How to use PDF Xchange and PDF Annotator for editing documents.

[Music] [Music] hello and welcome back this is part two where we're going to look at pdf-xchange viewer and pdf-xchange editor both installation versions and portable versions then i'm going to show you an additional bonus software called autohotkey which is very useful very simple and all it does is keep one file on top of another which is useful for when you're editing finally I'll show you PDF annotator which is an amazing PDF editor but more so it's useful for those who are studying so let's begin I'm going to open the PDF viewer which I have downloaded from this website so here is the pdf-xchange viewer and you can download it here for free it is limited obviously because you're not paying for it but you can get a lot out of this limited edition for instance you can actually OCR optical recognition your characters so let's open the viewer first and what I particularly like about this viewer is that you can actually just drag documents into it so if I want to just open this document I just drag it into it and similar to the Adobe Acrobat do you see you have all the same functionalities but here a lot of the functions are already waiting for you for instance the double page view and the tools well let's make it just larger for now and so you can see here I can make the tool fit one page or and I can make it fit the width of the page or this is the width of the page and one page and then I can make it two page I really love the interactivity of this now when we begin let's start on the one page width now the three tools were used in Acrobat DC are here but they are in fact hidden so in order to make them available to us you need to right-click in the open space and click on the comments and then you'll see here they are at the bottom now you can make them go on to this line if you eliminate some of the other options so if you eliminate some of these that will give you more real estate but for now we'll just leave them there and an additional link you will need is the properties toolbar and here we just right-click click on the properties toolbar and this will help you to change the colors of the marker to change the letter style and everything else each thing you use will have its own properties which you can manipulate so let's just show you quickly the pen tools and the boxes which we generally would use on it on a whiteboard or when preparing lessons so first off here is the pen tool and if I click on this you can see the properties bar comes up which is great it means I can draw and if I want to I can change the color to blue draw again I can alter the the line I can make it a dotted line or I can alter the thickness of the line shown here so that's the writing tool and obviously you have the eraser if you want to erase next is the I think it's this one the text box tool that's the one I was using last time to make these squares as you can see here I can also write text which I can change and in the box it actually lets you write a lot larger than it does with the normal text tool what I mean by that is if we go to the normal input text let's just find out where that is the typewriter tool that's what it's called so in the typewriter tool where I can write you can see if I double click in there oh I can also go to a larger size which seems to be better than the Acrobat DC which only allows you 24 point so here I can go 48 point and then when I use the hand tool I can move this to a different location change the font to my favorite which is Segovia writing you can see here Segovia script which is nice and usually change it to a different color blue so there's a bonus there next are the line tools which you have available and your note here also you can change the color the thickness etc automatically it's staying you can see as I draw it it says keep tool selected so now you can't really change this while you're on the paper so what you need to do is actually clicked back on to the arrow and then you can untick it or ticket so if I do one arrow now I'm back to the hand tool and that's the same for all the other things you use for instance the the pen tool it says keep tool selected you can undo that if you if you wish to but it's easier just to move back to the hand tool so those are my three favorites now one extra thing I would like to show you is the ability to make a new PDF document and to paste some of this material in it so I'm going to move to let's say there's a song and I want to print out the song and give it to the children so they have a copy to take home so what you can do is go to file open new document and you'll have a warning here that normally it's only for the pro version so here you can choose the size and you can choose landscape or portrait so that's all we need let's just click OK and here's the warning the feature is only with the pro version and what will happen is you'll have two small logos in the top corner of your paper when you print it out so this is not much of a bother and we can hide those logos anyways so let's say yes now you can't see it but two logos will appear here and here so for now what I want to do I'm just going to zoom out to see the size of the paper and what I want to do is copy this text so I go to the camera and looking for the camera function here it is snapshot tool so I can take a snapshot of this area and you hear the click and when I go here make sure you go back onto the hand tool click on the hand tool right click and select paste and now I'm left with the word Bob there oh no no and now you have this text which you can make smaller or bigger if I wanted to I could make it the size of the page which is nice or I could make two copies so I could make another copy here right click paste and another copy here and make it smaller