Master the iPhone Calendar App with these Tips!

I've had quite a few comments over the last year or so asking me to make some content about the Calendar app for iPhone but rather than simply making a step-by-step guide of how to create an event which is essentially the only thing you're going to use the Calendar app for I figured I'd instead make a video showing you all of the difference and in some cases unusual ways that you can use the Calendar app on your iPhone if you've wanted to make better use of the stock calendar app on your iPhone you should definitely stick with me until the end of this video as I think even long-term iPhone owners will find that they weren't aware of a couple of these tips okay let's get into it you can create calendar events at the touch of a button directly from an email so let's say for example that here in this email where we've been offered a few different dates and times to set up a meeting with someone we want to pick one of them and create a calendar event for that date and time rather than manually creating an event and then filling in the date and time information that we want it's much quicker and easier to click on the corresponding date and time option in the email you can see that we get a few options we can create a reminder which isn't what we want but it's good to know that we can do that if we wish instead we want to choose create an event and doing this will load up a brand new calendar event for us but with all of the necessary information pre-loaded such as the date and the start time all we need to do is adjust accordingly and then save let's say that you've got an event in your calendar either one that you created or one that's been created and you've been invited to and you want to create a reminder to carry out some prep work before the meeting maybe a day or two before most people would I think just open reminders and create a reminder the manual way but there is a better way open your calendar and tap and hold on the event then immediately move your thumb or finger a little to drag the event on the screen still holding your thumb or finger down on the screen swipe up to close the Calendar app with your other hand then open the Reminders app and go to whatever reminders list you want to be in drag the event to a blank reminder you should see this little green plus icon and then let go you've now got a new reminder but importantly it's linked to the specific calendar event so you can now complete the reminder information choosing the date and time that you'd like to be reminded and when you've done that notice how if I tap on the calendar icon it takes me right to the corresponding event this way if there's any information you need from within the event you've got easy access to it without having to root around in your calendar as with all things on iPhone if you find the manual way of creating and managing events difficult or frustrating why not try using Siri instead it's really easy to use Siri in conjunction with your calendar but you need to know what to ask it with that in mind here's a few phrases you can use you can create a new event by saying something like create a new event next Monday at 1pm and when Siri asks you what you'd like to call it you'd say the name so in this case I might say team meeting then perhaps I'd like to change the meeting from next Monday at 1pm to tomorrow at 2PM I could say it is Siri reschedule my team meeting then when asked for the new time I'd say tomorrow at 2PM if I wanted to cancel the meeting altogether I'd simply say something like cancel my team meeting and if I wanted to see what my meetings were like for the remainder of the day I could say something like what's the rest of my day looking like and Siri would show me you can create an event right from live text and thanks to the latest iOS update iOS 16 this will work both in images and in video so long as you pause on a relevant frame so here for example I've got a gig poster and you can see that down in the bottom right of the image when I'm viewing this in my photos app we've got this little live text icon letting us know that our phone has detected text if I tap on that you can see that the phone has detected a date and if I then tap on that my phone will create a new calendar event based off of that date if you ever find yourself working on a note on your iPhone and you realize at some point that you could do with creating an event related to that note and you don't want to lose all of the information that you've collated you can simply create an event from the note it isn't obvious at first how you do this as all of the sharing options from notes are related to things like reminders but here's how you can do it first create the event in the calendar at whatever date and time you'd like but don't fully save the event you need it to be in the edit screen like we've got here if you're working on an event that you've already created just ensure that you press edit before going any further with that done head back into notes and locate the notes that you want to add into your event tap and hold for a second then immediately move the note around so that it looks like this it takes a bit of practice to get this right then swipe up with your free hand to return to the home screen and open the Calendar app which should already be on the events that we want in edit mode then simply drop the note into the notes section of your event all of the written content from the note will now be pasted into the event when creating an event you'll notice that there's an option called add attachment this could obviously be for adding a file that's useful to you or it could be for a file that you want to make available to the other attendees who will be joining your meeting you've got a couple of methods of getting this into your event if you tap on the add attachment button your iPhone will take you to the files app but it is possible that you might not want to add a file from the files app and if that's the case here's what you would do instead with the Event open and in edit mode Let's swipe to close this down let's say that the attachment we want to add is an attachment