Jim Rohn ~ How to Work Smarter Time Management

my father had 90 years but it seemed in 93 years but it seemed short in his seemingly long life of 93 years it was short because it just seems like if we only had more time Old Testament gives us a view of some people who live to be five six seven eight nine hundred years old if I have a chance to ask I will ask how come we got shortchanged wouldn't that be a good question if you had a chance to ask imagine seven eight nine hundred years to watch generation after generation after generation after generation stay healthy and well I mean you got to have you got to be healthy to make it to nine hundred you got to take your vitamins I'm pushing the Bible on pushing vitamins I'm doing I'm doing good today so the key is time is precious now let me give you Bill Bailey's a description of time life is not just the passing of time life is not just the passing of time life is a collection of experiences their frequency and their intensity life is not just watching the clock tick away life is a collection of experiences their intensity their frequency when my friend mark died at age 44 someone says that's young to die but what if he lived four lifetimes in one might not be too young so here's what it whatever the span of your life turns out to be here's what you want to fill it up with experiences and the intensity of those experiences but now let's talk about the management of time here's one of the best ones we covered earlier when should you start building this hotel answer as soon as you have it finished now jot this one down on time management when should you start the day as soon as you have it finished plan the day the best you can leaving plenty of room for improvising and surprises and all the stuff that happens during the course of the day but if you've planned a good productive day now you start that day you can't believe how much more valuable your time will be don't start the day until you have it finished now here's the next one don't start the week until you've had it finished now to lay out a week is a pretty good challenge next don't start the month until you have it finished the places to go and the people to see and the productivity and the sales and the customers and the development and all the rest of what you want to accomplish during the course of thirty days don't start the month till it's finished and then here's the big one this is really challenging don't start the year until you have it finished to the best of your ability it can't be finished like minute by minute but in terms of the sweep of what you want to accomplish in the year 2002 make sure that that's set and ready to go but the time January 1st rolls around and it might get all upset might get torn up and you doin ooh and you make so much progress the first 90 days that now you've got you multiplied at all by two by three because that happened to me I thought wow here's how this is going to be a great year by the time I'd finish the third month I'm rolling I'm sore and so many things are happening I revised my whole year's plan okay now jot this down approaches to the management of time here's the first one ignore the subject I mean that's good advice don't let anything overly bug you because you remember now you don't have to do anything so so I got to get a handle on my time the answer's no you don't if you want to let it all go you can let it all go I mean this is good advice somebody says you ought uot uot jot this down ignore all the you arts or you should only if they're giving general information we should it's better to say if you're teaching we should not you should we should then you let me listen in without it being too confrontational if everyone did this see that'd be great and then you give a person a chance to choose to do it or not to do it but when you start the you ought you are now see if I don't now see we got some tension and maybe some problems so you ought seem to always create problems when you're talking to your kids you say no if kids would do this not always saying if you did this if you did this life would be better but if kids did this life would be better it's like making a little talk and letting them listen in and then it's a little less confrontational it gives us a choice in one of my seminars here's what I teach all life forms strives to the max of its potential except human beings all life forms strives to the maths of its potential except human beings how tall will a tree grow as tall as it possibly can you never heard of a tree growing half as high as it could no trees don't grow half a tree drives its roots as deep as it can reaches as high as it can produces every leaf it can every fruit it possibly can to the max every life-form strive to the max except human beings now why not human beings jot this down you've been given the dignity of choice you're not a robot you don't have to repeat this year the same as last year you can tear up last year's plan develop a new plan so the dignity of being a human being now here's the choice on being a human being to be part of all we were meant to be or to be all to strive for all or half or part or some the choice is up to you to develop one skill or ten skills so this is well I'd be happy with just one more language well some say hey I'm going to learn six or seven and this is all a matter of choice and when someone says no you ought to learn four you've got to resist all left because this is personal dignity and you don't want to destroy somes dignity by by doing all the arts and they feel reluctant to do it now we've got problems so if you want to just ignore this subject on time management now here's the next one step down to something easier the guys in sales and he says oh I want to own the company finally owns the company now he's got no time to play golf he said when I was in sales I was making big money playing golf three days a week heck with this own in something heck with managing my life was never my own after I started to manage I'm going back to sales see this is the key if you're getting too pressed you might consider stepping down to something with a little easier time pressure little girl says to her mother daddy comes home brings his briefcase and Pat's me on the head and says hello disappears and works on these papers how come my daddy doesn't play with me and her mother said look your daddy loves you very much but he has he's so