7 Time Management Strategies for Increased Productivity | Brooke Castillo

one of the things that happened so often to me in my life is people come up to me and ask me how do you get so much done do you really only work three days a week how can it be possible that you're doing all of these things in that you have kids and then you take care of yourself emotionally you take care of your fitness you travel all over the place how do you get so much done in so short of amount of time in your workday and this program is my answer this is exactly what I do in my own life to be able to get so much done in such a short amount of time [Music] what I want to talk about first is time management and what that actually means time really can't be managed it doesn't need to be managed time just is what needs to be managed is us what we need to manage is our mind about it how much of the noise is affecting your focus so for example if I tell myself I'm busy I'm busy I'm busy I'm busy I'm busy Amba's am busy all the time and then I sit down for an hour to do a task if my brain is buzzing with a lot of negativity and a lot of busy energy it's not it's gonna take me so much longer to do that task than if I'm clear then if I feel like I have plenty of time is if I feel relaxed is if I feel managed as if I feel controlled I'll probably be able to get that our task done in a half hour now your clients will come to you and say well look at all these things I have to do and that's where the time journal is really powerful because they'll tell you they have so many things to do and you'll say okay tell me exactly what you have to do and it'll be like four things in their mind they've made it such a big thing they've made it such an overwhelming thing that they don't see how much time they really have and how much time they're spending wasting their time by thinking about time in a negative way the first thing that we always want to create with anything is awareness around our time one of the best assignment is a time Journal how do you spend quote-unquote your 24/7 the great way to think about it is you are given twenty four thousand dollars every day and you either use that money for something or it goes away you have to do something with the twenty four thousand in order to create value or it's gone at the end of the day that's basically what time is let's talk about how you spent your time yesterday and you start with the beginning of the day and you go all the way to when they go to sleep and you write it down and you get this sense of awareness it's incredibly powerful to get a sense of awareness of what you're doing every day with your twenty four this will be tedious you won't think there's it's important but I'm telling you it is so important for us to understand how you're spending your time [Music] so the first thing that I want you to do and this is a practice you can do it at any time but when I recommend that you do it is Monday morning first thing before you even start your week we do what we call a to-do download it's like a thought download but it's a to-do download you sit down with a blank piece of paper like this I prefer it be written instead of on the computer getting it out of your brain and onto a piece of paper where you can see it as a physical thing and you just write down every single thing that you want to do and that you have to do now as you start writing you'll get more and more things they'll come just keep writing just keep writing just keep writing now you may get a list and then you may feel like you're done you're not done ask yourself what else what else clean it all out what else is on your brain you want to be able to fill up as much of this paper as you can any unfinished business that closet that needs to be cleaned out the car that needs to be taken to the wash all your unfinished business all the stuff download it out get it out of your head because some of you have all these unfinished to dues in your brain and you don't realize that having to think about them over and over and over again and the feelings that they bring up of incompleteness you don't realize how much that's affecting you work things personal things family things future things vacation things all of it all of it just put it all in one big mass okay on a piece of paper now for some of you you will want to look at that paper and get overwhelmed that's fine I just want you to get it out of your brain then you're gonna put your pencil down and you're gonna sit back and you're gonna take a breath the next thing you want to do is prioritize that list now for some of you that's a pretty long list take the time and prioritize it and here's how I want you to prioritize it I want you to prioritize it in terms of when it needs to get done most of you will interpret this to mean what is the most urgent thing that is not what I mean what I mean is what is the most important thing those are the things that you should do first the most important thing I want to tell you a secret if you look at your to-do list and you have tons of stuff on there that is urgent it's because you're not planning well okay when you start planning well nothing has to be urgent what you're gonna do was once you get that list in an order that feels good to you is you're going to take the list and you're gonna transfer it to your calendar this will take time you will not want to do this you must do this this is the secret to the universe okay this is the secret to getting everything done so you have all these things that you're gonna do now some of them you're