(intensifying whirring) (light clinking) (whoosh) - [Scott] There are over 100
different powerups available for your Trello boards. But have you ever gone through this list, thought that you found something perfect, only to discover that it
had an additional cost? Well, in today's video,
I wanna show you five of my favorite Trello powerups
that are absolutely free. But first, id like to thank
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go to sanebox.com/simpletivity. So let's get to our
list, and the first one that I always recommend, no
matter what type of board that you are using Trello
for, is Custom Fields. Custom Fields is an absolute necessity, no matter what you're using Trello for. Here, for example, if I open up this card, you can see that I have
two different Custom Fields that I'm using. I've created a dropdown
here called priority, and here I have a start date as well. This can be really, really helpful, especially in this priority list, because I know a lot of us may want to use and save these labels for other purposes, such as departments as you see here. I can do that and create
my priority level here that also can have color coding. So if I need to demote
this from high to medium, it can change to this yellow color here. And, of course, I can turn this
off altogether if I want to. But let's turn it back to
medium here for a second and show that it actually appears on the front of the card as well. I know that start date
is another custom field which is very helpful for many users because, of course, the due
date, the primary due date, for any Trello card is what's going to trigger notifications
and trigger other things that we are looking at
on a day-to-day basis. But sometimes, it can be helpful
to record that start date. Or maybe you'll have multiple
dates that you'd like to record and reorder in
any way that you like. Number two on my list
has to do with lists, and in particular with list limits. The second one on our list is
actually called List Limits, and it can be a really
powerful one to make sure that you don't have too
many things going on in a particular list. So let's take a look at this
testing list, for example, and let's say that I really need to keep this to about a maximum of three. Otherwise, we're gonna have big issues, and we're gonna have a big backlog, and people are gonna be angry at us. So what do I do? Do I just need to keep a
count every once in a while? Do I need to just come in here and manually count up my cards? What if I have 100 different cards? What if you're dealing with
a very, very long list? Well, this is exactly where
List Limits comes into place. At the top, once you've
enabled List Limits, at the top of your list, you
will see an additional setting here called Set List Limit. Now by default, of course,
you're gonna have none on any of your lists
because you don't have to apply this to every list. Maybe there's only specific lists that you'd like to add this to. By selecting this option, I can say, let's have a maximum of
three cards in this list. I'm gonna hit save, and
now you can see at the top, I've got a number. You might actually wanna
use List Limits just for the purpose of seeing the number of how many cards you
have in a given list. But if I add another card, let's add, let's just call it New Card, okay? So now I'm at three,
I'm at three of three. What if I move this card over here? What happens here if
we go over that three? Ho, we've got a color
change, something visual, something that is hard to ignore! Now I can see that yeah,
we've got problems. We're four of three. We need to address this backlog. So again, you can come
in here, you can change and adjust these limits as necessary, and you certainly don't need to apply them for every single list on your board. Maybe there's just one, or
maybe there's just two key lists where this would come into play. As soon as I move one
of these cards over here and out of the way, I should say, into its next phase, hey, that's perfect. We're three of three. That color goes away. So you might wanna check out List Limits. Number three on my list has to do with cost and has to do with
tracking financial figures, whether it's a budget,
whether it's expenses, however you are managing or
perhaps working with money here within Trello, and this
powerup is called Costello. Now what Costello does is that it gives you an additional field within all of your cards to add a cost. So, for example, if I
open up this card here, you can see on the powerup
side below Custom Fields and this other powerup I've enabled, I've got something called Total Cost, and here it's labeled at 500. One of the things that I like
about the Costello powerup is that they actually haven't indicated a
traditional dollar sign. So whether you're working
in pounds, in euros, no matter what type of currency
that you're working in, you don't have to worry
about having something that maybe doesn't align
(laughs) with that number. So here, I can enter in a new cost. Actually, I underestimated it. It's not 500 anymore; it's actually 900. So here I have that Total
Cost information right here within that card. And you'll also see that it appears on the front of the cards as well. Here's one with a total cost of 300. Why don't we add a cost
to this one as well? Let's add a new cost here. I'm gonna say add total cost, and let's make this one $250, for example. So that's great and all. I've tracked the cost, and I can see it at the front of my card,
but it gets better. Here in the top of the
right-hand corner of the screen, you can see that there's
a Total Cost summary. So what it's actually
doing, it's actually summing up all of that cost data
