Successful Monitoring of Construction Projects

assalamu alaikum wa rahmatullah welcome in week number six in our professional planning engineer PPE workshop in this week we are going to discuss a very important topic we are going to discuss the understanding of the concept of successful controlling in the previous weeks we have done so much tasks and we have created our schedule now we need to know how to control it and to recap with whatever we have done so far so let's start our lesson 6.1 understand the concept of successful controlling and this is the main key for the planning engineer to understand in order to be effective in the project team so the first statement I would like to say if you fail to plan you plan to fail and this is very important you need to understand that planning is very important even in planning so monitoring key factors of success what you think these factors I have identified three factors accurate proactive and first let's go and discuss and details each topic from these three what I mean by accurate you need to be accurate while you are doing your planning tasks and this will be in two stages the first stage is during the planning phase you need to be accurate during the planning phase and here is a big gap between the planning engineers and the site teams the site teams have no time to check thousands of relationships and the activities in your schedule and here you as a professional planning engineer should make their lives much easy if you give them a time schedule with seven eight thousand activities like our case study they will not be interested at all to look at it rarely you can find someone look at 7,000 activity program however using our project gets a study and our concept relationship Bank you can share with them a very simple excel sheet that's showing the activities and the predecessors by sharing such a document with your project team we can see how you build thousands and thousands of your relationships in your schedule by only reviewing two or three pages the code so this D comment we have created very important it helped us to import the activities relationships to our from a very schedule but also during the construction of your schedule it is recommended to share this document with your project team ask about their opinion and it is very simple to understand because you are identifying the predecessor for each activity so by reviewing this was your project team and verifying all the assumed information you have booked you be sure that whenever you finish your schedule and introduce it to them we will be happy to execute it as it is because the walls part or the construction manager project manager or even the site engineers they were part of creating this schedule so the second most important thing here is the productivity and the crews our sheet or our templates we created the resources bank very simple to share also the project team so they need to review the crew names and their productivity also how we distributed this percentage for specific provisions according to the productivity so instead of giving them hundreds of pages and very complicated from over schedule to review we can you can share with them this sample sheet and ask their opinion before even you implemented in your primavera and according to our technique whatever you change here you can make it fast and edit it and reimpose it to prom over again so it is very important to verify your data at the beginning so during that planning phase to be sure that your work is accurate and your planning is accurate also during the execution phase and this is very important you need to track the project Andry planning always doing replay and we will discuss this in next week's in the reporting and rhe planning so we have separate weeks for this but it is important to consider replanting while you are monitoring your post so this is how to be accurate in your monitoring second thing is to be proactive what I mean by proactive I need from you as a planning engineer to help your project team to understand the project's go forth you might say it is not my responsibilities no it is since you are here the maestro of the project although you don't have much power to be so but you have the tools you have the techniques you have the mind and you can help your project team to understand the projects go forth let me tell you how from all these complicated schedules you have created in the Primavera how many construction managers or site engineers looked at it I'm sure that very little looked at it because it is very complicated that's why we have created our mini schedules this mini schedule is dedicated only for one activity so you are telling or you are giving this de comments for the conservators and we discussed how you can generate it from our schedule very easy step and we recap on this item also in the mini schedule in this week we will give you a very good concept how to make this very easy so by giving a schedule for one item only this is kind of showing the total quantities of the project so are giving however considered the score for for this specific item and it is divided according to your WBS so this is very good information they couldn't know without your help especially if you are working in a complicated construction project what else you can give them you can give them the expected quantity each month or each week we have two templates here you if you use the Wix templates you can you make the quantities the week or refuse the month is template you can use the quantity per month but it is very important to tell them okay these are the quantities required for each month is it enough my opinion no you need also to give them better understanding in another way or another same simple way by the graphs so here we have give them the monthly quantities along with the expected cash flow from this specific item also we give them the man-hours so whenever you are trying to help them to understand the scope of work what is exactly required you would be a proactive planning engineer what else you need to do in order to be a proactive planning engineer you need to alarm your project team with the important events it is not your rule to raise the flag when the problem happens you need also to raise the flag before the problem happens and this is actually we fought in planning engineer website much about it that's why we have created our special mobile and web applications where you can we add your important events your from the website by uploading a very simple excel sheet and I will have another video to explain in details how to do this and also you can add the important events from your mobile whether it is Android or iOS we have for both versions and you keep monitoring it here in your mobile and by simple click you can send reminder emails approving a proactive way to your team members telling them hey come on this important event will happen after four days be ready so this is a proactive action of course you can do the proactive action by any other way but we here in the workshop give you a decent tool to do so what else you need to do you may you need to make it easy for your project team to report to the progress and this will also discuss in details in this week but let me explain to you what I mean always there is a problem between the planning engineer and construction manager who will do the update because usually the planning engineers want to give to the construction team a time schedule and they ask them to both the percentage or the quantities however we have developed for this workshop a very special yet symbol for where your construction team or even yourself can filter the activities by different slicers and the most important and the most effective thing here that when you filter these items whoever is doing the update will see the previous percentage this will help him or her to estimate accurate percentage you can change the percentage into quantity you can do whatever you want it is very simple and when you know how the sheet works you can edit it and you can both the relevant a column here for your work so this is how to be a proactive what about being fast you need to be very fast if you want to be successful because if the construction team was faster than your planning then you will never be able to create a successful monitoring because they are always ahead of your plans or your schedules so in order to be fast we have developed our Excel macros to automate repetitive tasks and you know already now how to use a simple macro like this in order to minimize the efforts and Malec the Excel do all the repetitive work for you and after we complete our workshop we will have our support forums where we can discuss different scenarios of how to automate things so this is the first advice from me to be fast by learning symbol macro second advice is to use our templates to import data from from Avera to from excel to prevail we have created so far in our workshop the WBS template this is how you can create the whole project WBS in Excel and import it to remove error in one click we also here created our activity WBS code and duration in Excel and we import it to remove error in very easy steps also the resources calculations we from our developing we was able to extract the resources calculation and a format that can be imported to Provera p6 and this is including also the costs also we created our activities relationships to from Avera p6 and you by this stage of the course you should practice already how to import the all the relationships repair it in Excel and get it ready to be imported in from Aveiro so these templates helped us a lot to minimize the efforts required however one item is missing here is the smart planning techniques for faster editing if you don't know what you are talking about we have here the activity control ID from the activity control ID we created our activity banks and the activities Bank is very smart because we know how to find a certain activity we know how to edit it we know how to reimpose in from Avera so by using the control ID and the activity bank this is very easy also resource crew control ID this is very important because using the control ID will make it very easy to do our resource bank with the productivity with the profession and we can import to from Avera we can edit it later on and you can evaluate even if the actual productivity is the same for the planned or not we have our Excel mini schedules and we have our rivera tips and the tricks so this is how being fast in remove era and Excel to create an effective plans in your project I hope this recap of our workshop so far will be useful for you and let's go and discuss our week we have very nice topics to discuss this week so let's go there thank you very much for watching this video and see you in the next clip

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Views: 18,233

Rating: 4.8490567 out of 5

Keywords: Monitoring, Construction Projects

Id: AMjpQpa3YYo

Length: 15min 27sec (927 seconds)

Published: Mon Mar 06 2017