart and then you pick first pick the type of chart that you'd prefer to insert into your presentation and then click OK now the next thing here is is it will actually open a worksheet very similar from Excel and notice it gives you some data here already so you could have for example the monthly sales or whatever it may be is the data that you are utilizing and in our case here let's assume that these are the quarters so for example we have quarter one quarter two quarters say sales and then we have the categories here tablets desktops mobile phones and such and these let's say they are into millions or whatever the case might be then you basically update those these data from here so let's say that was four points five million or whatever it may be the case just change those numbers and notice it gives you a preview of what the data is going to look like now notice that there is a blue line here in the bottom this is what controls what shows up on your chart so you can simply drag this to the left and now notice our chart it's going to look differently automatically here if we drag it to include that say desktops as well then it will readjust automatically so just keep in mind that this dot here in the bottom right if you hold the mouse on it you cannot adjust the data from there now once you have the data there now once you have the data entered and customized or picked up here we go back then we close the data here and now we have our chart now if we click on our charge notice we have two tabs here on the top you have a design tab in the formatting tab the formatting of course you can see the options here and formatting the contents of the components here the next one is to change the design for this chart now notice if you have different layouts that you can apply here like includes the title the legend and such and the placement of the legends and such and the chart so I'll suggest you play with these options here the next thing is is that you can change the colors again just like with other objects that we have covered earlier you can apply and change the colors and such and the design and so on so you pick the design that works best for your presentation here and note also that you can actually click on any of those objects let's say you don't like this specific color of the font or whatever it may be you can go here under the format tab and then change the to fill this with a different color that you might prefer if you wanted to select different data to go back to your data selection notice your option is right here under select data and then if you wanted to change the chart type you would simply click on change chart type here and then pick something different that might work best for you that's how in a nutshell how you can utilize charts in PowerPoint 2016 [Music] in this session we are going to learn how to insert shapes and various objects in a slide in our presentation we have some bullets here bullet lists we have a couple other objects but let's say we wanted to insert here some kind of arrow or some kind of other additional component to make this a little bit fancier so what we do here is we go under shapes and then we simply select the object that we would prefer now notice as soon as I click on the object here the mouse changes to a plus and what you have to do with shapes is that you have to hold down your mouse and then draw basically the object that you would prefer to customize now notice here just like with other objects that we inserted already here in our presentation or in this slide we have a variety of tools for formatting this whether we want to change the style of this or the design of this object as we just insert it notice the color the shape all kinds of additional options here that say the options and such and also notice that you can edit it if you changed your mind then you want to use a different shape you can simply pick something different and then it's going to be customized now notice you can also of course precise this you can rotate it from here and change it to however it works best for your design [Music] in this session I'll demonstrate how to insert video multimedia into slides in your presentation now show three various options one from the computer itself when you have the video on your PC then I'll demonstrate how to insert the video from online from YouTube or some other location online and then also how to embed a video onto a slide in your presentation using embedding codes from another website first let's say that we want to insert a video in this slide we go here under insert and then we go under video and we're going to pick the video from my PC now of course this is kind of a lesser used options out there because there's so much on the web nowadays that you can link to and such but just for the sake of demonstrating let's do this so you locate wherever your video is on your local PC and then click on insert now at this point you can resize it so this is how large is going to be this is how big it's going to be and then you can click here on the playback option and then choose how you want this video to play so when it reaches to this slide when you're presenting this presentation you want to know how you play so right now it is on click if you want it so it starts automatically when it reaches this page then you can do that by simply clicking automatically and notice also the other options now if I wanted to present this I'm doing it on click we'll have to do is either press f5 on my keyboard or go here to under present slideshow and then I'll click on it and it will start playing [Music] now to stop this I'm clicking on it again to exit of the play mode here press escape and then we are back to the video now let's learn how to insert the video from the web so I'm going to insert a new slide here and then we go here under insert and then we go under video and then we choose online video notice we have two options here we have the YouTube option and also embed it from another web site we want to search from YouTube