gonna do on Monday the day that you're doing this you will put them at a time what time you're gonna do this what time you're gonna do this what time you're gonna do this what time you're gonna do this now some of you will like freak out me like I don't want to schedule my life like that I don't want to have my life planned out like that that feels too restrictive trust me that is where the freedom is and the first thing that you want to do before you even put anything in your calendar is plan your free time so you know like so for me Tuesdays I got Tuesdays off that's my free time right I normally have Friday's off that's my free I'm everything else I have on the other days okay so you take everything off that you do list and you put it on the calendar over the next week two weeks five weeks whatever all I have to do is put all that stuff on my calendar and then you know what I do come on say it with me I throw away that you do list most common question I get is what if I don't know how long something will take let me tell you you give yourself a certain amount of time to get that thing done and you get it done within that certain amount of time period when you're living on default mode that's when you're like well I don't know how long it'll take me when you're living in deliberate mode you say I'm gonna get it done in an hour and so that's how you have to plan your life now what I do is I give myself a certain amount of time to get something done if I don't get it done in that certain amount of time then I tell myself okay if you don't get it done then you're gonna have to work during your free time I don't want to work during my free time so you know what happens is I get it done and it helps me pace myself it helps me work smarter and more efficiently because if I have an hour to get something done I'm not gonna go see what my friend posted on Instagram I'm not gonna answer the phone when it rings I'm not gonna be looking at notifications that are coming in I have an hour to get this done you're gonna look at your calendar and it's gonna be crazy with all the stuff that you have to do right there's gonna be chunks of free time because you're gonna plan those ahead of time but then when you work you're gonna go to work and you're gonna be so much more productive because if you give yourself a whole day to get your to-do list done you know what you get done mostly nothing and your haphazard and you're all over the place and you're switching gears and you're trying to multitask and everything gets kind of done half-assed but here's what's gonna happen Wednesdays is gonna come and you're gonna look at that calendar and it's gonna say clean out the closet from 12:00 to 2:00 at 12 o'clock on Tuesday or on Wednesday you are not gonna want to clean out the closet you are not you know what you're gonna want to do you're gonna want to eat cheez-its in front of Netflix because you're primitive brains like that would be so much more fun 12 o'clock it's time to clean the closet your primitive brain is like uh-uh and then your prefrontal be like well maybe we don't need you today maybe we'll do it or Oh or you know there's some other things that have come up that are important that we should probably focus on instead and what about this and what about that what about this if you live your life like that you're gonna have a very sloppy life but if you say no I made a decision that twelve o'clock I was gonna clean out the closet you know I'm gonna do at twelve o'clock I'm gonna clean out the closet you're gonna plan you're gonna make decisions ahead of time and then you gotta learn how to process an urge without acting on it because the urge will be to not clean the closet to not write the blog post to not eat the kale salad to not go on the walk to not whatever it is that you were gonna do during that time when you said you were gonna do it you're not gonna want to do it you're gonna want to push it around and change it and spend less time on it you're gonna want to change your calendar but if you follow that calendar so strictly so beautifully then you get your free time at the end and everything's done so focus time it's when you work on your business you work on your life you work on your job instead of just in it and we call this time no time because no notifications are off you shut down your slack you shut down your phone you turn everything into airplane mode this is your time to focus so for some of you if you have a job at work like if you work for somebody else you would want to use this time to maybe get really intense brain work done where you're like I have this project to work on or I'm writing a brief or I'm creating a program or I have Excel spreadsheet I'm trying to create that's like super important so you would schedule that time where you are really gonna step back from the busy work of your job from the completion work of your job and this is more of the thinking time this is a really important time and in fact your your Monday our one is focus time it's when you're stepping back from your week and planning your week from a really conscious conscientious way okay make sure you turn all of your notifications off that includes any little badges that show up on your computer anything that buzzes anything that will interrupt you from staying completely focused during that time and I just want you to make sure that you're taking the time to learn how to focus when I teach time management it's not just so you can be a little bit better at your life at all this is all about living a conscious and deliberate