Do you feel that time is slipping away from you? You have pending tasks for a long time and you never find space for them, or even sometimes you forget events and appointments. Do not blame yourself for it because currently the lack of time is one of the most repeated problems. I'm Almudena and in this tutorial I'm going to teach you how to organize and plan your time with Google calendar, your tasks, create reminders and forget about having to remember everything you have to do to focus on what is really important. To access your Google Calendar from the Google home page we click on log in and here we enter the email, in this case I have used this test email that has the calendar completely empty, We click next and enter the password If you do not have a Gmail account first thing you must do is create one, so I leave the link to the video which explains how to do both at the top right of the description of the video once you're logged click on this 9-dot icon and we select the calendar application, it automatically shows us the current week in which we are and we are going to start looking at the interface. Here on the left side we start at the bottom we have my calendars these are the calendars that it creates by default by default create one with our name in this case Sandra costs which is the name we gave to the test user that we made a birthday calendar one of reminders and one of tasks and in this case, since we are in Spain, we have added the Spanish holidays, then just above we have a view of the current month which in this case is February 2021 that we can change from here we also have the create button that we will see then what is it for here at the top we can also move between the different weeks in this case we are seeing a view of the week we continue and here we have the option to seek help the configuration which is from where we are going to configure anything from google calendar and here we have the last view from here we can access other google applications and here on the right side we have other applications ions that are and more but in this case we are going to focus on google calendar we are going to start by looking at the ways we have to see our default calendar shows us the week but if we display here we can see the current day in this case we have nothing entered With which it shows it completely empty, we also have the option to see the complete month as you can see in this case it is simply showing the holidays of Spain 'that appear by default then we will see how to deactivate them or even how to delete this calendar we can see the year view of cases would be seen all the months of the current year the view in agenda in this case it simply shows me the holidays it is not showing from February to August 2021 because we have nothing entered in our calendar but in agenda mode if we had events it would show us the events of the day such as an agenda and the option of four days in which we see four days from but if you want to see three days or more Inco days it could also be configured without problem then we will see it we are going to stay in the week view and we continue to see the calendars here on the left side is where the default calendars are found and from where you can create more calendars so that you can make one idea of what a calendar is in google calendar is like a category that is, they are not different calendars but they are categories that google calls calendars in which you can locate different types of activities for example we can have a birthday calendar but we could create a calendar family birthday or we could create a work calendar a meeting calendar etc. It is important that you think about what calendars you are going to need and what is the best way to organize your activities and here in this area of other calendars the one of Holidays in Spain, if we want to stop displaying this calendar, we simply uncheck this option. We are going to see the view so that you can see how the holidays disappear and we could also delete it by clicking on this as to unsubscribe to holidays in Spain we can also add other calendars from this symbol plus we can subscribe to a calendar create a calendar explore calendars of interests From the url import from the calendars that are created by default we see that we can only cancel our subscription to the holidays in Spain and to the birthday we can delete it in sandra cost and the reminders and tasks we are going to create a new calendar in this case i want to schedule this calendar all activities which have outside work such as English classes go to the gym classes and so pilates we click we do here click create a schedule and we will give a name in this case classes We could add a description since it shows us the time zone that by default is the one we have established for For our account we click on create calendar we go back to our calendar and here we have classes from these three points we can see the options and as you can see we can change the color we are going to give it a lime green color and in this way you can create the calendars you need if you wonder how many calendars you can create, what google says is that if you create more than 60 calendars in a short time it is possible that your calendar will be in read-only mode for a few hours and it may take several hours until you can re-create calendars, we will change the view mode week to start adding events and we will start adding events to this calendar of classes imagine that sandra has classes on Tuesdays and Thursdays pilates 7 to 8 for example can create the event by clicking this button create and we see that this window opens or we can directly on the day and time in which we want the event to establish it, we have said it on Tuesdays and s Thursday at 7 o'clock we click with the mouse and here the event window opens we are going to add a title in this case Pilates classes and we see that just below we have the