Shawn Jordison: Welcome to the
accessibility guy channel. Today, we are going to walk
through making a sample PDF accessible. And this particular
file has been converted over from a PowerPoint file, but all
of our basic principles will remain. So let's check it out, I
have a sample PDF that I want to make accessible without using
any of the automated features. So this is actually a document
that came from PowerPoint. And what I'm going to do is apply
our best practices for accessibility to make this PDF
accessible. So let's jump right in. The first thing that I want
to do is add a document tag. To do that, I'm going to right
click in the tags panel, select new tag, and type the word
document. Then I'm going to move all of my other tags underneath
that document tag. Now, this particular PDF is filled with
section tags, and art tags, neither of which have anything
to do with our accessibility. So I actually like to move all of
my content out of our section and our tags. Now to do that,
I'm simply clicking and dragging the different tags from
underneath the art and section tags to directly under my other
tags in the document. Now, sometimes moving these document
tags around can be very easy to mess up. And it's a really tiny
object that determines where you are moving your tag. So the long
line means you're moving it underneath the current tag, the
shorter line means that you're moving inside of the other tag.
So be careful when you're dragging and dropping your tags,
and then I'm deleting those other tags. Another way that you
can do this is simply expand all of these sections in our tags.
And I'm going to hold my Ctrl key and left click all of these
indented tags. And then I can select Ctrl X on my keyboard to
cut them. And with my L tag selected, I'm going to Ctrl V to
paste. And then this allows me a quick and easy method for
deleting these extra section tags. So now I have a document
tag with my h one, a p tag a figure tag h two lists h two
list h two list h two lists. And what I want to do is just make
sure that everything is in here. So I'm going to walk the tags
panel. And I have found a figure tag, I'm going to right click
the figure tag and select Properties. This brings up the
alt text window, which is not correct. So I'm going to update
that. And I'm going to put the accessibility guy logo and
select Close. Let's move on to our h2 tag that seems to be
appropriate. Now if I expand my list item list, parent tags
typically have the single l parent. And then each list item
is its own LI tag. Now, list items are a little unique.
Sometimes they'll have a label tag, but it's not always
required. And then you'll have the L body which is the actual
meat of the tag. Now on my second bullet, you may notice
that I have an interesting tag structure on this list item. So
this is the second list item of my first list. And inside of the
L body, I have a nested list tag this is where I have these four
additional bullet points. And these are all properly nested
under that second LI tag. So that list item is set up
perfectly. As I navigate through the rest of my list items and
tags. I am validating that the list items came through
appropriately. And it seems like all of them have next I want to
check my file properties. To do that, I'm going to select File
Properties. This is where I want to adjust any of my metadata. So
I can name this the title PDF accessibility overview. And then
the author Shawn Jordison. And the subject is how to make PDFs
accessible. And keywords might be PDF accessibility overview
tips, and then I'm going to select okay, next I want to run
the accessibility checker. So to do that, I'm going to select the
accessibility button. And then I'm going to select
accessibility check. I'm going to deselect the options for
creating reports. And then I have all categories 32 out of 32
selected and then I'm going to select start checking. It looks
like I have just one error under the document area. Now What's
interesting is this is a known bug within Adobe Acrobat that
often the title doesn't come all the way through. I know that I
have a title selected already, as I haven't applied here title
PDF accessibility overview tips, but to get it to stick,
sometimes you have to right click that error in the
accessibility checker and select fix. Now this document has been
made accessible to Section Five await standards. Thank you for
joining me today as we walk through making the PDF
accessible. If you'd like more up to date accessibility tips
and tricks videos, please hit that subscribe button and like
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