busy at work he can't get it all done he has to bring it home he loves you but that's why he can't play with you and the little girl said why don't they just put him in a slower group so jot this down now if you don't have time for your kids you might consider joining a slower group remember when I said some things I went for cost me too much so reconsider next key to time management that's work longer and harder but see there's a limit to that I almost lost my health the first year I went so crazy about personal development and achievement I just went bonkers you know I told you I was skinny but the end of that first year I was a walking shadow and then it suddenly occurred to me what if I got rich and too ill to spend it I mean that was a shocker so I started you know developing a little more reasonable because I said if 12 hours won't do it all work 14 if that won't do it I'll work 18 I mean how many hours it takes and sure enough it cost me too much so see working longer and harder for some might be appropriate you know if you're just sitting around not doing that much this might be good work longer and harder but you can only work so hard here's the key not to work harder but smarter when you've worked as hard as you can doing the best you can in terms of physical output in the time reasonable time now here's the ultimate in the management of time and that is you simply become more skillful when I first got into sales you know I was around people that could get you know nine out of ten eight out of ten and when I first started I could only get one out of ten but here's what I did I worked around the clock around the clock so that I would make up in numbers what I lacked in skill that's good in sales you got to jot that down when you're new you make up in numbers which you lack and skill now when you become more skillful the numbers can go down because now you're you're persuasive ability and all of that is now so high that you don't need to put as many numbers out but at first if you want to compete or if you want to really get good you've got to put in the numbers but if you get more from yourself develop more of yourself now the time management becomes an easier task now here's the next thing either you run the project or it runs you I found out when you start something at first you're in charge all of a sudden a year later it's in charge some of the companies I started I'm telling you I'm in control a couple of years later I'm out of control at first I've got it on the run two years later it's got me on the run haven't got enough time I'm dizzy with trying to get it all done so here's part of the key that's to get in charge so I'm going to take charge of my health one of my albums is entitled take charge of your life take charge of your time take charge of your resources which we're going to talk about next take charge of your health you're the one that's responsible for it it's not a requirement of society that you not have a heart attack and take care of your family that's not a requirement of society but you must make it a requirement of yourself Society doesn't require that you build a financial wall around your family nothing can get through that's not a requirement of society it's a requirement you impose on yourself to build a financial wall around your family nothing can get through so impose on yourself this self development of being in charge taking charge of your life and your health and your future and your responsibilities and all the rest next reasonable time is enough time to achieve all of your goals just jot that down reasonable time is enough time I had to learn that reasonable time is enough time here's why it's not the hours you put in its what you put in the hours if you start depositing greater ideas into the hours you've got later than now I'm telling you later you can't believe the productivity that will flow the ideas you can't think of now a year from now they'll start to flow and when you deposit those ideas in the hours you've got toward activity multiplies by two three five - next time management essential we've already covered the first one a written set of goals and then do priorities on your goals what's important this week what's important this month here's the next one often review just go over your goals to make sure that your list is working for you it's got you inspired it's got you turned on so missus how come you're up so early say if you were headed where I'm headed you'd be up early too if you were going to meet who I'm going to meet you'd be up early if it was going to stock up for you like it's stacking up for me you'd be getting up early here's some more time management essentials learn to study what we call majors and minors you pick up the phone here's what you must say when you pick up the phone is this a major conversation or a minor conversation if it's minor a few pleasantries and you're done if its major maybe you've got to make a few notes so here's the next one important conversations make an agenda before you make the call just jot down a little agenda it's so easy now to just talk out of your head you ever hear a conversation end like this like this let's see there was something else see you don't look that Swift I can't think of it right now I'll call you back see you look a little in competent let's see there was something it escapes me right now really so we got this now make an agenda before you make a call if it's an important call now later that saves you all kinds of stuff you call John in the salesman say John remember those four things we went over said no we didn't talk about that and then you pull out your date time or whatever and there's the list you made when you made the call he said oh yes seems like I do remember and you've got him with your list if it's just sales people especially can talk you out of what's in your head it's true no we didn't talk about that and if you don't have a little proof I'm telling you it's gone so make an agenda before you make a call so what's a major what's minor now here's the key on this don't major in minor things if you take up major time to do minor things I'm telling you you'll be behind the curve constantly here's what we learned in sales training what's major time and what's minor time here's minor time thinking about prospects here's minor time making list of prospects here's minor time keeping books on prospects here's minor time