option of a task or reminder event, which are the three types of elements that we can add differences to our calendar when we add an event we establish a period of time and a day for example this event will be on Tuesdays and Thursdays and will last from 7 to 8 in the afternoon we can add guests add video calls from google mi location and we have other options in the case of tasks as its name indicates it is a task to be done but it is not established that it occupies a period of time we can set the day and time or establish that it is a task to be performed throughout the day It is a description but we do not assign it a specific period of time and finally we have the reminders that, as its name indicates, because it is a reminder, we simply give it a name, we tell it a date and a time at which we want it to remind us we can also establish whether it repeats or not and this would be a reminder, for example we will use the reminders to set birthdays if you want to save it in google in this case we are going to set an event and to set the time we would click on this area we see that we can set it to be all day and if it repeats or not if we display we see that we have different options every week on Tuesday every month on the second Tuesday in this case I want to set Tuesday and Thursday but not We are going to establish it all year long, imagine that classes end on June 30, because in this case we click on customize and we will see more options but first remember to subscribe to know programs and activate notifications so as not to miss the next tutorials we are going to tell you that be repeated every week so for example we had these classes one week like this one week not because we would establish two weeks but in this case It is a we are going to establish that it repeats on Tuesdays and Thursdays as well and we can establish when it ends in this case it ends on June 30 so we choose the day from this area we click on ready we will see more options of the events we see that we can Adding the video call in this case does not make sense to add a location we could add the location of the gym a notification in this case we are going to remove it and we can assign it to a calendar by default it assigns it to sandra costs which is the one that comes by default but We are going to assign it to the class we see that the color changes but we could select a different color for this specific event we are not going to change it and we see that here we have a box to add a description in which we can attach files and also add links to it. Which is very interesting if you schedule a meeting because here you can attach the files that you are going to use or the links you need once you have it, click on save and we already have it scheduled if we go back to the month view we will check that we have this activity every Tuesday and Thursday and it ends just on June 29, July 1, which is Thursday, we would no longer have our Pilates class we create another calendar quickly, in this case it will be a calendar of work meetings, we click on create calendar, we come back, we have it here, we can change the color if we are going to leave it as it is and we are going to schedule a meeting, for example on Wednesday from 10 to 12 From the button in this case, meeting with investors for example of title and we are going to say that it is Wednesday from 10 to 12 this event in this case is not repeated here we could add guests we could add the email addresses and they would be sent an invitation to this event add the location and here we are going to change the calendar in this case to work meetings we are going to establish a notification we can choose between a notification on our phone that We would skip to receiving an email, for example we will choose email and we want you to send it to us the day before to prepare the meeting here we could add a description even if we have the presentation because we could attach it without any problem and if you want you can also add guests to the event we add the email we click save and it asks us if we want to send invitations by email the guests who use google calendar because we are going to click send and the people will receive an invitation we see that we have not scheduled it correctly since It is at 10 at night so we are going to move it to its correct time, which is ten in the morning, we let go and as we have added a person, it asks us if we want to send email notifications to current guests who use google calendar. To inform that the time was incorrect, we click on send and we would have it scheduled, we opened the co account rreo to which we have invited so that you can see what the person you are inviting receives is they have received a first email in which they are notified that sandra bets on the guest to that meeting here we have all the information and directly here you can explain if Is he going to attend or not and how we have modified the time afterwards because he has again received a modification with the message that we have written here in this part and this is what the people he invited to events receive just as we have modified the time of the Event simply by clicking and dragging we can also modify the duration by dragging down or up imagine that the meeting is shortened and will last only until 11:30 , the message to send notification appears again, which in this case we are not going to do it and we see that we can easily modify the duration of events simply by dragging and clicking if we want to delete any event from google calendar we simply have to select it and here We see the options edit delete in bear an email to the guests and here we have other options I have added some events to be able to see some more options as you can see in this case I have added a working day and if we add other events that overlap these events longer we see that we visualize them above we also see in the case of creating an event within one of the