so that they fit nicely and actually yeah this should be fine and what they mean will happen is when I print it out there will be two logos here so what we can do is let's press save and I'll show you what it looks like so in my documents we'll call it exchange one and we'll save it and automatically you can see these two logos that have come up but now what I can do if you remember we had this ability to hide things with D not with the typewriter with the text box tool so I'm gonna go on the text box tool and make her a box here because I don't want to waste ink like I said and before I make the second box I just want to change the properties so remember it's no good clicking on the box you have to click on the actual icon that makes the tool and here I can select not point when I click that you'll see that there is well yet so now there is no red border however I will have to change this one so I'm going to go back to the hand tool click on this and change it here no point and there it is so now that is in the properties so you can see it's hidden I can save it and now if I close out of it just to check let's open it with a different PDF let's say the Adobe DC go to My Documents I'm going to open it with the Acrobat and you can see that the text box are there as you can see but at least I'm not printing them out so even though I don't have the professional version I can still make this and print it out I'm going to select no now one more thing on here I'd like to show you is remember I mentioned there was optical character recognition software so let's try it out let's open our document and let's see if at the moment these are not character recognized another thing that's good about this software is you can see I don't want to move this around all the time if I'm working on a whiteboard and I touch it accidentally so what you can do is right click it should say flatten that might be just on the pro version I think here yeah comments flatten only on the pro version and you'll end up with those logos again but let's flatten them anyway flan comments get a warning yes flatten flatten flatten are you sure you want to flatten you will no longer be able to move it that's okay this is path pro you may use it in the free but it will result in demo labels which we've had before so let's click yes and now you can see I'm moving the page but I can't move the image that's a no-go and if I save it like yes their logos came back wonderful so like I said we're gonna hide them again anyway let's see about the optical character recognition which doesn't necessarily own so there is under documents you've got OCR page because at the moment if I try to highlight these words I can't do it there's nothing to highlight so what I'm going to do is go back to the hand tool go to documents and click OCR the page and here it says all pages there's only one english language accuracy let's say hi and i'm not sure i can change anything here convert pages content to image only add a text as a layer so preferred original and add text layer yeah we'll leave out that preserve the original so let's click OK and we'll just wait a minute okay so it says it's done let's see if that's true let's see if we can highlight any of these letters again tada and now I can highlight the letters remember you can also use I think it's this tool here's the Select tool where I can select vocabulary I can select the text that I've made and I can copy it to the clipboard and paste it in another place so once again I'll go to this tool highlight these boxes which I don't want keep tool selected should have kept it selected yes and then there we go so I'm gonna press save and close out and then I'm going to open it in a different software and as you can see I have my characters recognized I can even use this one to highlight the characters and it's all good now I'm going to show you let's move out of this so that's the version that you can download from that particular website without paying for it it's a free version it probably does all that you need however like I said you may be in a school or a company where they don't have this version of the PDF reader and in your place of work you may not be allowed to download and install it so there is a portable version I just want to show you quickly so here's the portable version pdf-xchange we have portable and as it's free that's fine I've downloaded it here already and I've put it into a box pdf-xchange viewer portable and even though you can put it on a USB and take it with you you can also just put it on the desktop of the place where you work so if I run now as administrator oh maybe I'll just run as normal because obviously you won't have administrator privileges let's just run as normal please install the language yes and it's going to install it on to the place where imagine this is your USB so it's installed it here and then you just press finish so now whether this box is in your USB or on the desktop we can open it here and simply just click and run so a clip and you can see I've got the same thing except that the tools are not there so I'll put them on again myself with the properties bar and you can see it still has this information about updating to the pro version if you want but this is portable so you can use it on any computer you visit and you can manipulate the documents that you have already prepared great stuff now let's look at another version which is the PDF exchange editor version and here you can see the price is very cheap it's 35 euros and you get 12 months maintenance that doesn't mean it finishes after 12 it will last you your lifetime but you just get maintenance for a year however to think that you could have the professional version of this for just 35 euros is amazing it's so cheap compared to Adobe Acrobat which is like 