going to see the prospect here's minor time evaluating the prospect after you've been there that's all minor time here's major time in the presence of the prospect that's mine that's major time and if you took a look if you're in sales and you took a look at a week you'd say my gosh I'm spending 90% of my time on the minor stuff and so little time on the major stuff in the presence of how many hours in the presence of in my day how many hours in the presence of during my sales week because the time that really counts is in the presence of majors and minors here's another key time management essential don't mistake movement for achievement it's easy to get faked out by being busy that comes home at night all exhausted falls in the chair and says oh I've been going going going here's the big question doing what it's not the goal and go and going some people are going going going and they're doing figure eight their progress is small so don't mistake movement for achievement here's another one in sales we learned don't mistake courtesy for consent if somebody's Pleasant and they nod you say oh they're going to buy know they're courteous you can't mistake courtesy for consent now here's the big one concentration I had to learn this all those years ago I'm in the shower trying to compose a letter found it turns out to be a strange letter so here's what I learned to do save the work till you get to the office save the work till you get to the work don't try to get to the office on the way to work on the way to work enjoy the way and the shower enjoy the shower then go to work when you get to work I found this to be helpful concentration here's another big one learn to say no I'm telling you in such a social society we have now it's so easy to try to be a nice person saying yes yes yes to everything find yourself overloaded now you got to call make the well gosh you know all the time it takes to back out of something that you said said yes to too quickly here's what might be better I don't think so but if that changes I'll call you little things you can use not to commit over commit yourself my friend Ron Reynolds says don't let your mouth overload your back it's a good one now here's a big one on time management when you work work when you play play don't mix the two don't work at play I used to take my family to the beach and I would bring my briefcase I learned not to do that or at the beach I'm saying I should be at the office I should be at the office now my family's upset because I'm at the beach and I'm thinking office office office now when I'm at the office I'm thinking what I gotta get my family to the beach the beach the beach so things are not going too well at the office because I'm thinking beach and things are not going too well up the beach cause I'm thinking office here's what I learned to do at the beach be at the beach at the office be at the office when you work work when you play play don't mix the two don't work at play now here's one of the most important ones don't play at work work is too serious you don't want the reputation of being the office joker it's not a good one yes there's time for some pleasant stories yes there's time for a little humor yes best if it's a happy office of course but I'm telling you got to be serious about work because your parting with a piece of your life for the work you do your work costs you a piece of your life here's what it's called serious business not grim not unhappy but serious key don't play at work the only person I don't think we use anymore horse around at the office play around play jokes play tricks no place not at the work place at the beach yes at the bar yes somewhere else not work you've got to treat work with all due conservative passion because it's leading you to your future here's another key phrase all work is good you may not like your job but if it's the stepping stones to get you to where you want to to go you got to appreciate your job you don't have to have a passion for your job here's the ultimate passion a passion for incredible success in every department of my life that's the passion but don't look down down on some menial job you have to do to finally get you to where you want to go no job is menial menial no job is not no every job is noble training life for pay making a contribution to society next analyze how you are and if you have some weaknesses if you can't doesn't seem like you can change here's the key get it covered I used to keep promising myself I'd keep the books keep the books keep the books finally I gave that up and back then it only took me an extra 50 60 bucks a month for some accountant to keep the books as I know I'm going to save the 50 bucks you can't believe what I started losing in productivity's because I tried to save the 50 bucks so the key is a lot of times you can stay like you are but just make sure you get it covered okay next beware of the telephone and all other systems of communication especially the telephone at home and systems of communication at home and here's one of the best lines I've got for you for the weekend let all communication system serve you but don't let them intrude when it comes time to have dinner with your family you shut off all systems unless the ones that can take messages silently don't let the phone ring don't let anybody intrude come through the front door nor the backdoor nor through the telephone or any other device so you can't reach John and his family when he's having dinner the President of the United States couldn't get through if you develop that kind of a reputation father mother when we have dinner when we're visiting and have this time with our family nothing intrudes so don't let these clever little devices keep intruding you've got to have a place that's synchros and it's it's valuable you don't let anything in for that period of time okay isn't that good advice excellent advice here's the next one read all the books you know I've only got a few notes here on time management but if you've got some particular challenges you run a big organization a big corporation you've got some challenges there's plenty of books now here's what's next just be more alert to the things that might be stealing your time here's why time is like capital you can't let someone steal your seed corn you can't let someone steal your capital and you can't let someone steal your time you must designate your time and some of the