How using hastags in Microsoft To Do can help you organise tasks

g'day there everyone daniel anderson here now microsoft to do is often spoken about as a to-do list maker and also a task manager now there are so many different applications in which microsoft to do can be used for example i use it regularly for sending microsoft teams messages to a specific list to make sure that i follow up on them if i can't respond to it in the flow of my work or it might be that i'm coming across different articles or websites or things like that that i need to keep or review for later even just to popular to pop things that are coming into my head that i need to uh take action on at some point in time i've got a list called in tray that i use for just getting things on to that particular list to follow up on now one of the hidden features or one of the features or functionalities that you may not know about is the ability to use hashtags in microsoft to do so you might have common items across multiple lists that you kind of want to group together almost like a cross-functional group or listing of of items so one of the ways in which i have started to utilize or manage this is through the use of hashtags so you can see here in microsoft to-do i've got a couple of different lists here that i'm going to use for this example you can see here that i've got a task here to organize a meeting with alex but let's just say this is specifically around marketing so what i'm going to do is add a hashtag of marketing there and you can see that it's been highlighted and it's an actual link that i can click as well now what we might also do is there's a teams follow-up list here this might also be for marketing but this time in the description i'm also now going to add a hashtag called marketing there and we'll pop that out now now let's just add a couple more things to a few different lists here so let's go more actions create a task and i'm going to pick a task list here now let's choose to respond to and let's add a hashtag of marketing for this as well and we'll add that task now when we jump back into microsoft to-do we'll go to respond to and we'll click this and you can see we've got a hashtag there called marketing now why are we adding these hashtags well when we now have a look at these tasks what we can see is i can click on the word mark or the hashtag of marketing and i've now got almost like a search results page here that has is listing out everything that's been uh tagged with marketing or hashtag or has the hashtag of marketing in either the title or the description field there so it's a great way if you're using microsoft to do and you've got multiple different lists but across these lists you've got tasks or items that relate to each other you can actually use hashtags to group them together and then when you click on that one of those hashtags you're taken to a search results page where it groups all of those items together in a single view regardless of what list they are on so just a little tip there if you do want to group together your tasks you are using multiple lists but you've got some commonality or some common items there that relate to each other then you can also use hashtags to group them all together so thanks again for watching i hope that brings you some value and i'll see you in the next episode

Channel: Daniel Anderson

Views: 822

Keywords: Microsoft To Do, Task Management, Hashtags, SharePoint, OneDrive, Microsoft Teams

Id: aaq6hm_QAl0

Length: 3min 49sec (229 seconds)

Published: Thu Sep 30 2021