so for example word 2016 and here is a bunch of videos here on Microsoft Word let's say we want to insert one of those tutorials in there or let's say we want this excel tutorial excel in 30 minutes click on insert here then resize it how big you want this to be displayed when it's presented and then go under playback very similar to what we did earlier and then you can click on to start automatically or to start on click and now if I go and present this this video when I click on it it's going to be streamed automatically from YouTube of course you'll need internet connection for that may take place early and welcome to excel in 30 minutes this so that's how inserting videos from the web works now let's learn how to insert the video by a user in embed codes now of course there is not really a lot of use for this because you can search YouTube this way but let's suppose there is a website out there that gives you the codes how to embed the video not that and I'll demonstrate it by using YouTube so let's say we have here this video from YouTube and then we go here under share and embed now this is the embed code for this now it could be another website that gives you that code and provide through the code like we're going with TED Talks and and such for Khan Academy and such all you have to do is copy the codes from wherever you're copying it and then go back to your presentation and then click on insert then go under video and then click on online video and then embed the code right here and then click on insert and there it is now you can control how this will play back from this off and then well you can go and present this by clicking on it so these are three different ways that you can utilize video in your slides in your presentation and also how to customize play the playback for those videos [Music] in this session I'll demonstrate how to insert audio in your presentation of course select one of the slides where you want to insert your audio where you want to start and then click on insert and then go under audio and then audio on my PC then locate your audio file and then go under playback here and then choose how you want to play this audio file you can relocate this move this somewhere else by the way of your presentation here so that the icon does not show up and you can choose to hide the icon and also you can choose how this it will play you can have it play automatically by the way you can click on the icon here to get those playback tools here and also it can play across all the slides so if you are doing a presentation where you're you're not actually presenting but there are pictures or there's content being displayed and automatically it's rotating and that type of thing you might want to put sound on the first slide and then click on a play across all the slides and you can choose also play until it stops so it loops around and then now if we were to test this at this point I have it to click on it but we can have checked it so it starts automatically and then it'll just keep on playing from slide to slide to slide and notice it just keeps on playing now if we go back and we want to customize it of course go and locate it on which slide we started click on the audio file here and then go under playback and change the properties for this and that's how this works and the presentation now in some cases as well what you can do to insert audio you can also insert the audio by so I'm going to a different slide here you can actually record your own audio segment or section for a particular function to explain a concept so it will be pre-recorded basically or you could have somebody else do the recording but the key here is that you can record this from within PowerPoint without an additional tools so in this case you click on record audio and then simply press record here and anything that you say it will actually be captured and it will be a sound file embedded into your presentation in this case this is where it is and if I present this and click on it it will be a sound file embedded into your presentation and that's how the recording works of your own audio file so you have here so far the inserting from a file from a PC or inserting your own recording in your slide in your presentation and also controlling how that audio file will play next we are going to go under screen recording this is a new feature in PowerPoint 2016 that you can capture portion of the screen and insert it in your slides so stay tuned for that [Music] in this session I'll demonstrate how to capture a portion of your screen record whatever you are saying and doing on that screen at that picture point in time and have that clip automatically embedded into a slide into PowerPoint so here's how it works so let's say we have a slide here that we want to have a concept demonstrated there is a narration and what type of thing we go into the slide and then we click on screen recording now this point we go and open the application where we want to record so let's say this is the application and then also we select the area that we want to capture so click on select area and then simply draw around the area where you want to record now in this case all you have to do is pretty much press record here and then once you press record note the key combination that you have to press in order to stop the recording by the way that's kind of a little tricky but that's what you have to do it is the windows key shift and then cue so click on a record and notice it's Brett it says press logo shift + Q to stop recording now I can basically a guide the users or I can give direction on how something works for example if I want to point somebody to my youtube channel and such or to some website I can simply capture all this recording along with the directions or whatever I say let's say go to youtube.com for /s coselli and then hit enter and from there you'll be accessing whatever you want them to access by the way now it's capturing all my audio whatever I'm saying along with whatever I have here on that