life time management and this process is about taking your life truly to the next level the way that we're teaching it is so you can understand the importance of paying attention to your life using the best part of your brain and ultimately fulfilling what could truly be your destiny of your life when we have people come to us and say I don't really want to do this planning process I don't really want to sit down and do all these things it's very tedious I'd rather be spontaneous there's a couple things I want to say about that first of all no you don't because if you're always doing what you feel like you want to do in the moment you're gonna be doing one of three things you're going to be laying on your couch sleeping or watching Netflix you're going to be eating doing drugs or drinking alcohol or you're like literally just going to be hiding from your life you do not want to do what you feel like doing in the moment because the way your brain is programmed the way that you are like wired is to just be reactive and so you'll never be able to create anything amazing in your life so many people have great ideas and things they want to do and things that they start yes and here's what I want to offer anyone can start something it doesn't require much of anything to start something it's like think about things that you've started and not finished there always has to be an excuse as to why why didn't you get that done or why you know are excuses why you're not showing up or missing meetings or whatever it just takes them and I want you to imagine your life if you don't need excuses like that whole like bucket of excuses that you have you just can't get rid of it like you don't eat you don't need them at all anymore because you said you're gonna do something and then you ultimately know that you're gonna do it like everyone's like what's the secret to success that is it to be able to do what you say you're gonna do in a consistent way but you can't just say what you're gonna do or create a project in a way like oh I'm gonna have this big project done next year and then that's the end of it right you have to go through the Monday our one the planning process to be able to have the track all laid down then you just get on the train and right know that some of you want more help with us and the way that I sell and the way that I make offers is I offer to help okay I believe that selling is about creating more value and offering more value than I ask in return I have created an entire class this is self coaching scholars this is the page you land on but if you click study vaults you will go into this study vault and there is a class right here welcome to Monday our one I am so thrilled to invite you into this course with me when you join scholars you get immediate access to that class it's it's a membership program it's two hundred and ninety seven dollars a month and you get access to that class and you also get now you may just want to join for the one month to get access and take that class that's fine but in addition to that you also get weekly one-to-one coaching with a coach you're stuck you need some help you need someone to talk to included in the two hundred ninety seven dollars a month you will get a one-to-one private coaching session with one of my coaches so you'd be able to get on the phone with them private confidential communicate go through these processes with them you also get weekly live coaching in a group I coach in a group so basically it'll be just like this you'll come on I'll pull you on and coach you one-to-one in front of everyone or all or you can just watch me coach other people or some of the other coaches we also have many other classes we have weight-loss classes and coaching classes and learning the model classes and relationship classes we have all those classes within there you get that as well and then we also have a 24 hour online coaching program so if you want to post something like hey I'm having problems with this someone will reply to you with that that is my entire sales pitch it's basically my invitation for you to come coach with us you to feel better with us so if you're interested in joining scholars which I would love to have you in there and you're if you're not already and there I know a lot of you already are please go to the life coach school comm /join I've been through a lot of challenges in my own life a lot of trauma in my own life that I've utilized and become better because of and not in spite of and so that's what one of the things that we will be talking about in our weekly live coaching groups and classes in scholars we'll be talking about that live and my dream and wish for each of you that is exposed to me is that you keep getting better in your life no matter what's happening no matter what's happening in the world no matter what negative things are happening to you you're able to utilize the tools that I teach to take your life and everything to the next level [Music] you [Music]

Channel: The Life Coach School

Views: 81,521

Keywords: the life coach school, brooke castillo, brooke castillo life coach, 7 time management strategies for increased productivity, time management strategies, strategies for time management, how to be more productive, how to manage time, how to get more done, better time management, time management, brooke castillo time management, life coach productivity, how to do more in a day, time management strategies for productivity, productivity strategies

Id: dRIsmG8CyTM

Length: 16min 42sec (1002 seconds)

Published: Mon Jun 29 2020