that's been forwarded to us in an email maybe this PDF file tap and hold on the file for just a second then move around to shift the file into drag mode like we've been doing already in this video you're definitely getting some practice of this if you're following along keep your thumb or finger down on the file and with your other hand swipe to close mail then open calendar if you need to return to edit mode on the event just tap edit otherwise scroll down to add attachment and drop the file there the file is added to your event making this a really quick and easy way to add files into your events if you're enjoying the content here why not consider signing up to my newsletter the proper weekly I include some tech news from the week behind the scenes of what's Happening Here on the channel as well as a short guide for a product in the Apple Eco system I send the newsletter out each Friday it's free to sign up and the link is in the description of this video a shortcuts app which I've covered at length in a separate video and will include a link to in this video does have some calendar related shortcuts which might be worth your while checking out to view them open the shortcuts app then tap on gallery down here at the bottom right of the screen in the search bar up at the top of the screen type in calendar and then at the time of making this video there is actually a collection available called put it on the calendar which is essentially a curated list of calendar related shortcuts tap into that and you can see if any of these would be of use to you there's a shortcut here that will automatically email you a copy of your schedule for the day which could be a good one to run first thing in the morning if you're especially busy and want to have a view of what you've got coming up there's a shortcut to see how long it will take to get to a meeting or view the details of the next event in your calendar as well as a shortcut to let people know that you're running late you can add a shortcut to your shortcuts by using the plus icon next to the relevant shortcut and if you're unsure of how shortcuts work and want to know more be sure to watch my introduction to shortcuts video next you can create a shared calendar there's loads of reasons as to why you might want to do this but from my own personal experience my wife and I use this function all the time it means that both of us can view our joint schedule to see what we've got coming up we can both add in and edit events and it really cuts down on the likelihood of either of us double booking this is a two-step process the first step is creating a calendar although you can use an already created calendar if you'd prefer if you're creating one from scratch open your calendar app tap where it says calendars down at the bottom of the screen then choose add calendar choose add calendar from the options here give the calendar a name choose which account you'd like to add it to and assign it a color choose done then back on the calendar screen tap the I icon next to the calendar you just created or the calendar you'd like to share if it's an existing calendar tap into shared with then locate the contact you'd like to share the calendar with when you hit done that person will receive an email with a link that they'll need to click on in order to join the calendar but once that's done you'll now both have access to this calendar and can both edit add delete and view any events a handy little setting which I only found out about when we're searching for this video is being able to display the weak number in your calendar to enable this setting open settings on your iPhone then scroll down to calendar in here ensure that week numbers is toggled on then when in the calendar you can see the week number here when in day view but if I scroll back to view the month you can see the week number here handy information to have I think not sure why Apple wouldn't enable this by default but there you go also it's worth quickly bouncing back to settings to show you some of the other things you can view or edit here you can choose alternative calendars Chinese Hebrew or Islamic here you can choose default alert times the day of the week that you'd like your week to start on in your calendar and things like the default calendar first party widgets are still a bit lackluster on iOS in my opinion especially the calendar one but it's worth knowing what they are and how to access them as a reminder a widget is a small interactive version of an app that displays on your home screen to add a calendar widget from your home screen tap and hold for a moment to go into the brilliantly named jiggle mode then tap the plus icon in the upper left of the screen scroll down to calendar and you can see that you can choose from multiple sizes of calendar each showing you different things there are three sizes of up next available then month view which I quite like having on my home screen and finally a list view of your upcoming events once added the widget will of course display relevant calendar information and if you tap on the widget you'll be taken right into the Calendar app itself by the way a bonus tip I get asked all the time about the calendar widget that has appeared in loads of my previous videos It's actually an app called Fantastical which is really good I do make use of the free version there is also a paid version but even on the free version you can access this excellent calendar widget so there you go the Calendar app for iPhone and a bunch of ways in which you could start making use of it how about you any calendar hints or tips that I've not included here that I should have drop me a comment and let's talk about it and as ever if you found this video useful do please consider leaving me a like and subscribing to my channel for more content like this in the future see you on the next video

Channel: Proper Honest Tech

Views: 427,741

Keywords: iOS calendar app, iOS calendar app tips, iPhone calendar app, tips for iPhone calendar, iPhone calendar tips and tricks, iOS calendar hacks, iOS calendar tips and tricks

Id: hWfhvIy0ydM

Length: 11min 25sec (685 seconds)

Published: Wed Sep 28 2022