How to combine MULTIPLE Word documents into ONE without changing the settings of each word document

hi welcome to my channel my name is alice ritter if you are new to my channel you are welcome and to all my new and returning subscribers i appreciate you for supporting my channel by watching my video for your comments thank you for thank you to everyone that sent me congratulatory message in my submission video thank you guys and in today's video i'm going to be showing you how to combine the different sections of your documents together however this tutorial is going to be a long one it should be about 20 minutes long because i'm going to show you without jumping any parts how you will make your documents together not using the control paste and copy and paste function no i'm going to show you the kind of errors you can encounter when you finish merging them together i'm going to show you the how to generate the table of contents after you've matched them together and how to solve the errors that comes when you finish imagine when you finish creating your table of contents it's possible that after you have a table of contents that there is going to be some error with some body of text appearing or figures appearing in your table of contents so let's get started with today's tutorial this is the final version of my dissertation and the different chapters they carried the adding of the chapter title which is the chapter number chapter 2 character is the heading of chapter 2 chapter 4 carries the heading of chapter 4 6 and every other chapters carried the numbering of that chapter so i'm going to show you how to combine these while still retaining the style of that chapter and in this folder i have the final version of all my chapters the different chapters i as i was writing them i put the chapter heading so if you look at chapter 7 i'm sure it also carries the chapter 7 heading so how do you then do this so that you don't have the headache that comes with copying and pasting them together we are going to create a new blank page using ctrl n and the next thing you want to do is to include click on the insert from insert function and to the right of your screen there is this tiny icon that has a drop down option to in in that to either insert an object or a text from file since what we want to do is to combine the text the documents together we're going to be using the text from file option which i'm going to click on text from file it's going to open a window for you to locate your folder and here i have my folder that is titled to match i'm going to click on the first chapter click on insert and that automatically copies the text from that chapter it also copies the figures and if you also have a table whatever it is you have in that document it's going to copy everything so if you observe the chapter one carries the other but the blank page we are working with doesn't carry anything so that's fine just leave the blank page as it is but in your next at the end of the text in that first chapter go to layout insert nest page when you click insert next page now you have a page break between this page and the next page where it's showing you the empty file what i'm going to do because this next page that we have after inserting the page break it still carries the header of that previous chapter what i'm going to do is to unlink it when i unlink it this chap this new page is independent of the previous page and what i can then do is to delete the chapter one that is showing and if you go back to the previous page you can see still showing the chapter one but our page break is now a blank page and now i'm going to go again and insert chapter two locate the folder oh sorry that's me pressing my hand on the keyboard in search chapter two and if you see again the ether for the chapter the editing for the chapter two also is it's current chapter two rather than current chapter one at the end of inserting each page i'm going to be inserting the page break by going to layout again click page break next page and now i'm going to be having like multiple blank pages don't worry about the multiple blank pages because we are going to eliminate them after uh combining of the different chapters and as i did for the previous chapter i'm going to click here on link this chapter from the chapter from the chapter 2 and then click it again to delete the chapter 2. it's important that first you unlink close it then click on it again in order to delete instead of clicking on link and delete sometimes when you do that it's deleted from the previous page it remembers the memory from the previous page so if you look now our chapter 2 even is still there and our blank page carries no heading now we're going to go back insert text from file we are going to be locating a folder in search chapter 3 click insert and you can see that chapter 3 refuse to carry the chapter title the chapter the editing of the chapter so what i'm going to do is locate the beginning of my chapter 3 and then add its own chapter 3. make it bored click outside and you can see we have the chapter two editing chapter 3 has its own heading now and i'm just going to the last page of chapter 3. at the end of the chapter 3 text i'm going to insert a page break in order to ins add the next chapter the reason it's not the most for you to always have the page break in order to merge all the documents together if you're able to highlight all the different chapters at once but for security measure and not to give myself extra headache that's why at the end or at the end of the insert instruction of each chapters i'm adding a page break so click next page again and you can see our next blank page is still carrying the heading of the previous page we don't want that click on it on link it check out first and then go back there and delete that chapter and now you repeat this for the all the chapters that you have pad on me if you feel that i'm repeating the same step but it's important that you know that you can do your imaging without having to go through the stress that comes with adding the chapters you can see that chapter four automatically carries the heading so we don't have to do anything with that we just insert a page break so go to layout page break next page and i'm going to now click here unlink it click outside of that before then going to delete this the reason i'm doing that is because when i was making mine together i just click on link and then the latest was affecting the previous page and that's why i make sure that i first click outside before clicking in to delete that and i'll quickly had page chapter chapter five chapter five insert as you can see chapter five has been copied the ebbing everything looks good so let's go to the end of that chapter okay everything looks okay again we are going to be adding a page break that has been done here on click on link this to the previous chapter now delete this heading out and insert chapter six and everything seems okay again with our chapter 6 you can see chapter 6 other is there and i can already observe a problem here you can see that my chapter 6 a figure in chapter 6 is coming out from the chapter editing so what i'm going to do is locate that section it's supposed to be a figure so what i'm going to do is to go to home click on style i'm going to take this show style guide and you can see that this caption is showing as a heading of a section which i'm going to then change that no it is a caption automatically i've made a mistake control z when i click i was clicking on the photo on the image itself rather than on the text so what i'm going to do okay so here is my cursor i'm changing it like a caption so now that has changed and it's no longer showing here so if you observe your figure showing in your text it means that uh you're going to be having problem with the table of contents so that problem has been resolved and now as usual go to the end of the text insert i'm going to be copying the last chapter which is the chapter seven to match chapter 7 and we are done so if you check the last chapter you can see the chapter 6 also it's here but there is a problem our chapter six this one is showing chapter six although there is no text behind so that's not a problem all we have to do is to make sure that we insert a page break immediately after the last text so that's going to be reference layout next page and i'm going to click on link