Computer Fundamentals - PDF Format - What is a PDF File? How To Use Create & Make PDF Files in Word

hi and welcome students in this video I'm going to be talking to you about PDF files I'm going to talk to you about what they are what they're used for and how you can create your own PDF files on your computer let's go ahead and get started so the first thing that you need to know is what it stands for which is portable document format it's a very common file type on a computer and it uses the PDF file extension well now that you know that what are the documents actually used for the main thing is they preserve the layout formatting fonts and images within the document so basically why this is good is you can create a document and you know that that document is going to look the same regardless of any computer that the person is using so they could be using a Windows PC a Mac an iPad any other tablet or even a mobile device and the PDF is going to look exactly the same that's why it's really good for sending documents that you don't want to be altered okay so PDF is not primarily used for editing content can't be changed easily and the good thing is you pretty much don't need the Adobe program to actually view a PDF file most internet browsers have free viewers on them so if you're in Google Chrome or Mozilla Firefox chances are you'll be able to open a PDF directly from your internet browser so opening PDF files as I said you can do it straight from your browser or you can use a program called Adobe Acrobat Reader now Adobe Acrobat Reader is free and available to download chances are if you've been using a computer for a while you know about this and you have probably already have it downloaded on your computer but if not it's a free download that you can go ahead and just do a Google search for and you'll be able to find it without a problem so let's talk about opening up PDF files so whenever you open up a PDF file it's going to look like the window that you see here okay now this is a slightly older version of Adobe PDF but the same icons still remain now within a PDF you may find that you uh are able to edit some information these are called form Fields so if you have if you see a form field like on this W4 form you can see that you could actually fill out certain sections of the form so Adobe PDF can be used for editing but again it's usually in the form of form Fields all right so the next thing that you need to know about Adobe PDF is that you can create PDF files from your PC or from your Mac all right if you're using Windows 10 when you go to print out any type of document you could use PDF as a printer so you just change the P the printer to PDF and it will create a PDF file within Microsoft Office you can actually we go to the file Tab and if you click export it'll say create PDF slash XPS and you can go in and create a PDF file now you might be wondering why would I not just send it in Microsoft Word well the reasoning for that is well if you send say your resume in Microsoft Word well whoever gets your resume what happens if they don't have Microsoft Word then they might not be able to open up that file so instead you send it as a PDF and you know that they're going to be able to open it up also it preserves again the document formatting so you know that your resume is not going to end up with any formatting or font errors so the last one here that I have is a Mac and you can actually create a PDF on a Mac as well it's also within the print dialog box and if you use the PDF menu then uh that will allow you to change it to a PDF so hopefully this video has taught you about that PDF file extension and what it's used for again think of it as a way to preserve your document formatting so that your document looks the same no matter what device anyone is using if you like this video please give it a thumbs up and consider subscribing to the channel thank you so much for watching and have a great rest of your day

Channel: Professor Adam Morgan

Views: 376,884

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Id: 6waQKsQwdno

Length: 3min 55sec (235 seconds)

Published: Fri Feb 16 2018