15 euros a month maybe and maybe over 250 hours to buy outright so there you have insights into the pdf-xchange viewer which i think is amazing because you can make new documents and paste in your content as you like now just before we move into the PDF annotator I want to alert you to a great piece of software and it's just handy for using when you need to edit documents or work with a whiteboard and it's called autohotkey now I'm just going to install it there are many things you can do with autohotkey you can make keys that do specific functions but there's only one function that I really need when using this autohotkey and that's the function that allows one image or one let's say tab for instance this box to remain on top of the other and I'll show you what I mean let's just run the ad so key hardware but what you'll need is I'm gonna close out of here I don't need ya there's instructions but forget that the only thing you need let's see if it's running now the only thing you need is this note a H key and the way to make is make a text note so open your your text box thing here notepad you can type in notepad here and find it this way no pad and just open notepad and then copy and paste all of this text in it and I'll put the link down below so copy this text inside it and what you'll do is your you're going to make one of these note things so if I just put that on the desktop all I have to do is once I've copied it I need to change the ending from txt to a H K as you can see here see here it's got a H K so I'm just going to change that to a H K and once you click out you'll get a warning to say that you're changing the extension value say yes and now what happens is let's just show you an example so I have this quest open this document and I'll just make a bit smaller and let's say I want to put some music or listening on top of it so if there was an audio file which might be used let's open groove music okay so you've got the groove music file open and then I do some music I don't know if there is can we listen to some let's have a look okay they're setting things up now I normally don't use groove music I much preferred to use Windows Media Player and I'll show you how to use that instead so imagine you're listening to music and you want this to stay on top you've got some sounds going on well as soon as I click here it disappears and then I have to go back here to bring it up again click here disappears what you can do with this software is you double click and a green window here appears with a CH and now if I click on the groove music tab here and I press ctrl spacebar which have done now you can see it's remained on top and it's really great if you want to do some editing pasting and copying but you don't want to keep switching between two windows and it's also useful when you're using the whiteboard if you have some audio playing you can with your pen you can press stop move it up move it back without having to run to the computer so as you can see I just click on it again press ctrl + space and then it's gone now on that note I just want to remind you that there is the Windows Media Player here and in order to get it running you will have to install it and search but you will have things missing for instance the this view you originally you won't have the menu bar and you do need the menu bar so let's go to view show menu bar because there's one setting you need to change and that is when you rip music it's automatically on Windows Media Audio and you need to change it to mp3 and click eject CD apply and I prefer this window because it's a lot smaller so if an audio file is playing I can move the screen again I will press control space and now I can move the text listen to the audio press play etc so that's my introduction to the auto hotkey feature great feature let's now move on to the final PDF software I have and that's PDF annotator now I'm just going to double click PDF annotator and like pdf-xchange we should be able to just drag a document into it ok so now i've opened PDF annotator and i just want to quickly show you the two settings which i want to change and that is having the toolbars as a single row and the quality as what 300 so I'll just apply those specifics and also the icons are quite small if you feel they're quite small you can go to view toolbars icon size and make them large and there that's much more comfortable on the eye now I'm going to drag in the document and this is one I've been working when I've been studying and as you can see you can just drag documents in and you'll notice here I've got let's put it on to page view you'll notice I've done lots of highlighting lots of writing and I've done all this editing with a surface pro 3 and it's amazing tool if you can get any tablet that has a pen that will allow this software on it this software is amazing because at school I used to highlight in different colors and different colors would focus on different parts of my essay or different paragraphs or different information I want and I used to write them out separately again with highlights one side highlighted them all now this saves you the job of doing that you can literally highlight give different highlight meanings to the things you highlight and then you can group them together on one sheet of paper so instead of having to look through pieces and pieces of paper if you have the book on PDF and I will be making a video to show you how to make any book into PDF here's the trick you go to this part here and you'll see there are two icons as a refresh and there's this button here edit the filter so this will now edit my filter and what I can do is I can say well actually I'd like to just print everything I've highlighted in yellow at the moment it's going to print the marker the image the arrow and everything