calendars in this case the masterclass is within the class calendar the border is shown in the color of the calendar but as we have customized the color the rest of the The color that we have customized is shown in the box we see that here we have a task right in the middle that is shown just above so that we can visualize it and as it is a task we see that when we click on it we have the option to mark it as completed if we do it then simply it does not stop appearing, it is crossed out so that we know that we have already done this task in this case the task appeared just at this time by that we have established a specific time but in the case of tasks in which we mark all day as is the case of reviewing invoices it is a task that we have to perform during the day but we have established a time appears at the top of the day in The one that we have established if we want to eliminate any reminder task or event because we only have to click on it and here the trash can appear to eliminate it and in the case that we are talking about recurring events such as Pilates classes , we will go later In the calendar imagine that in May we decide that we are going to stop going to Pilates classes because to delete the event we click on the trash can as it is a periodic event it gives us the option to delete this event, that is, in this case we would mark this day we will not go to pilates class if you want to delete this event and the later is from this day will not go to pilates class or if we remove all Calendar events, that is, those that have happened and those that have followed, including this, in this case from May, we will no longer go, so we will delete this event and the subsequent ones, we click on accept and as we can see, May has been eliminated and the following weeks but if we go back here we have Pilates classes another very interesting option in google calendar and which is not usually paid much attention to are the search options in my case already doing things six months ahead three months ahead or you can schedule a meeting in a month and a half and imagine that you receive a call and they ask you hey what day and what time we had such a meeting then you can easily search for it by clicking here you search for the text in this case as a meeting with a company to see the rate we start to write press enter and we see that here we do the search of the entire calendar tells us that on March 4, 2021 from 1 to 2 we have the meeting with investors if there is a rate and here we have incl I use the address of the meeting entered and finally we are going to see some of the most interesting configuration options and how to share a calendar with another user we begin with the configuration options in this case as you can see, the week starts on Sunday but I like it that my week starts on Monday to change that we go to the configuration options configuration and here we have all our options in this case I am also going to take advantage and I am going to change the time format since I like to see it in a 24 hour format We can change the default duration of the events in this case it is 60 minutes and I will leave it so we have the option to view or not the weekends if you use a calendar only for work because you can disable it and you will not see the weekends we can show the numbers of the week and here in display options we have the option of which day the week starts in this case it is Sunday and I want it to start that on Monday we can only change between Monday, Saturday and Sunday and in the personalized view that we saw at the beginning, which is a way to visualize our calendar, we can choose between different options from two days to four weeks in this case, because I want to see for example five days and here we also have the options to import and export calendars that we have here you could import a file from your computer or export it we click on export and we see that here a zip file has just been downloaded with the information of our calendars we return to the calendar view we see that it has been changed correctly and our week starts on Monday and if we change the view now it appears to us at 5 days and we would see it like this and finally a very interesting option is the possibility of sharing calendars with other users you can share a calendar with anyone and that they add it to their google calendar and for this reason it is important to have the calendars Well organized, imagine that in our work we have many scheduled meetings and it reaches our vacation period imagine that we leave for a month and someone else has to take care of all those meetings because if we have it scheduled, everything within a calendar is as simple as sharing the calendar with this person if we click on the three dots of the calendar we have the option to configure and share and if we scroll here at the bottom we see that the calendar is ours we can add people we would add the email address here and we can also customize the permissions which is very interesting and another option is to create a link to share if we click because this link is shown we would only have to copy this link and send it to the person to have access to this calendar in this case as I told you to At the beginning, the organization of your calendars is very important because if you write everything down in the same c Schedule when sharing the calendar because you can share all that information, instead you have the information very organized, it will be easier to share a calendar because it would only have information from one category, do not leave it for tomorrow and start today to organize and plan your time with google calendar, tell us In the comments your experience is sure that you give it some use that is inspiring for other users and if you want to continue learning you can watch this video here or you can also subscribe to our channel so as not to miss the new content, see you in the next video