time that you designate you must not let anyone steal casual time you might let someone intrude and steal a little bit and take a little bit but not serious time key next one of the great time management savers is to learn to ask questions upfront sometimes you talk to somebody for an hour then you ask questions and find out if you would have asked those questions up front you could have saved yourself an hour asking questions up front helps you to get to the problem now but if you just launch into some discourse you might waste 30 minutes of waste an hour when here's what you should have been talking about after you've finished an hour you say John what's really the problem he said well it's something personal see that's what you should have been talking about this whole hour key next learn to think on paper now we're going to take a break some ways to think on paper one we've covered one solving problems take it out of your head and put it on paper another one is setting goals making these lists we've already started here's another good way to think on paper it's a projects book each person you're working with and each project you're working on get a loose-leaf binder and a tab and some pieces of paper behind the tab and do a little continual summary of how it's going between you and that person and between you and that project I call it a projects book it is so useful to me but what's going on between you and this person when you last got together what did you talk about and you got a few notes there here's what we talked about the last time we got together now when you get together again you can review that so you'll know better what to talk about when the president gets ready to travel and he's going to meet some important people guess what they bringing all these briefing books right the last time you were with Khrushchev Kennedy is informed here's what he said here's what you said Kennedy said oh that's valuable I need to remember that if a person is important it's worth a little running account you might even have a project book for your children here's what's happening between me and my child we've talked about this and we've talked about this and we talked about this next add a timer keeping track of all of your appointments you know mine is all filled with you know when to catch an airplane and when to do a seminar when to sit down and have a conference all the rest next is a game plan you know if you've got a house and the you know insurance is going to come due and some other things are going to come do you just put it on a spreadsheet make sure it's taken care of key phrase take things out of your head and put them on paper and the key is to just experiment with different ways that helps you to do that now here's the last one thinking on paper and that's to keep a journal one of the things I'm known for around the world have been now for 39 40 years is keeping a journal now my journal is not a you know it's not necessarily a it's not like a diary it might be part diary you know I'm flying over Ireland and write down a few little things that impressed me today I met this person wow what an extraordinary event today the scent I conducted this seminar in Rome thousand people stood up and saying for me I've got a little bit of a diary in there but here's what primarily your journal is for collecting good ideas a journal is to collect good ideas on your health good ideas for your business good ideas for your future good ideas for time management because I used to take notes on pieces of paper and torn off corners and backs of old envelopes and restaurant placemats and I threw all this stuff in a drawer it did not serve me well I found Lille urn to get a bound copy right and just keep a journal write 5us here I had my journal I'd be taking notes write these two days in my journal now if you're caught without your journal you just take the notes when you get back home you've put those notes in your journal throw the paper away because we don't usually go through paper to review but see my journals now make up a significant part of my own library my journals all reserved privately for my children and my grandchildren can you imagine what I've collected over the years it's unbelievable there are three treasures to leave behind I think you've already got those notes right here they are number one your pictures don't leave the event unrecorded takes only a fraction of the scent of a second to say here's who I was with when I travel the world right we take all these pictures and here's one of the gifts people send me the pictures they took of me and them it's part of the treasures I have on the farm incredible a picture's worth a thousand words to describe the scene the emotion what happened say wow this was an extraordinary day for me when I met these people here's what they told me happened to them when they went to my seminar ten years ago Wow the drama comes back if you've taken the pictures it's one of the treasures to leave behind when you go remember the old photographs that we have now you know 100 years ago 70 80 years ago just a few photographs what would it be like if you had thousands of photographs of the past of your history your mother your father my grandparents so change all of that now for your children leave all your photographs as a record here's what's next to leave behind and that's your library the books that changed your life the books that change your health the books that rescued you from oblivion the books that you passed on to other people they were so exciting for you the books that made you financially independent the books that developed your leadership books that gave you wisdom to ponder when things were tough the books that got you through the winter the books that helped you to plant in the spring and harvest in the fall what a treasure to leave behind if you do that here's what's for sure your books will be more valuable than your furniture Wow now the third treasure to leave behind is your journals the notes you took that help you to live life as you lived it long after you're gone a treasure the children grandchildren great-grandchildren will find so fascinating they may use it to help guide their own

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Keywords: Jim Rohn, Work Smarter, Time Management, Forever Living, Marie Tannus

Id: aOWSmNcEBCc

Length: 31min 51sec (1911 seconds)

Published: Tue Sep 27 2016