- Learn how to share your screen on Zoom to make your
Zoom webinars, workshops and courses more
compelling and successful. Enjoy these easy tips. I'm Marcia Chadly from
the Creative Life Center. And I have fun demystifying
technology for you so that you feel comfortable
sharing your work online. Screen sharing on zoom opens the door, well, it opens the "windows"
to great options for connecting with your audience and
sharing information with them. I've started a Zoom
meeting just for myself so that I can show you
the screen share controls and what it looks like
from the host perspective when you're sharing your screen. This is a great way for you to
practice screen-sharing too. Let's first look at the
settings about screen-sharing. We go next to the screen share
icon, that big green one, click the up arrow. We get the menu. As I talked about in my hosting video, I normally set up screen
share only for the host unless I'm in some kind
of meeting where I know the participants and I know
that we're all going to need to be able to share the screen, at least more than just myself. Otherwise it's safer and even
easier for the participants, if you're the only one
who can share the screen. So sometimes people will
see that big green icon at the bottom. They'll click on that, all
of a sudden their screen is being shared. They don't know why and they
don't know what to do about it. So limiting your screen
sharing just to you, one person at a time, and you only which we can do right here in this advanced options dialogue, means that you can avoid all that trouble. So this is usually how I set
up my options for sharing. Now let's look and see what we can share. I'm going to click the green icon, open up the screen share dialogue. This shows you everything
that you have open on your computer, which is
basically what you can share. You can share screens, if you have more than one screen attached they'll all be shown here. Right now, I'm using one
screen in this video. But later on I am going to
show you how to screen share with two screens because
that is really handy when you're on a Zoom call, especially if you want to share
something like a PowerPoint. You can share PDFs, you could
share just the browser window, you could share in your browser tab. This is the navigation window,
you could share a video. I'll talk a little bit
more about that later, that's not super easy. Sometimes it doesn't work well. There's a photo, you
could share a PowerPoint, you can share apps that are open. All these things and there's more, you can share a whiteboard, you can share your iPhone, your iPad. There are some advanced
options and some files. We're going to cover the basics today and then look for another one of my videos to go into the more advanced
screen-sharing options. Let's just start with a PDF. Well, let's start with the screen. Normally I don't share my screen but I'm going to try
that today to show you what it would look like. So I hit the share button. Now I'm sharing my full screen. The reason I don't usually share it is because there's often things on there that I don't want people to see. And if you have notifications
that pop up on your computer, those would be shared to everybody
in the zoom meeting also. What's being shared is outlined
with a green border by zoom, so I know my whole screen is being shared. At the top of the screen
you will see a control bar. Let me move that down so I make
sure you can see all of it. Now, I'm the only one
seeing that control bar. And if it happens to get in the
way of something I'm working with on my computer, I can move it around like I just did. These are all the regular
Zoom controls and in More, you'll find chat. And some of the things
that there aren't room for. And this is also where you stop your share or change to a new share. This window over here can be moved. When I move it on my screen it doesn't change anybody else's screen. They have their own version of this little window
that they can move around without me seeing. If there are multiple people on the call, there would be a gallery view option here and I could have people being
shown down here below me. This is the speaker view option. I can also hide the
thumbnails if I want to. I can just move that right out of the way. For now let's stop the share
because I want to go back in, make sure you see again. Click on this link, open up the window. And now normally what I do is find something I'm going to share, like say this PDF, click
on that, share the PDF. Let me move this out of the way. So we aren't seeing that. Move it down here out of the way. Now what's being shared is
again, in this green outline. Anything I do in this
window will be shared, I can scroll down through the PDF. I could change pages and the participants
would be seeing that PDF. Now, when I want to share something else, if I wanted to go right from
the share into, say a picture, go back to new share, pick
my picture and do share. Now again, remember this
little control bar is only on my screen. It's not in anybody else's way. They're seeing what's in the green. Let's share a browser window. Now here I could be showing my Creative Life Center Neighborhood, I can scroll around in there. I could open up an
article and show people, all that happens within the screen-share. I could also do, we
talked about doing a video so let me show you that. I'm going to do a video, I want
to say share computer sound because otherwise people
on the call would not hear the video because that's
coming through my computer and optimize for video clip. Videos take a lot of computer bandwidth and internet bandwidth. You will need to have good
internet to share a video during Zoom and the
people, your participants, will also need to have good bandwidth. Otherwise the video can get out of sync, sometimes it gets really choppy. So this doesn't always work, there's just that caveat to that but here's how you would do it. And then just start your video play-- "As a presenter and a
teacher and as a participant. I'm Marcia Chadly from
the Creative Life Center." And we stop share again. Let's look at one more
thing I want to share with just a single screen. I want to show you how
to share a PowerPoint with your single screen. So here's my PowerPoint, open up share. Now at this point, people are looking at the whole PowerPoint application, so they can see exactly what I'm doing. Okay, I can scroll through the slides and show them the slides but they're also seeing
all these other controls. So if you want them to see
the PowerPoint as a slideshow, you'd have to open up this way but then you could click
your slide show button. However you'd like to do your
slideshow with PowerPoint and zoom would continue to share that. There's an even better
way to share a PowerPoint if you have two monitors. Now I've hooked up an
extra monitor to my laptop so that I can have the
Zoom call on one monitor and my PowerPoint on another monitor. I've opened up the PowerPoint
and put it in slideshow mode so I can share it directly
from the slideshow and not have to show
the application at all. Let's see what that looks
like in the host controls. Here's my screen share,
you can see screen one. Here's screen two. If I share that one, you
can see the PowerPoint, that's all, it's on there. But if I get a notification
or something else pop up on there, that would be visible. So I normally will choose to
show the PowerPoint slideshow. I'm going to select that and share. And now what I can see on
my monitor, on my laptop is what you're seeing
in this video recording. I've got my control
bar, I can stop sharing. If I wanted to, I could
be seeing my video panel and seeing whoever's here,
seeing myself talking. And on the other screen, what
I'm sharing is the slide show. I can scroll through that and the participants are
seeing my slide show. That's how I normally
like to do screen shares especially if it's a
PowerPoint slide show. How are you going to
use Zoom screen share? It would be great to hear your questions and your ideas in the comments.