I'm scrolling in this selection now I press the windows key shift and then queue and then return to my powerpoint and notice has been placed automatically into my slide now this is just like another video that we covered earlier you can resize this you can control the playback if you want it to and then those you can do it full screen as well and then if we were to present this using a five key or whatever now when I click on it a slow shift in queue to start the quarry now this is capturing all that I said or abusers or I can give direction on so that's how you insert the video captures or screen captures within a slide in presentation and you are recording those on your own in this session I'm going to focus a little bit on transitions using transitions in PowerPoint 2016 so supposedly we have a PowerPoint or presentation very similar to this and we want to change the transitions from one slide to the other now obviously you don't want to overdo it because the attention needs to be on the messages you are conveying to your audience rather than the way you're doing transitions but yet you want to make it appealing as well by default don't have any transitions set so for example from this slide to the next if we go to present this it will just bring up the next component here now what you can do is you can change it so that if the same here at this slide and now when I change to the next one I want the slide so it pushes up so click on it it'll be presented like that and then when it goes to the next slide it will be transitioned a certain other way so you want to keep a balance of course between the two so now if I go to the previous item here and I present this now this slide is going up and the next one is simply presented a cool feature in PowerPoint 2016 is also the morph feature here morph it's new with the latest updates as long as you have the latest PowerPoint 2016 updates that feature should be there if you don't have it there that means that you don't have all the latest updates for PowerPoint 2016 the way it works is it's actually pretty cold you can take for example the slide duplicate it and by the way this is how you duplicate a slide right-click on it and then choose duplicate slide and then go to this next slide here and you can change something on it so let's say on the first when you're presenting this particular slide you want it to be presented this way but then when they go to the next slide you want to take away for example number two here item two and let's assume that you modified it basically so what you can do at this point is you can choose the option under additions to morph it and I'll show you in a moment as to what this does so it's going to morph from one form into some other form that you tweaked it into in our case now if we preview this you can just simply click here in slideshow and this is how the first slide will appear just like typically but when I go to the next slide notice how it does the animation so that those two items are adjusted keeping in mind the change that took place from the first slide to the second copy of it that we made so basically enter for me to summarize this or to do this again I'm going to delete it for a moment here I want to duplicate this first and now let's say there are four steps for the next slide so I'm going to add a fourth step here so notice from this we have only three steps and then we have four and this fourth one here and if you remember you can go here on the design and choose design ideas and change this however you want as well so notice it gives you some ideas as to how to change this so you simply click on another design format and let's say I like this one and by the way refer to the design ideas video on how to use design ideas thing but basically we have three stages here with the original slide we made a copy of it we added four steps to it and now for the original slide here we go and apply the transition the more of transition here and now if we go and play this to present it notice we have face steps and you can go over these you can even animate the objects one by one like using animation that I'll cover shortly but now when we move to the next slide notice it shifts things around and it makes it more presentable and more appealing as well to the audience so you have that kind of animation from one slide to the other so what's the video again it's basically you have to duplicate it that's the trick duplicate an existing slide add new content to the next slide and then the system will animate or change the more things that changes into animation and presenting it in a nice way remember to also use under the design tab use the design ideas option here now obviously you can use additional animations here you have those as well and remember that you can utilize here other effects as well [Music] in this session I'll demonstrate the concept of using animation for various objects within the slide in a presentation any of the objects in a slide can be animated so that whenever you click on a space bar or the mouse click or clicker those objects can be presented one at a time or multiple units at a time multiple objects at a time it can be animation of pictures of shapes it could be animation of a regular text and such to animate bullet lists particular here under animation click on the bulleted list and then the easiest would be to choose what you want the animation to be put on here we want to apply the appear animation and those will appear one at a time so notice one two three here these numbers mean that they will come one after the other once we click on them to test this notice we click on the slideshow and those objects here we did not apply animation yet and therefore they come in with a slide when it's presented now those items notice they come one at a time after I click on it to customize this even further what I'll suggest that you try is actually click on the animation pane option right here and notice it shows the items that were animated earlier now notice it's a little