and now that we've unlinked this chapter i'm going to delete the text that is showing here so now that all that has been solved all the subsequent pages i'm just going to now delete them by using the back delete option on the keyboard so you can see you're not having any problem delete delete so now i don't have any more blank pages at the end oh i have more to delete so i'm just going to click on this use the back delete option okay problem solved so you can see that having your style cut matching your documents together i've been able to do this under 12 minutes this should have taken less than 12 minutes but remember we observed that there was a figure that was shown in our document so once you've done this you can see that there is no bibliography in my document this i can easily resolved because i just have to click endnote to generate the bibliography and also the front page you can see there's no table of contents that is not a problem because you can just go to layout inside of page break so next page so that's generated a blank page before our document and what i'm going to do is to click on the beginning of my chapter click right right click on it to link unlink it from the first page that has been generated i'm just going to close that and now i can come here on the first page and delete the heading when you go back to the next page because you've unlinked it from the first from the blank page you can see it retaining your chapter one so anytime you want to apply a new document or a new setting always remember to use your page break and the unlink like that is to uncheck the link to previous page option so now we are going to add the table of content and this we can do by going to references table of content and use the custom table of content with the custom table of content you can decide how many levels you want to show for my pieces i have about four different levels and i'm going to be clicking four and if you look at this section this part of the window you can see that it's going to be it seems they are going to be four different three different style you can see my main chapter is going to be in sub in capital the next chapter the next section is going to be in capital but that is not what i want so what i'm going to do is click modify and then click modify again and you can see it already showing you what the text will look like i need a double spacing that's the first thing and the second is i do not want capital so i'm going to click here in the format go to my font and that's going to open a window which you can uncheck the all capital option that is showing and then click ok and okay so now that's going to be solving the problem of the first section showing us capital we are going to repeat this to modify the second section which is going to be modifier that's the sub section which is the toc tool we're going to click modifier go to the font again that should open a window and on tick also when it's showing or all a small cap so i'm just going to untick that click and okay and okay and you can see that has unified the type of style i'm going to be having but you can see i applied the double space into the first one i didn't do that for the subsequent heading so i'm just going to quickly go back and click modifier go to the second one the only thing i'm going to be doing now is make sure that it's a double spacing click ok do the sec same for the other one as well so that i have all you all dissimilar style for all day section you can see and i'm going to making sure that they adjust the file so i'm going to quickly go back to the sections so click ok so these are all the last minute edits that i did for my dissertation and if you're able to if able to do this you will not be panicking because you want to submit you can see now this looks uniform the text the font the space between them this now this dotted line it's a preference depending on if you don't want it you can click none for my set for my thesis i think i didn't use it so if you want it i'll just put it here click okay another okay and you're going to be having your table of contents so you see now we have a table of contents but as usual the simila some error has happened we can find some figures in my table of contents and also some body of text in my table of contents let me okay so you can see here so what i'm going to do is click on that it's going to take me automatically to the section of the document where i have that text you can see it here so what i'm going to do is to i'm already tracking the type of style that i have so if you don't know how to track your style what you have to do is just go to home click on style pane and check this icon that says tick style guide that will show you what they have so you can see that this part of the text is showing the item heading which i just have to unclick that okay that is normal not like it's the normal means it's the body of the text so that automatically stops the it changes it so here this section also is showing us a caption rather than as a subsection so i'm just going to click that that is a section you can see problem solved this section is showing that my caption also here it's showing as pink pink also is showing writer section i'm going to correct that and says it's a caption so when i correct that you can see it has changed the style format for that and i'm just going to add spacing to this so now i'm going to go back to the table of contents that we generated it's taking time to load because a big file okay so we're just going to then go to reference updates table we're going to be updating the entire table of contents and that should automatically eliminate the figures so click ok and now i'm just going to slowly scroll oh the document is taking time to load gently scroll through so that you can see for yourself if we have any more text so you see we still have this figure coming in between the text it's going to be easy we're just going to go back to where it is see there are more figures showing us so this i'm just going to go back to wherever it is go to home style that's normal so those are the simple simple edits that you're going to come across when you are writing mix um combining your document you can avoid this by making sure you've proved you for check through the documents before merging them together so i'm going to quickly scroll through all day okay so i think i'll just end the tutorial here but first let me go back to page number one because this is taking long to load now and i don't want to bore you with the last minute editing that i encountered so this i'm just going to say it's normal so that's one of the benefits i think i enjoyed with the new updates in microsoft because you can see that has been also solved updates table entire table click ok now go back to the first page again it seems my computer is crying now okay so you can see that problem has been solved no more figures in our table of contents so you can see let me gently scroll through you can see that there are no more tables no more body of text appearing so that's how you solve the problem you're having if you encounter this type of error in your last minutes update so no more figures and this is the end of today's tutorial if you are interested in me showing you how to use the endnotes bibliography referencing please write in the comments i can make a tutorial on how to hide the reference if you have encountering problem with the referencing that i'm going to make in my subsequent video please like this video if you found it useful and i appreciate if you share it with other students that you know that are writing that you can so use that to help them to avoid the panicking that comes with the last minutes updates of imaging documents together and until next time thank you for watching today's video bye

Channel: Alicerita

Views: 4,774

Keywords: How to combine multiple Word Documents into one without changing settings of each word document, how to merge ms word files into one document (easy), how to combine two into one file, combine different word documents into one, how to merge multiple documents into one, how to combine multiple documents to one in Words, how to format thesis, how to merge thesis chapters into one, how to combine documents without changing setting, combine thesis chapters without changing the settings

Id: 8GES4ThXmms

Length: 23min 42sec (1422 seconds)

Published: Thu Apr 28 2022