so let's say I do want to print all that well okay let's do that let's just print everything we've ever highlighted I'll select ok and here is the magic happening print list so now I want to print everything I've highlighted but I want to print it to the PDF annotator and I'm gonna click okay and it's going through all the pages and obviously blank ones will be not included and I will open it as a new document so that I can print it and here you can see let's make it one page and make it fit so you can see all the highlights have made on different paper on different pages sorry and if we look more closely you can also see that it says well this annotation was taken from page 13 so if there was anything like a quotation of somebody wanted to include in an essay you could have that quotation and you would know where that quotation came from you can say okay this written for purposes of language I want to quote that from the author that was on page 15 obviously the pages will need to be connected here as well that you would need to be on the right page and there is a way to change that so that these pages match the page of the book but I can show you that in another video so let's do I said I was going to do before I could do refresh but normally nothing happens so what you have to do unfortunately I'm just going to discard this document if I do refresh here it is actually normally you'd have to ex out the document and going again to in order to use the edit filter so let's close out of it and then I'm going to close out of this and open it up again let's just open see if it remembers I go to file open the semantics there we go and if I click on this yellow icon it gives me the filter options again so this time I don't want the pen I just want the marker don't any arrows or any images and I don't want all the colors I select none I just want the yellow so I'm just selecting the yellow click OK go back here select print list print PDF annotator click OK open as a new document and there you have it you can see my page I have just 1 2 3 3 pages where I've highlighted yellow and now I could print them off have them by my side at the table and look at to them and look at them when I need them and use the information they're in so I wish I had this at college is such a great piece of software and it's only with PDF annotator that you can do this like I said once again if I wanted to print the blue I couldn't so what I'd have to do is actually Eddie out of the document and open it up again so reopen it up and then now I could filter the blue and and do print what it is I want to print so just like all the other software that is available on PDF with this you can annotate different colors you've got the highlighter to annotate a highlighter but if you want if you write something in the comment box I will do an extra video showing you more features within this book plus like PDF exchange it has the ability to give you a new document but instead of just a blank page you can actually have lines on your page so sometimes when I want students to write I'll pick this one and then I'll have a line page document and then maybe paste something in and that was the text I pasted in before but let's I want to show you one little trick and it's about pasting in an image which you can then make into a PNG file it's a really amazing trick let's open up this book like I say you drag it in you open it up and I'm going to simply copy some of these pictures so let's say I copy this picture of the person with the hair so I go to both the tools have a camera so here we have a camera take a snapshot ok copy to clipboard and then I'll go to my new file and ctrl V which is paste and paste it in and now the good thing about this is you can right click the image and edit the image and here I can actually remove the background at the tolerance so if I click on the blue I could make the tolerance higher and just make sure I get all of the blue and then I'm left with a nice that's rid of that I'm just left with the image like a PNG file of this guy's head now I can save it as a PNG you know red hair save and also click OK here and you can see the blue has disappeared and now I've got this PNG file which I can manipulate to any size and if we go to my pictures which is here we can see the did it save it and save pictures let's see where did it save edit image save and to documents it saved in documents okay so I'll just go here to my documents and you'll see the PNG file if I double click this new photos image is different than the old version the old version used to have a white background this one gives you a black background so you can see that it is actually a PNG file so that's quite cool so there you have it ok so that's that now this PDF annotator would cost you about 70 euro but for my money it's worth it because of the functionality of the ability to highlight things and print whatever it is you highlighted also the ability to make new documents from lined paper to graph paper to lots of different sorts of paper and also the ability to make a a PNG file which is fantastic so there's a little in-depth insight into PDF exchange and PDF annotator my favorite being annotator though it is twice the price of exchange over to video 3 don't forget to share click the link below if you want to subscribe I'd be very grateful and add any comments and I'll try to answer as quickly as possible

Channel: Tefl-Dude

Views: 26,223

Keywords: PDF Xchange, PDF Annotator, PDF Annotator for editing, PDF Xchange for editing, editing documents, How to edit your pdf, whiteboard lessons, Interactive Whiteboard, create school handouts, How to, Pdf reader, pdf xchange editor, pdf xchange editor review, pdf xchange editor tutorial

Id: aPcGPa288XY

Length: 39min 51sec (2391 seconds)

Published: Mon Apr 23 2018