Hello and welcome to this demonstration of
HingePoint's document management system, a platform designed for document management
and construction and real estate industries using Microsoft services like SharePoint, power
platform and Azure AD. The system's features include version control, document collaboration,
metadata, tagging, and search functionality, among others. Designed to provide users
with quick access to everything they need to perform their jobs within only one or two clicks.
Everything is customized for your company's needs. The DMS landing page, which is
what we're looking at here now, has a hero web part, which takes users to some of
the most frequently used areas of the system known as core centers. These include training center,
employee center, department center, data rooms, archive, and more, all accessible via the hero
web part or global navigation at the top of the page. Let's take a look at that now. So here's
that hero WebPart with these interactive tiles. And then at the top of the page, we have our
global navigation. Users can click those links directly, or they can hover over them and see
drop down menus to access other areas quicker. Users can also use the Access Request Form
built with Power Apps power automate and power platform to request access to resources.
We can see that here on the right hand side. And there's also a call to action that will
direct users to a Microsoft website that sends a link to the SharePoint mobile app. That tool
will automatically detect the user's device and provides the appropriate link. I'll give you a
quick preview of the Submit Access Request Form. But we're going to have more
on this in a future video. And then, here's an example of
that link to that Microsoft website makes it very easy for users to start
using SharePoint on their mobile devices. Down at the bottom, we have a couple of
organization charts. And then on the right hand side we have a company calendar, where
we can highlight some key company events. Next up, let's take a look at the training center. The Training Center provides resources for
learning including training on the DMS and other tools and platforms your organization
uses. The custom DMS User Guide is a great place to start. And the folder structure sandbox is a
dedicated space for practicing and experimenting with creating and organizing folder hierarchies. Microsoft 365 learning pathways is
an interactive tool that provides a variety of resources for learning Microsoft
365 apps and services. While the migration countdown helps communicate the timeline for
migration. Let's take a look at that now. Here's that 365 learning pathways WebPart we've
got links to a lot of different resources to learn more about the services. Over here we've got
the call to action for the custom DMS User Guide. This user guide can be customized
with your company's branding. And it's got custom screenshots to help
your users get what they need quicker. Here's that folder structure sandbox. Here users only have the ability to create
folders in this safe little sandbox space. So they can get comfortable with using SharePoint
without worrying about breaking anything. And then lastly, here's that migration countdown.
This is really helpful for users to know when the migration is starting and ending. Next up, we're
going to take a look at the employee Center, which is a place where the company can share
content that is meant to be viewed company wide. It includes frequently accessed
documents and the documents section, and links to third party portals or websites
and the Quick Links section here on the right. At the bottom, we've got social links and
a live Twitter feed to keep employees up to date with company news. Next up, let's
take a quick look at the department center. The department Center provides links to individual
department sites which are dedicated spaces for each department to share and collaborate
on documents. It has unique iconography and photography for a better user experience. With
department sites, external sharing is disabled, meaning that documents can only be shared with
users who are members of the organization. Let's take a look at an example now. So we're
looking at the accounting department site. And as you can see, it's got custom photography and
iconography to increase that user experience. And it's got quick links here on the right,
it's got an activity feed here on the right, and it's got that custom folder structure
that's optimized for that department. Okay, let's take a look at data rooms. So data rooms provide quick access to specific
sites where external sharing is enabled, meaning that documents can be shared with
users who are not in the organization. We'll look at accounting again. So we can see it's got that very similar look and
feel. So those accounting folks will kind of know where they're at every time they navigate any
sites, they'll always know which site is theirs. And we've also got quick links on the
right, activity feed on the right, and that folder structure customized for those
external interactions. Finally, the archive site is for securely storing old files that are no
longer used, but may be needed later. It can have custom security to lock down permissions or
to provide additional permissions, and ultimately, it will pass any compliance requirements. In
upcoming videos, I will demonstrate the use of the Project Center which utilizes SharePoint
pro core Power Apps Power BI and power automate. This platform offers a seamless integration
of third party resources and tools. Everything is in one place, making it an
ideal solution for project management of construction and real estate projects.
Additionally, we offer a highly secure, controlled and customizable document
management solution called the vault. The Vault is built using SharePoint
Power Apps power automate, and is designed to provide a highly controlled and
secure environment for managing documents. The Vault includes automated notifications
for submissions, confirmations, approvals, and reviews, as well as a detailed auditing
capability to meet any compliance requirements. If you found this video helpful, or you would
like to learn more about the custom solutions that HingePoint can create for your company.
Please make sure to like and subscribe to our YouTube channel. You can also visit our
website at hingepoint.com and our team is dedicated to providing easy to adopt
cloud, mobile and analytics applications that will save you money and be loved by
your employees. If you have any questions, please don't hesitate to fill out our contact
form and we appreciate your support. Thank you