double arrow here you can expand the contents and it says that that's number one over here this is number two that's number three now here know this you have you can start this it says start on click that's what these numbers 1 2 u 3 are start on click start and click and such if we want it number 2 here to come at the same time to be presented at the same time as number 1 all you have to do is click on the job down here on the right and I choose start with the previous notice those two will start together because it's 1 and 1 and then the next one it will come by itself if I present it notice I'm pressing spacebar once here the two came together and then the third one by itself now you can add animation to any of the other objects that I mentioned earlier you can let's say add here for the power points image here you can simply click on add animation and then choose to appear or however you want the animation to be shown however keep in mind not to overdo animation when you're doing your presentation the point is the message that you're conveying let's say that I want this picture because right now it's going to come as number 3 is going to be presented as number 3 if I want it to come together with these two items here what you'll do is drag this here where it says number 3 picture 3 and notice if you click on it it highlights it drag it to wherever you want it on the previous sequence then click on the drop down here and choose the start with the previous that means that they all these three items here these three objects which will be this this and the picture they'll be presented at the same time so if I go and present this at this point here now this olfi were presented at the same time then you can do the same thing for these other objects so I can click here on this other object click on add animation choose how you ever you want this animation to appear and then choose the order of it as well so the same thing for the shape here as well choose animation however you want it to appear if you want two objects again to come together just click on the drop-down choose to come with the previous or you can have it times or you can have advanced effects and options as well so you could say you want a specific kind of sound to be appearing that kind of animation and after the animation what should happen as far as the timing should be on a click or should it be laid after so many seconds and then the text how should it be displayed there so it's a lot of customizations that you can do to the actual animation of the objects here so for now I'm going to do it to start with the previous and now know this they will start the text here the two items will come together along with the picture down here notice they are all number one number two this text alone and then these other two images will come together so here's those now in the cases where you have smores art and smart art is this type of art like this is pretty similar but there's one difference to it so you go under animations and then you click on animation pane and then you add some kind of animation to these objects now notice the whole object here is selected the whole SmartArt is selected you click on add animation and pick any of those animations you prefer doesn't matter you don't make it too much let's say we want to appear and now notice here under the animation option there are the effect options as well because by default if I play it right now without doing anything else it's just going to present it it's going to appear separately but we can customize it so each one of those items can come separately and the way you do that is by clicking on the effect options and then choose one at a time and then what will happen here is is that these items plan to check and act will be presented at different sequence it's a one at a time so if I go and present this and test it notice you could go and talk about the continuous improvement process you have the planning stage you have the doing part of it and checking and then acting on it and so on so it's more effective when you're using this type of bringing each at at separate times by using a SmartArt and again the thick there was after you apply the smart daughters to it you have this effect button here that you can pick if you're doing a presentation a very fancy presentation you would want to spend quite a bit of time on each object here it needs to be thought well and it needs it's time-consuming that's why initially as we are learning about PowerPoint I was emphasizing doing the outline of the PowerPoint first and also be able to remember and such I remember also color combinations and graphics and make sure that everything that you utilize in your presentation it actually has a purpose and finally the slides are designed to supplement your presentation and not necessarily be your presentation and turning your back to the audience and reading from the screen it's not going to be an effective way to present your presentation to the audience I hope these tips will help you in effectively utilizing PowerPoint presentations as a tool to convey ideas and to sell the product to your audience and such and if you have not checked out the full tutorial on PowerPoint 2016 please do so it is designed so you can utilize the features and the tools that come with PowerPoint effectively in your work in your career and whatever you are doing thank you again for watching this tutorial and I hope it was effective and valuable to you [Music] you

Channel: Kaceli TechTraining

Views: 120,667

Keywords: PowerPoint 2016 tutorial, power point tutorial, powerpoint for beginners, tutorial on powerpoint for beginners, office 2016 tutorial, learn office 2016, skaceli, kaceli tutorials, getting started with powerpoint, PowerPoint designer, design ideas, customize slides, multimedia in PowerPoint, insert video in powerpoint, morph transition, powerpoint free tutorial, powerpoint morph transition, learn powerpoint

Id: 8ovm_qUX7yE

Length: 64min 59sec (3899 seconds)

Published: Sat Mar 04 2017