across the whole board. So no matter how many different cards, and especially how many different cards that have this cost data,
you can see that total up here in the right-hand corner, making sure that you stay within budget or hit your targets,
whatever that number means. But it gets better. If I click on this, I can see
the three different values here, and in my example, I've
got three different cards for what that value is. But I can also summarize it by label or summarize it by column. So if I click on Summary by Column, here you can see oh, yeah,
I've got the most in the queue. I've got some in Development and Testing. And so if you want to be
able to see a snapshot of where the cost data is,
either by column or by label, you can do so with Costello. Now the next one on my list is something that's relatively new to Trello. It's only been introduced
in the past year, but it can really be used
in so many different ways, and that is the Map powerup. You can see here at the top of my screen, I already have it enabled. I can click on this and show a map of everything here that
has a given location. So, for example, if I
click up here on this map, you can see that I've got a
few different things here. I've got cards associated
with areas in the Bay Area. But before we dive into this map view, let's go back to the card level. So here you can see some of my cards have this little push pin icon because this map does integrate
directly with Google Maps. And if I click on this one, you can see I've got
a small snapshot here, here of the Googleplex. Not only do I have this
miniature map here, but if I want to, I can go
in and change that address. If I click this location
here, the great thing is is that it just gives me
a search bar here, right? So instead of having to
know the exact address, I can just say, well, what about Facebook? Let's put that in there. And now I've got my new address. I just click on the results, and now I've got that
new address located here. And I can click on the map if I want to to get a larger view of
what's going on there and then go back to the
card, but the nice thing is is that, when I click this Map button at the top of the board, not
only do I get this big snapshot here but I can actually click
on these different push pins. So, for example, I can
click on this one here, click on the card, I can
work within this card, and then go back out. And now I can click on
this one down below, I can see what's going on with this card, I can click in it, I can
make a few adjustments, make a few changes,
and then come back out. I can actually work within this Map view for awhile if I want to. So think about it. Could it be client visits? Could it be something you're doing? Maybe you're visiting
a particular location. Perhaps you're involved in
real estate in some manner. Whatever makes sense to you with location, this can be a great way of doing so. So don't forget to check
out the Map powerup. Now the very last one
on my list today is yes, just like the previous
four, absolutely free, and it has to do with activity, in particular, tracking your activity and how long you are
spending on particular cards. Let's take a look at this
Testing list a little bit closer. And you can see on this first one here, I've got something with a stopwatch. It says 29 minutes, and
then I've got another here with a slightly different stopwatch icon, and this one's all in
red, and it says 14:14. So what exactly is this telling me? Well, before we dive in deeper, I wanna let you know that they
do use the Activity powerup does use the 24-hour clock. So the reason why this says 14:14 is actually representing 2:14, meaning that I started the
timer on this card at 2:14. And this one's actually still going. That's why it's listed
or displayed in red here, while this one I am not
being timed at the moment, but it's telling me that
I've spent 29 minutes with this particular card. So let's go to this active one. If I open up this card,
you can see down below that yeah, 38 minutes have passed since I first initiated this timer. That's what's going on here. And if I wanna pause the
timer, I just need to click it. I can click it, it's gonna turn to green, so now the timer's no longer running. Over here on the right-hand side, it's gonna give me a total. This is always gonna
show me the total amount of time spent on this card. If I click on it, it's actually
gonna show me and break down that activity amongst
different board members. Now in my example, it's only myself. But if I had other team
members that were also working on this card and they initiated the timer, we could see the breakdown
between multiple members. Now if I wanna start it again, it's as simple as clicking it, and now that timer is going to remain. And you can see when I paused it, it actually has a few quick buttons here. So maybe I had already
started work on this, and I forgot to start the timer, or I can just add five minutes or add 15 minutes if I need to. It also has this edit icon so I can actually update the total time or even reset the timer
if I want to as well. So this Activity powerup,
although very simple, can be a great way to manage and see how long you have been spending on each and every one of your cards. Well, I'd love to here from you next. Number one, what was your favorite of the five powerups
that I showed you today? And number two, what did
I leave off of this list, or which Trello powerups are
helping you the most right now? Be sure to share that
with me and with others because they're gonna find great value from the things that you are
benefiting from right now. Thank you so much for
watching, and remember, being productive does
not need to be difficult. In fact, it's very simple.
